HomeMy WebLinkAbout2011-402 BOCC - UNC School of Goverment BOCC Retreat Please return this Copy to the
Clerk to the Board's office for PAF
LETTER OF AGREEMENT(January 20,2011)
This is an agreement between the Orange County Government and the School of Government (SOG), at the
University of North Carolina at Chapel Hill. Its purpose is to secure professional services to conduct a planning
retreat for the Orange County Board of Commissioners.
1. Services. Pre-retreat planning and meetings,prepare agendas and conduct one retreat session.The outline of
services is in the attached draft agenda. Facilitators/presenters are Vaughn Upshaw, Lydian Altman and
Jonathan Morgan.
2. Duration of Services.The services outlined in this agreement shall take place on February 11,2011.
3. Compensation. Orange County Government agrees to pay no more than $ 4,000 to the SOG based on daily
rate of$1,000 per day. Orange County Government agrees to reimburse the SOG for reasonable travel,
lodging,and meal expenses.
Total Days
Prep work,meetings 2 days 2,000
On-site 1.0 day @ 2 facilitator 2,000
Present re:EDC organizing options no charge
Documentation .5 day(g 1 MPA student no charge
4. Payments.Payments will be made to the School of Government,upon invoicing from the SOG,as follows:in
one lump sum following completion of the work
5. Ownership of Materials.The SOG will provide Orange County Government with agendas and notes from the
retreat session.
6. Liaisons. Frank Clifton shall serve as a liaison for issues concerning work under this agreement. Lydian
Altman shall serve as liaison for the SOG.
Lydian Altman Frank Clifton
Associate Project Director County Manager
Public Intersection Program Orange County
School of Government 200 South Cameron Street
UNC Chapel Hill Post Office Box 8181
#3330,Knapp-Sanders Building Hillsborough,North Carolina 27278
Chapel Hill,NC 27599-3330 (919)245-2300
(919)962-0103
lvdian; r'sog.unc.edu
7. Modification, Extension, and Termination. This agreement represents the entire agreement between the
parties. It may be modified,extended,or terminated by mutual consent of the parties.
Organization
By: ( 2 — 1
Frank Clifton,Countf Manager Date
i
School of Govern ent
By: /
Bradley G.Volk,Xssociate Dean for Administration Date
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control
Act. nA
Financial Services Director Date
T IUNC THE UNIVERSITY
� of NORTH CAROLINA
SCHOOL OF GOVERNMENT at CHAPEL HILL
KNAPP-SANDERS BUILDING T 9i9.966.5381
CAMPUS BOX 3330 F 9ig.962'o654
CHAPEL HILL, NC 27599-3330 www.sog.unc.edu
February 1, 2011
Frank Clifton
County Manager
Orange County
200 South Cameron Street
Hillsborough,NC 27278
RE: Letter of Agreement
Dear Mr. Clifton:
I have signed and enclosed a fully executed contract for the School of Government to conduct a
planning retreat for the Orange County Board of Commissioners.
Thank you for using our professional services.
Sincerely,
j
Brad Volk
Associate Dean for Administration
School of Government