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HomeMy WebLinkAboutORD-2004-021 - Budget Amendment #13ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 2, 2004 SUBJECT: Budget Amendment #13 DEPARTMENT: Budget ATTACHMENT (S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Criminal Justice Partnership Program Grant Project Ordinance Attachment 3. Status of Commissioners' Contingency 0AJD- aoo q - a2 I Action Agenda Item No. q-J PUBLIC HEARING: (YIN) No INFORMATION CONTACT: Donna Dean 245 -2151 TELEPHONE NUMBERS: Hillsborough 732 -8181 Chapel Hill 968 -4501 Durham 688 -7331 Mebane 336- 227 -2031 PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2003- 04. BACKGROUND: Department of Social Services The Department of Social Services has received notification from the State of additional funds for the current fiscal year for the following programs: Adult Home Specialist funds — additional funds totaling $10,000 that has been reimbursed from Federal /State allocations due to a change in revenue coding. These funds will be used for temporary personnel to help with the current workload demands. These additional funds bring the current budget for this program to $21,837 for FY 2003 -04. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1) 2. Adolescent_ Parenting — additional funds totaling $9,400 that has been reimbursed from Federal /State allocations related to the Adolescent Parenting program. These funds will be used for temporary personnel to help with the current workload demands. These additional funds bring the current budget for this program to $28,390 for FY 2003 -04. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1) IN Department on Aging The Department on Aging has received the following additional funds for the current fiscal year for the following programs: 3. Adult Day Health Program —this program is collecting third party fees at a higher rate and from different sources than initially budgeted in the current fiscal year. These additional funds will be used to pay for the temporary personnel needed to operate the program. Additional private pay funds totaling $7,500, and an unanticipated contribution from Durham Veteran's Association totaling $3,000, have been received. These funds bring the current budget for private pay revenues to $21,052 for FY 2003 -04, and $3,000 from Durham Veteran's Association. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #2) 4. Eldercare Program — the department's Eldercare Program has entered into an agreement to provide required social work services for HUD senior housing. The department has received funds from Manley Estates ($8,400) and additional Medicaid funds ($2,225) to cover the cost of these social work services. These funds will be used toward helping with the salary and benefits costs associated with these services. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #2) 5. Retired Senior Volunteer Program (RSVP) — during the course of this fiscal year, RSVP has collected additional contributions from both VITA tax preparation recipients and guests at the annual Recognition Luncheon. The collection surpassed the budgeted revenue by $1,040 for FY 2003 -04. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #2) 6. Health Promotion Services — the department has been notified of additional Federal /State IIID Health Promotion funds totaling $626 for the current fiscal year. These funds will be used to support the Fit Feet clinics that are operated throughout the County in conjunction with the County Health Department. These additional funds bring the current budget to $2,685 for FY 2003 -04. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #2) Criminal Justice Partnership Program Grant Project 7. The North Carolina Department of Corrections has approved Orange County to receive an additional $20,000 in reallocated funds. These discretionary funds will be used to reimburse contract agencies for Intensive Outpatient Treatment Services provided between October 1, 2003 and June 30, 2004 without compensation to Criminal Justice Partnership Program (CJPP) eligible clients. This amendment provides for the receipt of the additional Department of Corrections funds in the amount of $20,000 to be used for the above stated purposes in the current fiscal year. (See Criminal Justice Partnership Program Grant Project Ordinance, Attachment 2) Governing & Management Non- Departmental 8. At its May 18, 2004 meeting, the Board of County Commissioners approved an appropriation up to $10,000 from the Commissioners' Contingency account to fund the initial phase of the Orange Book project. The Orange Book is an information and referral guide of local human services agencies providing general information about the agencies, a brief description of the services provided, agency locations, telephone numbers, contact names, and any applicable fees. This budget amendment provides for an appropriation of $10,000 from the Commissioners' Contingency for the initial phase of the Orange Book. (See Attachment 1, column # 4, and Attachment 3) Emergency Management 9. At its April 13, 2004 meeting, the Board of County Commissioners approved acceptance of a state - administered federal grant totaling $26,357 from the North Carolina Office of Emergency Medical Services (NCOEMS). The purpose of this grant program is to establish a baseline capability in hospitals and county EMS systems to address bioterrorism events. These funds will be used to purchase a portable decontamination shelter with related equipment and radio communication equipment. There is no County match required for the receipt of this State - administered Federal grant. This budget amendment provides for the receipt of these grant funds. (See Attachment 1, column #5) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and grant project ordinance amendments. Attachment 1. Orange County Proposed 2003 -04 Budget Amendment The 2003 -04 Orange County Budget Ordinance is amended as follows: #3 Receipt of additional d #1 Receipt of additional #2 Receipt of additonal reallocated funds totaling #5 Receipt of State - State allocation Adult funds related to the Adult $20,000 from the NC #4 Appropriation of administered Federal Home Specialist reimbursement funds burse Day Health Program, Department of $10,000 from the ,0 grant of $28,357 for EMS Budget As Amended ($10,000), and Eldercare Program, Corrections to the Commissioners' to purchase a portable Budget As Amended Original Budget Through BOA #12 Adolescent Parenting Retired Senior Volunteer Program (RSVP), and Criminal Justice Partnership Program Contingency account for 0 decontamination shelter Through BOA #13 reimbursement funds Health Promotion (See Attachment 2, the initial phase of the Orange Book project with related equipment and radio communication ($9,400) for the Services programs for Criminal Justice equipment Department of Social the Department on Aging. Partnership Program Services Grant Project Ordinance) General Fund Revenue $ $ $ 83,514,25 Property Taxes $ 83,514,625 $ 83,514,625 $ $ S $ $ 19,208,5523 S Sales Taxes $ 19,208,523 $ 18,206,523 $ $ $ S - $ 1,348,385 License and Permits $ 1,348,385 $ 1,348,385 $ $ $ $ $ $ 26,357 -$ 13,489,439 Intergovernmental $ 12,436,352 $ 13,440,631 $ 19,400 $ 2,651 $ $ $ $ 6,693,393 Char es for Service $ 6,662,444 $ 6,683,953 $ $ 8,440 $ a, 00 Investment am ngs 09, 9, 768,377 Miscellaneous $ 706,514 S 777,877 $ 10,500 S 2,383,571 $ Transfers from Other Funds $ 2,383,571 $ 2,383,571 $ 3,417,855 Fund Balance $ 2,099,108 $ 3,417,855 $ 26,357 $ 131,453,168 Total Genera Fund Revenues $ 128,972,522 $ 131,384,620 $ 1a,400 S 22,791 $ ; Expenditures $ $ - $ S $ 6,033,450 Governing & Management $ 5,827,659 $ 6,033,450 $ i S $ 10,903,323 General Services $ 10,774,680 $ 10,903,323 $ $ $ $ $ $ 3,359,407 Community & Environment $ 3,093,584 $ 3,359,407 $ $ $ $ $ 30,875,351 Human Services S 29,788,169 $ 30,833,160 $ 19,400 $ 22,791 $ S 26,357 13,111,127 Public Safety $ 12,562,508 $ 13,084,770 $ $ $ $ $ 2,365,065 $ Culture & Recreation $ 2,237,506 $ 2,365,095 $ $ $ 60,765,972 Education $ 60,765,972 $ 60,755,972 $ 4,039,444 $ Transfers Out - $ 3,922,444 $ 4,039,444 Total General Fund Appropriation $ 128,972,522 $ .131,384,620 $ 19,400 ; 22,791 $ $ $ 26,35T S $ 131,453,168 $ 0 $ $ 9 $ $ $ $ Not. these are offmtdrg vAtHn du G—Nrg & Nanaganent kx ctla4 and dw resum In m bottom Ilse change h the kwdan Attachment 2 -5 Criminal Justice Partnership Program Grant Project Ordinance Project Number 11 -450 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Orange- Chatham Criminal Justice Partnership Program as awarded to Orange and Chatham Counties by the North Carolina Department of Corrections. The project will provide pre -trial release and substance abuse services to persons sentenced to intermediate sanctions. Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The officers of the County are hereby directed to proceed with the grant project within the grant document, the rules and regulations of the North Carolina Department of Corrections. Section 3. The following revenue is anticipated to be available to complete this project: Intergovernmental (1999 -00) $181,841 Intergovernmental (2000 -01) $207,941 Intergovernmental (2001 -02) $225,441 Intergovernmental (2002 -03) $205,502 Intergovernmental (2003 -04) $227,740 Total Intergovernmental $1,048,465 Transfer from General Fund (2000 -01) $10,000 Transfer from General Fund (2001 -02) $12,500 Transfer from General Fund (2002 -03) $11,519 Transfer from General Fund (2003 -04) $11,519 Total Transfers from General Fund $45,538 Section 4. The following amount is appropriated for this project: Public Safety - Orange- Chatham Criminal Justice Partnership $1,094,003 Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Attachment 2 Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. Positions authorized through this grant project ordinance include: 1.0 Full -time equivalent Criminal Justice Program Coordinator Section 9. This project period begins April 1, 1995 and is in effect until June 30, 2004. Subsequent funding is contingent upon the availability of grant funds. Section 10. This ordinance supersedes all previous "Criminal Justice Partnership Program" grant project ordinances. Adopted this 2nd day of June 2004. Attachment 3 Status of Commissioners Contingency Account Fiscal Year 2003 -04 Comments $50,000 Approved 7/01/03 (Pay HSUS for Evaluation Study of the ($18,500) Animal Shelter - BOA # 5) ($3,000) School Collaboration Initiative (BOA #9) ($3,900) Recreation activity map (BOA #11) ($10,000) Initial Phase of Orange Book (BOA #13) Remaining Contingency $14,600 5"aL Commissioner Carey said that the materials from staff on the analysis of the Jockey lot situation on Buckhorn Road were not clear regarding whether the Board of County Commissioners needed to take action. Craig Benedict said that they proposed a multi - departmental approach, working with the County Manager's office and the County Attorney. The Board needs to provide direction on how to proceed with sending a letter to the property owner to set forth the constraints for transportation issues and maintenance of the site. The staff met with DOT to come up with some ideas. Chair Jacobs said that they discussed with DOT at their last meeting that the Board of County Commissioners and the Manager would invite the owners to come and meet with them voluntarily to discuss these issues in order to resolve them. 4. County Manager's Report John Link asked County Engineer Paul Thames to give an update on voluntary conservation measures. Paul Thames said that as of 12:01 a.m. on May 291h, the County has experienced seven consecutive days of low flow in the Eno River. In accordance with the capacity use agreement, they went into withdrawal restrictions affecting Hillsborough and Orange - Alamance. This does not require any action. Commissioner Halkiotis asked about Lake Orange and Paul Thames said that Lake Orange is full. Commissioner Halkiotis thanked Paul Thames and the Manager for bringing this to their attention and giving them updates. Commissioner Brown arrived at 12:00 p.m. 5. Items for Decision -- Consent Agenda A motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to approve those items on the consent agenda as stated below: Commissioner Gordon made a correction of a typographical error on item 'g', which was noted by staff. a. Minutes The Board approved the minutes for April 1, 2004, Joint meeting with the Board of Health and the April 1,2004 regular meeting as submitted by the Clerk to the Board. b. Appointments (1) Agricultural Preservation Board The Board reappointed Whit Morrow to the Agricultural Preservation Board. (2) Affordable Housing Advisory Board The Board reappointed Jack S. Chestnut, Bonnie M. Gates, and Nannie M. Richmond to the Affordable Housing Advisory Board to terms expiring June 30, 2007. c. Approval of Financing Arrangement for Orange Grove Rural Fire Department to Purchase a Replacement Fire Truck The Board approved the Orange Grove Fire Department's purchase of a replacement fire truck and authorized the Board of Commissioner Chair to sign the appropriate documents related to the financing agreement. d. Budget Amendment #13 The Board approved budget and grant project ordinance amendments for fiscal year 2003 -04 for Department of Social Services, Department on Aging, Criminal Justice Partnership Program Grant Project, Governing and Management Non - Departmental, and Emergency Management.