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Home My WebLink AboutORD-2004-012 - Budget Amendment #10ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 13, 2004 SUBJECT: Budget Amendment #10 DEPARTMENT: Budget ATTACHMENT (S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Status of Social Safety Net Spreadsheet 2L9 C/ - ,'I/A 1 oy ,54- Action Agenda . Item No. -i PUBLIC HEARING: (Y /N) No INFORMATION CONTACT: Donna Dean 245 -2151 TELEPHONE NUMBERS: Hillsborough 732 -8181 Chapel Hill 968 -4501 Durham 688 -7331 Mebane 336- 227 -2031 PURPOSE: To approve budget ordinance amendments for fiscal year 2003 -04. BACKGROUND: Health Department 1. Various divisions of the Orange County Health Department have received notification of additional State funds to be awarded in the current fiscal year: a. The Orange County Division of Environmental Health has received an additional $7,520 in Food and Lodging inspection revenues. The division will use these fees to offset costs of providing inspection services at food and lodging establishments throughout the County. b. The North Carolina Division of Public Health has allocated funds to assist local health departments in improving their capability to properly store and handle vaccine. The Orange County Health department has received $2,259 and will use these funds to purchase two refrigerators /freezers for storing vaccine. c. The Family Planning division has received an additional one -time appropriation from the State of North Carolina to offset costs associated with providing family planning services. The division will use the additional funding of $9,125 to defray the additional cost of contraceptives and pap smears. 2 This budget amendment provides for the receipt of these additional state funds ($18,904) to be used in the current fiscal year for the above stated purposes. (See Attachment 1, column #1) Non - Departmental 2. The NC Department of Juvenile Justice and Delinquency Prevention recently awarded an additional allocation of $3,467 in pass- through funds for the County's Juvenile Crime Prevention Council (JCPC) program. The additional funding brings the total Juvenile Justice and Delinquency Prevention funds received by the County for the current fiscal year to $291,463. The JCPC recommends allocating these funds to Hillcrest Youth Shelter ($2,967) and Orange Dispute Settlement Center ($500). In order to receive the additional funds, Orange County is required to make a 30 percent match towards program expenses. Since the County's approved budget for fiscal year 2003 -04 provides funding for the Orange Dispute Settlement Center through the County's outside agency process, the required match for that agency has been met. However, the additional allocation to the Hillcrest Youth Shelter will require a County match of 30 percent ($890). This amendment provides for the receipt of the additional Department of Juvenile Justice pass- through funds in the amount of $3,467 and provides for the County's required match to Hillcrest Youth Shelter through a transfer of $890 from the County's currently budgeted Social Safety Net. (See Attachment 1, column #2) 3. For a number of years, Orange and Chatham County have jointly offered juvenile justice and delinquency programs through the Orange Chatham Juvenile Justice Partnership. Chatham County has received $2,500 from the North Carolina Department of Juvenile Justice and Delinquency Prevention funds to provide intensive psychological services to court- involved youth. Chatham has agreed to pass their funds to Orange County for contract administration. This budget amendment provides for the receipt of a portion of Chatham County's juvenile justice pass- through funds of $2,500 for these purposes. (See Attachment 1, column #3) 4. This budget amendment transfers funds from the Non - Departmental function to the Governing and Management function to implement the Board's action as to the Manager's performance review for 2003 -04. The Board of Commissioners' has completed the Manager's performance review for 2003 -04 and decided to adjust his salary from $136,110 to $142,916 effective February 16, 2004. This salary adjustment provides the equivalent of the salary increases granted to eligible employees during 2003 -04 with implementation of Phase 2 and Phase 3 of the Classification and Pay Study. This budget amendment enacts the adjustment to the Manager's salary effective February 16, 2004 and authorizes funding for the cost of the adjustment for fiscal year 2003 -04. (See Attachment 1, column #4) Cooperative Extension 5. For a number of years, Cooperative Extension has offered a Breastfeeding Support/Expanded Food and Nutrition Education Program (EFNEP). Until this year, the program was funded with federal monies. In December 2003, Cooperative Extension received notification that the federal funding would be eliminated this spring. At that time, the BOCC approved a request from Cooperative Extension to allow the program to continue until the end of the current fiscal year. Funding for the continuation, estimated to be $35,000, would come from the County's Social Safety Net at an estimated cost of $35,000. Staff is currently evaluating future program and funding options for the services and will update the BOCC this spring during the 2004 -05 budget planning process. (See Attachment 1, column #5) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance amendments. Attachment 1. Orange County Proposed 2003 -04 Budget Amendment The 2003 -04 Orange County Budget Ordinance is amended as follows: #5 Appropriation of #1 Receipt of additional #2 Receipt of additional #3 Receipt of $2,500 from Chatham County, , #4 Transfer of funds $35,000 from the Human State funds by the Health Department of Juvenile Justice pass - through which represents a from the Non - Services Social Safety Net to Cooperative Department including funds totaling $3,467, portion of their Juvenile Departmental function to Extension to allow for the Original Budget Budget As Amended Food and Lodging fees, and transfer of $890 Justice pass - through ing and the Governing of the Budget As Amended Through 80A #9 funds to property store from the Human Services funds, to Orange County Management function to greastfeeding Support Through BOA #10 and handle vaccines, and Social Safety Net to for the administration of implement the Manager's Program/Expanded Food funds for family planning satisfy the County match the salary adjustment for FY and Nutrition Education Initiatives for Hillcrest Youth Shelter Intensive/Psychological 2003 -04 Program through the Service contract remainder of FY 2003 -04 General Fund Revenue Property Taxes $ 83,514,625 $ 83,514,625 $ $ $ $ ; $ 83,514,625 Sales Taxes $ 19,208,523 $ 19,208,523 $ $ $ $ $ $ 19,208,523 License and Permits $ 1,348,385 $ 1,348,385 $ $ $ $ $ $ 1,348,385 Intergovernmental $ 12,438,352 $ 13,305,048 $ 18,904 $ 3,467 $ 2,500 $ $ $ 13,329,919 Charges for Service $ 6,662,444 $ 6,683,953 $ $ $ $ $ $ 6,683,953 Investment Earnings 609,000 609,000 609,000 Miscellaneous $ 708,514 $ 765,877 $ 765,677 Transfers from Other Funds $ 2,383,571 $ 2,383,571 $ 2,383,571 Fund Balance $ 2,099,108 $ 3,314,355 $ 3,314,355 Tofal enerel Fund Revenues ; 128,972,522 $ 131,133,337 $ 18,904 $ 3,467 $ 2,500 ; $ $ 131,158,208 Expenditures Goveming & Management $ 5,827,659 $ 6,034,576 $ $ $ $ $ $ 6,034,576 General Services $ 10,774,680 $ 10,902,855 $ $ $ $ $ $ 10,902,855 Community & Environment $ 3,093,584 $ 3,359,407 $ $ $ $ $ $ 3,359,407 Human Services $ 29,788,169 $ 30,692,234 $ 18,904 $ 890) $ $ $ ; 30,710,248 Public Safe $ 12,562,508 $ 13,077,255 $ $ 4,357 $ 2,500 $ $ $ 13,084,112 Culture & Recreation $ 2,237,506 $ 2,365,095 $ $ $ $ $ $ 2,365,095 Education $ 60,76572 8 $ 60,765,972 Transfers Out 3 44 $ 3,935,944 $ 3,935,944 Total General Fund Approprfatlon $ 128,972,522 $ 131,133,337 $ 18,904 $ 3,467 1 $ 2,500 1 $ $ $ 131,158,208 e &*Ws are Uwe are oftetdrg entries ovenYng and wIWn Ux Human Ser ims RNow: t knxdon, and rundlon, and tlws resuls In no bad= In no bottom 11m darge In Ws NndPon wlWn the MNon Attachment 2 Status of Human Services Social Safety Net FY 2003 -2004 Comments $130,000 Approved FY 03 -04 allocation $219,116 FY 02 -03 Carry Forward Subtotal $349,116 To IFC for Project Homestart Challenge Grant ($10,000) (9/15/03) To El Centro Latino (10/1/03) for One Race Many ($5,000) Cultures Breastfeeding program funding for two months ($27,000) (12/9/03) ($890) To Hillcrest, County match for JCPC (Feb BUA) ($35,000) Breastfeeding program funding through June 2004 Remaining Balance $271,226 zv 0� '6 -aZ) e sf - a 12- s� The Board approved the renewal of a contract to continue support of small business development services for Orange County citizens, as stated in the Economic Development Strategic Plan adopted May 14, 1996, and reaffirmed by the Economic Development Commission in its strategic planning Session in August 2000 and authorized the Manager and the Clerk to the Board to execute the contract. L Lease Renewal — Bradshaw Quarry Road Solid Waste Convenience Center This item was removed and placed at the end of the consent agenda for separate consideration. k. Regulated Recyclable Material Ordinance Amendments — Second Reading The Board adopted the resolution, which is incorporated by reference, which on second reading will amend the Regulated Recyclable Material Ordinance. 1. Budget Amendment #10 The Board approved the budget amendments for the Health Department, Non - departmental, and Cooperative Extension for fiscal year 2003 -04. m. Orange- Chatham Alternative Sentencing Funding Request This item was removed and placed at the end of the consent agenda for separate consideration. n. RFP Award: Address Geocoding From Field Verification This item was removed and placed at the end of the consent agenda for separate consideration. o. Petition for Addition of Tanya Drive to the State Maintenance Program The Board approved the request to add Tanya Drive to the State Secondary Road Maintenance Program. o Re- Establishment of the Intergovernmental Parks Work Group The Board adopted the report and resolution, which is incorporated by reference, to reestablish the IP Work Group. Staff will convey the resolution and report to the Towns for authorization from the elected boards of Hillsborough, Chapel Hill, and Carrboro. VOTE ON CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA: b. Appointments (1) Arts Commission The Board considered reappointments to the Arts Commission. A motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to reappoint Bonnie Bledsoe Fuchs and Susan L Lyons to the two At -Large positions with terms ending March 31, 2007. VOTE: UNANIMOUS (4) Carrboro Board of Adjustment The Board considered one reappointment to the Carrboro Board of Adjustment. A motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to reappoint John Ring to the Transition Area position. VOTE: UNAMIOUS L Lease Renewal — Bradshaw Quarry Road Solid Waste Convenience Center The Board considered the renewal of the lease for the Solid Waste Convenience Center located on Bradshaw Quarry Road for the period of July 1, 2004 through June 30, 2009 at a cost of $300 per month and authorizing the Chair to sign on behalf of the Board.