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Home My WebLink AboutORD-2004-005 - Budget Amendment #8ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 3, 2004 SUBJECT: Budget Amendment #8 DEPARTMENT: Budget Q R b R60 1/-00 .r -A 3 -e). `/ so Action Agenda Item No._ PUBLIC HEARING: (Y /N) No ATTACHMENT (S): Attachment 1. Budget as Amended INFORMATION CONTACT: Spreadsheet Donna Dean 245 -2151 Attachment 2. Senior Citizen Health Promotion Grant Project TELEPHONE NUMBERS: Ordinance Hillsborough 732 -8181 Attachment 3. Equipment and Vehicles Chapel Hill 968 -4501 Capital Project Ordinance Durham 688 -7331 Attachment 4. Lands Legacy Capital Mebane 336- 227 -2031 Project Ordinance PURPOSE: To approve budget ordinance, capital project ordinance, and grant project ordinance amendments for fiscal year 2003 -04. BACKGROUND: Library Services 1. The Orange County Library has received notification from the North Carolina Department of Cultural Resources of additional State Aid funds totaling $2,417 for this fiscal year. These additional funds bring the current budget for State Aid revenue to $119,835 for fiscal year 2003 -04. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1). Cooperative Extension 2. On December 9, 2003, the Board of County Commissioners approved the appropriation of $27,000 from the Human Services Social Safety Net to the In -Home Breastfeeding Support Program /Expanded Food and Nutrition Program housed in the Cooperative Extension department. This program was previously funded entirely by the federal office of Food Stamp Nutrition. The funding for this program was terminated as of December 31, 2003. The additional funding approved by the Board would provide a time extension of two months for the program and its four impacted employees. This budget amendment would release $27,000 from the Human Services Social Safety Net to the Cooperative Extension department for the provision of this program in January and February 2004. (See Attachment 1, column #2) 2 Emergency Management 3. The Department of Emergency Management has been notified by the American Trauma Society of receipt of a $1,000 grant award for its "Spanish Language Emergency Services Outreach Coordination Program ". This program directly impacts those with limited English proficiency by reducing their chance of receiving traumatic injury during emergencies through creating public information, developing working relationships with agencies that serve the Spanish speaking community, and the creation of information networks. Collaboration between Orange County Health Department, Latino non - profit agencies, emergency services agencies, faith based organizations, and the Red Cross has already begun. These funds will be used to help defray personal mileage costs incurred by a volunteer of the program, as well as cost of Public Service Announcements. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #3) Department on Aging 4. The Department on Aging's Senior Health Coordination wellness program has experienced a more than anticipated increase in participation in their wellness classes, and class fee revenue has already exceeded budget within the first 6 months of this fiscal year. Staff anticipates an additional $24,000 in revenue from this program for the remainder of FY 2003 -04. This budget amendment provides for the receipt of these anticipated funds. (See Attachment 2, Senior Citizen Health Promotion Program Grant Project Ordinance) Sheriff Department 5. The Sheriff Department has received grant funds totaling $38,574 from the United States Department of Justice (USDOJ). This particular grant is aimed at enabling local law enforcement agencies to purchase computer equipment. Matching funds of $12,858 are included the Equipment and Vehicles Capital Project Ordinance. The Department plans to implement a pilot program and purchase mobile data terminals (MDTs) in at least six patrol vehicles. This budget amendment provides for the receipt of these funds. (See Attachment 3, Equipment and Vehicles Capital Project Ordinance) Environment and Resource Conservation Department 6. On December 9, 2003, the Board of County Commissioners approved an appropriation of $55,000 to the Eno River Association toward the preservation of two tracts along the Eno River — the Poplar Ridge and Eno Wilderness properties. With this appropriation, the County would be recognized as a full partner in the acquisition collaborations. Funding for these projects would be appropriated from existing funds in the Lands Legacy pay -as- you -go Fund. This budget amendment provides for this $55,000 appropriation from the Lands Legacy Fund. (See Attachment 4, Lands Legacy Capital Project Ordinance) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance, grant project ordinance, and capital project ordinance amendments. Attachment 1. Orange County Proposed 2003 -04 Budget Amendment The 2003 -04 Orange County Budget Ordinance Is amended as follows: General Fund General Servic'e's i ; 10,774,680 i e,vagar. ; 10,902,855 #2 Appmprlatlon of i ; #4 Additional revenue #5 Receipt of grant funds #6 BOCC approved i ; i 0,va2,e19 ; 10,902,855 Community 3 Environment f 3,093,584 ;27,000 from the Hunan #3 Receipt of $1,000 anticipated for the from the U.S. Department appropriation of ;55,000 ; ; ; 3,355,907 Human Services Services Social Safety grant from the American Department on Aging's of Justice lo enable the to the Eno River ; ; Budget As Amended #1 Receipt of additional Net b Cooperative Trauma Society for the Senior Health Coordination grant Sheriff Department to purchase mobile data Association toward the Budget As Amended Original Budget Through BOA #7 State Aid revenue for Extension to provide a Counlys Spanish program during FY 2003- terminals In six patrol purchase of two tracts of Through BOA #6 ; ; Library Services two month extension of Language Emergerrcy 04 (see Attachment vehicles (see Attachment land along the Eno River the In -Home Services Outreach h Senior Health 3, Equipment and (see Attachment 4, Lands ; 3,935 944 Breastfeedirg Support Coordination Program Promotion Program Grant Program Vehicles Project Legacy Capital Prod ; 128 972,522 f 101,027,727 ; 2,417 ; Program ; Project Ordinance) Ordinance) Ordinance) Ordinance) General Servic'e's i ; 10,774,680 i e,vagar. ; 10,902,855 i ; i ; i ; i ; i ; i ; i 0,va2,e19 ; 10,902,855 Community 3 Environment f 3,093,584 f 3,355,907 ; ; ; ; ; ; ; 3,355,907 Human Services ; 29,788,169 ; 30,595,541 ; $ ; ; ; ; ; 30,595,541 Public Safety ; 12,562,508 ; 13,076,255 ; ; ; 1,000 ; ; ; ; 13,077,255 Culture 6 Recreation ; 2,237,506- ; 2,362 678 f 2,417 ; ; ; $ ; ; 2,385,095 Education ; 60,765 972 ; 60,765,972 f 60,765,972 Transfers Out f 3,922 444 ; 3,935 944 ; 3,935,944 Total General Fund Approprfaflon ; 128 972,522 f 101,027,727 ; 2,417 ; ; 1,000 ; ; ; S 131,031144 ; It O S f s - f I f I f I f 0 .. b.a.. a. d..s. thM V. W.S. B ME Attachment 2 �--� Senior Citizen Health Promotion Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop a comprehensive and coordinated County health promotion and disease prevention program for citizens involving a partnership of public agencies, University Health Affairs and private groups. Section 2.The officers of the County are hereby directed to proceed with the grant project in accordance with the mutual cooperation agreement between the County and the University of North Carolina at Chapel Hill, as approved by the Board of County Commissioners on June 30, 1997. Section 3.The following revenue is anticipated to be available to complete this project Grant Funds (1994 -95) Grant Funds (1995 -96) Grant Funds (1996 -97) Grant Funds (1997 -98) Fees for Service (1997 -98) Grant Funds (1998 -99) Fees for Service (1998 -99) Grant Funds (1999 -00) Fees for Service (2000 -01) Grant Funds (2000 -01) Grant Funds (2001 -02) Grant Funds (2002 -03) Fees for Service (2003 -04) Grant Funds (2003 -04) Total Revenue Section 4. The following amount is appropriated for this project: Human Services Senior Citizen Health Promotion $32,539 $37,498 $33,779 $52,434 $14,835 $57,645 $12,000 $69,250 $24,000 $49,668 $80,364 $142,588 $48,000 $56,956 $711,556 $711,556 Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency. Section 6.Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Attachment 2 Section 7.Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8.Positions authorized through this grant project ordinance include: 1.0Full Time Equivalent Senior Public Health Educator This position is authorized through June 30, 2004. Subsequent funding in future years is contingent upon the availability of grant funds. Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant Project Ordinances. Section 10. This project, originally adopted May 2, 1994 and subsequently amended, is in effect through June 30, 2004. Adopted this 3rd day of February 2004. Attachment 3 (c� Equipment and Vehicles Project Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds to purchase County -owned vehicles and major equipment. The project will be financed with proceeds from the County's portion of the one half -cent sales taxes, appropriated fund balance from the County Capital Projects Fund, and grant funds from the U.S. Department of Justice and the North Carolina Department of Transportation. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Section 4.The following amount is appropriated for this project: Through FY 2002 03 FY 2003 -04 Through FY 2003 -04 Sales Tax $459,322 $498,295 $957,617 Bond Funds $0 $0 $0 Private Placement $0 $0 $0 Grant Funds $0 $38,574 $38,574 Other $0 $0 $0 Total Funding $459,322 $536,869 $996,191 Section 4.The following amount is appropriated for this project: Section 5. This ordinance supersedes all previous Equipment and Vehicle Capital Project Ordinances. Section 6. This ordinance shall remain in effect from July 1, 1998 until June 30, 2004. Adopted this 3rd day of February 2004. Through FY 2002 -03 FY 2003 -04 Through FY 2003 -04 Land/Building $0 $0 $0 Design $0 $0 $0 Construction $0 $0 $0 Equipment and Vehicles $459,322 $536,869 $996,191 Total Costs $459,322 $536,869 $996,191 Section 5. This ordinance supersedes all previous Equipment and Vehicle Capital Project Ordinances. Section 6. This ordinance shall remain in effect from July 1, 1998 until June 30, 2004. Adopted this 3rd day of February 2004. VA Attachment 4 Resource Lands Conservation (Lands Legacy) Project Capital Project Ordinance 3e it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the 3eneral Statutes of North Carolina, the following capital project is hereby adopted. oection 1. The project authorized is for the purchase of land for natural resource and farmland preservation. Financing for the project includes proceeds from the County's portion of the one -half cent sales taxes, grants from the Clean Water Management Trust, proceeds from the 1997 and 2001 voter approved bonds, and transfers from the General (property tax), School /Park Capital Reserve and Subdivision Payment -In -Lieu Funds. iection 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. ► ection 3. The following revenue is anticipated to complete this project: Inrough FY 2002 -03 FY 2003 -04 Through FY 2003 -04 McGowan Creek Preserve (formerly known as Duke Forest) Clean Water Trust Grant $143,000 $0 $143,000 Transfer from School/Park Capital Reserve (accrued interest) $78,549 $0 $78,549 Transfer from General Fund (Property Tax) $78,548 $0 $78,548 Total McGowan Creek Preserve $300,097 $0 $300,097 Little River Regional Park and Natural Area $0 $0 Gean Water Management Trust $131,950 $0 $131,950 Parks & Recreation Trust $87,500 $0 $87,500 Triangle Land Conservancy & Eno River Association $59,500 $0 $59,500 Land and Water Conservation Fund $262,000 $0 $262,000 Hazardous Mitigation Grant Funds $15,000 $0 $15,000 Durham County Contribution $40,000 $0 $40,000 1997 Bond Funds $44,514 $0 $44,514 Transfer from Subdivision Payment4n-Lieu Fund $84,514 $0 $84,514 Total Little River Regional Park and Natural Area $724,978 $0 $724,978 Eubanks Road Properties (Hunter /Cate Properties) $0 $0 1997 Bond Funds $2,700,000 $0 $2,700,000 Transfer from School/Park Reserve Fund $1,865,000 $0 $1,865,000 Transfer from Subdivision Payment-in-lieu Fund $50,000 $0 $50,000 Total Eubanks Road Properties $4,615,000 $0 $4,615,000 Walters Farmland Preservation Conservation Easement $0 $0 Total Walters Farmland Conservation Easement Funds $215,000 $0 $215,000 Seven -Mile Creek Preserve $0 $0 Transfer from General Fund $307,595 $0 $307,595 Total Seven -Mile Creek Preserve funds $307,595 $0 $307,595 Blackwood Property Total Blackwood Properly $2,077,050 $0 $2,077,050 Eno River Properties Transfer from General Fund $0 $55;000 $55,000 Total Eno River Properties $0 $55,000 $55,000 2001 Bond Funds $1,750,000 $0 $1,750,000 Transfers from Other Ponds $0 $0 Transfer from General Fund (Sales Tax) $398,405 ($55,000) $343,405 Transfer from General Fund (Property Tax) $396,452 $200,000 $596,452 Transfer from General Fund (BOCC Contingency) $35,000 $0 $35,000 Transfer from School/Park Reserve Fund $0 $65,000 $65,000 Total Unallocated Funds $829,857 $210,000 $1,039,857 Total Project Revenuesl $10,819,577 $265,000 $11,029,577 iection 4. The following amount is appropriated for this project: iection 5. This ordinance supersedes all previous Resource Lands Conservation (Lands Legacy) Capital Project Ordinances for Orange County. iection 6. This ordinance shall be in effect from July 1, 1998 until June 30, 2004. Adopted this 3rd day of February 2004. Through FY 2002 -03 FY 2003 -04 Through FY 2003 -04 Lands Legacy (unallocated) $2,689,857 $210,000 $2,899,857 McGowan Creek Preserve (formerly known as Duke Forest) Land Acquisition & Related Fees $300,097 $0 $300,097 Design $0 $0 $0 Construction $0 $0 $0 Other $0 $0 $0 Total McGowan Creek Preserve $300,097 $0 $300,097 Little fiver Regional Park and Natural Area $0 $0 Land Acquisition & Related Fees (Orange Count)(s Share) $367,978 $0 $367,978 Park Design & Development $262,000 $0 $262,000 Construction $0 $0 $0 Heritage Flouse Relocation to Park Properly $95,000 $0 $95,000 Other $0 $0 $0 Total Little fZmr Regional Park and Natural Area $724,978 $0 $724,978 Eubanks Road Properties $0 $0 Land Acquisition & Related Fees $4,615,000 $0 $4,615,000 Park Design & Development $0 $0 $0 Construction $0 $0 $0 Other $0 $0 $0 Total Eubanks Road Properties $4,615,000 $0 $4,615,000 Walters Farmland Preservation Conservation Easement Total Walters Farrnland Preservation Easement $215,000 $0 $215,000 Seven-Mile Creek Preserve $0 $0 Total Seven -Mile Creek Preserve $197,595 $0 $197,595 Blackwood Property $p $0 Total Blackwood Property $2,077,050 $0 $2,077,050 Eno liver Properties Land Acquisition & Related Fees $0 $55,000 $55,000 Total Eno River Properties $0 $55,000 $55,000 Total Costs $10,819,577 $265,000 $11,029,577 iection 5. This ordinance supersedes all previous Resource Lands Conservation (Lands Legacy) Capital Project Ordinances for Orange County. iection 6. This ordinance shall be in effect from July 1, 1998 until June 30, 2004. Adopted this 3rd day of February 2004. d R9S — 2�4 51 z7 o. Budget Amendment #8 �d The Board approved budget ordinance, capital project ordinance, and grant project ordinance amendments for fiscal year 2003 -04 for Library Services, Cooperative Extension, Emergency Management, Department on Aging, Sheriff's Department, and Environment and Resource Conservation Department. VOTE ON CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA i. Telecommunications Towers Regulations Amendments The Board considered Planning Board and Administration recommendations, closing the Public Hearing and making a decision on the proposed Telecommunication Towers amendments to Article 6.18 and Article 8.8.17a of the Orange County Zoning Ordinance. Commissioner Gordon made reference to pages 4 and 16. She wants to understand the changes to the Master Telecommunications Plan and why general zoning approval was deleted. Planning Director Craig Benedict said that on page 4, there is the definition that will explain what one can do in the future, and it is only a placeholder. This definition was in there previously, but there was not an adoption of a plan that would activate the use of it. On page 16, it explains how the MTP would work in a future process. They hope to have it as a prioritization mechanism in the future. Commissioner Gordon asked about the statement, "that have received zoning approval from the County Commissioners" and why this was taken out. Craig Benedict said that this could have invoked a pre -zoned property for allowing towers. They thought this might be too liberal at this point. County Attorney Geof Gledhill said that this is also redundant in that the plan when developed will not place on it sites that are not properly zoned for towers. Commissioner Gordon asked about the all -bold part, "Information that may be shown on the plan will include...," and asked if this information is to be shown if it is applicable. She said that it should say, "Information to be shown on the plan will include..." Craig Benedict said that it would be a determination of the County Commissioners about which sites of a natural area may be assigned and which sites may not be assigned. Commissioner Gordon said that this appears to be very confusing to her. Chair Jacobs said that he feels fine with this. He asked if there was a definition of a scenic corridor in Orange County regulations. Craig Benedict said that the comprehensive plan has some definitions. Chair Jacobs said that if they are going to take this to public hearing in May, he wants to be sure that there is some data about bird migratory patterns. A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to approve the proposed amendments. VOTE: UNANMOUS I. Schools Class A Special Use Permit Amendments The Board considered Planning Board and Administration recommendations, closing the public Hearing and considered approval of a proposed amendment to the Orange County Zoning Ordinance to make Schools: Elementary, Middle, and Secondary — a Class A Special Use in appropriate zoning districts and to apply special use permit standards that meet the general standards, zoning district requirements and similar standards as detailed in Section 8.8.29 ( "Growth Management Subdivision Standards ") of the Zoning Ordinance. Commissioner Gordon asked for clarification about the Administration's approval. She also asked about the significance of the storm water management issue on page two. Craig Benedict said that during their conversation with the Planning Board, the original submittal