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Home My WebLink About2005 NS Aging MOU between TTA & OPTfor Public Route Service between Hillsborough and Chapel Hill MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding ("MOU") is made this day of 2005 by and between RESEARCH TRIANGLE REGIONAL PUBLIC TRANSPORTATION AUTHORITY (d/b/a "TTA"), located at 68 T.W. Alexander Drive, Research Triangle Park, North Carolina 27709 and ORANGE COUNTY, located at 200 South Cameron Street Hillsborough, North Carolina 27278 (hereinafter "County"). This MOU outlines the basic points of discussion and tentative agreements between TTA and the County. This MOU does not constitute a binding contract for any other purpose. All agreements contemplated by this MOU shall become binding and enforceable only when said agreements intending to be binding and enforceable are executed by TTA and the County. Now, it is hereby understood as follows: Basic Responsibilities regarding the Orange Express Route between Hillsborough and Chapel Hill are. listed below. Operations• • 100% of Route Operations provided by County staff using County vehicle(s). The schedule, number of trips and timing of trips will be specified by TTA in an attachment to this agreement. • The Orange Express Route will operate every weekday that is not a holiday according to the TTA Holiday list, which is included with this memorandum. • If the Orange Express vehicle breaks down or is unable to leave the County operations center for service, it is the responsibility of the County to deploy another vehicle to serve the Orange Express Route using the exact same schedule and route pattern, and to collect revenue as described in this document. If there are individual trips on the Orange Express Route which regularly fill the bus specified for the route to its full seated capacity, then any replacement service provided by the County will provide a number of seats equal to the seated capacity of the regularly used vehicle. • Reporting of all operating statistics and ridership to the National Transit Database would be divided according to the funding ratio, with 75% going to TTA and 25% going to the County. Ridership figures from the County will be provided to TTA on a monthly basis. Funding• • 75% operating funds. provided by Triangle Transit Authority (TTA) • 25% operating funds provided by the County • TTA's contribution to operations during the January -June 2006 period will be capped at $41,126, which is based on a per-hour operating cost for the County of $34 per hour. • Fare revenue will be distributed to the County and TTA according to the 25/75 ratio listed in the above bullet points. 5 Fifteen days after the close of each quarter, the County will provide to TTA the number of hours operated at $34 per hour for that quarter. During those same fifteen days, TTA will tabulate revenue received during the quarter on the Orange Express Route, and provide the County with dollar totals of the the County and TTA shares of revenue. The two agencies will produce a balance based on the difference between the operating cost to be charged to TTA and the fare revenues allocated to TTA and the County, and the County will bill TTA for the balance. Paratransit• • 100% of cost of paratransit service associated with Orange Express Route will be covered by the County • TTA will continue to provide regional paratransit connections within the ADA- specified 3/4-mile radius of Route 402/403/412/413 within Chapel Hill, where County-based paratransit passengers can then make transfers regionally. • After the first 6 months of operation, TTA and the County will study the overall level of interest in using TTA paratransit for regional connections, and if TTA and the County believe that demand can be served appropriately using TTA's paratransit fleet, TTA and the County will examine the possibility of drafting a "seamless service" agreement similar to the one that exists between TTA and Accessible Raleigh Transit (ART) to provide regional trips without transfers and interagency payments. Planning and Fare Policy: • TTA, as the primary funding agency, will be responsible for route planning, fare policy, scheduling, and service changes associated with the route. • While maintaining final authority over the route, TTA will include and consult with County staff and advisory board members in discussions regarding all facets of route planning and operation to maximize regional coordination. • If TTA proposes any changes to the schedule, routing, fare, or other operational characteristics of the service, TTA must inform the County of these changes at least 30 days prior to implementation. Maintenance• • The GFI fareboxes require regular probing to remain in good operating condition. The County will work with the TTA Maintenance Supervisor to schedule preventative maintenance for the farebox through the Regional Farebox Maintenance Shop. The County should contact the Regional Farebox Maintenance Shop directly for all other needed repairs. • General vehicle cleaning and maintenance on the Orange Express vehicle will be conducted by County staff. • Soon after route operations will begin, the warranty on the GFI farebox in the County vehicle will end. TTA considers some maintenance costs to enter the operating cost of the route, but due to the expense of farebox parts, TTA will limit its contribution to farebox parts for the January -June 2006 period to a maximum of $250. (O TTA will provide the County with one (1}lock and key set for the top cover of an Odyssey farebox. Basic instruction for clearing bill and coin jams will be provided to the appropriate County staff by TTA's Maintenance Supervisor. TTA will make changes when necessary to the vehicle destination sign but will not be responsible for repairs. Marketing• • TTA will have primary responsibility for marketing this route • The County will operate this service using a vehicle with TTA-approved markings on at least 90% of trips annually • TTA will designate that the route is operated by the County in printed schedule brochures • The County will keep vehicle brochure racks stocked with current route brochures and make the brochures available at all locations with their other materials Fare Collection: • The County will collect a cash fare or valid pass fare for each boarding according to TTA's fare policy • If the County wishes to offer fare-free service to employees other than County Department of Aging staff, then they shall negotiate a fee with TTA for that value • If the County wishes to sell Regional Monthly passes or other TTA fare media from locations off the bus in Orange County, TTA will sell non-expiring fare media to OPT at 75% of the regular price. The County may then keep any revenue from the sale of these fare media without needing to settle accounts with TTA. Term• This agreement is valid for the period between 3anuary 3, 2006 and June 30, 2006. (SIGNATURE PAGE FOLLOWS) 7 ACKNOWLEDGED AND AGREED TO as of the date set forth above: ORANGE COUNTY By: John Link, County Manager Approved As to Legal Form: By: Geoff Gledhill, County Attorney RESEARCH TRIANGLE REGIONAL AUTHORITY By: John Claflin, General Manager Approved As to Legal Form: By: Wib Gulley, Office of General Counsel PUBLIC TRANSPORTATION 4 _ Cost Comparison Current OPT Express Route and Proposed TTA/OPT Express Route Fiscal Years 2005-06 and 2006-07 1. Current OPT Express Route Budget ATTACHMENT` ~ emaimng isca u -ear ost Current Service Expenses Year 2005-06 Anticipated 2006-07 Personnel Services Driver salary plus fringes (includes required ADA aratransit su ort driver $25,018. $50,036 Additional Administrative costs (dispatcher, relief drivers, etc. $3,357 6,714 Total Personnel Services $28,375 $56,750 Operations Milea e 5 tri s/da $15,309 $30,618 Total Operations $15,309 $30,618 Total Expenses $43,684 $87,368 Cost Per Hour (Based On 1,632 Service Hours for 6 Monfhs and 3,264 for 12 Months) $26.77 $26.77 Current Service Offsetting Revenues Trian le Transit Authori TTA Contribution $0 $0 NCDOT RFP Grant $25,342 $50,684 Fare Box Collections $3,102 $6,204 Oran a Coun Contribution $15,240 $30,480 Total Revenues $43,684 $87,368 2. Prooosed New TTA/OPT Express Route emammg ~sca u -ear ost Proposed Service Expenses Year 2005-06 Anticipated 2006-07 Personnel Services Driver salary plus fringes (includes required ADA aratransit su ort driver $39,806 $79,612 Additional Administrative costs (dispatcher, relief drivers, etc. $8,827 $17,654 Total Personnel Services $48,633 $97,266 Operations Milea a 11 tri s/da lus ADA aratransit service $29,657 $59,314 Marketin :Brochures, romotional items, fl ers, etc. $3,000 $6,000 Total Operations $32,657 $65,314 Capital- Purchase of vehicle from TTA $5,800 $0 Total Operations $5,800 $0 Total Expenses $87,090 $162,580 ost Per Hour (Based On 1, 632 ervice Hours for 6 Months and 3,264 for 12 Months) $53.36 $49.81 Offsetting Revenues for Proposed Service Trian le Transit Authori TTA Contribution $41,126 $81,926 NCDOT RFP Grant $25,342 $50,684 Fare Box Collections $2,000 $4,000 Revenue Generated by Sale of Vans (to offset cost of vehicle urchase from TTA $5,800 $0 Oran a Coun Contribution $12,822 $25,970 Total Revenues $87,090 $162,580 Orange Express Route ATTACHMENT 3 0 ATTACHMEl~T~ 4 10 Purpose: To determine cost to sell OPT (Orange County) an EI Dorado vehicle with farebox. El Dorado Vehicle Cost: $109,646 Useful Life: 7 years Depreciation Method: Straight Line Depreciation per period: $15,663.71 Federal State Local Fair. Market Value 3/16/01 109,646.00 3/16/02 $93,982.29 3/16/03 $78,318.57 3/16/04 $62,654.86 3/16/05 $46,991.14 3/16/06 $31,327.43 3!16/07 $15,663.71 GFI Farebox FMV same as purchase price, installed 2005 Farebox 10,500.00 Farebox AVL Interface 100.00 Farebox Installation 490.00 11,090.00 Interest Interest Interest 80% 10% 10% $37,592.91 $4,699.11 State Interest 90% $4,699.12 Local Interest 10% $0.00 $9,981.00 $1,109.00 Cost to Orange County $5,808.12