HomeMy WebLinkAboutAgenda - 01-25-2011 - 4ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 25, 2011
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Action gen
Item No. 77�—1
SUBJECT: Coun Commissioners: Boards and Commissions — Annual Summaries
DEPARTMENT: Board of Commissioners
ATTACHMENT(S): Under Separate Cover
Listing of Annual Summaries
PUBLIC HEARING: (YIN) No
INFORMATION CONTACT:
Clerk's Office, 245 -2130
PURPOSE: To consider and discuss the use of Advisory Boards and Commissions' Annual
Summaries/Work Plans.
BACKGROUND: In the past, as part of the Board of Commissioners' annual planning and goal
setting retreats, Commissioners requested and received annual summaries from their internal
advisory boards and commissions. This information provided the board with a yearly overview
of the boards and commissions and their projected goals for the upcoming year. This particular
process ended in 2007. The Board decided at their April 13, 2010 meeting to re- instate this
process independent of their annual retreats (see excerpt from meeting below):
Excerpt from April 10, 2019 BOCC Work Session:
"6. Annual Work Plan: At the March 4t" work session: A motion was made by
Commissioner Pelissier, seconded by Commissioner Jacobs to ask the internal advisory boards
to come up with a work plan every year, and then at the end of the year, to tell the Board of
County Commissioners what has been accomplished with a summary. Commissioner Jacobs
amended the motion that the work plan should be consistent with the goals and objectives of
the Board of County Commissioners.
Decision Points:
• Does the BOCC want to proceed with an annual work plan for the ABCs and to be
distributed on this schedule above or another proposed schedule? Yes
• Does the BOCC want to add /delete /edit the work plan before actual usage? Yes
• Does the BOCC want ABC attendees to present an oral report to the full board at their
annual retreat? No
• Implementation Date: September 1, 2010
Craig Benedict said that he expects a lot of comprehensive plan implementation ideas
coming forward from a lot of the boards and commissions and he would like for the work plan to
include some cross - referencing for the comprehensive plan.
Commissioner Pelissier agreed and said that there should be communication between
the different advisory boards.
Craig Benedict said that there is a form for the Planning Board that has a place for who
else is involved.
Commissioner Jacobs said that in the past the budget indicated what directions the
department was going to go in the next year and this would be the logical thing to do for a work
plan. He thinks that it ought to be explicit that advisory boards should not do listening sessions
or seek public comment until it comes to the Board with it.
Regarding the ABC attendees, Donna Baker said that in the past only a handful of ABC's
have presented.
Commissioner Yuhasz said that, based on the work plan, that some ABC's could be
invited.
Commissioner Pelissier said that she would like to get a brief report summarizing what
the ABC's have done for the year so that the accomplishments could be recognized.
Donna Baker said that this could be part of the work plan, to plan for the future and to
summarize what has been done."
FINANCIAL IMPACT: None.
RECOMMENDATION(S): The Manager recommends for the Board to review the annual work
plans from boards and commissions, discuss how to use this information and provide feedback
and /or direction.
ADVISORY BOARDS AND COMMISSIONS - ANNUAL SUMMARIES
1) Adult Care Home Community Advisory Committee
2) Advisory Board on Aging
3) Affordable Housing Advisory Board
4) Agricultural Preservation Board
5) Alcoholic Beverage Control Board
6) Animal Services Advisory Board
7) Arts Commission
8) Board of Health
9) Board of Social Services
10) Chapel Hill /Orange County Visitors Bureau
11) Commission for the Environment
12) Economic Development Commission
13) Historic Preservation Commission
14) Human Relations Commission
15) Nursing Home Community Advisory Committee
16) Orange County Board of Adjustment
17) Orange County Parks and Recreation Council
18) Orange County Planning Board
19) Orange Unified Transportation Board
20) Solid Waste Advisory Board
ORANGE COUNTY ADVISORY BOARD ANNUAL REPORT Wt.
Advisory Board Name:
Orange County Adult Care Homes Community Advisory Committee
Reporting Year: 2010
Chairperson: Peggy Cohn
Person to Address the BOCC at Retreat (if requested by BOM:
Charlotte Terwilliger, Regional Long Term Care Ombudsman
4307 Emperor Blvd, Suite 110 Durham, NC 27703
Phone: 919 -558 -9401
Primary County Staff Contact:
Janet Tyler, Interim Director of Department Of Aging
2551 Homestead Rd Chapel Hill, NC 27516
Phone: 919 - 968 -2070
Frequency of Meetings:
Bi- monthly committee business meetings and quarterly subcommittee visits to long term care
facilities.
Advisory Board Assigned Charge and Responsibilities:
• Stay apprised of general conditions for those residing in long -term care facilities.
• Make official unannounced quarterly visits to each adult care home as well as unannounced
annual visits to family care homes.
• Prepare reports as required by the NC Division of Aging & Adult Services to report concerns
encountered and long -term care issues in general. (Reports are public records available
through the regional ombudsman.)
• Serve as a central point for fostering increased community involvement in long -term care
facilities.
• Promote community education and awareness of the needs of residents in long -term care
facilities.
• Work toward keeping the public informed about aspects of long -term care and the
operation of homes in the county.
Advisory Board's Most important Accomplishments:
• Advocacy for individuals and the Long Term Care System in Orange County.
• Providing insights to members of the Department of Aging and their Advisory Board.
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ORANGE COUNTY ADVISORY BOARD ANNUAL REPORT
Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• All of the adult care and family care homes were visited by the committee in 2010 for a total
of 26 facility visits.
• Visitation reports were written for each of the Orange County Adult Care and Family Care
Homes. These reports will be available on the Orange County website to allow for public
access.
• Ongoing training and support for committee members at business meetings, by phone,
email and one -on -one meetings were provided by the Ombudsman and other Triangle J
personnel.
• Reading and sharing of articles from national organizations working with older adults in all
forms of media.
Other Activities and Accomplishments in Carrying out BOCC Goal ls) /Priorities. .
• Participation in the Department of Aging Resource fair in the spring of 2010
• Recognition /training of paid facility staff, thereby improving quality and continuity of care
of residents.
• Illumination of CAC activities to other community organizations in which committee
members are involved.
• Service on Aging Boards and in Human Service organizations.
• Provision of activity resources to facilities such as magazines, puzzles, clothes, activity
materials and other needed items.
Activities this Advisory Board Expects to Carry Out in 2011:
• Assist in pursuit of" Baby Boom" readiness for increased need for Long Term Care in Orange
County, an assessment which the Department of Aging hopes to complete.
• Support and promotion of "culture change' in our assisted living facilities to provide more
person centered care which can improve the quality of life for current and future residents.
Concerns and Emerging Issues for the Upcoming Year:
• Ongoing concern and advocacy for increased training and legislation for supporting staff in
adult care whose care for a mixed population of mental health elderly residents. Facilities
that mix younger, chronically mentally ill residents and older, frail residents pose problems
that are of concern to the committee
• Our committee continues to be concerned with care of residents in Medicaid dependent
adult care facilities. We recognize that quality care is contingent on quality caregivers and
low turnover. We will continue to support the front line workers in these facilities by
supporting fair wages and treatment.
• Facility management problems, vacancies and turnover in key administrative positions.
• Decreased in resident volume at many facilities indicate the economic downturn is keeping
many elders at home, thus creating potential for greater family stress and fiscal difficulties
at facilities with low census.
• A couple of our Adult Care Homes provide inadequate activities for their residents.
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ORANGE COUNTY ADVISORY BOARD ANNUAL REPORT
Additional Comments and Observations:
• Orange County Facility Strengths:
- Orange County's adult care homes and family care homes serve a variety of adults in
various types of facilities.
-Most facilities visited by the committee are aware of the function of the committee and are
open to our concerns and questions.
- Attentiveness to the residents' individual needs and wants, particularly in the smaller, adult
care homes and in the family care homes.
• Orange County Facility Weaknesses:
-Mix of mentally ill, younger residents with older adults
- Apparent lack of preparation of staff in handling mental health needs
- Maintenance and repairs of older facilities
-Rate of staff turnover in many of the facilities
- Inability to personalize services to the needs and desires of the residents in each facility.
The responsibility and commitment of the committee members is
admirable and promises effective service in calendar 2011. Our
membership is relatively stable. We have only had two resignations
this year, while adding three strong participants.
Per Ombudsman policies and procedures, the Regional Ombudsman will
distribute this report to the County Commissioners, the County Department
of Social Services and the State Ombudsman.
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ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board /Commission Name:
Advisory Board on Aging
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information:
Heather Altman, Advisory Board Chair
109 Sunset Ridge Lane
Chapel Hill, NC 27516
haltman @carolwoods.org
Primary County Staff Contact:
Janice Tyler, Interim Department on Aging Director
How many times per month does this board /commission meet, including
any special meetings and sub - committee meetings?
The Advisory Board on Aging meets monthly.
Brief Statement of Board /Commission's Assigned Charge and
Responsibilities.
This board suggests policy and makes recommendations to the Board of
Commissioners and the Department on Aging while acting as the liaison between
the older citizens of the County and the County government. It is charged with
promoting needed services, programs and funding that impacts the older
citizens.
What are your Board /Commission's most important accomplishments?
• Sponsorship of the 30th Anniversary Celebration of the Advisory Board
and the Department on Aging
• Support of the many improvements to the Department's Senior Lunch
Program, such as `going green' and securing a local caterer who utilizes
fresh ingredients in meal preparation
• Support of the recommendation to rename the Senior Care Adult Day
Health Program in memory of Florence Gray Soltys
• Recipient of the Ernest Messer Award that the NC Division of Aging and
Adult Services Awards presents each year to individuals or organizations
that make a significant difference in the quality of life for older adults in
North Carolina.
List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually.
• Development of the Master Aging Plan and annual review of the goals
achieved and tasks accomplished
• Leadership provided in the development of the Community Resource
Connection, promoting easy access to the service delivery system
• Participation in the Department's annual Community Resource Fair
• Representation for Orange County on the Triangle J Area Agency on
Aging Advisory Council
Describe this board /commission's activities /accomplishments in carrying
out BOCC goal(s) /priorities, if applicable.
If your board /commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities /accomplishments as they may relate
to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
Identify any activities this board /commission expects to carry out in 2011
as they relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other
resources) associated with these proposed activities (please list).
• Activation of two Advisory Board Subcommittees: Legislation /Advocacy
and Service Planning /Coordination
• Establishment of a Long Term Care Task Force to provide more focus on
the needs of the frail older adult population
• Conduct community assessments utilizing UNC School of Public Health
students and senior volunteers
• Identify support for the recently- discontinued Mood, Memory and Mobility
screening clinic at the Seymour Center
• Conduct thorough review of Master Aging Plan in preparation for the next
Plan update
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
The challenge that Orange County faces is how to meet the needs of a rapidly -
increasing population of older adults with the diminishing resources available.
jo
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board /Commission Name: Affordable Housing Advisory Board
Chair's Name: Patsy Barbee
Chair's Phone: 919 - 732 -9223 (w) 919 - 732 -5904 (h)
Chair's E -mail: msdivapat @yahoo.com
Chair's Fax:
IF TIME PERMITS: Person to address the BOCC at Retreat (if an and
phone number: Patsy Barbee 732 -9223
Primary County Staff Contact: Tara L. Fikes, Housing /CD Director
What are your Board /Commission's most important accomplishments in the past
year?
■ Prepared an FY 2008 -09 Performance Report/2010 Calendar.
■ Completed revision to the Orange County Housing Authority Bylaws
and presented the revised document for approval.
■ Presented Manufactured Homes Survey results. Discussed mobile
parks standards that were prepared twenty years ago and current State
Abandoned Mobile Home Program.
■ Assisted the Department with outreach for 2010 Census.
■ Held a work session with the Board of County Commissioners during
the last quarter of Calendar Year 2009 to discuss affordable housing
issues and board priorities.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually
Each year, the Affordable Housing Advisory Board in conjunction with the
Housing/CD staff prepares a fiscal year performance report in the form of a
calendar.
In addition, the Affordable Housing Advisory Board monitors the progress
of Affordable Housing Bond Program projects and provides the Board of
County Commissioners with an annual status report.
Describe this board /commission's activities /accomplishments in carrying out
BOCC goal(s), if applicable.
Please refer to accomplishments above.
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
The Affordable Housing Advisory Board was very involved in the
development of the Housing Element and have thoroughly reviewed the
goals of the Housing Element of the Comprehensive Plan and reported on
agency accomplishments in support of these goals. In future years, the
Board would like to work more collaboratively with the Planning Board
when assessing progress.
Identify any activities this board /commission expects to carry out in 2011 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, and other resources)
associated with these proposed activities (please list).
1. Mobile Home Park Revitalization *
• Funding will be required for initial set -up
• Project Manager would need to be hired to run the operation.
2. The Abandoned Mobile Home Program
3. Pursuing connections with the towns to insure inclusion in
discussions regarding affordable housing;
4. Building momentum for affordable housing in Northern Orange
County particularly for areas near transportation;
5. Advocating for another Housing Bond Program, local funding
resources, and other funding resources; and
6. Developing a communication campaign to inform citizens regarding
affordable housing needs utilizing personal stories such as those
regarding the search for affordable housing in the community.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
Increasing the membership of the Advisory Board is a current challenge in
the wake of many transitioning from the Board due to term limits, illnesses,
and personal and family issues. Thus, the Board is actively recruiting in
the community.
*0
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS INPUT
FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this form.
Board /Commission Name: Agricultural Preservation Board (APB)
Person to address the BOCC at Retreat (if requested) and contact information:
Chair: Roland Walters (336)- 212 -4296 roland.walters @gmail.com
Vice - Chair: Howard McAdams (919) 732 -5552 mcadamsfarm1 @visionet.org
Primary County Staff Contact:
Department of Environment, Agriculture, Parks and Recreation
David Stancil (Director) 245 -2522 dstancil @co.orange.nc.us
Tina Moon (Cultural Resources Spec) 245 -2517 cmoon @co.orange.nc.us.
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings?
One meeting per month (3rd Wednesday)
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
To encourage the voluntary preservation and protection of farmland from non -farm
development, recognizing the importance of agriculture to the economic and cultural life of the
county.
What are your Board /Commission's most important accomplishments?
• Preparation of Agricultural Chapter of the 2030 Comprehensive Plan (2008)
• Preparation of the Orange County Agricultural Development and Farmland Protection
Plan (2009)
• Recommendation of Voluntary Farmland Protection Ordinance with Amendments,
including most recently adoption of an Enhanced Voluntary Agricultural District Program
(2010)
• Mailing out and tabulating an agricultural survey to all local farmers
• Recommendation for participating farms for the Voluntary (VAD) and Enhanced
Voluntary Agricultural District (EVAD) programs (ongoing)
APB Reporting Form 2010
-1-
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Review and make recommendations on the form of the Voluntary Farmland Preservation
Program Ordinance (VFPO), and amendments
• Review and make recommendations concerning the establishment of VADs and EVADS
• Implement the Objectives in the Agricultural Chapter of the 2030 Comprehensive Plan
• Implement the Action Strategies in the Agricultural and Farmland Protection Plan
• Assist in the planning process for the annual Agricultural Summit
• Advise the Board of County Commissioners on projects, programs or issues affecting
the agricultural economy or activities with the County that will affect agricultural districts
• Perform other related tasks or duties assigned by the Board of County Commissioners
Describe this board /commission's activities /accomplishments in carrying out
BOCC goal(s) /priorities, if applicable.
• Prepared the Orange County Agricultural Development and Farmland Protection Plan
• Amended VFPO to allow for the creation of EVADS
• Offered recommendations to the Lands Legacy Action Plan
• Implemented objectives in the 2030 Comprehensive Plan that pertain to agriculture
If your board /commission played the role of an Element Lead Advisory Board involved in
the 2030 Comprehensive Plan preparation process, please indicate your board's
activities /accomplishments as they may relate to the Comprehensive Plan's goals or
objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commission for
the Environment, Historic Preservation Commission, Agriculture Preservation Board, Affordable
Housing Board, Recreation and Parks Advisory Council)
• The APB provided extensive input into DEAPR staff's development of the Natural and
Cultural Systems Element of the Comprehensive Plan — specifically the chapter on
Agriculture.
Objective AG -5:
Teach the next generation about farming, support apprentice options, and promote the
pursuit of farming as an occupation.
• APB members participated in a new afternoon session for the annual Agricultural
Summit geared toward helping new farmers understand the business component of
farming.
• Questions in the Agricultural Survey focused on teaching young farmers through
internships and mentorships.
Objective AGA :
Recognize and support the right to farm. Protect farm operations from incompatible
adjacent land uses or activities that will adversely affect the long -term agricultural
investment in land and improvements, and
Objective AG-4:
Minimize the negative impacts of future public projects on farming operations and productive
farmland. Conduct public review of projects proposed by entities that have the power of
APB Reporting Form 2010
-2-
eminent domain, and consider the impact of such actions on agricultural activity.
• Complete the Agricultural Development and Farmland Protection Plan.
• Prepare amendments to the VFPO to allow for the creation of EVADS and lower the
acreage requirement for enrollment in VADs and EVADs. Continue to promote the VAD
and EVAD programs and recommend new farms for designation in the program.
Objective AG -9:
Encourage Farmers to continue to be model environmental stewards and promote good
forest stewardship management practices using state and federal programs that provide
financial assistance.
• Complete the Agricultural Development and Farmland Protection Plan.
Identify any activities this boardicommission expects to carry out in 2011 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
Several of the First Year Action Steps in the Agricultural Development and Farmland Protection
Plan (Farm Plan) pertain to the BOCC Goals and Priorities as explained below:
Action steps that pertain to BOCC Goal Two, Priority 7: Improve intra- and
intergovernmental coordination, cooperation and collaboration.
Farm Plan Action Step 1d):
Begin a dialogue with staff and elected officials in Orange County and the municipalities in
and adjacent to Orange County to discuss agricultural issues. (Chapel Hill, Carrboro,
Hillsborough, Mebane, Durham, etc.)
Action steps that relate to BOCC Goal Three (multiple priorities): Implement planning
and economic development policies which create a balanced, dynamic local
economy, and which promote diversity, sustainable growth and enhance revenue
while embracing community values, and
Goal Five (multiple priorities): Create, preserve, and protect a natural environment
that includes clean water, clean air, wildlife, important natural lands and sustainable
energy for present and future generations.
Farm Plan Action Step le):
Work with County departments and educate landowners to ensure that the Present Use
Value program and the exemption from County zoning for agriculture are fully utilized to
promote agriculture, horticulture, and forestry.
Farm Plan Action Step 1f):
Meet with conventional farmers, individually and in groups, to discuss the challenges that
are unique to large landowners and to determine if local government can help.
Farm Plan Action Step IQ):
Work with NCSU staff to explore new ways to provide tax assistance for farmers.
APB Reporting Form 2010
-3-
Farm Plan Action Step 2a):
Work with the Economic Development Commission and agricultural agency boards to
develop a profile of the types of agricultural ventures that will enhance Orange County.
Farm Plan Action Step 3a):
Expand existing programs that teach farming, such as the PLANT incubator at the Breeze
Farm.
Farm Plan Action Step 3c):
Begin a dialogue with successful farmers regarding a future apprentice program.
Farm Plan Action Step 5a):
Ask local governments to start buying locally grown and produced products for government
functions where food is provided.
What are the concerns or emerging issues your board has identified for the upcoming
year that it plans to address, or wishes to bring to the Commissioners' attention?
• The Agricultural Preservation Board should focus on saving operating farms not just
farmland.
• The APB should continue to work with the Animal Services Advisory Board to ensure
that the Animal Control Ordinance is farmer friendly.
• As we work to encourage new farmers (including new to farming and new the area) the
APB may wish to develop a "Farmer Welcome Kit," similar to something a visitors
bureau would send out to people moving to the area.
• The APB should learn more about the new present use valuation taxation program for
wildlife conservation to determine if it can help local farmers and, if so, help educate
farmers about the new program.
• The APB should continue to research and inform local farmers of green business
opportunities.
APB Reporting Form 2010
-4-
*Oes
11/18/2010
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board /Commission Name: ORANGE COUNTY ABC BOARD
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information: NO ONE
Primary County Staff Contact: PAM HEMMINGER, BOCC
How many times per month does this board /commission meet, including
any special meetings and sub - committee meetings? ONE MEETING PER
MONTH
Brief Statement of Board /Commission's Assigned Charge and
Responsibilities.
The Orange County ABC Board is an independent policitical subdivision of the
state of North Carolina that purchases, distributes, controls, and sells spirituous
beverages to the eligible citizens and visitors in Orange County. This is
accomplished consistenly with the applicable laws of North Carolina and the
rules of the NC ABC Commission. Our united goal is to achieve balance in four
important areas:
1. Providing the highest level of customer service.
2. Maintaining a trained and dedicated workforce.
3. Contributing net profits to designated State and Local governments.
4. Maintaining sufficient working capital for expansion and improvements.
What are your Board /Commission's most important accomplishments?
The ABC board is contributing $118,733.40 to law enforcement agencies and
programs in Orange County in FY 10/11; $100,000 to Alcohol and Rehabilitation
programs within the county and more within the Orange County and Chapel
Hill /Carrboro School systems; $400,000 to the Orange County General Fund.
The ABC Board switched to the NC County Commissioners Trust Health Plan to
provide better health, dental benefits to the employees and retirees(as
applicable). We implemented a Health Reimbursement Plan for all active full time
employees. These changes were made at a savings to the Board.
Also see attached documents.
List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually.
The ABC Board continues to train the employees and mixed beverage permittees
on 1D checks and safe serving.
Describe this board /commission's activities /accomplishments in carrying
out BOCC goal(s) /priorities, if applicable.
See attached
If your board /commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities /accomplishments as they may relate
to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
N/A
Identify any activities this board /commission expects to carry out in 2011
as they relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other
resources) associated with these proposed activities (please list).
Conforming to the new regulations as listed in NC State Bill 1717.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
None
Orange County Alcoholic Beverage Control Board
• Overview:
o The five members of the Alcoholic Beverage Control Board are appointed by
the BOCC. Normally, members are appointed to serve an initial three -year
term; and may be re- appointed for an additional three -year term.
o The Board's authority, specific responsibilities and applicable regulations
regarding operation of the ABC System are mandated by NC General Statutes
and rules of the North Carolina ABC Commission. Recently, House Bill 1717
was signed by the governor and effective 10/1/2010, many changes are taking
place within the state ABC systems.
o Board meetings must abide by the NC Public Meeting Laws. Construction
projects and major purchases are governed by State laws.
o The BOCC determines the stipend amount for the ABC Board members;
currently $75 per month for members and $125 per month for the Chair
regardless of the number of meetings required, preparatory time, or meeting
time. The stipends are funded and paid by the ABC system.
o Website: orange.ncabc.com (a prefix is not required or allowed).
Operations:
o Facilities:
ABC stores: eight retail stores and two "Liquor -by- the - Drink" (LBD)
locations which serve ABC permit holders such as restaurants, hotels,
bars in Northern and Southern Orange County.
Main Office /Distribution Complex (Hillsborough).
o Personnel Head- count/tumover:
■ Full -time employees — 30 currently employed.
■ Part-time employees — varies by season from 9 — 12.
■ Full -time turnover ratio for the 2009 calendar year: 3.23 %.
o Earnings of top -five paid employees & related positions(includes all types of
pay) for calendar year 2009:
■ General Manager $83,667
■ Sales & Operations Manager $52,398
■ Store Manager $52,265
■ Purchasing & Warehouse Manager $51,562
■ Accounting & Administrative Manager $50,142
(Note: General Manager resigned 3/31/2010, the new General Manager
was hired 10/11/2010 with starting salary of $72,000.)
Page 1 of 6 pages
Orange County Alcoholic Beverage Control Board
o Base pay and pay increases (if any) are compared annually to the Orange
County Government and also to other NC ABC Boards with comparable sales
volume.
o The Board has had policies in effect for several years in regards to travel,
nepotism, conflicts of interest, code of conduct, gifts, meals and disclosure of
related activities. These policies are currently being reviewed and will be
modified as necessary.
• ABC Board's Mission Statement:
The Orange County ABC Board is an independent political subdivision of the
State of North Carolina that purchases, distributes, controls, and sells spirituous
beverages to the eligible citizens of, and visitors to, this County. This is
performed consistently with the applicable laws of North Carolina and rules of the
NC ABC Commission. Our united goal is to achieve balance in five important
areas:
• Providing the highest level of customer service.
• Contributing net profits to designated Orange County programs, such as
educational /rehabilitation, law enforcement and the Orange County General
Fund.
• Supporting efforts to ensure the legal sell of alcohol.
• Maintaining a dedicated workforce.
• Maintaining sufficient working capital to provide for expansion and
improvements.
• Accomplishments in the last 12 months
o We have distributed net profits of over $642.7k last fiscal year (FY09 -10),
which breaks down as $122.7k for alcohol education and rehabilitation, $120k
to local law enforcement agencies for alcohol law enforcement, and $400k to
the Orange County General Fund.
The Alcohol Education distributions are based on a grant process. By
State statue, the minimum distribution percentage is 7 %; however, the
Orange County ABC Board typically distributes between 14% and
15% for this endeavor.
The law enforcement distribution by statue is 5 %. The actual
distribution of the Orange County ABC Board was 17.6 %.
General Fund: In addition to the $400k paid to the General Fund, an
additional $63.7k was paid for retired employee health care plan
expenses.
Page 2 of 6 pages
Orange County Alcoholic Beverage Control Board
o We have teamed up with State Alcohol Law Enforcement personnel to
train point -of -sale employees to detect fake identification documents.
We also purchased electronic equipment to aid our employees in this
endeavor (used in our high volumn stores primarily).
o We collected and paid -out over $3.2
related to gross sales in last fiscal year.
• State Excise and sales taxes
• Mixed Beverage
• Rehabilitation
Total taxes based on gross sales
million in total taxes which were
$ 2,822.7k
$ 346.7k
$ 42.5k
$ 3,211.9k
o We purchased and up- fitted a new ABC store in Hillsborough to improve the
shopping experience of our Northern Orange customers (and to keep the money in
our county). This store also serves as the northern - Orange LBD distribution point.
o We linked into the State ABC website to provide the most up -to -date information
to potential customers.
o The budgeted distributions of net profit for the current fiscal year (FYI 0/11) will
be over $642k (broken down as $100k for alcohol education and rehabilitation,
$142.2k for alcohol law enforcement and $400k for the Orange County General
Fund, and $63.7k for retiree employee health care plan expenses.
Challenges: The biggest challenge we face currently is the potential privatization of
the entire state ABC system. We remain disappointed in the behavior and actions of a
few ABC boards. We are committed to provide a positive shopping experience for
our customers in Orange County. We are also committed to the legal sale of alcohol
and the control the current system provides in this regard.
Activities in Progress:
o We consider the care and upkeep of our retail stores a major issue. We remain
interested in ownership versus leasing of our stores. We have operated stores
in Chapel Hill /Carrboro since 1959; however, we own only one facility there.
Several leases will expire in 2013 and we are continuing our effort to find
suitable land on which to build or to purchase an already existing facility and
up -fit it to our unique needs.
o We have completed the rehabilitation of three of our owned stores in Northern
Orange County to create a better shopping environment and to preserve the
properties for the future.
Page 3 of 6 pages
Orange County Alcoholic Beverage Control Board
o We are committed to `go green' with environmental modifications to our
physical plant including low -flush toilets, low -load thermostats and recyclable
bags.
o We participated in a cork - recycling program which brought money back to the
community to the Inter -faith Council (IFC) and Orange Congregations in
Mission(OCIM)
o We are in the process of developing suitable education/training programs for
point -of -sale employees to enhance our work force and the service they
provide to our customers.
• Financial Standing:
o Available Cash and certificates of deposit (as of 6/30/2010) = $1.7 million.
o Working capital (as defined by NC ABC Commission) as of 6/30/10 was
$2.2 million, which is approximately $2.3 million less than the maximum
allowed by NC ABC Commission Rule .0902. (The amount allowed under
Rule .0902 was $4.544 million — See Note 8 to the 6/30/10 financial
statements).
o Excess Cash: The ABC Board is a self - sufficient enterprise; therefore,
improvements and expansion are funded through its accumulated profits.
Therefore, a portion of the available cash will be used to finance the new
Office /Distribution Center and /or a replacement retail store in Chapel Hill.
o Income Statement Information:
■ Overview: Comparative Income Statements: (Attachment "A" —
Spreadsheet). This spreadsheet provides trend analysis for a five -year
period. Particularly notable is that:
• Gross Sales increased from $11.1 million to $13.6 million, an
increase of $2.5 million (or 22.5 %). Two stores were added
during this period (Meadowmont in August 2006 and Granville
Centre in September 2008).
• Gross profit percentages remained fairly consistent from
FY05 /06 thru FY08 /09; however, the % changed during
FY09 /10 because the State excise tax increased from 25% to
30% effective 9/1/09.
• Operating expenses increased during the period due to the
opening of two additional retail stores.
• Distributions increased during the period.
Page 4 of 6 pages
Orange County Alcoholic Beverage Control Board
■ Revenue by Category: (Attachment `B" — Graph). This graph
depicts the types of sales and related increases; non - operating (such as
interest) is listed but is not significant enough to appear on the graph).
• Sales are normally broken down between retail customers and
ABC permittees (often referred to as "Mixed Beverage" or
"Liquor -By- The - Drink" customers).
• Sales increased substantially for the period presented but have
slowed over recent years.
■ Breakdown of Sales Dollars: (Attachment "C" — Graph). This graph
depicts how sales dollars are allocated: Taxes, Cost -of -Sales and Gross
Profit. "Sales" minus "Taxes" and "Cost -of- Sales" equals "Gross
Profit ". All three categories have been consistent for several years. The
tax portion increased in FY09 /10 because of the increase State excise
tax from 25% to 30% effective September 1, 2009.
■ Breakdown of Gross Profit Dollars: (Attachment "D" — Graph).
Gross Profit refers to the funds left, after paying taxes and cost -of-
sales; gross profit dollars are used for:
• Operating expenses.
• Distributions (Alcohol Law Enforcement, Alcohol
Education and Orange County General Fund).
• Net Income after Distributions which is re- invested in
the ABC system (purchase equipment, real estate, etc.).
■ Breakdown of Operating Expenses: (Attachment "E" — Graph). The
"Pay and Related" category is obviously the greatest percentage of
Operating Expenses. The ABC system is labor intensive; pay and
benefits are sensitive issues for Board members and employees alike.
■ Non - Operating Income (primarily Interest Income) is added to
Operating Income to provide "Net Income Before Distributions ". This
is a one -line entry on Attachment "A ". A graph is not provided.
■ Distributions: (Attachment "F" — Graph). Although distributions to
the General Fund have remained fairly consistent for several years,
payments to other County- related beneficiaries have increased
substantially. FY09 /10 was a very challenging year with economic
issues and an increase in State excise taxes.
■ Distributions Plus Retiree Health Insurance Expenses: (Attachment
"G" — Graph). In earlier years, the BOCC and the ABC Board
resolved to reduce the distribution to the County by subtracting Retiree
Health Insurance Expenses; however, this is not depicted as such on
the financial statements because it is a non -cash transaction. This
Page 5 of 6 pages
Orange County Alcoholic Beverage Control Board
graph includes Distributions plus Retiree Healthcare Plan Expenses.
• Activities to be Accomplished in the Next 18 Months:
o Increase efforts to prevent underage purchases. Also, increase efforts to
enforce alcohol beverage control statutes and laws especially with adults who
enable underage drinkers.
o Additional activities as determined by the Board.
o Concentrate on real estate issues mentioned above and the need for ABC
Capital Improvements:
■ As with any small business, the ABC Board requires money to reinvest
in the system with new facilities and equipment.
■ The ABC Board leases all of its facilities in Chapel Hill which means
that retail facilities there could have been purchased over the years
with the money spent on leases.
■ The last store the ABC Board built was in Carrboro about 1985; it was
expanded in 2003.
■ A high percentage of the "Income before Distributions" earned since
the Board's inception in 1959 has been distributed (over 86 %) as
opposed to being reinvested in the system.
Attachments:
"A" — Comparative Income Statements (Spreadsheet)
"B" — Revenue by Category (Graph)
"C" — Breakdown of Sales Dollars (Graph)
"D" — Breakdown of Gross Profit Dollars (Graph)
"E" — Breakdown of Operating Expenses (Graph)
'Y' - Distributions (Graph)
"G" — Distributions & Retiree Healthcare Plan Expenses — (Graph)
Page 6 of 6 pages
Orange County ABC Board
Comparative Income Statements
For the fiscal years '05/06 - 09/10
Gross Profit "C" & "D"
Operating Expenses: "D" & "E"
Net Operating Profit
Add: Net- Non - Operating Income (Exp's) "B"
Net Income Before Distributions
Distributions: "D ", "F" & "G"
Alcohol Rehabilitation and Education
Alcohol law Enforcement
Orange County General Fund
Total Distributions
Net Income After Distributions "D"
*The Meadowmont ABC Store (Chapel Hill) was opened August 2006.
* *The Granville Centre Store (Hillsborough) was opened September 2008.
Actual
FY05 /06
Refer to
Actual
FY06 /07*
Attachment
Gross Sales
"B"
Less: Taxes Based on Gross Sales
"C"
Less: Cost of Sales
"C"
Total Taxes & Cost -of -Sales
100%
Gross Profit "C" & "D"
Operating Expenses: "D" & "E"
Net Operating Profit
Add: Net- Non - Operating Income (Exp's) "B"
Net Income Before Distributions
Distributions: "D ", "F" & "G"
Alcohol Rehabilitation and Education
Alcohol law Enforcement
Orange County General Fund
Total Distributions
Net Income After Distributions "D"
*The Meadowmont ABC Store (Chapel Hill) was opened August 2006.
* *The Granville Centre Store (Hillsborough) was opened September 2008.
Actual
FY05 /06
% of
Gross Sales
Actual
FY06 /07*
% of
Gross Sales
Actual
FY 07/08
% of
Gross Sales
Actual
FY 08/09 **
% of
Gross Sales
Actual
FY 09/10
% of
Gross Sales
$11,099,832
100%
12,337,535
100%
13,098,766
100.00%
13,571,494
100.00%
13,634,350
100.00%
2,401,941
21.64%
2,649,179
21.47%
2,799,258
21.37%
2,878,208
21.21%
3,211,967
23.56%
5,847,874
52.68%
6,476,418
52.49%
6,900,145
52.68%
7,171,323
52.84%
7,054,108
51.74%
8,249,815
74.32%
9,125,597
73.97%
9,699,403
74.05%
10,049,531
74.05%
10,266,075
75.30%
2,850,017
25.68%
3,211,938
26.03%
3,399,363
25.95%
3,521,963
25.95%
3,368,275
24.70%
1,926,217
17.35%
2,254,422
18.27%
2,521,894
19.25%
2,599,247
19.15%
2,609,690
19.14%
$ 923,800
8.32%
957,516
7.76%
877,469
6.70%
922,716
6.80%
758,585
5.56%
38,112
0.34%
64,567
0.52%
50,415
0.38%
23,399
0.17%
8,676
0.06%
$ 961,912
8.67%
1,022,083
8.28%
927,884
7.08%
946,115
6.97%
767,261
5.63%
90,255
0.81%
95,612
0.77%
101,742
0.78%
118,384
0.87%
119,981
0.88%
77,993
0.70%
93,418
0.76%
130,708
1.00%
129,163
0.95%
122,760
0.90%
400,000
3.60%
450,840
3.65%
416,344
3.18%
459,519
3.39%
400,000
2.93%
568,248
5.12%
639,870
5.19%
648,794
4.95%
707,066
5.21%
642,741
4.71%
$ 393,664
3.55%
382,213
3.10%
279,090
2.13%
239,049
1.76%
124,520
0.91%
I
Orange County ABC Board
Revenue by Category
General Fund 11 Retiree Healthcare ? Education
G•
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board /Commission Name: Animal Services Advisory Board (ASAB)
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information: Kristine Bergstrand, DVM, President, ASAB
Primary County Staff Contact: Bob Marotto, Animal Services Director
How many times per month does this board /commission meet, including
any special meetings and sub- committee meetings?
Since the middle of 2010, the ASAB has been meeting on a bimonthly schedule
and it will do so in 2011. Of course, the board will convene additional meetings if
necessary. The board changed its meeting schedule from monthly to bi- monthly
in the middle of 2010 to conserve the amount of time staff spent in support of the
ASAB.
Presently, the ASAB has no active ad hoc committees or task forces, and two
standing committees:
• Potentially Dangerous Dog Appeal Committee, which is a statutory
requirement and which meets as needed to hear appeals initiated by
owners. Ordinarily, this committee meets between three and six time per
year.
• Adoption Appeal Committee, which has yet to meet due to the absence of
adoption - related appeals.
Brief Statement of Board /Commission's Assigned Charge and
Responsibilities.
According to its Rules of Procedure Governing the Organization and Operation,
the ASAB "is the primary advisory body for the Orange County Animal Services
Department..... and is charged to provide input and advice to the staff of the
Department. This function may include reviewing the allocation of resources,
assisting in planning programs, and advising the Animal Services Director on
policies and operation of the Department."
It should be noted that the ASAB has become a sounding board for the BOCC in
the review of animal- related policy issues raised by citizens. Staff routes citizens
to the ASAB as a step in any review and discussion process prior to bringing an
issue to the Board of County Commissioners. Recent examples have included
ASAB consideration of whether livestock should be exempted from the County's
animal nuisance ordinance and issues related to bicycle safety and dogs on rural
roads.
The ASAB would stress that it is fundamentally concerned about the human
aspects of animal issues and services as well as animal welfare. The ASAB has
given full support to the range of sheltering and animal control services that
address public health and safety, as well as responsible pet ownership and the
humane treatment of animals.
The ASAB recognizes the importance of the "human animal bond" and the role of
animal companions in enriching the quality of life for people. A good illustration
is the ASAB's support for Animal Services partnership with the Department of
Social Service to provide affordable pet sterilization to households of lesser
means.
What are your Board /Commission's most important accomplishments?
One significant accomplishment has been working with staff to develop a
strategic plan for managing pet overpopulation, Managing Pet Overpopulation: A
Strategic Plan for Orange County, North Carolina. The plan provides a roadmap
for controlling the medium and long -term costs of animal care and control for the
County, as well as alleviating the need to euthanize animals as a means of
population control.
The ASAB sought to productively interact with the BOCC as well as with Animal
Services staff. The board participated in the presentation of this strategic plan to
the BOCC in the early part of 2010. Board representatives also participated in
BOCC public hearings on the budget and attended BOCC meetings to address
agenda items such as the adoption of a resolution declaring Spay and Neuter
Day in Orange County.
In addition, the ASAB willingly and proactively adjusted to the redefined role of
boards and commissions. As noted earlier, the board adjusted its meeting
schedule and hence forth expects to meet bi- monthly. The board also assumed
responsibility for meeting summaries, and easily adapted to other changes in
staff support roles.
Another significant accomplishment has been working with staff to create and
justify an effective operating budget in the face of strong economic pressures to
downsize and reduce services. The ASAB has supported fee and fine increases
and the selective redefinition of some services. The ASAB has also advocated
for the maintaining core services including pre- adoption spay and neuter and
community spay and neuter efforts.
Finally, it should be noted that, for the first time, the ASAB assisted Animal
Services staff in the review of funding applications from outside agencies.
Application agencies included Eyes Ears Nose and Paws, Piedmont Wildlife
Center, and Triangle Wildlife Rehabilitation Clinic. This was a productive
endeavor and the ASAB looks forward to continued involvement with staff efforts
to link or even target the work of outside agencies that augments the "animal
services" that the County provides to its residents.
List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually.
The ASAB supported and helped with the first annual Open House in 2010 and
wishes to be involved in the offering of an Open House on an annual basis. It is
the strong belief of the ASAB that such an annual event because brings residents
and attention to the Animal Services Center and its varied programs.
It should be stressed here that the ASAB also worked with and supported staff in
its basic areas of operation and core services. It does so even though the board
has no specific role or responsibility for these given that it is an advisory board.
A prime example is Animal Services' relatively high "live release rate" of
sheltered animals. The board collaborates with staff in a monthly and annual
statistical review, identifies different resources and standards, and stands ready
to discuss sheltering practices with citizens who may have questions or
concerns. It does all of this in addition to helping to promote animal adoptions
and encourage the recovery of lost animals.
Describe this board /commission's activities /accomplishments in carrying
out BOCC goal(s) /priorities, if applicable.
Work done by the ASAB in coordination with Animal Services staff touches a
variety of BOCC principles and priorities. These range from revenues as they
relate to fee and fine adjustments to citizen communication and participation in
relation to Animal Services policies and procedures and the affairs of the ASAB
itself.
Two principles and priorities seem noteworthy with respect to the ASAB in
calendar year 2010. These are:
Budget Discipline and Core Services
• Developed and began to implement the County's strategic plan for
managing pet overpopulation in order to control medium and long -term
costs.
• Concentrated on core services with respect to internal prioritization and
budget process.
• Continued to seek effective partnerships with other organizations to
address other service needs.
• Communicated budget constraints to interested citizens and animal
advocates.
Making County Government Accessible Understandable and Transparent
• Served as a sounding board for the BOCC on citizen concerns with
policies and procedures.
• Worked with staff to communicate with the BOCC regarding citizen
concerns and ASAB recommendations via the Manager's Memo.
• Worked with staff to inform the BOCC of strategic initiatives and significant
policy considerations via public hearing comments and Work Session
involvement.
Advisory Board Roles and Responsibilities
• Sustained ASAB and met its charge in the face of numerous vacancies
necessitated by the BOCC review of boards and commissions.
• Adjusted meeting schedule and established rotating responsibility for
meeting summaries.
• Acknowledged and adjusted to overall reductions in staff support.
• Sought to align the ASAB with BOCC objectives particularly with respect
to difficult decisions about budgets.
The above is based upon the Guiding Principles and Identified Priorities
that the BOCC used for the 2010 -2011 budget process.
If your board /commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities /accomplishments as they may relate
to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
Not applicable.
Identify any activities this board /commission expects to carry out in 2011
as they relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other
resources) associated with these proposed activities (please list).
As was the case last year, the ASAB expects to be especially concerned with
several areas in the coming year. These are:
Budget Discipline and Core Services
• Continue to implement the County's strategic plan for managing pet
overpopulation in order to control medium and long -term costs.
• Continue to concentrate on core services and to seek effective
partnerships with other organizations to address other service needs.
• Continue to communicate with interested citizens and animal advocates
with regard to the preceding.
Making County Government Accessible, Understandable and Transparent
• Continue to served as a sounding board for the BOCC on citizen concerns
with policies and procedures
• Continue to coordinate with staff to communicate with the BOCC via the
Manager's Memo
• Continue to coordinate with staff to inform the BOCC of strategic initiatives
and significant policy considerations
Advisory Board Roles and Responsibilities
• Continue to recommend applicants for vacant positions to the BOCC and
orient new ASAB members to the charge, affairs, etc., of the ASAB as a
County advisory board.
• Continue to help align Animal Services with BOCC objectives overall and
most especially with respect to difficult decisions about budgets.
• Work with Animal Services staff to ensure effectiveness of new board
protocols.
• Work with Animal Services staff to establish an effective method of staff
communication in relation to programs, service areas, and the like.
The foregoing assumes that the BOCC will use the same Guiding Principles and
Identified Priorities for the 2010 -2011 budget process.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
Placement Partner Agreement: Staff is still gathering information on whether the
present version of the agreement can be implemented without the loss of
placement partners and opportunities. These opportunities account for the
transfer of approximately 400 adoptable animals each year for their final
placement. The primary (and persistent) concern for placement partners is the
insurance requirements of the present version of the agreement.
Pet Licensing: The ASAB expect to work with staff to improve the County's
licensing process and rate of licensing compliance. With respect to compliance,
there is a need for an effective follow -up process to ensure equity and enhance
this revenue stream. More generally, there may be consideration of the present
licensing form, outreach regarding web -based licensing, and even licensing
terms and the availability of lifetime licenses.
Zo
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS INPUT
FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and commissions in
preparation for its annual planning retreat. Please complete the following information...:
Board /Commission Name: Orange County Arts Commission (OCAC)
Person to address the BOCC at Retreat (if requested by BOCC) and contact information: Leah
Rade, Chair, Work # = 919/471 -6443 x 109; Home # = 919/357 -5053; leah @newhorizonchurch.ty
Primary County Staff Contact: Martha Shannon, 919/968 -2011, mshannon @co.orange.nc.us
How many times per month does this board /commission meet, including any special meetings
and sub - committee meetings? 2nd Monday each month (except for July) at 6 pm at various sites
Brief Statement of Board /Commission's Assigned Charge and Responsibilities:
Our mission is "to promote and strengthen the artistic and cultural development of Orange
County, North Carolina." Since 1985 the OCAC has served as the countywide arts agency
providing funding and support for high quality arts programs. OCAC is the Designated County Partner
for NC Arts Council's state Grassroots Program funds in Orange County. We also award county arts
grants, sponsor programs, promote the arts and serve as an arts information clearinghouse.
What are your Board /Commission's most important accomplishments? In addition to our annual
programs listed below, the Arts Commission has recently:
• Helped to organize and open the FRANK on Franklin artist collective /gallery in Chapel Hill (worked
with CHOCVB, Town of Chapel Hill, and Chapel Hill Downtown Partnership). — ECON. DEV.
• Installed the 1St permanent public art in Northern Orange County —a sculpture by Wayne Trapp -
in the Hillsborough Historic District at the new Orange County Public Library — QUALITY OF LIFE
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Administer two grant programs (spring and fall) that fund artists, schools, arts agencies and
nonprofit organizations sponsoring art projects
• Lead two -grant- writing workshops for artists & organizations prior to OCAC grant deadlines
• Apply annually to NC Arts Council for Designated County Partner renewal
• Sponsor Quarterly Artists' Salons, featuring speakers on professional development for artists
• Write and distribute press releases online newsletters monthly e- newsletters, grant
guidelines /applications and other occasional publications
• Serve as clearinghouse of arts information on /for Orange County by responding to artists, non-
profit organizations, schools, and the public via phone, email, mail, social media, etc.
• Update and maintain website with information on our programs and services including a
searchable online local arts directory utilizing our database
• Coordinate the 5th District Congressional High School Arts Competition for Orange County;
participate at the district -level competition and reception
• Co- sponsor the Emerging Artist Program with arts councils in Durham, Chatham, Person, and
Granville counties
• Co- sponsor the Piedmont Laureate Program with arts councils in Durham, Wake, Alamance, and
Johnston counties
Describe this board /commission's activities /accomplishments in carrying out BOCC goal(s):
The OCAC has a role to play in carrying out Goal 3 (Economic Development) and Goal 6 (Quality
of Life) of the BOCC's Goals and Priorities Fiscal Year 2009 -10 (approved 9/15/09).
The role of the OCAC in tourism is to help local artists and arts agencies create the "product"
(visual art exhibits, musical concerts, studio tours, theatre performances, etc.) that both locals
and visitors come to Orange County to enjoy. The arts help create more vibrant and prosperous
communities. The presence of creative professionals in a given area is the single most important
factor associated with what visitors will spend. Arts industries and events draw audiences. Research
from Americans for the Arts (AFTA) shows that on average, those who take part in an arts event tend
to spend an additional $20 -$40 per person in town.
Through the creative industries, Orange County has an opportunity to create jobs, attract
investments, generate tax revenues, and stimulate the local economy through tourism and consumer
purchases. In addition, creative industries contribute to the contemporary workforce, making creative
contributions to industries' products and services and infusing culture into community development.
Orange County can use the arts to boost the economy in a variety of ways, from incorporating arts
into economic development and community development plans to supporting arts education and
promoting arts assets as boosts to cultural tourism. By investing in the arts and incorporating arts and
culture into economic development plans, Orange County can reap numerous benefits — economic,
social, civic, and cultural — that help generate a more stable, creative workforce; new tourism; and
more livable communities.
The arts teach our children the skills that will make them successful in the 21St century workforce —
innovation, imagination, critical thinking, and collaboration. The single most effective way to achieve
sustainable economic growth and to enrich the quality of life of all citizens is to develop the arts at all
levels. The Arts create jobs. The Arts create vibrant Orange County communities. The Arts
make money for Orange County. The Arts inspire Orange County children to excel. The Arts
communicate across cultures in Orange County. The Arts express Orange County's identity
and heritage. The Arts Experience changes lives.
If your board /commission played the role of an Element Lead Advisory Board involved in the
2030 Comprehensive Plan preparation process, please indicate your board's activities...: N/A
Identify any activities this board /commission expects to carry out in 2011 as they relate to
established BOCC goals and priorities... please list fiscal impact:
GOAL 3: ECONOMIC DEVELOPMENT - Beginning in January, 2011 we will participate in a
statewide arts economic impact study by Americans for the Arts (AFTA) entitled "Arts & Economic
Prosperity IV — The Economic Impact of Nonprofit Arts & Culture Organizations & Their Audiences." A
contract is signed & all fees are paid. Much staff time over an 18 -month period will be needed.
GOAL 3: ECONOMIC DEVELOPMENT — We want to work with Durham and Wake county arts
councils on a Triangle -wide online arts calendar. Additional funds would be need to be found.
What are the concerns or emerging issues your board has identified for the upcoming year
that it plans to address, or wishes to bring to the Commissioners' attention?
2
• We hope for continued funding by Orange County.
• We have not had any new appointments to the OCAC advisory board for over 1 year. We have
submitted the names of 4 volunteer applicants for possible appointment. We would like the BOCC
to begin making new appointments to the OCAC board ASAP for either 2 -year or 3 -year terms.
F**11
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board /Commission Name: Board of Health
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information: Anissa Vines, Chair (919) 843 -1210 (day) (919) 644 -0924
(evening)
Primary County Staff Contact: Rosemary Summers, 245 -2411
How many times per month does this board /commission meet, including
any special meetings and sub - committee meetings?
Board meets monthly; two committees meet as needed, usually bi- monthly
Brief Statement of Board /Commission's Assigned Charge and
Responsibilities.
The Board of Health is the primary policy- making and adjudicatory body (NCGS
135A- 25(a)) for the health department and is charged to protect and promote the
public health of Orange County (NCGS 130A -39).
Mission and Core Functions of the Health Department:
To enhance the quality of life, promote the health, and preserve the environment
for all people in the Orange County community.
♦ Prevent and intervene in epidemics and the spread of disease
♦ Protect against environmental hazards
♦ Promote and encourage safe and healthy behaviors
♦ Assure the quality and accessibility of health services
♦ Assure compliance with laws and regulations that protect health and safety
What are your Board /Commission's most important accomplishments?
Revised Groundwater Protection Rules (wells)
Restructuring of staff within department to maintain platform for the future
Decision to transition dental service to a single dental site to increase
services to the community
• Analysis of situation and making decisions on the dental clinic
• Reduction in the teen smoking rate
• H 1 N 1 response
• Even with severe budget cuts, developed a budget around saving core
services even if they have to be delivered in a different way; increasing
capacity for dental care and efficiencies
List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually.
Healthy Carolinians Annual Meeting
Review of Child Fatality Prevention Task Force Report and Recommendations
Review and amendment as needed of Orange County Groundwater Protection
Rules
Review and amendment as needed of Orange County Wastewater Rules
Review of State of County Health Report annually
Review and approve new programs for health department
Review and approve budget request for department to forward to county
Review and approve fee schedule and any fee changes and forward to county
Review department strategic plan annually
Review customer service survey data and associated improvement activities for
department
Review and forward for county approval additional funding received by
department
Reviews all grant applications for the department
Review annual activity report for the department
Reviews public health emergency operation plans
Reviews quarterly and annual fiscal report for department
Reviews annual communicable disease report for the county
Reviews Board of Health Policy Manual annually and amends as needed
Six Board education sessions on topics of relevance to public health
Describe this board /commission's activities /accomplishments in carrying
out BOCC goal(s) /priorities, if applicable.
The current BOCC goal on preserving safety net functions is the goal most
closely aligned to the Health Department's functions.
The Health Department has successfully re- engineered the delivery of some
services in order to maintain mandated services and to attempt to serve
increased demand for clinical services despite budget cuts for the past two years.
Consolidation of dental services in Hillsborough is a direct reflection of attempting
to preserve services for a vulnerable population in an efficient service delivery
model.
If your board /commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities /accomplishments as they may relate
to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
Identify any activities this board /commission expects to carry out in 2011
as they relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other
resources) associated with these proposed activities (please list).
• Consolidation of dental services in Hillsborough; expected small savings
due to release of rental space.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
• Effects of health care reform may mean needed expansion of services to
address community need OR may mean need to shift current services to a
prevention model
• Effects of the state budget crisis on state and federal allocations for
providing basic public health services
• Continued loss of senior experienced staff due to staff retirements and the
inability to quickly fill or backfill those positions
• Need to remain competitive in the health care marketplace for staff
recruitment and retention
• Development of the new Community Health Assessment and
accompanying Community Health Improvement Plan
• Development of the new Strategic Plan for the Health Department
• Transportation and access issues to consolidated dental clinic
• Space renovations
• State cuts for immunizations
• Potential for grant funds to decrease Smart Start grants
• HIS
r
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board /Commission Name: Board of Social Services
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information: Pat Garavaglia, 967 -3433
Primary County Staff Contact: Lindsey Shewmaker
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings?
Once per month
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
The Social Services Board:
• hires the county social services director;
• determines the director's salary (subject to approval of the
board of county commissioners);
• advises and consults with the director;
• evaluates the director's job performance;
• dismisses the director if his or her job performance is unsatisfactory
• or if his or her personal conduct is unacceptable;
• appoints the third or fifth member of the social services board;
• assists the county social services director in planning the
department's proposed budget;
• establishes county policies for public assistance and social
services programs (consistent with applicable federal and
state laws, regulations, and policies);
• advises county and municipal authorities on the development
of policies and plans designed to improve social conditions
in the community; and
• carries out other duties and responsibilities as assigned by
the General Assembly, the state Social Services Commission,
the state Department of Health and Human Services, and the
board of county commissioners.
What are your Board /Commission's most important accomplishments?
• Acquisition and transition to the Hillsborough Commons
• 2010 -11 budget approval
• Child care subsidy policy
• Emergency assistance policy
• Continued oversight for programs of human services
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Budget approval
Describe this board /commission's activities /accomplishments in carrying out
BOCC goal(s) /priorities, if applicable.
Budget approval
Policy formation and approval for programs supporting BOCC Goal 1
Oversight for programs of human services
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
NA
Identify any activities this board /commission expects to carry out in 2011 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
The Board of Social Services will continue to oversee operations of the
Department of Social Services as staff carry out programs of human
services. (Goal 1, Priority 4) The majority of the budget for Social Services
relates to this goal.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
The Board of Social Services is concerned with the increasing numbers of
Orange County residents in need of services. Especially as budgets are
cut, the Board wants to be certain that these critical programs and services
can continue to operate.
/0•
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS INPUT FOR
COUNTY COMMISSIONERS'
ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and commissions in
preparation for its annual planning retreat. Please complete the following information, limited to
the front and back of this form. Other background materials may be provided as a supplement
to, but not as a substitute for, this form.
Board /Commission Name:
Visitors Bureau
Person to address the BOCC at Retreat (if requested by BOCC) and contact information:
Laurie Paolicelli, director
Dave Gephart, chair
Primary County Staff Contact:
Laurie Paolicelli
How many times per month does this board /commission meet, including any special
meetings and sub - committee meetings?
One a month except for July and December. Always 3rd Wed of month, 8am, at rotating
location.
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
Build tourism in Orange County through marketing outreach to visitors and conference planners.
Service visitors with publications, sales materials, on -line programs.
Grow annual $150 million contribution by travel and tourism industry in Orange County.
What are your Board /Commission's most important accomplishments?
Economic development.
Growing sector for Orange County.
2,000 jobs, increasing tax revenues and ancillary spending from this sector.
Funded with 3% county occupancy tax with annual contribution from Chapel Hill.
The visitor's bureau coordinates visitor's services with individual towns and county at large and
supports cultural and artistic programs.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
Book $1 million in new conference business annually.
Assist $1.5 million in conference business the hotels book annually, but need assistance with.
Launch annual marketing and sales outreach promoting tourism assets of county.
Service visitors with 6 day a week visitor's center.
Service conferences with registration, hotel bookings, restaurant reservations. Generate
$500,000 in free travel press on Orange County in publications from the New York Times, LA
Times, Japanese travel shows, Southern Living, Our State and more.
Creates and manage on -line program including web, mobile, social media and hotel booking
sites.
Describe this board /commission's activities /accomplishments in carrying out BOCC
goal(s) /priorities, if applicable.
The visitor's bureau uses the occupancy tax to grow tourism, generating more revenues, jobs
and taxes. The visitor's bureau is a positive influence on the county commissioner's economic
development goals. It is a clean industry. Money made in one county is left in Orange County.
When tourists visit they require no real infrastructure but spend, on average, 3 days per visit and
leave $2500 per visit. They often come back, invest in business and the county and contribute
to quality of life.
If your board /commission played the role of an Element Lead Advisory Board involved in
the 2030 Comprehensive Plan preparation process, please indicate your board's
activities /accomplishments as they may relate to the Comprehensive Plan's goals or
objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, and
Commission for the Environment, Historic Preservation Commission, Agriculture Preservation
Board, Affordable Housing Board, Recreation and Parks Advisory Council)
N/A
Identify any activities this board /commission expects to carry out in 2011 as they relate
to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, and other resources)
associated with these proposed activities (please list).
Grow jobs
Grow tax revenues from tourists
Increase arts programming
Continue to help fill hotel rooms and contribute to business development
Support feasibility study for Hillsborough hotel
Support trolley service for Chapel Hill /Carrboro arts programming
Build marketing campaign around Orange County's evening economies (music, festivals) Focus
on green hotels, sustainability and clean industry that tourism represents Launch Orange
County marketing campaign with county manager in The Herald Focus on agri - tourism
What are the concerns or emerging issues your board has identified for the upcoming
year that it plans to address, or wishes to bring to the Commissioners' attention?
We hope for continued support
The visitor's bureau will grow arts commission programming through on -line and video
presence.
The visitor's bureau will work with the private sector on a Hillsborough hotel (perhaps an
expanded, refurbished B &B) and might ask for the BOCC's support.
We are hopeful to work with at least two commissioners on getting federal funding for a Civil
Rights landmark in northern Orange.
11•
ORANGE COUNTY ADVISORY BOARDS & COMMISSIONS INPUT
FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions.in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this.form. Other background
materials may be provided as a supplement to, but not as a substitute for, this form.
Board /Commission Name: Commission for the Environment
Person to address BOCC at Retreat (if requested) and contact information:
Chair: Bill Kaiser
Vice - Chair: Renee Price
Primary County Staff Contact:
933 -9794 w_mckaiser @hotmail.com
593 -1904 reneeprice2010 @gmail..com
Department of Environment, Agriculture, Parks and Recreation
David Stancil (Director) 245 -2510 dstancil @co.orange.nc.us
Rich Shaw (Land Conservation Mgr.) 245 -2514 rshaw @co.orange.nc.us
How many times per month does this commission meet, including any special
meetings and sub- committee meetings?
One meeting per month (2nd Monday)
Committee meetings held as needed during regular meeting
Brief Statement of Commission's Assigned Charge and Responsibilities.
Purpose: to advise the BOCC on matters affecting the environment, with particular
emphasis on environmental protection and enhancement. Other duties include:
• . Perform special studies /projects on environmental issues as requested by BOCC
• Recommend environmental initiatives to the BOCC
• Study changes in environmental science and environmental regulations in the
pursuit of the CFE's duties
• Educate the public and local officials on environmental issues
What are your Commission's most important accomplishments?
• Completed Orange Co. State of the Environment reports (2000, 2002, 2004, 2009)
• Convened Orange County Environmental Summit (2005 and 2009)
• Worked with Orange County Schools to introduce local environmental indicators/
trends and issues into middle and high school science curriculum (SOE 2004/2009)
• Assisted County staff in completing the Natural and Cultural Systems Element of the
Orange County Comprehensive Plan
• Assisted County staff with drafting the Environmental Responsibility in County
Government Goal (adopted by BOCC in 2005)
• Worked with Board of Health and staff on determining best ways to implement the
Water Resources Initiative (adopted in principle by BOCC in 2005)
• Assisted County staff with initiating Greenhouse Gas Emissions Reduction Inventory
and Action Plan (2005)
Commission for the Environment
November 2010
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Review and comment on environmental issues (such as biosolids application, water
pollution, ground -level ozone, forestry) and other issues assigned by the BOCC
• Identify priorities for the Lands Legacy Action Plan (natural areas and wildlife habitat)
• Conduct special studies pertaining to Orange County environment (e.g., Alternative -
Fuel Vehicles, Sustainability, Tree Protection /Forest Mgmt, Herbicide Use)
• Develop recommendations on implementation of ground water studies of the 1990s
and the integration of ground water and surface water quality and quantity
• Conduct environmental education outreach at events (e.g., Last Fridays, Festifall)
Describe this commission's activities /accomplishments in carrying out BOCC
goals /priorities, if applicable.
BOCC Goal Five: Create, preserve, and protect a natural environment that
includes clean water, clean air, wildlife, important natural lands and sustainable
energy for present and future generations.
• Developed a Sustainable Landscaping Policy for County facilities (BOCC Priority #12)
• Developed a Forest Management Policy for County properties (BOCC Priority #1)
• Reviewed and commented on sections of the Unified Development Ordinance
• Presented recommendations and materials to BOCC on issues of current importance
to Orange County environment: Biosolids land application, UNC Bingham Facility
(water quality impacts), UNC Cogeneration Plant (BOCC Priorities-#1, #12, and 16)
• Provided recommendations for developing priorities for land conservation through the
Lands Legacy Action Plan 2010 -12 (BOCC Priorities #1 and #24)
• Participated on committee for Hollow Rock Park master plan (BOCC Priority 15)
If your commission played the role of an Element Lead Advisory Board involved in the
2030 Comprehensive Plan preparation process, please indicate your activities/
accomplishments as they may relate to the Comprehensive Plan's goals or objectives.
(Element Lead Advisory Boards include: Planning Board, Commission for the Environment,
Historic Preservation Commission, Agriculture Pres. Board, and Parks & Recreation Council)
•
The CFE provided extensive input into DEAPR staff development of the Natural and
Cultural Systems Element of the Comprehensive Plan — specifically the chapters on
Air and Energy Resources, Water Resources, and Natural Areas and Wildlife Habitat
Objective AE -1:
Assess and implement the current countywide greenhouse gas emissions inventory and
action plan target reductions.
• CFE helped to initiate a countywide inventory of greenhouse gas emissions (2005),
and will advise on actions to reduce the County's "carbon footprint"
Obiective NA -3:
Develop a more detailed and consistent methodology for monitoring changes in forest
cover throughout the County, and specifically the extent of mature hardwood forest.
• The CFE's State of the Environment 2009 reported on the significant reduction in
mature hardwood forest that occurred from 2003 -2008 and since 1988. Further
refinements to the methodology are still needed for future applications.
2
Commission for the Environment
November 2010
Objective NA -16:
Create a system of public and private open space and conservation areas, including
parks, nature preserves, and scenic vistas representative of Orange County landscape.
• The CFE advises County's Lands Legacy program in its efforts to protect the most
important natural and cultural resource lands through a variety of means. -
Objective WR -5:
Promote and participate in regional efforts to plan for use of water supplies in the region
in an equitable manner, including contingency planning for water supplies during
droughts. [Also Objectives WR -9, WRA 0, and WRA 5]
• CFE is staying abreast of Jordan Lake Partnership and advising staff as needed
• CFE is advocating full implementation of the Water Resources Initiative to ensure
planning for an adequate water supply for current and anticipated future needs
Identify any activities this commission expects to carry out in 2011 as they relate to
established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e.,
funding, staff time, other resources) associated with these proposed activities (list).
• Assist County staff with implementing the County's Environmental Responsibility Goal
• Advise County staff on implementing selected objectives of the Comprehensive Plan
• Assist in evaluating the County's carbon footprint, follow -up steps for GHG inventory
• Participate in Master Energy Plan effort (BOCC Priority #10)
• Stay abreast of Jordan Lake Partnership (water supply allocations) and the Jordan
and Falls Lake nutrient reduction rules; advice to the staff and BOCC as needed
• Continue to review /comment on plans for expanding Orange Well Net
• Help develop a comprehensive conservation plan for Orange Co (BOCC Priority #1)
• Participate in a proposed Biosolids Task Force (if appointed)
• Advise the BOCC on the affects of herbicides used to maintain road /utility ROWs
• Review "Capital Tree Program" and recommend options for Orange County
• Monitor UNC's transition from the use of coal to using biomass for power generation
• Review /comment on proposed stewardship /master plans for future parks /preserves
• Review /comment on plans for future parks and greenway trails
What are the concerns or emerging issues your board has identified for the upcoming
year that it plans to address, or wishes to bring to the Commissioners' attention?
• The need to implement the Water Resources Initiative to ensure planning for an
adequate water supply for current and anticipated future needs
• Upcoming statewide air quality standards (ozone, mercury, and particulate matter),
which could require additional controls on emissions from private and public sources
• Reducing the County's "carbon footprint" as follow -up to the 2005 greenhouse gas
inventory and to help implement the County's goal of Environmental Responsibility in
County Government (adopted 2005)
• A renewed focus on the sustainable use and conservation of energy resources
• Interest in the County giving special .consideration to advisory boards for input in the
BOCC decision - making process (e.g., at public hearings and public meetings)
• Assist County staff in developing a "Green Map" for Orange County
FMO.A
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the following
information, limited to the front and back of this form. Other background materials may
be provided as a supplement to, but not as a substitute for, this form.
Board /Commission Name:
Economic Development Commission
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information:
Kathleen Ferguson
919 - 998 -2153 (Preferred)
919- 923 -2322 (Mobile)
Primary County Staff Contact:
Dottie Schmitt
1. How many times per month does this board /commission meet,
including any special meetings and sub - committee meetings?
Once
2. Brief Statement of Board /Commission's Assigned Charge and
Responsibilities.
The purpose of the Orange County Economic Development Commission is to make
Orange County a smart, innovative place —a great place in which to live and work.
We encourage public - private investments to provide jobs for county residents and to
increase the non - residential tax base. Through these investments, we enhance the
financial well -being and quality of life of county residents, and the ability of their
local governments to provide high- quality services.
3. What are your Board /Commission's most important accomplishments?
• Established working relationship between EDC and UNC's Department of City
and Regional Planning (DCRP)
• Submitted original position papers written by students from the Urban and
Regional Development Seminar (PL773) under the direction of Dr.
Meenu Tewari , Associate Professor, DCRP.
• Engaged DCRP Workshop to explore UNC research and development
funding and spin -off activity relative to Orange County's goal of capturing
and retaining local start-ups
• Produced, approved, and submitted to the BOCC Private Investment, Jobs, and
Wealth Creation: An Overview of Economic Development Strategies, Best
Practices, and Activity Driving Orange County Economic Development Outcomes
• Provided summary of regional economic development strategies driving
state resources and regional economic development activity, including
business recruitment and retention
• Provided summary of Orange County's competitive position relative to
Alamance, Chatham, Durham, and Wake Counties
• Provided BOCC copies of Alamance, Chatham, Durham, and Wake
county and municipal incentives policies
• Participated in the BOCC FY2010 -2011 Budget Cycle by Producing, approving,
and submitting Investing in Our Future, EDC Strategic Recommendations:
Places, Tools, and Knowledge advocating an integrated, multi- pronged approach
towards economic development facilitating the BOCC's adoption of the FY2010-
2011 budget including the following economic development investments:
o $200,000 capitalization of the Orange County Small Business Loan Fund
o $400,000 investment in engineering contracts for the Buckhorn Economic
Development District
o Increasing YOY (year -on -year) investment in the Orange County
Economic Development Department's operating budget, excluding
salaries
o $15,500 payment of Research Triangle Regional Partnership annual dues
o $2000 investment in research into UNC- Chapel Hill R &D funding and
spin -off activity
o Initiate exploration into business accelerator and lease subsidies for local
entrepreneurs and start-ups
• Identified areas for further applied research
• UDO best practices, particularly those in place in neighboring jurisdictions
• 'Non -UNC patent - related UNC spin -off activity, needs, challenges
• Business accelerator needs, challenges
• Cluster analysis and opportunities
• Retail analysis and opportunities
• Sustainability and resilience best practices, needs, challenges
• Location survey and analysis
• Impact of transportation planning on economic development
• Developed standard prospective candidate communication and new member on-
boarding materials
• Prospective candidate invitation to EDC meetings
• New member welcome package
• New Member welcome email and letter
• Member snapshot (summary of member contact information,
skills, and interests)
• Logistics, processes, procedures
'Non -UNC patent - related UNC spin -off activity relates to spin -offs spawned by UNC faculty and students
involving intellectual property not owned in part or total by UNC. UNC Patent - related UNC spin -off
activity addressed in DCRP Fall Workshop.
■ Reading package
• Industry trade publications and resources
• RTRP and Piedmont -Triad strategies, reports, and
resources
Alamance, Chatham, Durham, Wake strategies, tools,
reports, resources
Orange County and municipal strategies, reports, and
resources
• OC EDC proprietary reports and resources
4. List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually. .
Engage UNC post - graduate students and faculty in individual and class projects
focused on with Orange County economic development
5. Describe this boardicommission's activitieslaccomplishments in
carrying out BOCC goal(s) /priorities, if applicable.
• Provided the BOCC a clearly defined, actionable implementation plan
highlighting critical path place, tools, and knowledge elements needed to expand,
diversify, and increase the county's non - residential tax base
• Provided the BOCC with current, relevant economic development information
needed for data - driven decision- and policy - making
• County strengths, weaknesses, opportunities, threats
• Competitive position
• State and regional economic development strategies
• Supporting incentive policies
• Supporting site certification requirements
6. If your board /commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activitieslaccomplishments as they may
relate to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC,
OUTBoard, Commission for the Environment, Historic Preservation
Commission, Agriculture Preservation Board, Affordable Housing
Board, Recreation and Parks Advisory Council)
Please refer to questions 3. and 5.
7. Identify any activities this board /commission expects to carry out in
2011 as they relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other
resources) associated with these proposed activities (please list).
The following table represents a consolidated list of interests of one or more EDC
members that may be pursued as work plan objectives in CY2011. No work
would commence until the County Commissioners authorizes the work plan or
specific tasks. The members of the EDC believe that the EDC can accomplish one
or more of the these tasks under one or both of the following scenarios:
Scenario 1: EDC -Led Non - Member Committees
As addressed in Question 8, current EDC membership is limited. However, if
EDC members are empowered to recruit non - members to serve on ad hoc
committees formed for the purpose of addressing a specific topic, we believe that
the EDC would have the capacity to fulfill one or more work plan elements.
Under this scenario, neither group consensus nor majority vote would be required
for a topic to be submitted to the BOCC for authorization.
• Since current EDC membership is limited, we propose to involve non -EDC
members to serve on ad hoc committees formed for the purpose of addressing
a specific topic. Under this scenario, neither group consensus nor majority
vote would be required for a topic to be ultimately submitted to the BOCC for
authorization.
• Since all work will be performed in association with and/or on behalf of the
EDC, all work on all committees will need to be transparent and operate
according to the same regulations, rules, and procedures governing the EDC
proper. Thus:
• All ad -hoc committee meetings will need to be announced, with posted
agendas, in advance, with such notices provided to OC Economic
Development department staff and the County Clerk's office.
• Complete lists will be maintained detailing committee members
involved and outside experts consulted.
• Minutes will need to be kept of all meetings and submitted as
appendices to the EDC meeting minutes.
• All correspondence, including emails, will be archived and submitted
with each ad hoc committee's final report to the EDC
• All working and final drafts of the final report will be archived and
submitted with the each ad -hoc committee's final report to the EDC.
o Reports from each ad -hoc committee must be submitted to the EDC
for review and comment before the ad -hoc committee's advisory
report is delivered to the interim Economic Development department
head/liaison for submission to the county commissioners.
Fiscal Impact: Completing advisory reports on these topics likely will have
minimal impact on staff time and department budget.
Scenario 2: UNC Resourcing
The EDC Leadership Team believes that these topics may be well - suited for
future UNC faculty /graduate student resourcing. In order to proceed, the BOCC
would need to authorize the EDC to solicit the University and to fund any
requisite stipends needed by UNC to proceed.
• Fiscal Impact: Depending on the scope of UNC resourcing requested or
required, this scenario is likely to require stipends of $5,000 per intern per
project. Additional budget may be required depending on the level of faculty
involvement required to deliver quality results in a more timely manner.
Topic
•
Analysis of the Orange. County
Assess market supply and demand for business
climate for business accelerators
accelerators relative to Orange County and
regional assets
Identify current best practices in
• Identify practices that generate sustainable and
economic development for
resilient development
improving the sustainability and
• Identify sustainable import- substituting
resilience of jobs, goods, and
industries
services in the presence of an
• Investigate localized capital formation
unstable global economy, finite
• Identify government policy initiatives that are
natural resources, and climate
most effective in building sustainable, resilient
change
economies
Identify preferred business sectors
• Assess market demand, supply, and
likely to locate and thrive in
opportunities related to Orange County assets
Orange County
against RTRP industry cluster analysis and
R &D spin -offs from local universities
• Develop clear criteria defining desirable
businesses and make suggestions for how to
apply this criteria
• Identify economic development strategies to
attract, retain, and grow green business
• Identify site selection criteria likely to
support/promote eco- industry business
development/growth/location
Identify retail opportunities likely
• Investigate what kinds of retail opportunities —
to locate and thrive in Orange
if any -- would succeed in Orange County,
County
ideal locations where they can succeed, how
those businesses can be attracted, and what
they need to succeed. Retention and expansion
of existing retail businesses would be included.
Explore opportunities for an eco-
• Investigate agricultural and recycled biomass
industry cluster in Orange County
sources that do not interfere with food
that marshals local and regional
production
biomass and waste resources (e.g.,
• Explore best practices in waste -to- profit
traditional recycling, wastewater
Topic • of •
bio- solids and typical landfill industry initiatives
materials) to produce business • Examine local and regional supply chains for
opportunities that contribute to a opportunities in both source supply and market
sustainable and resilient local opportunities
economy
Business expansion and retention
Prepare a primer on attracting and retaining non-
retail businesses, with a particular emphasis on
both green business and those sectors which
employ significant numbers of county residents
who commute outside Orange County for
employment.
Comparative assessment of UDO
Within the context of economic development,
elements associated with economic
assess best practice UDO elements, streamlined
development
permitting, and approval timelines as well as
documenting those in neighboring jurisdictions
and recommendations for Orange County
Economic Development Element
As per Section 1.5.2.1 of the Comprehensive Plan,
of the 2030 Comprehensive Plan
an EDC ad -hoc committee will "develop a set of
evaluation criteria, including a set of sustainability
and community building indicators, or metrics, ...
with assistance of County staff'. This effort will
utilize the 2009 report on Metrics prepared by
UNC graduate student Sarah Satinsky and also
attempt to coordinate its activities with other
Element Lead Advisory Boards.
Investigating the relationship
• How will the three EDDs and Carolina North
between transportation planning
be tied to intra- and inter - county public
and economic development
transportation, including the regional transit
planning exercise underway at TTA?
• What bearing will this have on the EDC's prior
recommendation for additional land for
economic development.
Identifying non -EDD land for
From the perspective of site selection specialists
commercial development
and investors, identify non - municipal, non -EDD
land within the Orange County planning
jurisdiction suited for commercial development
8. What are the concerns or emerging issues your board has identified for
the upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
1. UDO: Adoption of a Unified Development Ordinance that allows for streamlined
permitting - -- especially in the EDDs and involving land targeted for EDD
expansion -- -that inspires confidence in investors and developers and allows for
application -to -build timelines comparable with surrounding counties
2. EDC Membership: Currently, only 5 - 6 EDC members regularly attend
meetings, and of these individuals, only two citizen volunteers (Brian Russell and
Lee Rafalow) and one elected official (Randee Haven - O'Donnell) hold terms that
have not yet expired. The terms of all others expired Spring or Summer 2010.
The Commissioners would be well - served in having more members on the EDC
and members with current, hands -on private sector transactional experience in site
selection, business investment and finance, labor recruitment and workforce
development, real estate, entrepreneurship, and business expansion experience
with start-ups as well as businesses with 10 — 50+ employees. In addition, all
members should be comfortable advocating economic development and be well -
versed in industry - standard economic development principles and regional
practices beyond Orange County. This business - oriented membership also will be.
best prepared to transition or implement any structural changes to the
organization. Taking a page from business: Restructuring without bringing in new
blood rarely results in improvement, innovation, or creativity.
3. EDC Operating Rules and Procedures: Regardless of the EDC's organizational
structure, The Commissioners also would be well - served to adopt operating rules
and procedures for the EDC that supports the de- politicization of business
recruitment, retention, and support activity and that inspires trust in the business,
investment, and development community.
4. Communication: Adoption of standard orientation required of all appointees to
Orange County boards and commissions, consisting of applicable regulations,
rules, and procedures. Such orientation should also clearly distinguish between
rule and tradition and include copies of all applicable forms and templates with
directions in their usage, and points of contact. Each board, for its members, also
include a membership roster, copies of member applications /CVs, a summary of
board history, and relevant rules, processes, procedures, and resources applicable
to that board.
Collaboration: Continued frequent and regular communication between EDC
members and County economic development director and specialist, UNC, local
and area municipal and county Chamber of Commerce leadership and members,
local economic development professionals, County Manager, and County
Commissioners. Increased communication and collaboration between County
planning staff, planning board, and the EDC would increase the quality of
analysis and decision - making. (However, we do not recommend the integration or
subordination of an advocacy board, such as the EDC with a regulatory board,
such as the planning board.)
6. Metrics: Begin tracking industry- standard metrics on an annual basis, such as:
• Number of qualified inquiries
• Number of deals closed
• Number of deals lost
• Number of local university start-ups setting up shop in Orange County
• Number of existing local businesses who expand and remain in Orange
County over time
• Number of relocating businesses choosing Orange County whose
managers /executives /employees have chosen Orange County as home
• Number of new businesses choosing Orange County
• Annual measure of residential/non - residential tax ration
• Total value of private capital invested in Orange County
• Total number of private sector jobs created
o Number of private sector jobs by OC socio- economic strata
• Square footage of available space filled
• Square footage of new space opened
7. Customer Service: All department staff, including administrative staff, should be
evaluated for customer service, with particular emphasis on:
• Positive promotion of all geographic areas and sites within Orange County
• Proactive communication of BOCC, County, department
activities /decisions /requests potentially impacting economic development or
EDC effectiveness
• Prompt response and follow -up to EDC leadership team and member requests
All department staff also should be well- versed in understanding EDC Operating
Rules and Principles and be able to clearly articulate differences between BOCC-
established Rules and Procedure, EDC- established Rules and Procedure versus
tradition and individual Commissioner preferences.
/3.
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS INPUT
FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this form.
Board /Commission Name: Historic Preservation Commission (HPC)
Person to address the BOCC at Retreat (if requested) and contact information:
Chair: Todd Dickinson (919) 732 -5439 dicres @mindspring.com
Primary County Staff Contact:
Department of Environment, Agriculture, Parks and Recreation
David Stancil (Director) 245 -2522 dstancil @co.orange.nc.us
Tina Moon (Cultural Resources Spec) 245 -2517 cmoon @co.orange.nc.us.
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings?
One meeting per month (4th Wednesday)
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
The Historic Preservation Commission of Orange County is charged with the identification,
inventory and protection of architectural and archaeological sites in the County, with publishing
and /or offering online records of this inventory, and advising the Board of County
Commissioners on matters pertaining to historic preservation. This Commission is additionally
charged with providing guidance and a forum for public comments on National Register
Nominations and administering the Local Landmark Program as outlined in the Certified Local
Government Program.
What are your Board /Commission's most important accomplishments?
• Preparation of the Cultural Resources Chapter of the 2030 Comprehensive Plan (2008)
• Preparation of Design Standards for Orange County Local Landmarks and Local Historic
Districts (2010)
• Support of the stabilization of the historic building complexes at future park sites
• Preparation of recommendations for the Lands Legacy Action Plans
• Organization of a preservation summit in May of 2010 involving ten of the major
preservation organizations (historic commissions and non - profits) from Orange County
and its municipalities
HPC Reporting Form 2010
-1-
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Preparation of an annual report for the Certified Local Government Program
• Activities related to National Historic Preservation Month in May, including organizing a
photo contest with the Orange County Museum and a booth at Last Fridays
• Administration of the Local Landmark Program
• Provides a public forum for comments on National Register Nominations
Describe this board /commission's activities /accomplishments in carrying out
BOCC goal(s) /priorities, if applicable.
Goal Two: Promote an interactive and transparent system of governance that reflects
community values.
Priority 7: Improve intra -and intergovernmental coordination, cooperation and
collaboration. (a) Work with Town of Hillsborough on: Joint land use planning
approaches, policies /ordinances, and annexation, and Economic Development Districts.
(b) Work with City of Durham on: Economic Development Districts.
• The HPC's work with the Hillsborough HDC regarding the handling of historic sites
located in the Town's ETJ speaks to Priority 7.
Goal Five: Create, preserve, and protect a natural environment that includes clean
water, clean air, wildlife, important natural lands and sustainable energy for present
and future generations.
Priority 15: Complete stewardship and management plans for Lands Legacy.
• The HPC has been actively involved in the stabilization of the historic buildings at the
County's future park sites and, when asked, has offered suggestions on potential
new uses for buildings that outlived their original purpose.
Priority 16: (a) ... Conduct public education campaign; and Link public with
opportunities to improve energy efficiency and use sustainable energy sources.
• For the last two years, the focus of the HPC's Last Friday's booth during preservation
month has been historic preservation and green building, including information on
how to improve the energy efficiency of existing buildings in a way that retains their
historic significance.
If your board /commission played the role of an Element Lead Advisory Board involved in
the 2030 Comprehensive Plan preparation process, please indicate your board's
activities /accomplishments as they may relate to the Comprehensive Plan's goals or
objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commission for
the Environment, Historic Preservation Commission, Agriculture Preservation Board, Affordable
Housing Board, Recreation and Parks Advisory Council)
HPC Reporting Form 2010
-2-
• The HPC provided extensive input into DEAPR staff's development of the Natural and
Cultural System Element of the Comprehensive Plan— specifically the chapter on
Cultural and Historic Resources.
Objective CRA :
Provide for the systematic identification of historic buildings, objects, districts, sites,
structures and archaeological sites. Update and improve these inventories at regular
intervals.
• Information regarding the identification of newly discovered historic resources and the
loss of existing resources are documented as part of the Certified Local Government
program annual reports.
Objective CR -3:
Work within the Orange County government system to identify and resolve existing policies
which may be in conflict with the County's historic preservation mission.
• The HPC, preservation staff ( DEAPR) has already begun working more closely with
Planning and Inspections staff (as well as Environmental Health staff) on permitting
requirements for historic properties such as the Murphey School and cemetery issues
related to development.
Objective CR -7:
Encourage publication of material relating to the County's heritage.
• Prepared Design Standards for Orange County Local Landmarks and Local Historic
Districts
Objective CR -10:
Establish a dialogue with the other jurisdictions in and adjacent to Orange County to
address cultural resources in areas with or without designated Historic Preservation /District
Commissions.
• The HPC began this dialogue during the preservation summit last year, which lead to the
BOCC's initial discussion with the Hillsborough Town Council regarding the handling of
historic properties in the Town's ETJ at the joint meeting last winter.
Identify any activities this board /commission expects to carry out in 2011 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
• The HPC expects to continue its work on BOCC goals two and five as described above.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
• The HPC has been working to update the Orange County Scenic Corridors Map that
was first published in the 1981 Comprehensive Land Use Plan, and has discovered that
very few roads are truly scenic for more than short segments. The HPC would like to
work with the Planning Board, OUTBoard and Planning staff to develop tools to help
HPC Reporting Form 2010
-3-
protect these remaining scenic segments.
• The HPC would like to publish the countywide survey files on the Department of
Environment, Agriculture, Parks and Recreation website.
• Members would like to improve outreach to share information about existing
preservation tools and programs as well as to solicit qualified candidates to increase
HPC membership.
HPC Reporting Form 2010
-4-
/J�*
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but. not as a
substitute for, this form.
Board /Commission Name:
The Orange County HUMAN RELATIONS COMMISSION (HRC)
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information:
Tara L. Fikes, Director
Housing, Human Rights, and Community Development Department
919.245.2492
Primary County Staff Contact:
James Spivey, Civil Rights Specialist
919.245.2488
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings?
The HRC meets monthly except for the month of July. If the HRC convenes "special
meetings" those meetings are usually to consider nomination information for the Pauli Murray
Awards or the Student Essay Contest. The HRC subcommittees convene their meetings on an as
needed basis, i.e., the Advocacy /Outreach Subcommittee meeting with the Town Manager and
Police Chief of Chapel Hill.
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
The Orange County Board of Commissioners created the Orange County Human Relations
Commission to:
a. Study and make recommendations concerning problems in the field of human
relationships;
b. Anticipate and discover practices and customs most likely to create animosity and unrest
and to seek solutions to problems as they arise;
c. Make recommendations designed to promote goodwill and harmony among groups in the
County irrespective of their race, color, creed, religion, ancestry, national origin, sex,
affectional preference, disability, age, marital status or status with regard to public
assistance;
d. Monitor complaints involving discrimination;
e. Address and attempt to remedy the violence, tensions, polarization, and other harm
created through the practices of discrimination, bias, hatred, and civil inequality; and
f. Promote harmonious relations within the County through hearings and due process of
law.
What are your Board /Commission's most important accomplishments?
1. Developed and presented recommendations on safeguards for the Secure Communities
Program in Orange County.
2. Developed, presented, and assisted the Board of County Commissioners in adopting the
Social Justice Goal.
3. Sponsored and organized a Panel Discussion: "Health Care Disparity and Housing: What
does it mean to you"
4. Sponsored and organized the Pauli Murray Awards Ceremony — a local adult, business, and
young person were recognized for their efforts to promote equality for and respect of all
people. Additionally, three (3) students from middle and high schools were acknowledged
for essays written regarding bullying.
5. Responded to local Chapel Hill resident's request- for - assistance regarding a proposed Citizen
Review Board for the Town of Chapel Hill. This request was prompted by an allegation of
racial profiling.
6. Five (5) members received mandatory training to serve on the 3- member Review Panel to
hear challenges to "Director's Decision" regarding an allegation of housing discrimination.
7. Three trained Commission members heard one challenge to a "Director's Decision" regarding
an allegation of housing discrimination.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
Provide proclamation that proclaims Human Rights Week, Human Rights Day, and the Bill
of Rights Day in Orange County.
Organized and sponsored the annual Human Relations Month Kick -Off to acknowledge
February as Human Relations Month. Provide resolutions that acknowledge February as "Human
Relations Month" for adoption by the governing bodies of the County and the local
municipalities; and plan various events during the month of February to acknowledge "Human
Relations Month."
Organized and sponsored the annual Pauli Murray Award Ceremony during which a local
adult, business, and young person were recognized for their efforts to promote equality for and
respect of all people. Additionally, three (3) students from middle and high schools were
recognized for essays written regarding bullying.
Respond to residents' requests for feedback/support regarding various social justice issues.
Study and make recommendations to the BoCC regarding social justice issues.
Describe this board /commission's activities /accomplishments in carrying out
BOCC goal(s) /priorities, if applicable.
Goal One: Ensure a community network of basic human services and
infrastructure that maintains, protects and promotes the wellbeing of all
County residents.
The developed and presented recommendations on safeguards for the Secure Communities
Program in Orange County protect all County residents from differential treatment by law
enforcement. (December 2009; January 2010 BoCC Retreat)
The developed, presented, and BoCC- adopted goals of the Social Justice Goal maintains,
protects, and promotes the wellbeing of all County residents. (September 2010)
Goal Two: Promote an interactive and transparent system of governance that
reflects community values.
Members of the HRC met with the Town Manager and Police Chief of Chapel Hill regarding an
allegation of racial profiling and the proposal for the creation of a Citizen Review Board to
ensure residents and law enforcement had common understanding of the issues. (December
2009, January 2010)
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
N/A
Identify any activities this board /commission expects to carry out in 2011 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
• Women's issues of the HRC
• Continue monitoring and commenting about immigration issues
• Assist with the implementation of the Social Justice Goal
✓ Finalizing the Social Justice Impact Review Tool
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
No emerging issues noted at this time.
/S.
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
Board /Commission Name: Orange County Nursing Home Community
Advisory Committee
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information:
Susan L. Taylor (Chair)
Phone: 919- 357 -6639
Email: staylor @liposcience.com
Primary County Staff Contact:
Charlotte Terwilliger, MSW
Regional Long Term Care Ombudsman
Phone: 919- 558 -9401
Email: cterwilliger(a)tjcog.org
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings? 1St Monday of every other month
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
This Community Advisory Committee is composed of grassroots ombudsmen. These
volunteers are appointed by the Board of County Commissioners and are trained by paid
ombudsmen, who also provide the volunteers with ongoing technical assistance and
educational support for their activities that include:
• Apprising themselves of general conditions under which residents of long -term
care facilities are living
• Assisting residents or family member with grievance resolution regarding
residents' rights issues by referring them to the Ombudsman
• Making official quarterly visits to each nursing home
• Preparing reports as required by the North Carolina Division of Aging, citing
specifically observed concerns and generally held long -term care issues
• Serving as a nucleus for increased community involvement in the facilities
• Promoting community education and awareness of the needs of residents in
long -term care facilities
• Working toward keeping the public informed about aspects of long -term care and
the operations of nursing homes in their county
What are your Board /Commission's most important accomplishments?
• The team has improved living conditions at each of the nursing homes in
Orange County by diligently staying informed about issues affecting
seniors, making quarterly visits to their assigned homes, writing reports
and following up on previous observations.
• Teams have established excellent rapport with administrative staffs at the
homes they visit. These relationships directly impact ability to improve
observed conditions for the residents we serve. Comments and concerns
are well- received and promptly addressed in each case.
• Volunteers have brought many diverse professional and personal
experiences to the group. Many have professional backgrounds in
medicine, social work, occupational therapy, industrial hygiene and
teaching among others. These aptitudes and talents are readily shared
with the group.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Our team of 8 to 12 members makes quarterly visits in pairs or groups of
three to each of the five nursing homes in Orange County and prepares
written reports of these visits that are available to the public via the BOCC
website.
• The Dept. of Aging sponsors community awareness events each year.
The OCNHCAC has been invited to staff a table at these events.
Describe this board /commission's activities /accomplishments in carrying out
BOCC goals) /priorities, if applicable.
The BOCC supports the group by allowing us to use space on the website,
advertises for open volunteer positions and approves volunteer appointments.
Identify any activities this board /commission expects to carry out in 2011 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
We will continue our work as described above and will appreciate the
administrative support of a staff member from the Dept. of Aging and use of
meeting space at the Seymour Center. We have fond appreciation for the
dedicated support from Vibeke Talley and Jan Gerrard and hope this support will
be allowed to continue. We are also grateful for the professional and educational
support provided by our Professional Ombudsmn, Charlotte Terwilliger and
Carmelita Karhoff (interim).
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention? None.
/L•
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board /Commission Name: Board of Adjustment
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information:
Craig Benedict, Planning Director
Primary County Staff Contact(s):
Michael D. Harvey, Current Planning Supervisor — Primary Staff liaison
Debra Graham — Administrative Assistant/Secretary to the Board of Adjustment
How many times per month does this board /commission meet, including
any. special meetings and sub - committee meetings?
The Board of Adjustment meets, as needed, the second Monday of each month
at 7:30 p.m. at the West Campus Office building (i.e. the Planning Department).
Brief Statement of Board /Commission's Assigned Charge and
Responsibilities.
• Review and take action on variance applications
• Review and take action on Class B Special Use Permit applications
• Review and take action on appeals of decisions rendered by the Planning
Department
What are your Board /Commission's most important accomplishments?
Their most important accomplishment is the members continuous dispassionate
review of applications and adherence to established rules of procedure with
respect to the presentation of evidence and interpretation of the Ordinance in
order to render competent decisions and avoid the overturning of said decisions
by Superior Court in the event on an appeal.
List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually.
None other than their monthly meetings to review any case /request that has
been submitted.
Describe this board /commission's activities /accomplishments in carrying
out BOCC goal(s) /priorities, if applicable.
The Board continues to provide their statutory mandated role with respect to the
review of variances, appeals, and the review of Class B Special Use Permit
applications.
If your board /commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities /accomplishments as they may relate
to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
Identify any activities this board /commission expects to carry out in 2011
as they relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other
resources) associated with these proposed activities (please list).
The fees associated with a variance, Special Use Permit, and appeal
applications require additional scrutiny.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
The permitted use table within the zoning ordinance needs further review.
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS 190,
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and commissions in
preparation for its annual planning retreat. Please complete the following information, limited to
the front and back of this form. Other background materials may be provided as a supplement
to, but not as a substitute for, this form.
Board /Commission Name: Parks and Recreation Council
Person to address the BOCC at Retreat (if requested by BOCC) and contact information:
Chuck Hobgood (chuck.hobgood ncsports.org) and Denise Dickinson (ddickinson(,@_rti.org)
Primary County Staff Contact: Lori Taft, Parks and Recreation Director
How many times per month does this board /commission meet, including any special
meetings and sub- committee meetings?
From 1 -6 depending on Committee Schedule
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
• To advocate for needed recreation programs and facilities.
• To promote recreation and assist agencies in their recreational interests and needs.
• To advise staff and suggest policies to the Department, the Manager and the Board of County
Commissioners.
• To serve as liaison between the Department, the Manager, the Board of County Commissioners
and the citizens of Orange County.
• To advise and make recommendations on: supervised recreation, to suggest use and
improvements to properties for recreational use, and for construction, equipping and staffing
facilities.
• To advise on the acquisition of lands and structures for parks and public open space.
• To advise on the acceptance of grants or donations for parks, public open space and recreation.
• To advise in regard to construction, equipping, operation, and maintenance of parks,
playgrounds, recreation centers and all buildings and structures necessary or useful to
department function, and advise in regard to other recreation facilities which are owned or
controlled by the County and leased or loaned to the County.
• To take the necessary steps to create a long -range master plan for the proper and adequate
acquisition of recreation areas, and the development of recreation facilities, structures and
programs for the present and future needs of all citizens of the County.
What are your Board /Commission's most important accomplishments?
• Members of the Council have assisted and advised in the Master Planning processes for: Little
River Regional Park, Efland Cheeks Community Park (Phase 2), Twin Creeks (Moniese Nomp)
Park, Blackwood Farm Park, Cedar Grove Park, Fairview Park and Hollow Rock Access Area.
• Members of the Council have assisted in the operation of numerous special events.
• Members of the Council have served on the Inter - governmental Parks Work Group, the
Sportsplex Advisory Council and the New Hope Creek Corridor Advisory Council.
• The Council was an Element Lead Advisory Board for the 2030 Comprehensive Plan.
• The Council makes recommendations for the biennial Lands Legacy Action Plan.
The council has worked toward the establishment and incorporation of a Friends of Parks and
Recreation Group (the future of which will be coordinated by a Friends working group).
The Council hosts the biannual Joint RPAC meeting every third year.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
none
Describe this board /commission's activities /accomplishments in carrying out BOCC
goal(s) /priorities, if applicable.
PARC reviews the site plans for major subdivision applications in county jurisdiction.
Recommendations are made as to conservation of potential parks and open space, which often
include high priority natural areas, wildlife corridors and prime forests. (Goal 5)
PARC has adopted its own goal to advocate for an update to the 1988 Comprehensive Parks
and Recreation Master Plan. This study is needed to determine the appropriate ratio of parks to
population, evaluate needs and scope of future activities, and timeline for facility development
(for inclusion in Capital Investment Plans). (Goal 5)
The council reviewed plans and advised on the greenway at Twin Creeks and the potential
partnership with Chapel Hill re: the allocation of Soccer Superfund monies for improvements at
Cedar Falls Park. (Goal 6)
If your board /commission played the role of an Element Lead Advisory Board involved in
the 2030 Comprehensive Plan preparation process, please indicate your board's
activities /accomplishments as they may relate to the Comprehensive Plan's goals or
objectives.
PARC members assisted with the current Recreation Needs Assessment survey to assist in
addressing element goal 1 and 4. PARC has also advised on the implementation of inclusion
practices as well as a medication policy in accordance with the ADA. (goal 1)
The council continues to advocate for accessibility for the general pubic and for recreation
providers to the Orange County School facilities. Discussions begun at the 2006 joint "RPAC"
meeting have progressed through the IPWG to Management level.
Identify any activities this board /commission expects to carry out in 2011 as they relate
to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated
with these proposed activities (please list).
An update to the 1988 Comprehensive Parks and Recreation Master Plan would require funding
with which to hire a consultant. PARC members will advocate for funding in the next fiscal year
(FY 11 -12).
What are the concerns or emerging issues your board has identified for the upcoming
year that it plans to address, or wishes to bring to the Commissioners' attention?
Please see attached 2010 -2011 PARC Goals and Objectives
Revised 11 -4 -10
Orange County Parks and Recreation Council
Fiscal Year 2010 Approved Goals and Objectives
1. Provide a support system for Parks and Recreation.
Objectives: a. Advocate for Programs as a group and with constituencies in individual member
communities.
Members: b. Encourage Use of Facilities.
All c. Advise Parks and Recreation Staff and the Board of County Commissioners
d. Solicit questions and comments, and provide responses to community members.
e. Support the Development of Environmental Programming and
Environmentally Responsible Services.
f. Work this year to develop inclusion services funding in the budget next year.
2. Assist and advise in the development of a Needs Assessment document.
Objectives: a. Conserve staffing resources by considering a student intern or Apples student
Members: b. Target Specific issues to be addressed by PARC
Denise c. Advise on Survey Methodology
Vanessa
3. Advocate for resources in FY 11 -12 (July 2011) to develop an update to the 1988 Recreation and
Parks Master Plan.
Obiectives: a. Identify scope of work for the Plan (and consistency with Comprehensive Plan)
Members: b. Create and clarify focus on Recreation Services.
Chuck c. Plan for Public input sessions and /or focus groups considering Geographic
representation.
d. Advocate for development of the master plan for the future Millhouse Rd. Park
and for other master plans as appropriate.
4. Form a "Friends of Parks and Recreation Group"
Objectives: a. Continue and conclude subcommittee work
Members: b. Research other friends groups
Denise c. Develop a Mission Statement, Bylaws and other needed documents
Floyd d. Solicit community memberships for Board of Directors and general membership
e. Set up as a charitable organization (5016)
Kyle f. Reach out to the developing "Friends of Open Space Group."
5. Develop opportunities to interact with Advisory Groups from the municipalities
Objectives: a. Continue to Participate in support of the rotating meeting between all groups every
other year.
Members: b. Solicit an individual to recommend for appointment to the CHP &R board
Chuck c. Develop a way to interact with this individual as a liaison between RPAC and the
Clay Chapel Hill Board
Laurie d. Develop liaisons with Hillsborough and Carrboro.
6. Advocate for increased opportunities for shared use of resources with the Schools
Objectives: a. Work to continue improving relationships with Orange County Schools
Members: b. Advocate for opening certain outdoor facilities to general community use
Richal c. Advocate for affordable use of interior spaces
Keith d. Advocate for improved administration of the facility use process
Jimmy e. Work to receive updates on staff collaboration work.
' The PARC has been involved in discussions about creation of such a group for several months. Upon subcommittee report and research, a
group to work toward bylaws and 501(c) 3 status would be created. PARC members may work with this group outside of PARC meetings,
and communicate on a regular basis.
/8•
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING
RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this form.
Board /Commission Name: Planning Board.
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information: Brian Crawford, Chair, 471 -4566 or 680 -2123 and brian(_Dattyblc.com
Primary County Staff Contact: Craig Benedict, Planning Director
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings?
On average, twice per month (12 regular meetings + 4 Quarterly Public Hearings +
special or sub - committee meetings).
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
Under the authority of NC General Statute, the BOCC created the Planning Board to
embark upon a continuing planning program, including but not limited to the preparation
and maintenance of a Comprehensive Plan for Orange County, in protection of the
public health, safety, and general welfare of present and future residents, landowners
and visitors.
What are your Board /Commission's most important accomplishments?
Within last 3- years,
• Review of Buckhorn Village development proposal and recommendation
to BOCC
• Development of 2030 Comprehensive Plan
More recently,
• Upper Eno Critical Area Watershed amendments
• Review of preliminary draft sections and first draft Unified Development
Ordinance
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Monthly Planning Board meetings
• Quarterly Public Hearings (4)
• Review applications for subdivisions and special use permits and provide
recommendations to the BOCC
• Develop and recommend policies, ordinances, administrative procedures
and other means for carrying out plans
Describe this board /commission's activities /accomplishments in carrying out
BOCC goal(s) /priorities, if applicable.
The Planning Board is involved in the ongoing implementation of the 2030
Comprehensive Plan. Initially, this implementation has been defined as completion of a
LIDO and implementation of recommendations contained in Small Area Plans. This
work has scored high on the list of BOCC priorities, listed second among 24 top
priorities.
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council)
The processing of small area plan recommendations specifically addresses an objective
included in the 2030 Comprehensive Plan. Furthermore, the repackaging of existing
regulations into a well organized UDO will provide a more understandable and user
friendly framework from which to work as the County moves forward with ongoing Plan
implementation. Following are specific Comprehensive Plan Goals and Objectives that
have been part of the Planning Board's recent work:
Land Use Goal 2: Land uses that are appropriate to on -site environmental
conditions and features, and that protect natural resources, cultural resources, and
communitv character.
Objective LU -2.6:
Protect prime reservoir sites from adverse development impacts and ensure that
regulations for these areas are appropriate.
Land Use Goal 3: A variety of land uses that are coordinated within a program and
pattern that limits sprawl, preserves community and rural character, minimizes land
use conflicts, supported by an efficient and balanced transportation system.
Objective LU -3.6:
Establish consistency between the Land Use Plan and the Water and Sewer
Management Planning and Boundary Agreement and Map.
Objective LU -3.8:
Develop a process for implementing small area plan recommendations through the
revision of County policies and regulations.
Obiective LU -3.9:
Create new zoning district(s) which allow for a mixing of commercial and residential
uses, a mixing of housing types, and creates a more pedestrian friendly
development pattern. New districts should be applied in areas where public services
exist or are planned for in the future, in areas that promote higher intensity and high
density uses on the Land Use Plan map.
Land Use Goal 6: A land use planning process that is transparent, fair, open,
efficient, and responsive.
Identify any activities this board /commission expects to carry out in 2011 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
Following the initial phase of UDO development, the Planning Board is to work with staff
to provide recommendations on future phases of UDO amendments to further
implement the Comprehensive Plan. The Board will also continue its work in
partnership with staff to further implement recommendations contained within small area
plans (i.e. Efland /Mebane, Eno, and NC 57 /Speedway Area.
The Planning Department's complete work plan, related to BOCC priorities, was
approved by the BOCC at the August 2009 Quarterly Public Hearing. These materials
illustrated the staging of the Department's work = small area plans and UDO to be
addressed first, followed by additional Comprehensive Plan implementation actions.
More recently, the BOCC has emphasized the need to revisit County regulations as
they pertain to Economic Development Districts (EDD). More specifically, the need to
modify Permitted Uses in the EDDs has been discussed and may become one of the
County's highest priorities following completion of the initial UDO.
During 2011, the Planning Board would like to place priority on the Planning
Department's work plan items that may have the greatest potential impacts on future
economic development opportunity in the County. Upon the request of the Planning
Board, staff has provided a summary (Attached) of its work plan items that could have
the greatest potential economic development related returns in the future. This
material reflects only the items that will be brought forward to the Planning Board during
the upcoming year and is not a comprehensive list of other economic development
initiatives that involve Planning Staff (i.e. Utility service agreements with Mebane and
Durham; development of water /sewer districts; and engineering).
What are the concerns or emerging issues your board has identified for the upcoming
year that it plans to address, or wishes to bring to the Commissioners' attention?
Commitment to complete the initial UDO consistent with the original scope as identified
by the BOCC. This will allow the County to proceed in the most efficient manner
possible towards implementation of the economic development related
recommendations contained in BOCC adopted small area plans.
PLANNING BOARD'S 2011 ECONOMIC DEVELOPMENT RELATED WORK
PLAN ITEMS
The BOCC authorized a work plan for the Planning Department in August 2009.
Following are items that remain to be completed, are related to the progression
of economic development opportunities, and are to involve the Planning Board.
These items should be a focus of the Planning Board's work in 2011.
1) Completion of initial Unified Development Ordinance;
2) Land Use Plan and Zoning text and map amendments to implement adopted
Small Area Plans; and
3) Design standards for Efland Core Mixed Use area.
The following provides additional detail on the above items:
1) Completion of initial Unified Development Ordinance — Scheduled for public
hearing on November 22, 2010 and forwarded to the Planning Board for a
recommendation thereafter. Planning Board may consider a special meeting in
December /January, if necessary to expedite review and recommendation. The
UDO is to be adopted by the BOCC by the end of February 2011. The initial
UDO will provide the necessary framework from which to refine regulations
related to economic development, permitted uses, and process standards.
2) Land Use Plan and Zoning text and map amendments — Several Small Area
Plans that have been completed by the County in recent years recommend
changes to the County's Land Use Plan and Zoning. Recommended changes
related to economic development opportunities can be divided into three
geographic areas in or adjacent to the County's existing Economic Development
Districts: Buckhorn- Mebane, Hillsborough, and Eno. These amendments are
complementary to recent changes to the Water and Sewer Management,
Planning, and Boundary Agreement.
These amendments are to be completed through two public hearings:
February 2011 — Land Use Plan text amendments (a prerequisite for the
following amendments)
May 2011 - Land Use Plan map amendments, UDO /Zoning text
amendments, and UDO /Zoning map amendments.
Additional specifics including maps, acreage estimates, and narrative will be
forthcoming from staff (See attached summary table).
3) Design Standards for Efland Core Mixed Use area - The Efland- Mebane SAP
Implementation Focus Group reconvened in February and March of 2010 to
begin the development of design guidelines for the proposed mixed -use area of
the Efland core, consistent with the recommendations in the Efland- Mebane
Small Area Plan. Further meetings were put on hold for Planning Staff to focus
on the development and adoption of the LIDO. Staff plans to present draft
guidelines for discussion by the implementation focus group in early 2011.
All of the above items are reviewed by staff within the Comprehensive Plan
framework of sustainability. Therein balancing the aspects of the:
Economy
Environment
Public Infrastructure and Transportation; and
Social Equity context.
Efland / Buckhorn / Mebane Area -- Maps of Areas Available Upon Request
Parcel
Acreage
Existing Land Use(s)
Proposed Land Use(s)
Existing Zoning
Proposed Zoning
A
441.5
Agricultural Residential
Mixed Use - General
AR
to be determined
B
1264.5
Commercial /Industrial Node
Economic Development
R -1
to be determined
C
49.5
Commercial /Industrial Node
Mixed Use - General
R -1
to be determined
D
242.3
Commercial /Industrial Node
Economic Development
R -1
to be determined
E
49.25
Agricultural Residential
Economic Development
AR
to be determined
F
43.79
Agricultural Residential
Mixed Use - Village
AR
to be determined
G
40.1
10 -Year Transition
Mixed Use - Village
R -1
to be determined
H
160.53
Agricultural Residential
Mixed Use - Village
AR; R -1
to be determined
I
314.5
Commercial /Industrial Node
Mixed Use - Village
R -1; R -3; LC1; NC2; 1 -2
to be determined
J
111.7
10 -Year Transition
Efland Transition Area
R -1
to be determined
K
50.66
Agricultural Residential
Efland Transition Area
R -1
to be determined
L
1143.9
10 -Year Transition
Efland Transition Area
R -1; R -4; NC -2; EC -5; ECOD
to be determined
M
1041
20 -Year Transition
Efland Transition Area
R -1
to be determined
N
1508.12
Rural Residential
Efland Transition Area Reserve
R -1
to be determined
O
744.85
Agricultural Residential
Efland Transition Area Reserve
AR; R -1; EC5
to be determined
P
35.6
Rural Neighborhood Node
Efland Transition Area Reserve
R -1
to be determined
Q
21.4
Rural Neighborhood Node
Efland Transition Area Reserve
R -1
to be determined
R
33.8
Rural Neighborhood Node
Agricultural Residential
AR
to be determined
S
34.3
Rural Neighborhood Node
Rural Residential
R -1; NC2
to be determined
Eno EDD
Parcel
Acreage
Existing Land Use
Proposed Land Use
Existing Zoning
Proposed Zoning
A
224.7
Commercial Node
Mixed Use- General
R -1; R -2;
to be determined
B
26.6
Economic Development
Mixed Use- General
Eno EDD Primary
to be determined
C
102.3
Economic Development
Mixed Use- General
Eno EDD Secondary; Eno EDD
Prima
to be determined
NOTE: Amendments in the Hillsborough area will be undertaken with Hillsborough at a future date
/9.
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING
RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board /Commission Name: Orange Unified Transportation Board (OUTBoard)
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information: Nancy Cole Baker, Chair. Telephone 967 -6705. E -mail
nancycbaker @mindspring.com.
Primary County Staff Contact: Karen Lincoln. Telephone 245 -2580. E -mail
klincoln @co.orange.nc.us.
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings? OUTBoard meets once each
month. CTP subcommittee meets once each month for duration of CTP
development.
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
The purpose of the Orange Unified Transportation Board is to advise the
Board of County Commissioners (BOCC) on major transportation issues,
and provide to the Board recommendations regarding the overall planning
and programming of transportation improvements in the county.
What are your Board /Commission's most important accomplishments?
In 2010, the OUTBoard:
1. Oversaw the ongoing development of a Comprehensive
Transportation Plan (Comprehensive Plan Transportation Element
Objective T -3 -2).
2. Reviewed and provided comments (individually and via staff) on the
Parking section of the Draft UDO (Parking was the only section
provided to the OUTBoard as its purview).
3. Oversaw the ongoing development (via the Pedestrian Safety
Subcommittee) of the Safe Routes to School Action Plan.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
Transportation Improvement Proagram (TIP) is a recurring two -year
process:
• First year = develop priority list of projects to request in TIP for
BOCC approval.
• Second year — recommend comments regarding draft TIP for BOCC
approval to submit to NCDOT during public comment period.
Durham - Chapel Hill - Carrboro (DCHC) Metropolitan Planning Organization
(MPO) Long -Range Transportation Plan (LRTP) for Air Quality Conformity
is federally mandated, and involves a recurring 4 -year cycle of tasks to
update the plan to ensure air quality goals are met.
The OUTBoard is involved with the review and comment for Orange
County's part in the development of regional long -range transportation
plans and air quality conformity analyses (socio- economic data, deficiency
analysis, land use analysis, transportation alternatives development and
analysis, and development of vision plan.)
Describe this board /commission's activities /accomplishments in carrying out
BOCC goal(s) /priorities, if applicable.
Accomplishments 1 and 3 (oversight of ongoing development of a
Comprehensive Transportation Plan the Safe Routes to School Action
Plan) relate to BOCC Goal Three (Implement planning and economic
development policies which create a balanced, dynamic local economy,
and which promote diversity, sustainable growth and enhanced revenue
while embracing community values), Priority 20: Support transit,
pedestrian, and bicycle facilities and other alternatives to the single
passenger automobile.
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
Accomplishments 1 and 3 (oversight of ongoing development of a
Comprehensive Transportation Plan the Safe Routes to School Action Plan
are directly related to Comprehensive Plan Transportation Element Goal 3
Obiective T -3 -2 : Create and implement an Orange County Comprehensive
Transportation Plan that provides the framework for a comprehensive and
connected transportation system supporting a mix of transportation
modes, including sidewalks and bicycle facilities, bus and rail transit
facilities, and highways. The plan should be coordinated with the goals
and objectives of this Comprehensive Plan and seek to maintain and
enhance community character and the natural environment.
Identify any activities this board /commission expects to carry out in 2011 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
1. Continuation of Accomplishments 1 and 3 to complete the CTP and
Safe Routes to School Action Plan. (BOCC Goal 3 Priority 20)
2. Research parking regulations in areas having desirable parking
standards, and develop recommendation of applicable amendments
to the UDO to the Planning Board. (BOCC Goal 3, Priority 2:
Implement Comprehensive Plan (a) Rewrite zoning and subdivision
regulations (Unified Development Ordinance).
3. Begin examination of UDO Section 7.8 Access and Roadways with
respect to the goals and objectives of the Transportation Element of
the Comprehensive Plan to determine consistency, and develop
recommended amendments, where applicable, to the Planning
Board. (BOCC Goal 3, Priority 2: Implement Comprehensive Plan (a)
Rewrite zoning and subdivision regulations (Unified Development
Ordinance).
4. Review draft Division 7 State TIP (STIP) for Orange County and
DCHC MPO draft Metropolitan TIP (MTIP); recommend comments to
BOCC to submit to NCDOT and DCHC MPO TAC for consideration in
final STIP and MTIP.
5. Review Socio- economic data and projections for the DCHC MPO
Long Range Transportation Plan.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
1. Funding sources for transportation projects.
2. County support for implementation of sidewalks /trails around
County schools.
3. Planning for new transportation technology (electrical vehicles, etc.)
20.
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board /Commission Name:
Solid Waste Advisory Board
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information:
Dr. Jan F. Sassaman, Chair
(919) 933 -6625 — jan.sassaman @pleresgroup.com
Primary County Staff Contact:
Gayle Wilson, Solid Waste Management Director
How many times per month does this board /commission meet, including
any special meetings and sub - committee meetings?
At least monthly except July
Brief Statement of Board /Commission's Assigned Charge and
Responsibilities.
"... to advise the County's Governing Board on matters related to the
[solid waste] System and the Solid Waste Management Plan and
Policies." (Section 7, page 10, Interlocal Agreement for Solid Waste
Management, August 7, 1999)
What are your Board /Commission's most important accomplishments?
for 2010
• Public Meetings;
• April 2010 —Hosted Dr. L. Cercio Presentation on Plasma Arc
Technology
• September 2010 —Sponsored Public Meeting on Solid Waste
Plan
• Served as Nexus for Solid Waste Planning Group (SWAB and County
and Town Staff and Elected Officials) that guided development of the
Solid Waste Plan (approved by Carrboro and Chapel Hill to date).
• Evaluation of county -wide convenience center development and
operations leading to Work Group recommendation.
• Resolutions to BOCC regarding:
o Recycling of Cooking Oil and Lights Containing Mercury (March
2010)
o Imperative that Recycling Coordinator Position be Filled (April
2010)
• Hosted Kara Millonzi (UNC School of Government) discussion on Public
Solid Waste Authorities.
• Initiated Review of Current Interlocal Agreement with respect to whether
or not the need for such an agreement still exists, and what elements
should be in any new agreement (in response to BOCC Request);
recommendation pending.
• Continued evaluations of alternatives to present and new -term plans for
solid waste disposal methods for Orange County (in response to BOCC
Request); process recommendation pending.
• Continued guidance to BOCC and Orange County Solid Waste
Management Staff as requested.
List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually.
• SWAB meets monthly on the second Wednesday of the month (ad hoc
sub - committees meet as needed) to consider matters /issues brought
before it by BOCC; individual governments ( Carrboro, Chapel Hill,
Hillsborough), and Solid Waste Staff.
• There are no specific events or functions sponsored annually.
Describe this board /commission's activities /accomplishments in carrying
out BOCC goal(s) /priorities, if applicable.
SWAB responds to matters brought to it from BOCC and as noted above,
these have included:
• development (in conjunction with the Work Group) of the Solid
Waste Plan (to be submitted to NCDHENR once approved by
Towns' and County's elected officials),
• review of the Interlocal Agreement,
• evaluation of county -wide solid waste convenience center
operations, and
• various aspects of alternative means to handle the solid waste
disposal issues for Orange County.
If your board /commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities /accomplishments as they may relate
to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
Not Applicable
Identify any activities this board /commission expects to carry out in 2011
as they relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other
resources) associated with these proposed activities (please list).
As requested by BOCC complete evaluation and recommendations to
BOCC regarding:
• Any issues associated with finalization of the Solid Waste Plan for
submission in 2011 as well as initiating work on the plan due 2012.
• Advising elected boards on Interlocal Agreement development
• Evaluation of alternative means to handle solid waste disposal
issues for Orange County
• Intergovernmental issues associated with initial planning for close-
out of existing solid waste landfill
• Any other issues brought by BOCC and town governments.
These activities may have fiscal impacts in terms of:
• Funding — minimal unless additional technical resources are
needed to evaluate alternative means for solid waste disposal per
BOCC vote December 2009. Development of any new interlocal
agreement by BOCC and municipalities may require legal
assistance.
• Staff Time — will be required to provide SWAB with technical input
and analyses.
• Other Resources — none identified at this time.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
SWAB encourages close review and revision of the current Interlocal
Agreement on the part of county and municipal elected officials and staff to
assure the continued viability of the County's Solid Waste Enterprise,