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Home My WebLink AboutORD-2005-204 -Budget Amendment #6ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 5, 2005 SUBJECT: Budget Amendment #6 DEPARTMENT: Budget ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary Attachment 3. Senior Citizen Health Promotion Program Grant Project Ordinance 15 h Action Agenda Item No. 5_h PUBLIC HEARING: (YIN) No INFORMATION CONTACT: Donna Dean, (919) 245 -2151 PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2005- 06. BACKGROUND: Department of Social Services 1. The Department of Social Services has received the following donations from citizens that are set -aside in a special Adoption Enhancement Fund (outside the General Fund): a. Foster Care Donations — donated funds totaling $6,125 from citizens, through Triangle Community Foundation, to help send foster care children to summer camp. b. General Assistance Donations — donated funds totaling $313 from citizens to help with special needs of clients, including senior citizens. c. Adoption Services Donations — donated funds totaling $400 from citizens to help with the initiation of services for the purpose of adoption. This budget amendment provides for the receipt of these donated funds for the above stated purposes. (See Attachment 1, column #1) Department on Aging 2. The Department on Aging's Senior Health Coordination wellness program has experienced an increase in participation in their wellness classes, and class fee revenue is expected to exceed the current budget of $24,000 within the first 6 months of this fiscal year. Staff anticipates an additional $24,000 in revenue from this program for the remainder of fiscal year 2005 -06. This budget amendment provides for the receipt of these additional anticipated funds. (See Attachment 3, Senior Citizen Health Promotion Program Grant Project Ordinance) Cooperative Extension 3. The Orange County Cooperative Extension Office has received grant funds totaling $6,470 from the North Carolina Department of Agriculture and Consumer Services to be used for an entrepreneurial development project to determine "The Advantages of Ownership for On- Site Coolers ". As per the agreed upon project scope of work, Cooperative Extension will pass- through the full amount of grant funds to a local Orange County farmer for the construction of a cooler on his property. The grant agreement is effective through May 31, 2006. This budget amendment provides for the receipt of these pass- through grant funds. (See Attachment 1, column #3) Solid Waste Enterprise Fund 4. At its November 15, 2005 meeting, the Board of County Commissioners approved the purchase of 6.23 acres on Eubanks Road for use by the Solid Waste Department for a total of $125,000. This property is located on the south side of Eubanks Road, adjacent to the west side of the Orange County Landfill, and would be used by the County to carry out various Solid Waste programs and functions. The purchase price of $125,000 would be paid from a fund balance appropriation from the Solid Waste Enterprise Fund. This budget amendment provides for the appropriation of $125,000 from the Solid Waste Enterprise Fund to cover the purchase cost of the property. (See Attachment 1, column #4) Gravelly Hill Middle School Capital Project 5. At its November 9, 2005 meeting, the Board of County Commissioners approved a revised Gravelly Hill Capital Project Ordinance. The revision included additional costs related to allowing for electrical service routes to run along the western portion of the property. The projected cost of the alternative electrical service for Gravelly Middle School and West 10 Soccer Park totals $120,000, with Orange County Schools paying one -half of the costs and the County paying the remaining one -half. The County's portion of $60,000 would come from interest earned and accumulated in the County Capital Project fund. In addition to the capital project ordinance approved by the Board on November 9, 2005, there is a need to approve a technical amendment that provides for the transfer of $60,000 from the County Capital Fund to the Gravelly Hill Middle School Capital Project for the above stated purpose. (See Attachment 1, column #5) 3 FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget and grant project ordinance amendments. Attachment 1. Orange County Proposed 2005 -06 Budget Amendment The 2005 -08 Orange County Budget Ordinance is amended as follows: Sales & Fees $ 6,443,143 $ 6,443,143 #b Technical amendment $ 6,443,143 Intergovernmental $ 140,000 S 140,000 #2 Receipt of additional 1k Fund Fund Balance to transfer $60,000 from S 140,000 Miscellaneous $ 900 $ 3,900 projected revenue related #3 Receipt of grant funds a pp#4 of $12b,O110 the County Capital Fund $ 3,900 Licenses Permits $ 79,825 $ 79,625 #1 Receipt of donated to the Senior Health totaling $6,470 by from the Solid Waste to the Gravelly Hill Middle $ 79,825 Interest on Investments Original Budget Budget As Amended 9 funds from citizens that are set aside In a special Coordination Wellness Program (See Cooperative Extension as a pass-through grant to a Enterprise Fund to School Capital Project to cover the County's portion Budget As Amended Appropriated Fund Balance $ 1,167,199 Through BOA #S Adoption Enhancement Attachment 3, Senior local Orange County purchase property of the costs of the Through BOA #8 Total Solid asf n Fund Citizen Health Promotion farmer for the construction oad for use by s Road proposed western Operations Fund Revenue $ 7,868,367 $ 7,829,969 $ Program Grant Project of a cooler on his prope the Solid Waste for eiectrira service to the $ 7,954,989 Ordinance) Department new Middle School and West 10 Soccer Park General Pond Revenue Property Taxes $ 101,484,995 $ 101,484,995 $ $ $ $ $ $ 101,484,995 Sales Taxes ; 20,606,210 $ 20,806,210 $ $ $ $ $ $ 20,808,210 License and Permits S 280.500 $ 286,500 $ $ $ - $ $ $ 286,500 Intergovernmental $ 14,192,353 $ 14,432,837 $ $ $ 6,470 $ $ $ 14,439,307 Char as far Service $ • 8,885,875 $ 8,894,675 ; $ $ $ $ ; 8,691,875 F_ ment Fornings Miscellaneous $ 491,258 s 492,133 $ 492,133 Transfers from Other Funds ; 3,199 883 $ 3,199,883 $ 3,199,883 Fund Balance ; S 19212 $ 19212 ore snare un avenues $ 149,856,574 S 150,128,146 ; ; $ 6 470 $ $ $ 150,132,915 $ 150,126,446 Expenditures $ 160,132,916 Governing A Management $ 7,788,409 $ 8,111,718 $ ; $ $ $ $ 8,111,718 General Services $ 14,580,291 $ 14,488,731 $ $ $ $ $ $ 14,488,731 Community & Environment $ 3,471,261 S 3,444,101 $ $ $ $ $ $ 3,444101 Human Services $ 32,123,721 $ 32,339,628 $ $ $ 6,470 $ $ $ 32,348,098 Public Safety $ 13,925,289 $ 13,887,052 $ $ $ $ $ $ 13,887,052 Culture $ Recreation $ 3,085,039 $ 3,039,351 $ $ $ $ $ S 3,039,351 Education $ 66,987,818 S 88,967,618 $ 118,967,818 Transfers Out $ 7,915,218 S 7,870,246 7,870,248 Total General Fund Appropriation S 149,856,874 $ 150,126,443 $ $ $ 6,470 $ $ $ 150,132,815 $ $ $ $ $ $ $ Revenues - Solid WastalLandflllFund Sales & Fees $ 6,443,143 $ 6,443,143 $ 6,443,143 Intergovernmental $ 140,000 S 140,000 S 140,000 Miscellaneous $ 900 $ 3,900 $ 3,900 Licenses Permits $ 79,825 $ 79,625 $ 79,825 Interest on Investments $ 35,000 $ 35,000 $ 35,000 Appropriated Fund Balance $ 1,167,199 S 1,128,101 $ 125,000 $ 1,253,101 Total Solid asf n Operations Fund Revenue $ 7,868,367 $ 7,829,969 $ $ S $ 125,000 $ $ 7,954,989 Expenditures Sod WastelLandfill Operations 1 $ 7,866,387 1 $ 7,829,9691 1 $ 125,000 $ 7,954,889 Year -To -Date Budget Summary Fiscal Year 2005 -06 General Fund Budget Summary Original General Fund Budget 1$149,856,874 Additional Revenue Received Through Budget Amendment #6 (December 5, 2005): Grant Funds $47,617 Non Grant Funds $209,212 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $19,212 Total Amended General Fund Budget $150,132,915 Dollar Change in 2005 -06 Approved General Fund Budget $276,041 °� Change in 2005 -06 Approved General Fund Budget 1 0.18% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 750.436 Original Approved Other Funds Full Time Equivalent Positions 69.550 Additional Positions Approved Mid -Year Total Approved Full- Time - Equivalent Positions for Fiscal Year 2005 -06 819.986 Full -Year County Cost of Mid -Year Positions for Upcoming Fiscal year Attachment 2 5 ATTACHMENT 3 / (O Senior Citizen Health Promotion Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop a comprehensive and coordinated County health promotion and disease prevention program for citizens involving a partnership of public agencies, University Health Affairs and private groups. Section 2.The officers of the County are hereby directed to proceed with the grant project in accordance with the mutual cooperation agreement between the County and the University of North Carolina at Chapel Hill, as approved. by the Board of County Commissioners on June 30, 1997. Section 3.The following revenue is anticipated to be available to complete this project Grant Funds (1994 -95) $32,539 Grant Funds (1995 -96) $37,498 Grant Funds (1996 -97) $33,779 Grant Funds (1997 -98) $52,434 Fees for Service (1997 -98) $14,835 Grant Funds (1998 -99) $57,645 Fees for Service (1998 -99) $12,000 Grant Funds (1999 -00) $69,250 Fees for Service (2000 -01) $24,000 Grant Funds (2000 -01) $49,668 Grant Funds (2001 -02) $80,364 Grant Funds (2002 -03) $142,588 Fees for Service (2003 -04) $48,000 Grant Funds (2003 -04) $56,956 Fees for Service (2004 -05) $50,500 Grant Funds (2004 -05) $74,844 Fees for Service (2005 -06) $48,000 Grant Funds (2005 -06) $32,892 Transfer from General Fund (2005 -06) $29,500 Total Revenue $947,292 Section 4. The following amount is appropriated for this project: Human Services - Senior Citizen Health Promotion $947,292 ATTACHMENT 3 7 Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency. Section 6.Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7.Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. Positions authorized through this grant project ordinance include: 1.0Full Time Equivalent Senior Public Health Educator This position is authorized through June 30, 2006. Subsequent funding in future years is contingent upon the availability of grant funds. Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant Project Ordinances. Section 10. This project, originally adopted May 2, 1994 and subsequently amended, is in effect through June 30, 2006. Adopted this 5th day of December 2005. map -Boas -ill The Board reappointed Sandra Grey Herring to the OPC Area Board. Jr' A c. Property Tax Refund The Board adopted a refund resolution, which is incorporated by reference, related to one (1) request for property tax refund in accordance with the N.C. General Statute 105 -381. d. Property Tax Releases The Board adopted a resolution that is incorporated by reference, to release property values related to four (4) requests for property tax release in accordance with the N.C. General Statute 105 -381. e. Property Value Changes The Board approved value changes made in property values after the 2005 Board of Equalization and Review adjourned. f. Personnel Ordinance Revision — Drug and Alcohol Testing The Board approved a revision to the Orange County Personnel Ordinance to implement the new State law effective December 1, 2005 requiring that the County report any positive drug or alcohol test for an employee in a Federal Transportation Administration (FTA) safety sensitive position to the North Carolina Division of Motor Vehicles, effective December 1, 2005. gL RFP Award: Surveying at Landfill The Board awarded an RFP for miscellaneous survey work as required for Solid Waste Management operations to Summit Consulting Engineers of Hillsborough, North Carolina for a period of three years with the option of extending the agreement an additional three years and authorized the Manager to sign. h. Budget Amendment #6 The Board approved budget and grant project ordinance amendments for fiscal year 2005 -06 for Department of Social Services, Department on Aging, Cooperative Extension, Solid Waste Enterprise Fund, and Gravelly Hill Middle School Capital Project. i. Approval of Subordination Agreement Related to Hurricane Floyd Mitigation Program The Board approved an agreement related to a bank loan against property acquired by homeowners who participated in the federal Hazard Mitigation Grant Program (HMGP) following damage to their property during Hurricane Floyd in 1999 subject to final review by staff and the County Attorney, and authorized the Chair to sign. L Draft Environmental Responsibility Goal The Board adopted the Environmental Responsibility in County Government goal. k. Examination of Bonds The Board maintained the bonds at their present levels. I. SportsPlex Management Agreement and Purchase Agreement Amendments This item was removed and placed at the end of the consent agenda for separate consideration. VOTE ON CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA: I_ SportsPlex Management Agreement and Purchase Agreement Amendments The Board considered final approval of an agreement with Recreation Factory Partners to provide operational management of the SportsPlex, and to approve amendments to the agreement to purchase that property from RT Holdings, Inc. (RT Holdings is a corporation created by Eaton Vance for the purpose of owning and operating the SportsPlex); and authorize the Chair to sign agreements, subject to final review by the staff and the County Attorney. Commissioner Gordon made reference to pages 12 -13 and the definition of 'operating revenue benchmark ". She would like an explanation of how the operating revenue benchmark works. She said that this influences how to word the management agreement for the facility.