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HomeMy WebLinkAboutORD-2005-199 - Budget Ordinance Amendment #5ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 15, 2005 SUBJECT: Budget Amendment #5 DEPARTMENT: Budget ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary Attachment 3. Criminal Justice Partnership Program Grant Project Ordinance S� Action Agenda Item No. PUBLIC HEARING: (Y /N) No INFORMATION CONTACT: Donna Dean, (919) 245 -2151 PURPOSE: To approve budget ordinance and grant project ordinance amendments for fiscal year 2005 -06. BACKGROUND: Department of Social Services 1. At its October 18, 2005 meeting, the Board of County Commissioners approved to expand the current contract between the Orange County Schools and Orange County effective December 1, 2005, to include the creation of three new permanent full time equivalent social worker positions and one permanent full time equivalent supervisor to be funded through the contract and contingent on contract funding with non - County funds. These additional positions, along with the four social workers the Board approved in October 2004, will allow for an expansion of services to at -risk students within the school district. The cost of the new positions will be partially offset through the Medicaid reimbursements with the remaining costs being reimbursed to the County from the Orange County school system. Estimated costs for the remainder of the current fiscal year totals $130,200 including salary and benefits, operational and one -time start-up costs. Annualized costs for fiscal year 2006- 07 are estimated at $204,815, which includes $197,815 in salary and benefits, and $7,000 in operational costs. Funds received from Medicaid and Orange County Schools would cover the future annualized costs. This budget amendment provides for the receipt of funds from Orange County Schools and Medicaid funds for fiscal year 2005 -06, and establishes three additional Department of Social Services. Social Worker positions and one supervisor position to be contracted to the Orange County Schools. (See Attachment 1, column #1) 2 Commissioner Contingency 2. At its September 7, 2005 meeting, the Board of County Commissioners approved an appropriation of $1,000 from the Commissioner Contingency account as a contribution to the Ronald Aycock Scholarship Fund. This contribution will help promote the Aycock Scholarship to become one of North Carolina's top educational incentives for attracting bright, committed students to public service in this state. With this appropriation, $19,000 remains available in this contingency account for FY 2005 -06. (See Attachment 1, column #2) Solid Waste Enterprise Fund 3. The Solid Waste Department has received notification from officials of the Talking Phone Book of funds totaling $3,000 to pay the department for advertising related directly to phonebook recycling. Radio and print ads will be scheduled in local media reminding residents and businesses to recycle their old phonebooks as the new Talking Phonebooks are distributed. It is the intention of the Talking Phone Book to be environmentally conscious and help ease the impact on the waste stream that the distribution of new phonebooks create. This budget amendment provides for the receipt of these funds in the Solid Waste Enterprise Fund for the above stated purpose. (See Attachment 1, column #3) Criminal Justice Partnership Program 4. The Criminal Justice Partnership Program has recently received their FY 2004 -05 fourth quarter reimbursement funds totaling $27,273 from the NC Department of Correction that were not budgeted in FY 05 -06. This program has one remaining contractual program, Project Turn Around, from FY 2004 -05 that will be paid with these funds. This budget amendment provides for the receipt of these State reimbursement funds in FY 2005 -06 for this grant program. (See Attachment 3, Criminal Justice Partnership Program Grant Project Ordinance) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and grant project ordinance amendments. Attachment 1. Orange County Proposed 2005 -06 Budget Amendment The 2005 -06 Orange County Budget Ordinance is amended as follows: Sales & Fees Intergovernmental Miscellaneous Licenses & Permits Interest on Investments Appropriated Fund Balance Total Solid astelLand 11 $ 6,443,143 $ 140,000 ; 78,825 $ 35,000 $ 1,167,499 $ 6,443,143 $ 1 40,000 900 $ 79,825 $ 35,000 $ 1,128,101 #1 Receipt of Medicaid $ 3,000 #4 Receipt of fY 2004 -05 $ 6,443,143 $ 140,000 S 3,900 $ 79,825 $ 35,000 $ 1,128,101 Operations Fund Revenue $ 7,666,367 $ 7,826,969 funds and Orange County 1 $ 3,000 1 4th quarter funds not $ 7,829,969 School funds to cover the Appropriationof #3 Receipt of funds budgeted in FY 2005 -06 Original Budget Budget As Amended 8 costs of establishing 3 additional DSS Social $1, m 000 from Commissioner ($3,000) from the Talking Phone Book for the Solid by the Criminal Justice Partnership Grant Budget As Amended Through BOA #4 Worker positions and 1 Contingency as a Waste Department to Program (See Through BOA #5 supervisor position to contribution to the Ronald advertise the Importance Attachment 3, Criminal expand services to at -risk Aycock Scholarship Fund of phonebook advertising Justice Partnership students within the district Program Grant Project Ordinance) General Fund Revenue Property Taxes S 101,484,995 $ 101,484,995 $ $ S $ Sales Taxes S 20,806,210 $ 20,806,210 $ $ $ $ $ 101,484,995 License and Permits S 286,500 $ 286,500 $ ; $ S 20,806,210 Intergovernmental $ 14,192,353 $ 14,302,637 $ 130,200 S S $ -$ $ 288,500 $ Service $ 8,885,675 $ 8,894,675 $ $ $ 74,432,837 invest ent Investment Earnings 5 op 510.00 $ $ 8,894,675 Miscellaneous $ 491,258 5 492,133 , $ 5 Transfers from Other Funds $ 3,189,883 $ 3,199,883 492,133 Fund Balance $ - $ 19,212 5 3,199,883 Total Genera Fund Revenues $ 149,856,874 $ 149,896,245 $ 130,200 ; 5 $ $ 19,212 $ 149,996,245 $ 150,126,445 Expenditures $ 150,126,445 Governing & Management $ 7,788,409 $ 8,111,716 $ $ $ S General Services $ 14,580,291 $ 14,486,731 $ $ $ 130,200 $ $ aoae t� $ din iya $ $ $ S $ S 8,111,718 $ 14,488,731 3,444,101 $ 32,339,828 Community & Environment $ 3,471,261 $ 3,444,101 Human Services , , 32,209,428 Public Safety $ 13,925,289 $ 13,867,052 $ $ nanaynnes Aresm, and $ $ Culture &Recreation $ 3,085,039 $ 3,039,351 $ ti"""�ts Innobottm $ S 133,08639,3552 , Education S 66,967,618 -f —66,96-f,618 oarea ��n ft � $ S 1 67,870,248 Transfers Out $ 7,915, $ 7,870,246 $ Total General Fund Appropriation 5 149,856,874 S 149,996,245 $ 130,200 E $ $ 5 $ $ $ $ $ 150,126,445 $ $ Solid Waste/Landfifl Fund Sales & Fees Intergovernmental Miscellaneous Licenses & Permits Interest on Investments Appropriated Fund Balance Total Solid astelLand 11 $ 6,443,143 $ 140,000 ; 78,825 $ 35,000 $ 1,167,499 $ 6,443,143 $ 1 40,000 900 $ 79,825 $ 35,000 $ 1,128,101 $ 3,000 $ 6,443,143 $ 140,000 S 3,900 $ 79,825 $ 35,000 $ 1,128,101 Operations Fund Revenue $ 7,666,367 $ 7,826,969 1 $ 3,000 1 $ $ 7,829,969 Expenditures Solid Wastel andfif Operations S T.855.367 S 7,82 969 i s ° °Op I I; ------7.8-29—,9-6-9 W Attachment 2 Year -To -Date Budget Summary Fiscal Year 2005 -06 General Fund Budget Summary Original General Fund Budget $149,856,874 Additional Revenue Received Through Budget Amendment #5 November 15, 2005): Grant Funds $41,147 Non Grant Funds $209,212 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $19,212 Total Amended General Fund Budget $150,126,445 Dollar Change in 2005 -06 Approved General Fund Budget $269,571 % Change in 2005 -06 Approved General Fund Budget 1 0.18% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 750.436 Original Approved Other Fun_ ds Full Time Equivalent Positions 69.550 Additional Positions Approved Mid -Year Total Approved Full- Time - Equivalent Positions for Fiscal Year 2005 -06 819.986 Full -Year County Cost of Mid -Year Positions for Upcoming Fiscal year ATTACHMENT 3 Criminal Justice Partnership Program Grant Project Ordinance Project Number 29 -7050 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Orange - Chatham Criminal Justice Partnership Program as awarded to Orange and Chatham Counties by the North Carolina Department of Corrections. The project will provide pre -trial release and substance abuse services to persons sentenced to intermediate sanctions. Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The officers of the County are hereby directed to proceed with the grant project within the grant document, the rules and regulations of the North Carolina Department of Corrections. Section 3. The following revenue is anticipated to be available to complete this project: Intergovernmental (1994 -95) $45,486 Intergovernmental (1995 -96) $181,841 Intergovernmental (1996 -97) $181,841 Intergovernmental (1997 -98) $181,841 Intergovernmental (1998 -99) $181,841 Intergovernmental (1999 -00) $181,841 Intergovernmental (2000 -01) $207,941 Intergovernmental (2001 -02) $225,441 Intergovernmental (2002 -03) $205,502 Intergovernmental (2003 -04) $227,740 Intergovernmental (2004 -05) $207,721 Intergovernmental (2005 -06) $234,994 Total Intergovernmental $2,264,030 Transfer from General Fund (2000 -01) $10,000 Transfer from General Fund (2001 -02) $12,500 Transfer from General Fund (2002 -03) $11,519 Transfer from General Fund (2003 -04) $11,519 Transfer from General Fund (2004 -05) $11,500 Transfer from General Fund (2005 -06) $11,500 Total Orange- Chatham Criminal Justice Partnership Revenue $2,332,568 ATTACHMENT 3 Section 4. The following amount is appropriated for this project: Public Safety - Orange- Chatham Criminal Justice Partnership $2,332,568 Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. Positions authorized through this grant project ordinance include: 1.0 Full -time equivalent Criminal Justice Program Coordinator Section 9. This project period begins April 1, 1995 and is in effect until June 30, 2006. Subsequent funding is contingent upon the availability of grant funds. Section 10. This ordinance supersedes all previous "Criminal Justice Partnership Program" grant project ordinances. Adopted this the 15th day of November 2005. to _-.:z 6) eD -5 m. Budget Amendment #5 The Board approved budget ordinance and grant project ordinance amendments for fiscal year 2005 -06 for Department of Social Services, Commissioner Contingency, Solid Waste Enterprise Fund, and Criminal Justice Partnership Program. n. School Sales Tax Reimbursements The Board directed County staff and attorneys to coordinate with school staffs and attorneys to explore options for developing appropriate interlocal agreements and other documents that will result in the savings of sales tax reimbursements, as outlined by bond counsel. VOTE ON CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA: h. Contract Approval: Courier /Mail Services through Orange Enterprises The Board considered approving a contract with Orange Enterprises for courier and mail processing services effective December 1, 2005 through June 30, 2008, contingent upon staff and County Attorney review and authorizing the Chair to sign. Commissioner Jacobs highlighted that this item proposes approving a contract, contingent upon staff and attorney review for courier mail processing services with Orange Enterprises. The County Commissioners have talked about trying to work with Orange Enterprises. He said that this is cost effective and efficient. He thanked the staff for working on this. A motion was made by Commissioner Jacobs, seconded by Commissioner Halkiotis to approve a contract with Orange Enterprises for courier and mail processing services effective December 1, 2005 through June 30, 2008, contingent upon staff and County Attorney review and authorize the Chair to sign. VOTE: UNANIMOUS k. System in Unincorporated Orange County The Board considered approving the second reading of a cable franchise renewal ordinance (agreement) with Time Warner Entertainment/Advance- Newhouse Partnership (TWC), as recommended by the Orange County Cable Advisory Committee and authorizing the Chair to sign. Commissioner Jacobs thanked Andy Sachs from the Dispute Settlement Center,and his work on solving this seemingly insolvable problem. A motion was made by Commissioner Jacobs, seconded by Commissioner Halkiotis to approve the second reading of a cable franchise renewal ordinance (agreement) with Time Warner Entertainment/Advance- Newhouse Partnership (TWC), as recommended by the Orange County Cable Advisory Committee and authorize the Chair to sign. VOTE: UNANIMOUS I. Approval of County Capital Proiect Ordinances The Board considered approving County capital project ordinances for fiscal year 2005- 06.