HomeMy WebLinkAboutAgenda - 01-20-2011 - 4lot~b- a o ~ ~ - 003
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 20, 2011
Action Agenda
Item No.
SUBJECT: Fiscal Year 2010-11 Budget Amendment #6
DEPARTMENT: Financial Services
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
INFORMATION CONTACT:
Clarence Grier, (919) 245-2453
PURPOSE: To approve budget, grant, and capital project ordinance amendments for fiscal year
2010-11.
BACKGROUND:
Department on Aging
1. The Department on Aging has received the following additional funds:
• Home and Community Care Block Grant -receipt of an additional $3,577 in the
FY 10-11 allocation of Home Community Care Block Grant funds through Triangle J
Council of Governments (TJCOG). The department plans to use these funds to
purchase Senior Lunch program meals to serve at the Seymour and Central Orange
Senior Centers.
• State Senior Center General Purpose funds -receipt of $8,164 from the North
Carolina Division on Aging to be used for temporary help at the Seymour and Central
Orange Senior Centers and to purchase supplies, such as replacement dinnerware,
kitchen supplies, and materials for special events.
• Sponsorship funds -funds collected of $8,000 from rental of agency brochure
racks at the Seymour and Central Orange Senior Centers, as well as sponsors of the
Spring 2011 Resource Fair to be used for printing of the Orange County Community
Resource Guide.
This budget amendment provides for the receipt of these funds for the above stated
purposes. (See Attachment 1, Column 1)
2
Health Department
2. The Health Department has received the following additional funds:
• Dental donation -receipt of a $400 donation from a local dentist to be used for
dental clinic operations.
• H1 N1 Influenza funds -notification from the North Carolina Department of Health
and Human Services of the receipt of H1N1 funds totaling $80,000. These funds are
intended to support H1N1/Pandemic Influenza (including seasonal flu) operations.
These funds must be expended by May 31, 2011.
This budget amendment provides for the receipt of these funds for the above stated
purposes. (See Attachment 1, Column 2)
3. The Health Department has received a $500 donation for use in the department's
Intensive Home Visiting grant program. The department plans to use the funds for
educational supplies related to the program. This budget amendment provides for the
receipt of this donation (See Attachment 1, Column 3), and amends the Intensive Home
Visiting Grant Project Ordinance as follows:
Intensive Home Visiting:
Qovcni ~cc fnr 4hic nrniort•
FY 2010-11 FY 2010-11 FY 2010-11 FY 2010-11
Current Budget Amendment Amendment Revised
12/14/10 1 /20/11
Smart Start Funds $60,301 $3,198 $0 $57,103
Donations $615 $0 $500 $1,115
Total Project Fundin $60,916 $3,198 $500 $58,218
~nnrnnriatArl fnr this nrniPrt'
FY 2010-11 FY 2010-11 FY 2010-11 FY 2010-11
Current Budget Amendment Amendment Revised
12/14/10 1/20/11
Intensive Home Visitin $60,916 $3,198 $500 $58,218
Total Costs $60,916 $3,198 $500 $58,218
Department of Social Services
4. The Department of Social Services has received notification from the State of the
following additional revenues:
• Child Day Care -receipt of $26,102 to provide childcare services and subsidies to
low-income families.
• Energy Administration Program -receipt of $34,196 from the Low Income Energy
Assistance Program (LIEAP) to help administer the Crisis Intervention Program.
• Crisis Intervention Funds -receipt of $173,971 to provide for the heating needs of
Orange County residents in crisis.
5. The Department of Social Services has received an additional $3,578 in the FY 10-11
allocation of Home Community Care Block Grant funds through Triangle J Council of
Governments (TJCOG). The department plans to use these funds to pay for services
for the elderly to avoid institutional placement.
This budget amendment provides for the receipt of these additional funds for the above
stated purposes. (See Attachment 1, Column 4)
Library Services
6. Library Services has received donations of $20,000 from the Friends of the Orange
County Main Library and $3,000 from the Friends of the Carrboro Branch Library. The
department plans to use these funds to purchase shelving end panels, additional chairs
for seating and meeting room equipment, as well as purchase "Kindles" to provide
patrons access to this new technology at the Main Library, and to enhance the materials
budget at the Carrboro Library. This budget amendment provides for the receipt of
these donated funds for the above stated purposes. (See Attachment 1, Column 5)
Department of Environment, Agriculture, and Parks and Recreation (DEAPR)
7. At its October 19, 2010 meeting, the Board of County Commissioners approved the
relocation of the Parks Operation Base from the current leased space at 503
Cornerstone Court in Hillsborough to the future Millhouse Road Park property. Funds
for the stabilization and up-fit of the house and barn, for conversion to a Parks
Operations Base, will come from previously approved funding within the Blackwood
Farm Capital Project, as well as savings generated due to the termination of the current
lease at 503 Cornerstone Court, effective December 31, 2010. With these transferred
funds, as well as funds currently available within the Millhouse Road Park project, there
are sufficient funds to cover the cost of the Parks Operations Base. This budget
amendment provides for the transfer of previously budgeted funds of $14,500 from the
Blackwood Farm Capital Project, and $11,590 from Building Rental within the DEAPR's
General Fund account to the Millhouse Road Park Capital Project (See Attachment 1,
Column 6), and amends the capital projects as follows:
Blackwood Farm: (Project # 20000)
Revenues for this project:
FY 2010-11
Current Bud et FY 2010-11
Amendment FY 2010-11
Revised
Blackwood Farm $2,451,935 $14,500 $2,437,435
Total Project Fundin $2,451,935 $14,500 $2,437,435
Appropriated for this project:
FY 2010-11
Current Bud et FY 2010-11
Amendment FY 2010-11
Revised
Blackwood Farm $2,451,935 $14,500 $2,437,435
Total Costs $2,451,935 $14,500 $2,437,435
Millhouse Road Park: (Project # 20034)
Revenues for this ro'ect:
FY 2010-11
Current Bud et FY 2010-11
Amendment FY 2010-11
Revised
Millhouse Road Park $238,712 $0 $238,712
From Blackwood Farm $0 $14,500 $14,500
From General Fund-DEAPR $0 $11,590 $11,590
Total Pro'ect Fundin $238,712 $26,090 $264,802
Appropriated for this project:
FY 2010-11
Current Bud et FY 2010-11
Amendment FY 2010-11
Revised
Millhouse Road Park $238,712 $26,090 $264,802
Total Costs $238,712 $26,090 $264,802
4
8. The Department is in need of replacing their used Reel mower to maintain the Bermuda
grass at the West Ten Soccer Complex. Currently, there are available funds of $31,960
from the Central Recreation Repairs Capital Project and $10,040 from the Parkland and
Recreation Facilities Capital Project to cover the cost of the mower. This budget
amendment provides for the transfer of previously budgeted funds of $31,960 from the
Central Recreation Repairs Capital Project, and $10,040 from the Parkland and
Recreation Facilities Capital Project to the West Ten Capital Project for this purchase,
and amends the capital projects as follows:
Central Recreation Repairs: (Project # 20030)
Revenues for this ro'ect:
FY 2010-11
Current Bud et FY 2010-11
Amendment FY 2010-11
Revised
Central Recreation Re airs $448,940 $31,960 $416,980
Total Project Fundin $448,940 $31,960 $416,980
Appropriated for this project:
FY 2010-11
Current Bud et FY 2010-11
Amendment FY 2010-11
Revised
Central Recreation Re airs $448,940 $31,960 $416,980
Total Costs $448,940 $31,960 $416,980
Parkland and Recreation Facilities: (Project # 20017)
Revenues for this project:
FY 2010-11
Current Bud et FY 2010-11
Amendment FY 2010-11
Revised
Parkland &Rec Facilities $188,570 $10,040 $178,530
Total Project Fundin $188,570 $10,040 $178,530
Appropriated for this project:
FY 2010-11
Current Bud et FY 2010-11
Amendment FY 2010-11
Revised
Parkland &Rec Facilities $188,570 $10,040 $178,530
Total Costs $188,570 $10,040 $178,530
West Ten Soccer Complex: (Project # 20026)
Revenues for this ro'ect:
FY 2010-11
Current Bud et FY 2010-11
Amendment FY 2010-11
Revised
West Ten Soccer Com lex $4,012,128 $0 $4,012,128
From Central Rec Re airs $0 $31,960 $31,960
From Parkland &Rec Fac. $0 $10,040 $10,040
Total Pro'ect Fundin $4,012,128 $42,000 $4,054,128
A ro riated for this ro'ect:
FY 2010-11
Current Bud et FY 2010-11
Amendment FY 2010-11
Revised
West Ten Soccer Com lex $4,012,128 $42,000 $4,054,128
Total Costs $4,012,128 $42,000 $4,054,128
School Capital Projects
9. At its December 14, 2010 meeting, the Board of County Commissioners approved
Lottery Fund applications related to school debt service payments for Chapel Hill-
Carrboro City Schools of $1,496,647 and for Orange County Schools of $879,608. The
applications have been approved by the North Carolina Department of Public
Instruction. This budget amendment receives the Lottery Funds as revenue in the
General Fund (See Attachment 1, Column 7), and substitutes the amount of Lottery
Funds approved for debt service to both districts as additional Pay-As-You-Go funds for
capital needs and projects and amends the budgets for the following capital projects:
Chapel Hill-Carrboro City Schools:
Revenue Source FY 2010-11
Amendment
From General Fund (PAYG) $1,496,647
Total $1,496,647
Expenditures by Project FY 2010-11
Current Budget FY 2010-11
Amendment FY 2010-11
Revised
ADA Requirements $115,505 $25,000 $140,505
Abatement Projects $310,000 $33,000 $343,000
Athletic Facilities $0 $295,000 $295,000
Classroom Improvements $80,000 $405,000 $485,000
Electrical Systems $67,000 $148,284 $215,284
Fire/Safety/Security Systems $105,000 $155,363 $260,363
Mechanical Systems $1,065,968 $435,000 $1,500,968
Total $1,743,473 $1,496,647 $3,240,120
Orange County Schools:
Revenue Source FY 2010-11
Amendment
From General Fund (PAYG) $879,608
Total $879,608
Project FY 2010-11
Current Budget FY 2010-11
Amendment FY 2010-11
Revised
Cameron Park Elementary $593,285 $230,600 $823,885
Central Elementary $240,000 $65,900 $305,900
Efland Cheeks Elementary $133,541 $189,908 $323,449
Hillsborough Elementary $295,000 $70,000 $365,000
A.L. Stanback Middle $0 $32,000 $32,000
C.W. Stanford Middle $273,065 $250,000 $523,065
Orange High $418,235 $41,200 $459,435
Total $1,953,126 $879,608 $2,832,734
Alternative Financed Capital Projects
10. On December 6, 2010, the Board of County Commissioners approved a resolution 2010-
093 authorizing the issuance of up to $2,000,000 for equipment financing at an interest
rate not to exceed 3.00 percent. A total of $2,000,000 of equipment financing was closed
on December 13, 2010 for 60 months at a rate of 2.36 percent. The proceeds financed
the following projects:
PIMS Tax Software $ 650,000
Sheriff Radios $ 473,436
Telephone System $ 546,703
Payroll Software 329 861
Total $2,000,000
The final costs of both the Payroll Software and PIMS Tax Software were unknown when
the projects were first budgeted. A County Capital Project Budget Amendment is needed
for $979,861 to update the projects with the correct budgets, $650,000 for the PIMS Tax
Software and $329,861 for the Payroll Software.
Technology - P/MS Tax Software (Project # 30007)
Revenues for this project:
FY 2010-11
Current Bud et FY 2010-11
Amendment FY 2010-11
Revised
Alternative Financin $1,500,00 $650,000 $2,150,000
Total Project Fundin $1,500,000 $650,000 $2,150,000
7
Annrnnriated fnr this nroiect'
FY 2010-11
Current Bud et FY 2010-11
Amendment FY 2010-11
Revised
PIMS Tax Software $1,500,000 $650,000 $2,150,000
Total Costs $1,500,000 $650,000 $2,150,000
Payroll Software: (Project # 30040)
Revenues for this nroiect:
FY 2010-11
Current Bud et FY 2010-11
Amendment FY 2010-11
Revised
Alternative Financin $0 $329,861 $329,861
Total Pro'ect Fundin $0 $329,861 $329,861
Annrnnriated for this nroiect:
FY 2010-11
Current Bud et FY 2010-11
Amendment FY 2010-11
Revised
Software $0 $329,861 $329,861
Total Costs $0 $329,861 $329,861
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve budget, grant, and capital project ordinance amendments for fiscal year 2010-11.
Attachment 1. Orange County Proposed 2010.11 Budget Amendment
The 2010-11 Orange County Budget Ordinance is amended as follows:
a°r"
anx. na„a,na ucv #4 Department of
r„wvd: a..~n,~.i:~a ~ Sociai Services receipt 716 Transfers
me annwi bues~ of addi8onal Slate budgeted funds of #7 Receipt of Lottery
„a,,,,,m #1 Department on
A
i
i
t
f ~ Health
#3 H
alth revenues for iha 511,590 from the Funds totaling
g
ng rece
p
o
addi0onal Home and Department receipt of e
Depanment receipt of following programs: #5 Library Services Department of $2,376,255 from the
Community Care a Dental dona8on
a $500 donation for Child Day Care receipt of donations Environment, N.C. Deparbnent of
Block Grant funds (E400) from a local use in the (526,102); Energy from the Friends of the Agriculture, and Parks Public Instruction and
Original Budget Encumbrance -
Budget as Amended Budget as Amended
577); Stete Senbr
(33 demist, and receipt of
departmenYa AdminisUaOon Orange County Main and Recreation transfers the funds as Budget as Amended
Carry Forwards through BOA #5 ,
Center General HiNt InOuenza funds
Intensive Home Program (534,196); Library ($20,000) and (DEAPR) Building PAYG funds to Chapel through BOA #6
Purpose funds (E80,000) hom the Visiting Greni progra antl Crisis Intervention from the Fdends of the Rant account vrithin Hill-Carrboro City
(58,164); and receipt N.C. Department of
v"thin the Grant Program funds Carrboro Branch the General Fund to Schools and Orange
of Sponsorship funds Health and Human Projects Fund (3173,971); and LiMary (53,000) the Millhouse Road County Schools within
Services receipt of additional Park Capital Project the School Capital
($8,000) Home and Community within the County Project Fund
Care Block Grant Capital Fund
funds ($3,578)
Genera/Fund
Revenue
Pro erty Taxes S 132,047,738 S S 132,047,738 S 132,047,738 S S S S S - S - 3 - $ 132,047,738
Sales Taxes S 14,463,000 3 S 14,463,000 S 14,463,000 S S S S S S S E 14,463,000
License and Permits S 313,000 S S 313,000 3 313,000 S S S S S S S $ 313,000
Inter ovemmental S 16,250,267 S S 16,250,287 S 16,542,945 S 11,741 3 80,000 S S 237,847 S S S 2,376,255 S 79,248,788
Charges for Service S 9,650,631 S S 9,650,631 S 9,702,831 S S S S S - S S S 9,702,831
Investment Eamin s S 140,000 S S 140,000 S 140,000 S S S S 3 S S S 140,000
Miscellaneous S 726,384 S S 726,384 S 771,002 S 8,000 S 400 S S 23,000 S - S S 802,402
Transfers from Other Funds S 1,321,227 S S 1,321,227 S 1,321,227 S S S S S - S S S 1,321,227
Fund Balance S 401,673 S 1,808,369 S 2,210,042 3 2,276,456 E 2,276,456
Total Genera and Revenues S 175,313,920 S 1,808,369 3 177,122,289 S 177,578,199 3 19,741 3 80,400 S S 237,847 S 23,000 S S 2,376,255 S 180,315,442
Ex enditures
Governing b Maria ement S 13,207,440 S 216,241 S 13,423,681 S 13,477,449 S S S S S - S - S - S 13,477,449
General Services S 17,476,335 S 65,366 3 17,541,701 S 17,541,701 S S S S - 3 S - S - S 17,541,701
Commun 8, nv ronment 5, 92,469 99,048 5,99 ,51 ,016,911 - 11,590 6,005,321
Human Services S 32,405,758 S 185,203 S 32,590,961 i 32,876,779 S 19,741 5 80,400 S - S 237,847 S 3 S S 33,214,767
Public Safety S 18,198,110 S 1,214,191 S 19,412,301 S 19,494,131 S S S S S - 3 f - S 19,494,131
Culture 8 Recreation S 1,896,580 S 28,320 S 1,926,900 S 1,934,000 S 5 S S S 23,000 S S S 1,957,000
Education S 82,095,195 3 S 82,085,195 S 82,095,195 3 S S S S - S S S 82,095,195
Transfers Out S 4,142,033 S S 4,142,033 S 4,142,033 S S S S S S 11,590 $ 2,576,255 S 6,529,878
Total General and ppropriatlon $ 175,313,920 S 1,808,369 S 177,122,289 5 177,578,199 S 19,741 3 80,400 S S 237,847 S 23,000 S S 2,376,255 S 180,315,442
S S S S S S S S S S - S S
County CapHal Project Fund
Revenues
Transfer From the General Fund $ 300,000 $ - S 300,000 S 300,000 $ - a - $ - $ - E - 3 11,590 $ - S 311,590
Ex enditures
Coun Ca ital Pro eels 3 300,000 $ - S 300,000 S 300,000 $ - S - S - S - $ - S 11,590 $ - E 311,590
School Capkal Pro(eet Fund
Revenues
Transfer from General Fund S 2,590,117 f - S 2,590,117 S 2,590,117 S - S - S - S - 3 - S - S 2,376,255 f 4,96fi,J72
Transfer from School Reserve Fund S - S - S - S - S - S - S - S - S - S - S - S
Total Revenues $ 2,590,117 S - S 2,590,117 S 2,590,117 S - S - S - S - S - S - S 2,376,255 S 4,966,372
Ez enditures
School Ca ~tal Pro'ects S 2,590,117 S - S 2,580,117 S 2,590,117 S - S - S - S - S - S - S 2,376,255 S 4,966,372
Attachment 1. Orange County Proposed 2010.11 Budget Amendment
The 2010.11 Orange County Budget Ordinance is amended as follows:
i
Na.:
mean arKambr.rca carry #4 Department of
fOM2rd5 asaWprixed by Social Services receip fW Transfers
me anauai budget
araaanee
#1 Department on of addidonal State budgeted funds of #7 Receipt of lottery
~ Health revenues for the $11
590 from the Funds totaling
Aging receipt of
additional Home and
Department receipt of #3 Health
Department recelpt of
following programs:
#5 Library Services ,
Department of
$2,376,255 from the
Community Care a Dental donation
a E500 donation for Child Day Care receipt of donations Environment, N.C. Depanment of
Block Grant funds ($400) from a local
use in the ($26,102); Energy Irom the Friends of the Agdculture, and Parks Public InsWCtion and
Original Budget Encumbrance
Budget as Amended Budget as Amended
(53,577); Stale Senior dentist, and recelpt of
de rtment's
~ Administration Orange County Main end Recreation transfers the funds as Budget as Amended
Carry Forwards through BOA ~
Center General H7 Nt InOUenza footle
Intensive Home Program (534,196); Library ($20,000) and (DEAPR) Building PAYG funds to Chapel through BOA #6
Purpose funds (580,000) from the
Visiting Grant program and Cdsis Inlerventlon from the Fdentls of the Rent account within Hill-Carrboro City
(56,164); and receipt N.C. Department of
within the Grant Program funds Carrboro Branch the Generel Fund to Schools and Orange
of Sponsorship funds Health and Human Projects Fund (5773,971); end Library (53,000) the Millhouse Road County Schools within
(58,000) Services receipt of additional Park Capital Project the School Capital
Home and Community vrithin the County Project Fund
Care Block Grant Capital Fund
funds (53,578)
Grant Project Fund
Revenues
Intergovernmental S 453,828 S 453,828 S 584,532
S 584,532
Charges for Services f 24,000 S 24,000 $ 70,000 S 70,000
transfer from General Fund S 69,689 S 69,689 $ 69,689 $ 69,689
Miscellaneous S S 615 S 500 S 1,115
Trensferfrom Other Funds S $
Ap ropriated Fund Balance $ 64,164 S 64,164 f 84,784 $ 64,164
Total Revenues S 547,517 S 64,164 S 611,681 S 789,000 S - S - S 500 S - f - f - S - $ 789,500
Ez enditures
NCACC Emplo ee Wellness Grant S S 5 $
Governing and Mana ement S - S - S - 5 - S - S - S - S - S - f - S - S
NPDES Grant S - $ 50,182 S 50,182 f 130,882 S 130,882
Communl and Environment S - S 50,182 S 50,182 S 130,882 S - f - S - S - S - S - S - S 130,882
Child Care Health -Smart Start 5 75 990 S 75 990 $ 78 491 $ 78 491
Swhered Sile Housin Grant $ $ $ _
Canboro Grovvin Health Kids Grant $ $ $ _
Health Carolinians $ $ $ E
Health & Wellness Tmst Grant $ 91 700 $ 91 700 S 91 700 $ 91 700
Senior Citizen Health Promotion $ 97 079 E 70 553 $ 107 632 E 159 632 $ 159 632
Intensive Home Vsilin $ 60 301 $ 60 301 E 57 718 f 500 $ 58 218
Human Ri hts & Relations HUD Grant $ - $ 866 $ 886 S 888 $ 886
Senior Citizen Health Promotion Multi-Yr $ $ $ $
SeniorNet Pro ram Multi-Year $ $ $ _ $
Enhanced Child Services Coord -SS 5 $ $ E
Diabetes Education Program Multi-Year S - -$ 2,543 S 2,543 S 2,543 $ 2,543
S ecialty Cro s Grant S S 5 E
Local Food Initiatives Grant f $ E ~ $
FY 2009 Recove Act HPRP S S E S
Human Services S 325,070 S 13,982 $ 339,052 S 390,970 $ - 5 - S 500 5 - f - S - S - S 391,470
Cominal Justice Parlnerehi Pro ram $ 222 447 $ 222 447 E 243 997 $ 243 997
Hazard Mili ation Generator Pro'ect E S $
8utferZone Protection Pro ram $ 5 _ S
800 MHz Communications Transition $ $ _ E
Secure Our Schools - OCS Grant $ g $
Citizen Cor s Council Grant f S S
COPS 2008 Technolo Pro ram E $ $ g
COPS 2009 Technolo Pro ram $ $ 5 $
Justice Assitance Act JAG Pro ram S $ $ 23 151 $ 23 151
Public Safety f 222,447 S - S 222,447 S 287,148 S - 5 - S - S - S - S - S- - S 287,148
Total Expendffures f 547,517 S 64,764 E 611,681 S 789,000 S - S - S 500 S - S - S - S - S 789,500
~'~C-C~vnc~~,~ ~ 10
Year-To-Date Budget Summary
Fiscal Year 2010-11
General Fund Budget Summary
Original General Fund Bud et $175,313,920
Additional Revenue Received Through Budget
Amendment #6 (January 20, 2011)
Grant Funds $63,777
Non Grant Funds $3,062,962
General Fund Fund Balance for
Anticipated Appropriations (i.e.
Encumbrances) $1,808,369
General Fund Fund Balance Appropriated
to Cover Unanticipated Expenditures $66,414
Total Amended General Fund Budget $180,315,442
Dollar Change in 2010-11 Approved
General Fund Budget $5,001,522
Change in 2010-11 Approved General
Fund Budget 2.85%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 773.600
Original Approved Other Funds Full Time
Equivalent Positions 82.600
Additional Positions Approved Mid-Year 0.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2010-11 856.200
-~ Encumbrance Carry Forwards of
$1,808,369 (as authorized by
the Annual Budget Ordinance)
$26,414 for budget carryforwards
from FY 2009-10; $40,000 for a
public education campaign related to
Article 46 sales tax (BOA #1)