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Home My WebLink AboutORD-2010-072 Fiscal Year 2010-2011 Budget Amendment #1ORD - aolO — 0_7 c_>1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 17, 2010 Action Agenda Item No. SUBJECT: Fiscal Year 2010 -11 Budget Amendment #1 DEPARTMENT: Financial Services PUBLIC HEARING: (Y /N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary INFORMATION CONTACT: Clarence Grier, (919) 245 -2453 PURPOSE: To approve budget, grant, and school capital project ordinance amendments for Fiscal Year 2010 -11. BACKGROUND: Emergency Services Department The Orange County Emergency Services Department has received notification from the N.C. Department of Crime Control and Public Safety of additional supplemental funds totaling $30,551 related to the 2010 Emergency Management Performance Grant award. In addition, the department received additional supplemental funds related to the 2009 Performance Grant award totaling $26,346. This budget amendment provides for the receipt of these additional funds totaling $56,897 for use in FY 2010 -11. The department plans to use these funds for temporary personnel to assist in maintaining the department's comprehensive Emergency Management Program and other emergency management planning initiatives, to purchase program supplies, training, and printing of the Emergency Operations Center manuals. (See Attachment 1, column 1) Health Department 2. The Health Department has received notification from the N.C. Division of Public Health of the receipt of an Eat Smart, Move More Community Grant award totaling $14,920 for FY 2010 -11. The program is called "Preparing Lifelong Active Youth (PLAY) ", and it is an after school program in Orange County schools to encourage at -risk middle school age students to become involved in sports and exercise activities. 3. The Health Department has also received additional funds of $5,000 from the North Carolina Association of City and County Health Officials (NACCHO) #or training and supply costs in support of the Volunteer Corps and Medical Reserve Corps program, as well as $10,000 from the Kate B. Reynolds Foundation to help support the Healthy Carolinians of Orange County Partnership Program. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, column 2) Department on Aging 4. On June 15, 2010, the Board of .County Commissioners approved an abstract regarding .the commitment of funds totaling $14,000 for FY 2010 -11 from the Friends of the Seymour Center and the Friends of Central Orange Senior Center to continue after hours service two evenings (5 -9 p.m.) per week at Central Orange and two evenings (5- 9 p.m.) and some Saturday hours (9 a.m. -1 p.m.) at the Seymour Center through the use of non - permanent personnel. In the abstract, it mentioned that the Board would accept these funds during FY 2010 -11 and that staff would include this item on the first budget amendment in FY 2010 -11. 5. The Department on Aging has also received additional revenue of $955 from the Town of Carrboro to support the department's Senior Lunch Program. These funds will be used to purchase additional meals for program participants. This budget amendment provides for the receipt of these additional funds for the above stated purposes. (See Attachment 1, column 3) Juvenile Justice and Delinquency Prevention Program 6. At its December 7, 2009 meeting, the Board of County Commissioners approved the acceptance of a Justice Assistance Grant (JAG) reimbursement grant award totaling $36,890 from the N.C. Department of Juvenile Justice and Delinquency Prevention Program for FY 2009 -10. At June 30, $21,550 of these funds had not been spent and needs to be re- budgeted in FY 2010 -11 in order to receive the reimbursements. These funds will be used to contract with UNC -CH to conduct a comprehensive, community gang assessment. This budget amendment provides for the receipt of these grant funds, and amends the current Criminal Justice Partnership Program Grant Project Ordinance as follows: (See Attachment 1, column 4) Revenues for this project: ADoroDriated for this oroiect: FY 2010 -11 Original Budget FY 2010 -11 Amendment FY 2010 -11 Revised Intergovernmental $192,837 $21,550 $214,387 Transfer from General Fund $29,610 $0 $29,610 Total Project Funding $222,447 $21,550 $243,997 ADoroDriated for this oroiect: FY 2010 -11 Ori inal Budget FY 2010 -11 Amendment FY 2010 -11 Revised Criminal Justice Partnership $222,447 $21,550 $243,997 Total Costs $222,447 $21,550 $243,997 Department of Environment, Agriculture, and Parks and Recreation (DEAPR) 7. The Department of Environment, Agriculture, and Parks and Recreation (DEAPR) has received a donation of $2,500 from St. Matthew's Episcopal Church in Hillsborough to be used for a heavy duty bin to be attached to the utility room at Fairview Park. This bin will be used to store recreational equipment for the park in a secure place. This budget amendment provides for the receipt of these donated funds for the above stated purpose. (See Attachment 1, column 5) Department of Social Services 8. At its April 20, 2010 meeting, the Board of County Commissioners approved the acceptance of Subsidized Employment Program funds of $302,052 from the N.C. Division of Social Services for FY 2009 -10. At June 30, $107,268 of these funds had not been spent and needs to be re- budgeted in FY 2010 -11 in order to receive the reimbursements. These funds will be used to support short term employment (temporary positions) for Work First recipients through September 30, 2010. This amendment provides for the budgeting of these funds in the department's fiscal year 2010 -11 budget for the above stated purpose. (See Attachment 1, column 6) Solid Waste Enterprise Fund 9. The Solid Waste Enterprise Fund has received donated funds of $5,000 from the American Chemistry Council's (ACC) Plastics Division. The department plans to use these funds to help promote public education of their Rigid Plastics Drop -off Recycling Program through additional signage, news releases, published articles, and web presence. This budget amendment provides for the receipt of these donated funds for the above stated purpose. (See Attachment 1, column 7) Carry Forwards 10. On June 30 of each year, there are instances where approved funding for certain Board approved initiatives is not fully expended at the end of the fiscal year, and the unexpended monies revert to the County's fund balance. In order for the County to fulfill financial obligations related to these appropriations, the Board must re- appropriate fund balance in the next fiscal year for these planned expenditures. For FY 2010 -11, the General Fund Balance appropriation request is $26,414. These carry forwards consist of the following: (1) $3,520 in donated Frail Elderly funds in the Department on Aging; (2) $15,750 in donations to the Little River Park for the purchase of new park equipment; and (3) $7,144 in USDA Farm Bill Grant funds and NC Matching Grant funds within the Soil and Water division. In order to carry funds forward and authorize their expenditure in Fiscal Year 2010 -11, it is necessary for the Board to appropriate $26,414 from the General Fund's fund balance. (See Attachment 1, column 8) 4 Article 46 One - Quarter Cent (114 cent) Sales Tax Special Advisory Referendum 11.At its June 15, 2010 meeting, the Board of County Commissioners approved a Resolution calling for a November 2, 2010 Special Advisory Referendum concerning the levy of a One - Quarter Cent (1/4 cent) County Sales and Use Tax. Also, at that meeting the Board authorized staff to identify and allocate up to $40,000 for a public education campaign. This budget amendment provides for an appropriation of $40,000 from the General Fund's fund balance for this purpose. (See Attachment 1, column 9) Library Services 12. Library Services has received a grant totaling $9,100 from the Gates Foundation for public internet stations and supporting equipment for Carrboro- McDougle Library ($3,900) and the Cybrary ($5,200). This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, column 10) School Capital Projects 13.The FY 2010 -11 Approved Budget included a total amount of .pay -as- you -go (PAYG) funding of $2,590,117 to Schools, but did not reflect the allocation to each of their prioritized projects. The following projects represent the PAYG allocation to the Chapel Hill Carrboro City Schools. The Orange County Schools Board of Education is scheduled to meet on August 16th to approve their projects for the FY 2010 -11 PAYG allocations. Their projects will be presented in a budget amendment in September. This budget amendment provides for the FY 2010 -11 PAYG funding to the Chapel Hill Carrboro City School projects and amends the capital project ordinances as follows: Chapel Hill Carrboro City Schools ($1,596,548): Mobile Classrooms ($97,000) - Project # 54007 Revenues for this project: Appropriated for this project: Through FY 2009 -10 FY 2010 -11 Amendment FY 2010 -11 Revised Sales Tax $135,000 $97,000 $232,000 Total Project Funding $135,000 $97,000 $232,000 Appropriated for this project: Through FY 2009 -10 FY 2010 -11 Amendment FY 2010 -11 Revised Mobile Units /Construction $135,000 $97,000 $232,000 Total Costs $135,000 $97,000 $232,000 Technology ($1,499,548) — Project # 54013 Revenues for this project: Appropriated for this project: Through FY 2009 -10 FY 2010 -11 Amendment FY 2010 -11 Revised Sales Tax $1,210,000 $1,499,548 $2,709,548 Total Project Funding $1,210,000 $1,499,548 $2,709,548 Appropriated for this project: Visitors Bureau Fund 14. During the approval of the Capital Investment Plan funding for FY 2010 -11 only, the Board of County Commissioners approved a transfer of $200,000 from the Visitors Bureau Fund to the Loan Pool Reserve capital project, but did not officially approve the appropriation of the $200,000 from the Visitors Bureau Fund's fund balance. With this budget amendment, the Board approves the $200,000 fund balance appropriation from the Visitors Bureau Fund and transfers the funds to the County Capital Projects Fund - Loan Pool Reserve Project. (See Attachment 1, column 11) FINANCIAL IMPACT: Financial impacts are included in the background in above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve budget, grant, and school capital project ordinance amendments for Fiscal Year 2010- 11. Through FY 2009 -10 FY 2010 -11 Amendment FY 2010 -11 Revised Technology Equipment $1,210,000 $1,499,548 $2,709,548 Total Costs $1,210,000 $1,499,548 $2,709,548 Visitors Bureau Fund 14. During the approval of the Capital Investment Plan funding for FY 2010 -11 only, the Board of County Commissioners approved a transfer of $200,000 from the Visitors Bureau Fund to the Loan Pool Reserve capital project, but did not officially approve the appropriation of the $200,000 from the Visitors Bureau Fund's fund balance. With this budget amendment, the Board approves the $200,000 fund balance appropriation from the Visitors Bureau Fund and transfers the funds to the County Capital Projects Fund - Loan Pool Reserve Project. (See Attachment 1, column 11) FINANCIAL IMPACT: Financial impacts are included in the background in above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve budget, grant, and school capital project ordinance amendments for Fiscal Year 2010- 11. Attachment 1. Orange County Proposed 2010.11 Budget Amendment The 2010 -11 Orange County Budget Ore fnence Is amended as Tallowm: . 1=1 M717 GT:R'TTI'C773i7'fi'i�1��8� 93 R-Hot of Ra.N a 7YiII]l�8>� '" ^"e^e , yroy ®n�E>•jjj��E�E� 03 R.e.lpl eta Ef San Ue FrMrd1 of Ne S.ymaa C.Mw MRa budplkp iA -IQ ■ 01 Rec.lpt of _ donated funs, WAppropdd. /10 R.edptd H1Appopl.b bueldwieq 01R -1ptd amts, Mow MO7. Co—nRy Oran (45,000)end Ur. FrNnd. ofee C.ntnl f31,650h Aelb. 05 Racalpt of dombd tondo Sub.Mh.d EmgopmM (l5xo)Iran N. f40,000 ft-Ne Raxh Sam ee 43110,000 from 0t. ' Emumbrmc. Emery.ncy .rnM ($11,020/; Orange Banta Cantor A13bl... faetl (f3,mf0)ken al PrOp.m A.d. Am.dalt CMmh ft.n.rdf'Wif bN.rtea faapuYM (HA Fo WOon Bunts OrlRind Bdg.l Carry Ponvarda Budg.luAm.ndd hymga Pwbmenea OnM and neelpt of (!5,000) b lmhbkl (JAG) nMMUn.m.M M~.EpI I(S1oT,3SS)by08S Coral In Sold N4d.0ap.rtrwr4 08 C.ny F—rft tam FY 300110 .aa.lbn oamplan (f9,100)Mf blend.b0 —W Mw w Red Mbrc..nd BudgdaA —d.d )s15fl��E�ig.� W.Malho NACCHO Rmds 'Aw Min nwba; Mel. 1l CM*W Cronh to purdeae to aupped.MA 1. two W.W. Uek related to U. Adlok auppedMO ..We. M1mdsb 5. loan Pool Mreuph BOA N1 irn3�rrne:rri rmra�mrs�E LIM 456,817 (JS,000j end Wt. B. R.ynokb Rats. R-01 of.dditml Ire�PPndJd .gdpmad.t tarn-anglglMM R 40 S.M. T. MM R �1 Ei�� ■E�e�� ($10,000) tv.nw (BOSS)kom IM Twm Cerrboro F.krl.w Pak �Fhll °R "tintsmry �� my PPrrojjaq of b .uppodth. Ssnbr P-W" Cy Leah Prnpr.m eanard Fund Revenue Pro 'r— 4 1310/7734 f f 133 47,739 f ! ! $ - i 4 t ! ! t i 7 771,17771 M. Ta... ! 11113,000 $ i 14M3,006 f ! ! s ! f ! f t f 7+ a w Lle.m..M vwma. t i1a oee a7a 000 i i i t i ! If i 713,001 IMa ov.rrnreMd 4 16,150,x47 4 f 16,90,x07 1 66,857 t 21,820 i 134 l T 107 1t 1 14A45,30T Charges for Service i 1,960,431 $ t 1 30,5]1 7 $ 51/0,1]7 Meebnenl Eenfo s 6 110 000 = t 110 00 t - ! f ! If t 4 ! t i ! 11s eo0 m.c.lnn.au. 171130/ a 7 734 1/ 11 3 00 i 1700 4 7N 114 nnsbra hom ON.r Fund. f 1,711 17 ! i 1 21 - - 7 i - $ - i i 7 1 77,3 Fuld Balama 101,87 ! 401,177 ! 21,414 =4! 7 1/ in m. .r mw 4 174 317 x0 i f 7T6 J7J 20 i 14137 I 31430 ! 11161 f ! 3,00 f 107.2611$ 1 i 71 11 I I ",me I If slicol$ 17A,1011,174 . 1=1 M717 GT:R'TTI'C773i7'fi'i�1��8� a 7YiII]l�8>� a I71.i11E�e�E�(�■ ®n�E>•jjj��E�E� iA -IQ ■ )s15fl��E�ig.� ®��® irn3�rrne:rri rmra�mrs�E LIM VbMM sumo Fund S.adVA f. Ford Rewnuu E �WXF7��E�� grant Prom Fund Revenue. Expends- n��E>_� ®n�E>•jjj��E�E� LIM Expends- HE n��E>_� ®n�E>•jjj��E�E� Ei�� ■E�e�� HE Year -To -Date Budget Summary Fiscal Year 2010 -11 General Fund Budget Summary Original General Fund Budget 1$175,313,920 Additional Revenue Received Through Budget Amendment #1 (August 17, 2010 Grant Funds $24,020 Non Grant Funds $196,620 General Fund Fund Balance for 0.000 Anticipated Appropriations (i.e. Carry Forwards) $0 General Fund Fund Balance Appropriated to Cover Unanticipated Expenditures $66,414 Total Amended General Fund Budget $175,600,974 Dollar Change in 2010 -11 Approved General Fund Budget $287,054 % Change in 2010 -11 Approved General Fund Budget 1 0.16% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 773.600 Original Approved Other Funds Full Time Equivalent Positions 82.600 Additional Positions Approved Mid -Year 0.000 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2010 -11 856.200 Paul: $26,414 for budget car yforwards from FY 2009 -10; $40,000 for a public education campaign related to Article 46 sales tax (BOA #1) 6�49 -9U/e--) -,-,)72- "/-aW / o ,41,• NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners does hereby support the continuance of the Alcoholic Beverage Control System and opposes any efforts to privatize the ABC system, diminish local control or to diminish the local government revenue stream afforded from local ABC store profits. Adopted this 17th day of August, 2010. r. Fiscal Year 2010 -11 Budget Amendment #1 The Board approved budget, grant, and school capital project ordinance amendments for Fiscal Year 2010 -11 for Emergency Services Department, Health Department, Department on Aging, Juvenile Justice and Delinquency Prevention Program, Department of Environment, Agriculture, and Parks and Recreation (DEAPR), Department of Social Services, Solid Waste Enterprise Fund, Carry Forwards, Article 46 One - Quarter Cent (1/4 -cent) Sales Tax Special Advisory Referendum, Library Services, School Capital Projects, and Visitors Bureau Fund. s. Appropriate Payment -in -Lieu Funds from the Parks and Open Space Subdivision Payment -in -Lieu Fund and Approve Budget Amendment #1 -A The Board approved Budget Amendment #1 -A, appropriating $656,481 from the Parks and Open Space Subdivision Payment -in -Lieu Fund, with $185,254 transferred to the County Capital Projects Fund and $471,227 transferred to the General Fund. t. Fairview Park Tennis Courts Change Order The Board approved the Fairview Park Change Order GC -3 involving the construction of Tennis Courts at Fairview Park, with the Manager signing the change order per previously granted authority. VOTE ON CONSENT AGENDA: UNANIMOUS 5. Items Removed From Consent Agenda k. Amending the County Attorney's Employment Agreement\ The Board considered amending the County Attorney's Employment Agreement to allow for increased leave accrual. Commissioner Jacobs said that he does not see the changes highlighted on this document. He made reference to the last comment under "Background ", and said that to say that a subordinate protected the County's interests by reviewing their superior's contract does not strike him as a clear statement of objectivity. He said that in the future he would rather have someone that is not part of Orange County government to review this. A motion was made by Commissioner Jacobs, seconded by Commissioner Hemminger to approve the Employment Agreement. VOTE: UNANIMOUS o. Amendments to a Resolution Creating an Orange County Arts Commission The Board considered text amendments to the Resolution Creating an Orange County Arts commission to grant the Arts Commission the authority to award Arts Commission grants. Commissioner Gordon made reference to the yellow sheet and asked if there are any other boards and commissions that award monies. Frank Clifton said that what drives this issue in this case is that this is a State rule versus a county rule. The Arts Commission is designated to make these awards. The attempt of this resolution is to clarify this and give the Arts Commission authority consistent with the State rules. He said that this is a procedural issue. Commissioner Gordon said that no other advisory boards award monies. She said that it is not clear to her that it is just State dollars. She said that she would be ok with it if the County Commissioners did provide some oversight.