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HomeMy WebLinkAboutMinutes - 19941115145 MINUTES NOVEMBER 15, 1994 ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING The Orange County Board of Commissioners met in regular session on Tuesday, November 15, 1994 at 7:30 p.m. in the OWASA meeting room at 400 Jones Ferry Road, Carrboro, North Carolina. COUNTY COMMISSIONERS PRESENT: Chair Moses Carey, Jr., and Commissioners Alice M. Gordon, Stephen H. Halkiotis, Verla C. Insko and Don Willhoit. COUNTY ATTORNEY PRESENT: Geoffrey Gledhill COUNTY STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Managers Albert Kittrell and Rod Visser and Clerk to the Board Beverly A. Blythe (Other staff members are identified appropriately below) NOTE: ALL ITEMS REFERRED TO IN THESE MINUTES'ARE IN THE- PERMANENT AGENDA FILE IN THE CLERK'S OFFICE I. ADDITIONS OR CHANGES TO THE AGENDA 1. deleted item 6-A until December 20 meeting 2. removed 8-C from Consent Agenda to be considered immediately after the Consent Agenda 3. added to the end of the agenda the two items left over from the November 10 County Commissioners work session 4. moved the appointment of the Research Triangle Board members from .he Consent Agenda to XI Appointments II. AUDIENCE COMMENTS A. MATTERS ON THE PRINTED AGENDA - NONE B. MATTERS NOT ON THE PRINTED AGENDA Chair Carey said that those who have indicated a desire to make comments will be recognized at the appropriate time. PUBLIC CHARGE Chair Carey dispensed with the reading of the Public Charge. III. BOARD COMMENTS Commissioner Halkiotis noted that he represented the County Commissioners at two functions this past weekend. Mildred Burkley, a dedicated volunteer, was the recipient of the Pauli Murray Award. The other function was the annual meeting of the Extension Homemakers. IV. COUNTY MANAGER'S REPORT - NONE V. RESOLUTIONS/PROCLAMATIONS A. RESOLUTION - "SHAPING ORANGE COUNTY'S FUTURE" INITIATIVE 14 Commissioner Willhoit emphasized the importance of the County being the lead entity on this committee and providing staff to this group. Jr', mink will include this in the joint proposal that will be developed as w as a project budget and time schedule. - A motion was made by Commissioner Willhoit,' seconded by commissioner Gordon to adopt the resolution as stated below and to authorize the Chair to sign: A RESOLUTION ENDORSING START-UP OF A "SHAPING ORANGE COUNTYrS FUTURE" INITIATIVE WHEREAS, the governing boards of Orange County and the Towns of Chapel Hill, Carrboro and Hillsborough have met to discuss a process for coordinating planning efforts, and WHEREAS, a "Consensus Proposal" has been developed, describing a process for achieving such coordinated planning, and WHEREAS, the Orange County Board of Commissioners finds the proposed process to be a desirable initiative to undertake. NOW, THEREFORE BE IT RESOLVED that the Orange County Board of Commissioners endorses the process described in the attached "Summary of Consensus Proposal." BE IT FURTHER RESOLVED that the Board of Commissioners endorses the creation of a Steering Committee as described in the Consensus Proposal and expresses its intent to appoint two members of the Orange County Board of Commissioners to serve on this Committee. BE IT FURTHER RESOLVED that the Council authorizes the County Manager to m,` with his counterparts from Carrboro, Hillsborough and Chapel H. to prepare a joint proposal on how to proceed, including designation of a lead entity, project budget and schedule. VOTE: UNANIMOUS B. PROCLAMATION - NATIONAL HOME CARE WEER 11127 - 1213 Charles Milch, on behalf of the Home Health Agency of Chapel Hill, thanked the County for their support to this organization and especially the support they receive from the Health Department and the Department on Aging. A motion was made by Commissioner Insko, seconded by Commissioner Gordon to proclaim November 27 through December 3 as National Home Care Week as stated below and to authorize the Chair to sign the proclamation. PROCLAMATION NATIONAL HOME CARE WEEK WHEREAS, the citizens of Orange County have benefitted from the advantages of home care for decades. As an alternative to institutional care, home care fosters a sense of independence and self-respect by affording patierits the right to receive services in the comfort of their homes, and with the reassurance and companionship of family and friends, and WHEREAS, through the dedication and caring of Orange County home ca-,R .)roviders and caregivers, a wide variety of home care services are availa to our citizens. Home care allows quality care to be brought to all those _.? need: the young and old, indigent and wealthy, urban and rural. By caring 141 for the individual at home, home care not only strengthens the family bond, but serves as a cost-effective method of care by avoiding unnecessary institutional care, and WHEREAS, home care providers are recognized for their meaningful work with our ill and disabled citizens. Through the special relationships formed between patient and caregiver, a better quality of life and sense of dignity are achieved by many Orange County residents each year, NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of commissioners, do hereby proclaim November 27th through December 3rd, 1994 as "National Home Care Week" in Orange County and urge our citizens to recognize the efforts of home care providers and the families and friends of the elderly and disabled who provide important services in the home. VOTE: UNANIMOUS VI. SPECIAL PRESENTATIONS A. SPECIAL PRESENTATION TO SHERIFF LINDY PENDERGRASS Postponed until December 20, 1994 meeting VII. PUBLIC HEARINGS - NONE VIII. ITEMS FOR DECISION - CONSENT AGENDA A motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approve those items on the Consent Agenda as stated below: A. BUDGET ORDINANCE AMENDMENT #3 The Board approved the budget ordinance amendments and capital project ordinances as listed below: GENERAL FUND Source - Miscellaneous ( $7,050) Appropriation - Community Planning 7,050 (To budget for County's membership in the Research Triangle Regional Partnership) Source - Intergovernmental 7,556 Appropriation - Human Services 7,556 (To budget for State rural general public transportation funds) Source - Charges for services 4,350 Appropriation - Human Services 4,350 (To budget for CAT Headstart transportation contract) GRANT PROJECT ORDINANCES COMPREHENSIVE BREAST AND CERVICAL CANCER CONTROL PROGRAM Source - Intergovernmental - Breast and 29,287 Cervical Cancer Appropriation - Human Services - Breast and 29,287 Cervical Cancer 148 PINEY MOUNTAIN SUBDIVISION WASTEWATER SYSTEM Source - Intergovernmental 88,500 Homeowner Contributions 348,850 Appropriation - Piney Mountain Wastewater 437,350 Treatment System NEW COURTHOUSE RENOVATIONS PROJECT Sources T/F from County Campus Parking Project (94-95) 35,000 T/F from Facilities Improvements (94-95) 110,000 T/F from General Fund (94-95) 5,000 T/F from Handicapped Accessibility Project 20,000 T/F from Roof Replacement Project (94-95) 50,000 T/F from Solid Waste Conv. Centers (94-95) 180,000 T/F from Whitted Human Services Center Proj ect 30,000 T/F from General Fund (1995-95) 120,000 Appropriation New Courthouse Renovations Capital..Project 550,000 B. PROPERTY TAX REFUNDS The Board approved the following 5 requests for property tax refunds: NAME ACCOUNT # AMOUNT Annie Lanham Strayhorn 147907 $ 1,431.05 Carr Mill Mall Limited 145972 10,010.61 Jerry & Marcia Markham 165628 500.07 P.H. Craig, Jr. 19160 122.20 Mark Wolfson & Robin Fishner 167534 445.24 C. FEE POLICY FOR DATA PROCESSING SERVICES This item was considered after the Consent Agenda. D. ESTABLISH PUBLIC HEARING DATE FOR NEW ELEMENTARY SCHOOL FINANCING The Board approved scheduling a public hearing for Monday, December 5, 1994 at 7:30 p.m. at the Old County Courthouse in Hillsborough to receive public comments related to the financing of the new Chapel Hill-Carrboro City Schools elementary school. E. AUTHORIZATION FOR HEALTH DIRECTOR TO SIGN BUDGET DOCUMENTS This Atem was considered after the Consent Agenda. F. ADDITIONAL COORDINATED AREA TRANSPORTATION AGREEMENT PIEDMONT HIV HEALTHCARE CONSORTIUM The Board approved and authorized the Chair to sign the Participation Agreement which adds Piedmont HIV Healthcare Consortium to the participating agencies in the Coordinated Area Transportation (C.A.T.) system. G. ADDITIONAL COORDINATED AREA TRANSPORTATION AGREEMENT ORANGE COUNTY MIDDLE SCHOOL AFTERSCHOOL PROGRAM The Board approved and authorized the Chair to sign agreements f-- i vehicle and driver lease to provide transportation for the orange Cou Aiddle School Afterschool Program operating at A.L. Stanback School ea'-11 Monday through Thursday. 149 H. CONTRACT WITH THE UNC SCHOOL OF SOCIAL WORK FOUNDATION FOR YOUTH AND FAMILY SERVICES COORDINATION The Board approved and authorized the Chair to sign the contract with the UNC School of Social Work Foundation for Youth & Family Services Coordination at a total cost of $125,000. 1. APPOINTMENTS RESEARCH TRIANGLE REGIONAL PARTNERSHIP BOARD OF DIRECTORS This item was removed and considered at the end of the Consent Agenda. HUMAN SERVICES ADVISORY COMMISSION Barbara Rynerson for an unexpired term ending June 30, 1995 YOUTH SERVICES NEEDS TASK FORCE Ginny Satterfield for a three year term ending Sept. 30, 1997 J. MINUTES The Board approved the minutes as submitted for September 8, 1994, September 20, 1994 and October 18, 1994. VOTE ON THE CONSENT AGENDA: UNANIMOUS ITEMS MOVED FROM THE CONSENT AGENDA C. FEE POLICY FOR DATA PROCESSING SERVICES Public comments were received. - Shannon Julian noted that the minimum printout fee is scheduled to increase from $10.00 to $25.00. He asked that the Board not approve this increase or let the Land Records Manager establish his own charges. John Schmidt from the News and Observer Newspaper spoke against the increase in fees. He asked that staff work with him on a fee policy that will be acceptable to all. Specifically, he feels the fees are not reasonable. The Board agreed to table this item, request a copy of Executive Order #37 and review the Wake County policy for the same services. E. AUTHORIZATION FOR HEALTH DIRECTOR TO SIGN BUDGET DOCUMENTS After a brief discussion, a motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to authorize the local Health Director to sign the Local Health Department Budget documents as the Local Authorized Official for all budget documents lower than $25,000. VOTE: UNANIMOUS IX. ITEMS FOR DECISION - REGULAR AGENDA A. SADDLE CLUB ROAD SOLID WASTE SITE LEASE Public Works Director Wilbert McAdoo gave a brief overview of the process he followed in trying to locate an alternative site. The Orange County Solid Waste Committee asked that the Board consider the Saddle Club Road site for a Convenience Center. The solid waste site on High Rock Road is scheduled to close at the end of December, 1994. Mr. Carl Walters has agreed to extend the lease on the High Rock Road site if another viable site is in the works. Commissioner Gordon suggested giving the residents another six months to find an alternative site. Commissioner Willhoit felt chat the citizens have been given six months and that it is extremely important to go ahead and approve this lease. If another site is found before 150 the Saddle Club Road site is prepared and the lease is signed, they can reconsider at that time. A motion was made by Commissioner Willhoit, seconded Commissioner Insko to approve plans to proceed with the development of t„e Saddle Club Road site if another site is not found by December 31, 1994 and to request that staff bring back the lease for Board approval. The Board emphasized that the alternative site must be viable and the owner willing to negotiate. VOTE: AYES, 4; NOS, 1 (Commissioner Gordon because another site which is not so close to the Alamance County line would be preferable and she would like to give the residents additional time to locate another site) B. CARRBORO BRANCH LIBRARY A motion was made by Commissioner Gordon, seconded by Commissioner Insko to approve and authorize the Chair to sign an agreement with the Chapel Hill-Carrboro Schools to provide a public library at the Charles and Lucile McDougle Middle School contingent upon County Attorney and School Board approval. VOTE: UNANIMOUS C. POLICIES AND PROCEDURES FOR THE ORANGE COUNTY CIVIL RIGHTS ORDINANCE A motion was made by Chair Carey, seconded by Commissioner Halkiotis to approve the policies and procedures as presented with the exception of a new section 12 on amendments which will be presented ipproval at the next regular meeting of the Board. VOTE: UNANIMOUS D. CABLECASTING CAPABILITIES FROM SOUTHERN _HUXAN_SERVICES BUILDING After a brief explanation by Purchasing Director Pam Jones, the Board agreed they would like to have capabilities at least as technically excellent as those for the Town of Carrboro, with capabilities ranging somewhere between those of Carrboro and Chapel Hill. They asked that a contract be brought back to the Board for a consultant who will determine the enhancements needed for lighting and acoustics and the equipment required for cablecasting from the facility and associated cost for purchase and installation. Commissioner Halkiotis will contact someone he knows at Alamance College to see if he will volunteer these services. X. REPORTS - NONE XI. APPOINTMENTS JURY COMMISSION A motion was made by commissioner Willhoit, seconded by Commissioner Halkiotis to appoint Patricia Love to the Jury Commission for a term ending June 30, 1997. VOTE: UNANIMOUS RESEARCH TRIANGLE REGIONAL PARTNERSHIP BOARD OF DIRECTORS Commissioner Gordon nominated Richard Williams and Commissioi.... Willhoit nominated Jim Protzman. 151 VOTE ON BOTH NOMINATIONS: UNANIMOUS The Board decided that they will discuss at a later time the need for a policy on appointing elected officials to boards. ADDED ITEMS FROM THE NOVEMBER 10 BOCC WORK SESSION IV. DISCUSSION ON THE PROCESS AND OUTCOME THE BOARD WANTS FROM THE GOALS SETTING RETREAT SCHEDULED FOR DECEMBER 10. 1994 Commissioner Willhoit suggested and the Board agreed not to have staff reports. They want to have time to discuss the goals, set priorities, clarify and identify the issues. The staff can then develop goals with timelines and associated costs. Commissioner Gordon asked that the staff come back to the Board in February or March with a draft statement of goals. The process and outcome for the goal setting retreat will be further discussed. V. ORANGE COUNTY INVOLVEMENT IN THE PLANNING PROCESS FOR THE FUTURE USE OF THE HORACE WILLIAMS TRACT The Board asked that John Link make a report on how the process is proceeding and the possible issues that Orange County could help address. Commissioner Halkiotis nominated commissioner Gordon to serve on the Chapel Hill Committee. Commissioner Gordon indicated she would take this under advisement. XII. MINUTES - NONE KIII. CLOSED SESSION - NONE XIV. ADJOURNMENT With no further items for the Board to consider, Chair Carey adjourned the meeting. The next regular meeting will be held on Monday, December 5, 1994 at the Old Courthouse in Hillsborough, North Carolina. Moses Carey, Chair Beverly A. Blythe, Clerk