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Home My WebLink AboutORD-2010-094 Fiscal Year 2010-2011 Budget Amendment #5OP D- Roo- CA-4c ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 14, 2010 SUBJECT: Fiscal Year 2010 -11 Budget Amendment #5 DEPARTMENT: Financial Services ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary Action Agenda Item No. PUBLIC HEARING: (YIN) No INFORMATION CONTACT. Clarence Grier, (919) 245 -2453 PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2010- 11. BACKGROUND: Department on Aging 1. The Department on Aging has received the following additional funds: Senior Lunch Program - funds totaling $15,000 from Senior Care, Inc. to purchase meals to serve the adult day care program participants. Class Fees — based on current year collections, . the department anticipates receiving $30,000 in additional class fees, which will fund course instructors and purchase program supplies. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, Column 1) 2. The Department on Aging, based on current year collections, anticipates receiving an additional $10,000 in fees for this fiscal year from the Fit Feet program, which provides nurses and supplies for the Senior Citizen Health Promotion (Wellness) Program. The program also anticipates receiving an additional $36,000 in class fees related to the Wellness Program. The department will use these funds to offset costs of wellness class instructors and program supplies. This budget amendment provides for the receipt of these revenues and amends the current Senior Citizen Health Promotion Grant Project Ordinance as follows: (See Attachment 1, column 2) Fa Revenues for this pr o'ect: Appropriated for this vroiect: FY 2010 -11 Current Budget FY 2010 -11 Amendment FY 2010 -11 Revised Charges for Services $24,000 $46,000 $70,000 Intergovernmental $39,000 $0 $39,000 Transfer from General Fund $40,079 $0 $40,079 Appropriated Fund Balance $10,553 $0 $10,553 Total Project Funding $113,632 $46,000 $159,632 Appropriated for this vroiect: Health Department 3. The Health Department has received the following additional funds: • Environmental Health Quality Improvement Program — grant funds totaling $7,369 from the NC Center for Public Health Quality for the department's participation in a Public Health Quality Improvement program. This program is an interactive 6 -month learning opportunity for local health departments interested in improving the quality of the services they provide. The funds will cover travel associated with the Quality Improvement training course, additional trainings, and supplies /materials needed to support and implement the Quality Improvement work. • North Carolina's Project Connect — federal pass- through funds awarded of $8,294 from the NC Division of Public Health for the North Carolina's Project Connect: Communities Supporting Young Families initiative. These funds will be used to offer health maintenance, parenting skills and parental self - sufficiency support to pregnant and /or parenting women ages 13 -24. • Immunization funds — receipt of additional immunization funds from the State totaling $2,613. The department plans to use the funds to vaccinate high school seniors at the five (5) public high schools in the County with tetanus, diphtheria and pertussis (Tdap) and meningococcal vaccines. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, Column 3) 4. The Health Department has received notification from the State regarding adjustments to its FY 2010 -11 Smart Start funding which affects the Smart Start Dental Program within the General Fund (a reduction of $326), and two grant related programs: Intensive Home Visiting program (a reduction of $3,198) and Child Care Health Consultant program (an increase of $2,501). This budget amendment provides for the adjustments of Smart Start revenue within the General Fund (See Attachment 1, Column 4) and amends the two (2) current Grant Project Ordinances as follows: FY 2010 -11 Current Budget FY 2010 -11 Amendment FY 2010 -11 Revised Senior Citizen Health Promotion $113,632 $46,000 $159,632 Total Costs $113,632 $46,000 $159,632 Health Department 3. The Health Department has received the following additional funds: • Environmental Health Quality Improvement Program — grant funds totaling $7,369 from the NC Center for Public Health Quality for the department's participation in a Public Health Quality Improvement program. This program is an interactive 6 -month learning opportunity for local health departments interested in improving the quality of the services they provide. The funds will cover travel associated with the Quality Improvement training course, additional trainings, and supplies /materials needed to support and implement the Quality Improvement work. • North Carolina's Project Connect — federal pass- through funds awarded of $8,294 from the NC Division of Public Health for the North Carolina's Project Connect: Communities Supporting Young Families initiative. These funds will be used to offer health maintenance, parenting skills and parental self - sufficiency support to pregnant and /or parenting women ages 13 -24. • Immunization funds — receipt of additional immunization funds from the State totaling $2,613. The department plans to use the funds to vaccinate high school seniors at the five (5) public high schools in the County with tetanus, diphtheria and pertussis (Tdap) and meningococcal vaccines. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, Column 3) 4. The Health Department has received notification from the State regarding adjustments to its FY 2010 -11 Smart Start funding which affects the Smart Start Dental Program within the General Fund (a reduction of $326), and two grant related programs: Intensive Home Visiting program (a reduction of $3,198) and Child Care Health Consultant program (an increase of $2,501). This budget amendment provides for the adjustments of Smart Start revenue within the General Fund (See Attachment 1, Column 4) and amends the two (2) current Grant Project Ordinances as follows: 3 Intensive Home Visiting: r�cvci iuc� � � FY 201 0-1 1 Current Budget FY 2010 -11 Amendment FY 2010 -11 Revised Smart Start Funds $60,301 $3,198 $57,103 Donations $615 $0 $615 Total Project Funding $60,916 $3,198 $57,718 Child Care Health Consultant: FY 2010 -11 FY 2010 -11 FY 2010 -11 Smart Start funds Current Budget Amendment Revised Intensive Home Visiting $60,916 $3,198 $57,718 Total Costs $60,916 $3,198 $57,718 Child Care Health Consultant: A .. ..+....1 4..r +hic. nrnien�• FY 2010 -11 Current Budget FY 2010 -11 Amendment FY 2010 -11 Revised Smart Start funds $75,990 $2,501 $78,491 Total Project Funding $75,990 $2,501 $78,491 A .. ..+....1 4..r +hic. nrnien�• Department of Social Services 5. The Department of Social Services, based on historical collections, anticipates revenues for the following programs: • General Assistance Donations — donated funds totaling $23,000 to help with special needs clients throughout the year, including seniors. • Foster Care Donations — donated funds totaling $7,000 from residents of Orange County to help with the needs of foster care clients, and from Triangle Community Foundation's "Send A Kid to Camp" program. This budget amendment provides for the receipt of these funds, and are budgeted in a special Adoption Enhancement Fund outside of the General Fund. 6. The Department of Social Services has received notification of the receipt of a $300 grant award from the North Carolina Department of Insurance. The department plans to use these funds to promote bicycle safety for the Safe Kids Program. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, column 5) FY 2010 -11 Current Budget FY 2010 -11 Amendment FY 2010 -11 Revised Child Care Health Consultant $75,990 $2,501 $78,491 Total Costs $75,990 $2,501 $78,491 Department of Social Services 5. The Department of Social Services, based on historical collections, anticipates revenues for the following programs: • General Assistance Donations — donated funds totaling $23,000 to help with special needs clients throughout the year, including seniors. • Foster Care Donations — donated funds totaling $7,000 from residents of Orange County to help with the needs of foster care clients, and from Triangle Community Foundation's "Send A Kid to Camp" program. This budget amendment provides for the receipt of these funds, and are budgeted in a special Adoption Enhancement Fund outside of the General Fund. 6. The Department of Social Services has received notification of the receipt of a $300 grant award from the North Carolina Department of Insurance. The department plans to use these funds to promote bicycle safety for the Safe Kids Program. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, column 5) 4 FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve budget and grant project ordinance amendments for fiscal year 2010 -11. Attachment 1. Orange County Proposed 2010 -11 Budget Amendment The 2010 -11 Orange County Budget Ordinance is amended as follows., General Fund Revenue - Sales Taxes $ 14 463,000 "flai4— unir—carry $ 14,463,000 #t Department on a $ #3 Health a 5 a $ a $ a �sc,uar,roa $ 14,463,000 License and Permits rmr.rer o auuwuw nr 5 Aging receipt of #2 Additonal Department receipt of grant funds related to #4 Adjustments to $ $ $ $ 313,000 adaa,K. $ 16,250,267 additional Senior enOcpeted fees the Environmental Smart Start funding for $ $ 18,276 $ 326 S 300 $ 16,542,945 Charges for Service Lunch program (cantle collected from the Fit Health Quality three (3) Health #5 Department of $ $ $ $ $ 9,702,831 (Si purchase Feel program Improvement Program Department p prams: Social Services receipt $ $ $ S S meals to serve the gals t s rve the ($10,000), as well as ($7,369); State funds Smart Start Dental St of a $300 grant award S 771,002 S 1.321.227 Original Budget Encumbrance Budget as Amended Budget as Amended adult day care Program partidpante, additional class lase related to the North within the General Fund from the North Carolina Department Budget as Amended $ 4,142,033 Carry Forwards $ through BOA #4 and additional (536 000) within the Carolina's Project Intensive Home Intensive Home of Insurance to through BOA #5 $ 177,122,289 $ 177,514 949 $ 45,000 $ anticipated class fees Department on Connell: Commn8les Visiting (43,198) and promote bicycle safely $ W $ $ W $ $ S ($30,000), which will Aging's Senior Citizen Supporting Youth Child Care Health are H for the Safe Kids fund course Health Promolion Families Initiative Can ($2,501) Program Instructors and Program with the g (58,284); and programs within the purchase program Grant Project Fund additional Slate Grant Project Fund supplies immunization funds ($2,613) General Fund Revenue - Sales Taxes $ 14 463,000 $ $ 14,463,000 $ 14,463,000 a $ a $ a 5 a $ a $ a �sc,uar,roa $ 14,463,000 License and Permits S 313,000 5 $ 313,000 $ 313,000 $ It $ $ $ $ 313,000 Intergovernmental $ 16,250,267 $ $ 16,250,267 $ 16,524,695 $ $ $ 18,276 $ 326 S 300 $ 16,542,945 Charges for Service S 9,650,631 $ - $ 9,650,631 S 9,657 831 $ 45,000 $ $ $ $ $ 9,702,831 Investment Earnings S 140,000 $ $ 140,000 S 140,000 $ $ $ S S $ 140,000 Miscellaneous Transfers from Other Funds S 728,384 It 1.321.227 S S - $ 726,384 S 1.321.227 S 771,002 S 1.321.227 $ S _ $ S _ $ S _ $ S _ $ S _ $ 771,002 s 1.121927 General Services $ 17,476,335 S 65,366 $ 17,541,701 S 17 541,701 $ - S $ $ S S 17,541,701 ommun t & nvironment , 69 ,991, ,016, 11 Human Services $ 32,405 758 S 185,203 $ 32,590,961 ; 32,813 529 $ 45,000 S $ 18,276 ; 326 $ 300 $ 32,876,779 Public Safe S 18,198,110 $ 1,214,191 $ 19,412,301 $ 19,494,131 $ $ $ S $ $ 19 494,131 Culture & Recreation S 1,896,580 $ 28,320 $ 1,924,900 $ 1,934,000 $ $ $ $ $ $ 1,934,000 Education S 82,095,195 $ $ 82,095,195 $ 82,095,195 $ S S S 82,095,195 Transfers Out S 4,142,033 $ $ 4,142,033 $ 4,142,033 $ $ $ S $ $ 4,142,033 .7'otal General Fun ppropnoVon $ 175,313,920 S 1,808,369 $ 177,122,289 $ 177,514 949 $ 45,000 $ $ 18,278 $ (326), S 300 $ 177,578,199 $ W S $ $ W $ $ W $ $ S [ail Attachment 1. Orange County Proposed 2010 -11 Budget Amendment The 2010 -11 Orange County Budget Ordinance Is amended as follows: N. , Adjustments to Smart Start funding for 9 three (3) Health De art programs: P meM rams: Smart Start Dental within the General Fund (- $326);and Intensive Hoe m Visiting (43,198) and Child Care Health ($2,501) Programs within the Grant Project Fund t5 Department of Social Services receipt of a $300 grant award from the North Caroline Department of Insurance to promote bicycle safety for the Safe Kids Program Budget as Amended through BOA M5 f' -'m,wa b m..n.W kd* Original Budget Encumbrance Budget as Amended 9 9 Budget as Amended Carry Forwards through BOA 8r4 $1 Departmenlon Aging receipt of additional Senior Lunch program funds ($16,000) eats t to serve the purchase meals to sane the adult day Caro program participants, P and additional anticipated class fees ($30,000), which will fund course Instructors and end purchase program supplies Addilonel anticpated fees collected from the Fit Feet program ($10,000), as well as additional class fees ($� 000) within the Department on Aging's Senior Citizen Health Promotion Program with the Grant Project Fund S3 Health Department receipt of grant funds related to the Environmental Health Quality b Improvement Program ($7,369); State funds related to the North Carolina's Project Connect: Commnitiea Supporting Youth Families Initiative ($6,294); and additional State Immunization funds (52,813) Grant Project Fund Revenues Inle ovemmental $ 453,628 $ 153 828 i 585,228 Cha es for Services $ 24,000 $ 24,000 $ 24,000 Transfer from General Fund S 69,689 $ 88,889 Miscellaneous S 89 689 S 48,000 $ 687 $ 584,532 S 70,000 ranroher r, t $ f 3 69,689 BFunndcs e A r, riated Fu ow Revenues Ex endituree $ 547,517 S 64,164 S 64.164 S 64,164 S 811,681 4 S 743 697 f - S 46,000 S - S 697 S - $ 615 $ S 64,164 $ - f - $ $ 2 501 S - $ N1789,000 E NCACC Em I ee Wellness Grant Govemfn and Mane ement NPDES Grant Communit and Environment Child Care Health - Smart Start Scattered Site Housin Grant Carrboro Growin Health Me Grant Health Carolinians Health d Wellness Trust Grant Senior Citizen Health Pro motion Intensive Home Visitin Human Ri ihts 8 Relations HUD Grant Senior Citizen Health Promotion Multi -Yr SeniorNel Pro ram Multi-Year Enhanced Child Services Coord -SS Diabetes Education Pro ram Multi -Year S Gal Cro a Grant Local Food Initiatives Grant FY 2009 Recave AU HPRP Human Services Criminal Justice Partnership Program Hazard Mitl etion Generetor Project Buffer Zone Protection Pro ram 800 MHz COmmunicetlons Transition Secure Our Schools - OCS Grenl Citizen Corps Council Grant COPS 20087echnolo Program 'COPS T009 Technology Program Justice Assttance Act JAG Pro rem Puonc Sate ofa and Lures $ $ - $ - $ $ 75 990 $ _ $ 91 700 $ 97,079 $ 60 301 $ - S $ S $ - E $ $ S 325,070 S 222 447 $ S E $ 222,447 S 547,517 $ $ 50,182 $ 50 182 S 10553 $ 886 $ 2,543 S 13 982 S - $ 64,i6d $ $ - $ 50,182 $ 50,182 $ 75 990 $ _ $ $ $ 81 700 $ 107632 E 60 301 $ 886 $ $ - $ - $ 2 543 $ $ $ 339,052 $ 222,447 $ $ $ $ $ $ $ $ S 222,447 $ 811 681 $ S 130,882 $ 130,882 $ 75 990 $ $ $ $ 91 700 $ 113632 $ 80 916 $ 886 E $ $ $ 2,543 $ E S 345,667 $ 243 997 $ $ $ S $ $ S E 23 151 S 287,148 S 743 897 $ - E - $ f $ $ S 46 000 E 91700 $ 159.632 S 3 198 $ 57 718 E 806 S $ $ - E - S 46,000 S S 697 $ $ 2,543 S $ E 390,970 S 243 997 S $ $ - $ $ $ - $ $ S 23 151 f 267,148 ; 789,000 M Year -To -Date Budget Summary Fiscal Year 2090 -11 General Fund Budget Summary Original General Fund Budget $175,313,920 Additional Revenue Received Through Budget Amendment #5 (December 14, 2010) Grant Funds $56,622 Non Grant Funds $332,874 General Fund Fund Balance for 0.000 Anticipated Appropriations (i.e. Encumbrances) $1,808,369 General Fund Fund Balance Appropriated to Cover Unanticipated Expenditures $66,414 Total Amended General Fund Budget $177,578,199 Dollar Change in 2010 -11 Approved General Fund Budget $2,264,279 % Change in 2010 -11 Approved General Fund Budget 1.29%1 Authorized Full Time Eauivalent Positions Original Approved General Fund Full Time Equivalent Positions 773.600 Original Approved Other Funds Full Time Equivalent Positions 82.600 Additional Positions Approved Mid -Year 0.000 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2010 -11 856.200 paul: Encumbrance Carry Forwards of $1,808,369 (as authorized by the Annual Budget Ordinance) paul: $26,414 for budget canyforwards from FY 2009 -10; $40,000 for a public education campaign related to Article 46 sales tax (BOA #1)