HomeMy WebLinkAboutAgenda - 12-14-2010 - 7eORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 14, 2010
Action Agenda
Item No. ~ - (~
SUBJECT: 2010-11 County Employee Performance Award
DEPARTMENT: County Manager, Human PUBLIC HEARING: (Y/N) No
Resources, & Financial
Services
ATTACHMENT(S):
October 2010 County Position Vacancy
Report
INFORMATION CONTACT:
Frank Clifton, County Manager, 245-
2306
Michael McGinnis, Human Resources,
245-2550
Clarence Grier, Financial Services, 245-
2150
PURPOSE: To consider approval of a "non-recurring" one-time performance award for
qualifying County employees.
BACKGROUND: County employees as a whole did not receive any increases in compensation
during the current or last fiscal year. A fairly limited number of employees being reclassified or
promoted have seen a change in their compensation base according to a change in status.
However, on the whole, County employees' compensation has remained constant since FY
2008-09, and it is unlikely that economic conditions will change significantly enough to budget
any increase for County employee compensation in FY 2011-12 (beginning in July 2011).
During this fiscal year's budget process, no increased employee compensation was included.
However, the Manager and Financial Services Director did propose to the Board that the
County look at the issue during the year to gauge if some `non-recurring' employee financial
recognition could be considered. The County is not quite at the mid-year point (December 31),
but the Manager is pleased to recommend an item for the Board's consideration in recognition
of overall performance by County employees. To clarify how and why this proposal is possible,
some background on the accomplishments by the County thus far should be noted.
First, it should be understood that revenues have not greatly exceeded expectations, but they
have met projections.
a
Secondly, policies that were part of the FY 2010-11 Budget process approved by the Board
included the continuation of various steps to ensure that budgetary objectives and limitations
would be met.
1. Staff closely reviews all operations for staffing overlaps and consolidation of processes
and to reduce staffing requirements.
2. All vacated positions (except for the Sheriff's Department and Emergency Services)
remain unfilled for a period of six months. The work load is reviewed for possible
assumption by other existing staff in supporting positions or redistributed accordingly.
3. Relocation and reassignment of qualified staff to other County service functions when
their primary function has seen reduced demand Example: reassigning building
inspectors to other functions while construction activity remains depressed.
4. Each position, before it is filled, would be evaluated for its role and function to assure
that if expanded responsibilities can be assumed, they would be included in the search
and evaluation process for new hires.
5. Staff is closely monitoring overtime use to evaluate where processes and schedules
could be modified to reduce overtime requirements.
County staff's efforts have produced good results. Through October 31, 2010 (1/3 of the fiscal
year), budget calculations indicate savings in projected personnel costs of $700,000 have been
generated. While these results cannot be guaranteed the same outcome for the remaining
eight months of this fiscal year, it is probable that substantial added savings can be expected.
As of October 31St, the FY 2010-11 Budget included 856 budgeted positions. There were 813
active permanent employees as of that same date. Vacancies occur for a number of reasons,
with each vacancy considered as a separate opportunity to analyze workflow.
As part of the FY2010-11 Budget discussions, the Manager's recommendation to the Board
was to reconsider employee compensation issues 1) once results of last year's financial
performance (audit) were known; AND 2) after County staff had time to analyze the current
fiscal year. The Manager believes the County now has enough information to act and
recommends that the Board approve aone-time performance award of $600 for qualifying
active permanent employees. Staff has performed at very high levels during a very difficult
period and has assumed more responsibilities and met unique demands when needed.
FINANCIAL IMPACT: The financial aspects of this proposed action are as follows:
1. The funding of this performance award would be paid out of existing departmental salary
and benefit allocations within the FY 2010-11 Budget (i.e. no additional budget
allocations by the Board would be required). As the Board will recall, the County
budgeted salaries at 100% for the current fiscal year. This action, in conjunction with the
six-month hiring delay and other actions noted above, has generated significant
personnel savings to fund the recommendation; and
2. Funding this proposal based upon 856 budgeted positions as of October 31, 2010 would
have a total maximum financial impact estimated at $585,915. However, as noted
earlier, the County had 813 active permanent employees as of October 31, 2010,
meaning that the actual cost to the County will be less as of January 3, 2011. It should
be noted that the $585,915 includes the performance award of $600 and the County's
costs related to FICA (7.65%) and North Carolina Local Government Retirement System
contributions (6.43%).
RECOMMENDATION(S): The Manager recommends that the Board:
2
3
Recognize overall County employee performance effort with approval of a "non-recurring"
one-time performance award of $600 each for active permanent employees who were
employed by the County as of July 1, 2010 and remain County employees as of January
3, 2011. Additional qualifications for the award are as follows:
a) An employee must have been rated "proficient" or higher on their most recent
annual performance review to be eligible for the award.
b) Employees who were hired more recently and therefore have not had an annual
performance review must have satisfactorily completed their probationary
employment period to be eligible for the award;
c) Employees that work less than 40 hours per week will receive apro-rated amount
of the $600 award. (Example: an active permanent employee who works 30 hours
per week and receives 75% of the full-time salary for the position would receive
$450 prior to any tax and retirement deductions).
d) Employees on voluntary furlough, paid leave/leave without pay, on approved
Family & Medical Leave Act (FMLA), or on Worker's Compensation leave are also
eligible for the award provided they were employed and remain employed by the
County within the dates designated above.
e) Individuals who are paid by the State and/or are considered State employees are
not eligible for the award.
Authorize this employee performance award for payment in January 2011 as a separate
payment to each employee as recognition of their efforts and commitment to Orange
County. (Employees would see a net amount of approximately $382 each after taxes and
employee retirement contributions are deducted.)
Provide recipient employees, if interested, the option of allocating all of the award (not
just a portion) to their respective 401(k) or 457 retirement accounts by written request to
the Financial Services Department. If this option is chosen by an employee, the County
does not pay the FICA (7.65%) costs associated with the award, reducing the costs for
the County.
Vacancy Report Through October 31, 2010 (By Fund)
General Fund Only
Department
Position
Poo N
Leal Dete
Employed
Date Eligible
bFill
Date Actually
Filled
Employee Pe
~
Bom 7/1/10 to Dnt Budgeted Ssl
~'
Benefits R Longevity
in FY 3010-11
Salary and Benefits
Cash per PeY Period Pay Periods
Position
Vac~ntm
FY 3010.11 Savings frmn Deloy
in FY 3010-1 I (less
arty Fmployec
Payout)
New Hirc§ Salary
and Benefits
New Hire's Sal
~ Benefits Mt
per Pey Period New Hire's
Pey Periods
Peid Wru
10/31/10
Difrercnu in
New Hirc4 Pey
lhru 10/31/10
Y7D PosiOon
Savinge/(Loas)
Aging & Opt Aging Director 399 6/30/2010 1/1IY2011 0 64,934 2,488 8.7 21,643 0 0 0.0 0 21,643
Aging & OPT Eldercare Serv Admin 406 8/31/IO 3/1/11 119 74,837 2,834 4.3 12,214 0 0 0.0 0 12,214
Animal Services Animal Control Officer 374 6/1/2010 7/1/2010 10/11/2010 0 43,829 1,679 7.2 12,091 42,330 1,630 1.3 75 12,165
Animal Services Animal Care Technician 949 9/1/10 4/1/11 0 36,039 t,381 4.2 5,799 0 0 0.0 0 3,799
Animal Services Health Caro Tech 943 7/1/10 2/1/11 9/1/10 0 37393 1440 4.4 6338 37333 1438 4.3 -10 6328
Animal Services Vet Health Care Technician 1,038 7/24/10 1/t/1I 486 37,335 1,438 7.0 9,381 0 0 0.0 0 9,381
Animal Services Office Assistant li 954 9/30/10 4/1/11 739 37,535 1,438 2.1 2,281 0 0 0.0 0 2,281
Animal Services Office Assistant ll 1008 8/16110 2/1/11 0 35,035 1,342 5.4 7,249 0 0 0.0 0 7,249
Asset Management&Purc Custodian 527 6/30/10 7/1/10 8/9/2010 0 26,360 970 2.7 2,727 36,025 1,380 6.0 (2,463) 264
Asset Management &Purc Custodian 1022 6/17/2010 7/12010 8/9/2010 0 38,551 1,477 2.7 3,988 36,025 1,380 6.0 581 4,569
Asset Management &Purc Facilities ~iAntenance III- 535 6/26/09 1/1/11 0 46,286 1,773 8.7 15,429 0 0 0.0 0 15,429
Coo move Extension Office Assistant 1[ 388 6/21/10 2/1/11 0 28 560 1 076 8.7 9 520 0 0 0.0 0 9 520
Emergency Services Paramedic 500 7/6/07 10/1/OB 0 52,273 2,003 8.7 17,424 0 0 0.0 0 17,424
Emergency Services Paramedic 1,042 l 1/30/09 11/30/09 2,960 46,286 1,773 8.7 12,469 0 0 0.0 0 12,469
Emergency Services Paramedic 1,044 10/30/09 10/30/09 0 52,273 2,003 8,7 17,424 0 0 0.0 0 17,424
Emergency Services Paramedic 585 9/17/09 7/1/10 0 52,273 2,003 6.7 17,424 0 0 0.0 0 17,424
Emergency Services Paramedic 581 II/30/09 7/I/10 0 52,273 2,003 8.7 17,424 0 0 0.0 0 17,424
Emergency Services Paramedic 574 11/30/09 7/1/10 0 52,273 2,003 8.7 17,424 0 0 0.0 0 17,424
Emergency Services Paramedic 497 IO/4/10 10/S/10 1,417 46,440 1,779 1.9 1,964 0 0 0.0 0 1,964
Emergency Services Paramedic 649 1/t/10 7/1/10 0 52,273 2,003 8.7 17,424 0 0 0.0 0 17,424
Emergency Services Parrrtedic 907 8/7/09 8/7/09 10/18/10 0 46,286 1,773 7.7 13,655 46,305 1,774 1.0 I 13,656
Emergency Services Telewttununirstor 505 I/2l/10 1121/10 0 44,357 1,700 8.7 14,786 0 0 0.0 0 14,786
Emergency Services Telecommunicator Asat Sup 689 6/24/10 7/1/10 0 50,192 1,923 8.7 16,731 0 0 0.0 0 16,731
Emergency Services Telecommunicator 1001 8/12/]0 8/12/10 1,695 45,124 1,729 5.6 7,987 0 0 0.0 0 7,987
Emergency Services Paramedics 1076 new 1/I/II
Emergency Services Paramedic 1077 new l/l/11
Emergency Services Paramedic 1078 new 1/1111
Emergency Services Paramedic 1079 new Ill/i l
Emergency Services EMT-Basic 932 10/19/10 10/19/10 2,902 40,775 1,562 0.8 -1,652 0 0 0.0 0 -1,652
Emergency Services EMT-Basic 988 10/4/10 10/4/10 0 42,878 1,643 l.9 3,121 0 0 0.0 0 3,121
Emergency Services EMT-Basic 987 628/10 1025/10 0 40,777 1,362 8.2 12,811 40,775 1,562 0.5 0 I2,SIt
Financial Services Finance Serv Coordinator 135 6/30/10 7/1/10 0 38,417 1,472 8.7 12,806 0 0 0.0 0 12,806
Financial Services Budget Mgt Analystl 127 6/18/10 7/1/10 0 28,830 1,105 8.7 9,610 0 0 0.0 0 9,610
Vacancy Report Through October 31, 2070 (By Fund)
Department
Position
Pos #
Last Date
Employed
Dote Eligible
to Fill
Date Actmll
Y
Filled
Em to Pa
P Yee Y°ut
Gmn 7/l/10 to Dot Bud elect Sal
B °ry'
Benefib &.I.an t
~~ Y
in FY 2010.11
Salary end BeneBla
Casts Pa Period
~ Y Pay Periods
Position
Vemnt in
FY 2010.11 9evinBa from Delay
in FY 3010.11 (leas
an Em 1
Y P oyes
PeyouQ
New Hirc'e Salary
end Henefita
New Nire's Sal
end Benefits Cos
~ Pey Period New Hire's
pay Periods
Peid Wru
10/31/10
DiRere~rce in
New Hire's Pey
thru 10/31/10
Y7D Paaitim
3avmgar (Lms)
Health Admin Asstl 312 9/30/10 4/1/II 0 44,187 1,693 2.1 3,553 0 0 0.0 0 3,555
Health Nutritionist 876 5/11/10 I/11/10 1,248 30,423 1,166 8.7 8,893 0 0 0.0 0 8,893
Health Sr. Pub Health FA 825 6/19/09 7/1/t0 0 52,674 2,018 8.7 17,558 0 0 0.0 0 17,558
Health Dental Health Prog Director 314 6/30!10 7/1/10 0 96,928 3,591 8.7 32,309 0 0 0.0 0 32,309
Health Environmental Health Spec 366 7/6/10 1/11/11 0 72,666 2,784 8.3 23,108 0 0 0.0 0 23,108
Health Social Worker 111 348 10/29/10 4/1/11 2,934 64,115 2,414 0.0 -2,934 0 0 0.0 0 -2,934
Health Medical Office Asst 354 7/19/10 I/11/11 9/20/10 0 48,402 1,810 4.5 8,345 35,668 1,367 4.2 -1,862 6,483
Health Environmental Health
S ialist 1031 6/28/10 6/28/10 10/4/l0 1,682 62,968 2,413 6.7 14,462 57,740 2,212 2.0 ADI 14,082
Health Licensed Practical Nurse 338 6/13/10 7/1/10 9/7/10 0 48,934 1,875 4.8 8,999 47,906 1,835 3.9 154 9,153
Health EnvironmeStalcHealth Pro 369 6/30/10 7/1/l0 7/6/10 0 77,214 2,958 0.3 888 76,641 2,936 8.4 184 1,072
Health Admin Asst ll 311 6/30/10 7/I/10 8/162010 0 45,694 1,751 3.2 5,602 40,418 1,549 5.5 1,112 6,714
Information Techonology Systems Analyst 921 4/29/10 I/1/I1 0 23,688 908 8.7 7,896 0 0 0.0 0 7,896
LibraryServices Librarian 933 6/232010 1/12011 0 53,129 2,036 8.7 17,710 0 0 0.0 0 17,710
Planning&Inspeetions Erosion Control! 211 8/6/10 2/1/11 0 61,546 2,358 6.0 14,149 0 0 0.0 0 14,149
Planning/OPT Public Transportation Driver 683 6/31/10 2/1/11 3,786 44,640 1,682 4.3 3,368 0 0 0.0 0 3,568
Sheriff Deputy Sheriff! 919 723/10 723/10 8/9/10 2,832 53,531 2,051 2.7 2,706 64,244 2,461 6.0 2,463 5,168
Sheriff Dentemion Sheriff 461 IO/10/10 4/10/11 1,053 48,448 1,856 1.3 1,731 0 0 0.0 0 1,731
Social Services Community Social Serv Asst 864 528/10 7/I/10 7/12/10 0 42,300 1,376 0.7 1,134 47,083 1,804 8.0 (1,820) (686)
Social Services Social Worker II 968 9/2/10 92/10 94 53,166 2,037 4.l 8,258 0 0 0.0 0 8,258
Social Services Social Worker II 248 10/25/10 1026/10 0 50,332 1,928 0.4 771 0 0 0.0 0 771
Social Services Income Maintenance CW 1 255 12/31/09 12/31/09 10/11/10 0 57,489 2,203 7.2 15,859 81,489 3,122 1.3 1,379 17,238
Social Services Income Maint Leadworker 276 121/10 7/I/10 0 SO 438 1 932 8.7 16 813 0 0 0.0 0 16 813
Social Services Senior [nwme Maint 609 12/31/09 7/1/10 I1/1/]0 0 60 082 2 302 8.7 20 027 55 021 2 108 0.0 0 20 027
Social Services CPS Social Worker 237 32110 32/10 10/25/10 0 63 667 2 439 8.2 20 003 S7 490 2 203 0.5 -1IS 19 884
Social Services CPS Supervisor 232 2/26/10 226/10 8/16/10 0 74,463 2,620 3.2 9,130 69,262 2,654 5.5 -913 6,217
Social Services CPS Social Worker 236 3/23/10 7/1/10 0 58,005 2,222 8.7 19,335 0 0 0.0 0 19,335
Social Services Once Assistant II 264 628/1 O 1/I/11 0 43 904 1 682 8.7 14 633 0 0 0.0 0 14 635
Social Services Office Assistant II 299 6/30/10 0726/10 0 46 942 1780 1.7 3 058 47 784 1 831 7.0 355 3 412
Social Services Social Work Clinical S ec 266 6/30/10 0 60 082 2 302 8.7 20 027 0 0 0.0 0 20 027
Social Services CPS Social Worker 886 7/26/10 7/26/10 0 61 060 2 339 6.9 16 142 0 0 0.0 0 16 142
Social Services Income Maint Casewrker 1 1075 N/A 92/10 0 0 0 0 0 0 0 0.0 0 0
Social Services Social Services Asst Dir 270 1029/10 5/1/1 I 8 492 97 163 3 723 0 -8 492 0 0 0.0 0 -8 492
Social Services Social Worker III 303 1029/10 11/1/10 7 284 68 807 2 527 0 -7 284 0 0 0.0 0 -7 284
Tax Administration Appraiserll 174 12/3/09 7/1/10 0 28,890 I,I07 8.7 9,630 0 0 0.0 0 9,630
Tex Administration Revaluation Manager 170 12/31/09 7/1/10 0 17,859 684 8.7 5,953 0 0 0.0 0 5,953
Tax Administration GIS Ma er I 167 3/19/10 I/l l/11 0 69 840 2 611 8.7 23 280 0 0 p 0 23,280
TOTAL S ~ 39,723 S 3,224,792 S 122,956 S 674,538 S 919,939 S 35,247 S (1,285) S 673,253
C77
Vacancy Report Through October 31, 2010 (By Fund)
Department
Position
Pos #
Last Dot
Date Eligible
Date Actually
Employee Pe t
~ B tad Sel
~ ary'
Besfila a
Lon
eril
gale
ry and Bse6t Pay Periods
Position Sevinge Dona Daley
in FY 2010-11 (leas
New Hire's Salary
New Hire's Sal New Hircb
Pey Periods
Dilfaence in
'
YTD Position
Employed to Fill Filled Gam 7/1/10 to Da .
g
y
in FY 2010-11 Cost per Pey Period Vacenl in any Empoys erd Benefits and Benefit Ca Paid Ouu New Hirc
a Pay Sav Loan
~( )
FY 2010.11 Payout) pa Pey Period 10/31/10 Ouu 10/71/10
Solid Waste F.nternrise Fund
Department
Position
Pos #
Last Dete
Employed
Dale Eli 'ble
~
to Fill
Date Acluall
Y
Filled
Em 1
P M'ee Peywt
frmn 7/I/10 to Dal Budgeted Sal
~'
Bsefit ~ t
va FY 2010-~1vi y
Salary aad Benefit
C°°te pa Pay Period Pay Paioda
Position
Vacant in
FY 2010-II Savings from Daley
m FY 2010-11 (lees
any Employee
Payout)
New Hirc'e Salary
and Benefit
New Hue'a Sal
°"d Benefit Cw
pa Pay Period New Hire's
PaY Paioda
Poid 8w
10/71/10
Diti rcaxe in
New Hirc'a Poy
Ouu IO/JI/10
YID Position
$e~8d (~1
Solid Waste Management Recycling Progs Supv 847 10/4/10 10/5/]0 0 56,596 2,168 1.9 4,120 0 0 0.0 0 4,120
Solid Waste Management Solid Waste Collector Driver 546 12!31/09 7/1/10 0 40,775 1,562 8.7 13,592 0 0 0,0 0 13,592
Solid Waste Management Solid Waste Collector Driver 977 2/19/10 7/1/10 11/2/10 0 40,775 1,562 8.7 13,592 61,546 2,358 0.0 0 13,592
Solid Waste Management Landfill Inspector 892 4/1110 0 47,211 1,809 8.7 15,737 0 0 0.0 0 15,737
Solid Waste Management Raycling Program Manager 849 4/1/10 7/1/10 9/27/10 0 85,401 3,235 6.2 20,287 74,866 2,868 2.5 -915 19,371
Solid Waste Enterprise Fund Total S - S 270,758 S f0 36
~ S 34 S 67,727 S 136,412 S 5,127 S 3 S
(913)
S 66,412
Solid Waste Fuud Sevin thru 10129110 Pa roll
Revaluation Fund
Department
Position
Pos #
Lass Date
Employed
Det Eligible
to Fill
Dale AauellY
Filled
Employs Pa
Yom
from 7/1/10 to Dot BuJ Ned Se
8 trY.
Bsefit 6.
Longevity
in FY 2010.11
Salary end Besfit
Coala ~ Pry Period Pey Paioda
Pmilion
Vacant N
FY 2010.11 Savings bum DeleY
in FY 2010.11 (less
any Employs
Payod)
New Hirc'a Salary
and BseGt
New Hirc'a Sal
and Bse6ta
~ pay Period New Hirc'e
Pey Periods
Paid Oaru
10/31/10
Dit&rens in
New Hirc'a Pey
0iu 10/71/I0
YID Position
SavmgN (1-°ea)
Tax Administration Revaluation Manager 170 12/31/09 7/1/10 0 17,859 684 8.7 3,953 0 0 0.0 0 5,953
Revaluation Funtl Total S - S 17,859 S 684 S 9 S 5,953 S - S - S - S - S 5,953
Revelation Fuud Sevin s thru 10/29110 Pa roll
Total County-wide Savings thru 10/29/10
fT