HomeMy WebLinkAboutAgenda - 12-14-2010 - 4eORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 14, 2010
Action Agenda
Item No. 4 _ ~
SUBJECT: Applications for North Carolina Education Lottery Proceeds for Chapel Hill-
Carrboro City Schools and Orange County Schools
DEPARTMENT: Financial Services
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. CHCCS -Debt Service
Application
Attachment 2. OCS -Debt Service
Application
INFORMATION CONTACT:
Clarence Grier, (919) 245-2453
PURPOSE: To approve applications to the North Carolina Department of Public Instruction to
release funds from the NC Education Lottery account related to debt service payments for
Chapel Hill-Carrboro City Schools and Orange County Schools.
BACKGROUND: Both School Systems have presented approved resolutions from their
respective Boards requesting that the County modify its Capital Funding Policy by applying
accumulated lottery funds for debt service payments, and permitting current year withdrawals
immediately after the State's quarterly lottery fund allocations.
The accumulated lottery funds for Chapel Hill-Carrboro City Schools (CHCCS) is $1,496,647,
and $879,608 for Orange County Schools (OCS). The attached applications request the State
to release lottery funds to cover debt service for both school systems.
Once the applications are approved by the North Carolina Department of Public Instruction,
staff will develop, for a future Board of Commissioner meeting, updated School Capital Project
Ordinances to substitute the amount of Lottery Funds approved for debt service to both districts
as additional Pay-As-You-Go funds for capital needs and projects.
FINANCIAL IMPACT: The total amount requested from the State for Chapel Hill-Carrboro City
Schools is $1,496,647, and $879,608 for Orange County Schools.
RECOMMENDATION(S): The Manager recommends the Board approve, and authorize the
Chair to sign, the applications for NC Education Lottery Proceeds.
2
APPLICATION
PUBLIC SCHOOL BUILDING CAPITAL FUND
NORTH CAROLINA EDUCATION LOTTERY
County:
LEA:
Address:
Orange County
Approved:
Date:
Contact Person: Clarence Grier
Chapel Hill-Carrboro City Schools Title:
P.O. Box 8181 Hillsborough, NC Phone:
Financial Services Director
(919) 245-2453
Project Title: ~' 2010-11 Debt Service (G.O. Bonds and 2007 Private Placement)
Location:
Type of Facility:
North Carolina General. Statutes, Chapter,18C,_provides that a portion of the proceeds of the North
Carolina State. Lottery Fund be transferredao the Pubhc,School Building Capital Rand in accordance
with G $ ;115C 546,.2 Ft:irther,,G.S 115C. 546 2, (d) has been amended to include the following:..
• `(3) No county shall have to provide matching funds . `~
(4) A county may use.mornes :in thts Fund to pay for school construction projects in local school
' admirnstratve units-,and to refire indebtedness incurred for school construction projects incurred on or ;.
after January 1, 2003.
{5) A county may not.use mornes in this Fund to pay for school technology needs.
Asused iri~thts section, "Public School Buildings° shall include only facilities forandividual schools that .
_..
are used for tnstrucfional grid related purposes and does;not tclude central.adm'imstration,
,_
maintenance, or otlier.facilittes Applications must be submitted w~thfn one year following the
date of final payment to the Cor-tractor or Vendor
Lottery:Funds receiVed.for FY.2010-1.1,may be used to pay classroom teachers; at the request of
the.local,6oard of'education {SL.2010 123)
Short description of Construction Project: Debt Service associated with G.O. Bonds -issued Sept.
2005 for Carrboro High School and 2007 Private Placement -issued June 2007 for Morris Grove Elem.
Estimated Costs:
Purchase of Land
Planning and Design Services
New Construction
TOTAL
Estimated Project Beginning Date: Jul-2010
We, the undersigned, agree to submit a statement of state monies expended for this project within 60
days following completion of the project.
The County Commissioners and the Board of Education do hereby jointly request approval of the above
project, and request release of $ 1,496,647.00 from the Public School
Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the
parameters of G.S. 115C-546 (or SL 2010-123).
(Signature -Chair, County Commissioners) (Date)
Additions /Renovations
Repair
Debt Payment /Bond Payment
Classroom Teachers
1,496,647.00
Est. Project Completion Date: Jun-2011
(Signature -Chair, Board of Education) (Date)
Form Date: Sept. 9, 2010
3
APPLICATION
PUBLIC SCHOOL BUILDING CAPITAL FUND
NORTH CAROLINA.EDUCATION LOTTERY
County: Orange County
LEA: Orange County Schools
Address: P.O. Box 8181 Hillsborough, NC
Approved:
Date:
Contact Person: Clarence Grier
Title: Financial Services Director
Phone: (919) 245-2453
Project Title: ~ 2010-11 Debt Service (G.O. Bonds and 2006 Private Placement)
Location:
Type of Facility:
North Carolina General Statutes, Chapter18C, prouldes that a portion of the proceeds of-the North
Carolina State Lottery Ftard be transferred to-the Public School.Btiilding Capital Fund in accordance
,.
-with G.S. 1 ~ 5C 546.2. .Further, GS 11;50-5462.: (d) has .been amended fo mclutle.the following:
`,(3) No county shall have.#o provide matching funds... .- '>
~.. ;
(4) A county may. use monies m;this .Fund to pay for school construction projects in local schodl
admirnst[ative urnts::and to retire rdebtedriess incurred for chool construction projects incurred on or
... _ -
after, January 1, 2003.
(5) A county may not use monies inahis Fund to pay for school technology needs.
As used in this section Public School Buildings" shall include only facilities for individual schools that
are.used for instructional grid related purposes, and:does'not include central administration,
maintenance,. or other facilities. Appllca#lons, must be submitted within one year following the ~
date of final payment to: the Contractor: or Vendor.
Lottery.. Funds received.lor FY 2010-11; may. be used to: pay classroom teachers, at the request of
'the local board of ed~catior (SL 2010 1.23) .
Short description of Construction Project: Debt Service associated with G.O. Bonds -issued Sept.
2005 for Gravelly Hill Middle and 2006 Private Placement (COPS) -issued April 2006 for Gravelly Hill
Estimated Costs:
Purchase of Land $
Planning and Design Services
New Construction
Additions /Renovations
Repair
Debt Payment /Bond Payment 879,608.00
Classroom Teachers
TOTAL $
Estimated Project Beginning Date: Jul-2010 Est. Project Completion Date: Jun-2011
We, the undersigned, agree to submit a statement of state monies expended for this project within 60
days following completion of the project.
The County Commissioners and the Board of Education do hereby jointly request approval of the above
project, and request release of $ 879,608.00 from the Public School
Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the
parameters of G.S. 115C-546 (or SL 2010-123).
(Signature -Chair, County Commissioners) (Date)
(Signature -Chair, Board of Education) (Date)
Form Date: Sept. 9, 2010