HomeMy WebLinkAboutAgenda - 12-06-2010 - 7aORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 6, 2010
Action Agenda
Item No. ~ - QI
SUBJECT: Whiffed Buildin Health and Dental Clinic Project Approval
DEPARTMENT: Asset Management/Health/ PUBLIC HEARING: (Y/N) No
Financial Services
ATTACHMENT(S):
Proposed Floor Plans
INFORMATION CONTACT:
Pam Jones, Asset Management, 919
245-2652
Dr. Rosemary Summers, Health
Director, 919 245-2411
Michael Talbert, Financial Services, 919
245-2153
Jeff Thompson, Asset Management, 919
245-2658
PURPOSE: To review and approve the Health and Dental Clinic renovations at the Whiffed
Building and the associated estimated project costs.
BACKGROUND: In January 2010 the Board authorized the reallocation of space within the
Whitted Building to expand the Health and Dental Clinics.
In September 2010, the Board also authorized consolidation of the dental clinics to the
Hillsborough location, which will allow the lease at Carr Mill Mall to be released effective June
30, 2011 or shortly thereafter, at an estimated savings of $113,000 annually.
In collaboration with the Health Director and staff, the project architect, Corley Redfoot Zack
(CRZ), has completed a redesign of existing space within the Whiffed Building that will serve
Health and Dental clinic needs, as well as provide needed space for support staff, for an
estimated seven to ten years. The affected areas include the lower levels of both Buildings A
and B; and the upper floor of Building A.
CRZ will present the project plans at the meeting. The Board is asked to note that the plans
and cost estimates include structural reinforcement for areas proposed for use by the Health
Department on the upper level of Building A as well as sections of the old Library space that
have been deemed insufficient for potential uses. While the structural work associated with the
old Library space will not benefit the clinic in any way, significant operational disruption and
destruction of newly renovated space would be necessary if it were done later. These costs will
be isolated as alternates in the bid and can be awarded, or not, when the Board is asked to
award the bid in January 2011.
The project is being developed and constructed along the following timeline:
TASK PROPOSED
BEGINNING
DATE END BY
DATE
BOCC Action re: Dental Clinic Consolidation 9121/10 9/21/10
Preparation of construction documents suitable for bidding the project
and submittin for re ulato a royal 9/22/10 11/29/10
Biddin hase 12/8/10 12/29/10
BOCC Action: Phase 2 Bid Award 1/20/11 1/20/11
Phase !Construction - Building A (est. 90 day duration), Health Clinic
move 1/21/11 4/21/11
Phase II Construction - Buildin Best. 45 da duration 4!21/11 6/5/11
Dental move from Carr Mill 6/13/11 6/17/11
FINANCIAL {MPACT: Deve{opment costs for this project are estimated at $1.47 million. This
estimate, developed by staff, CRZ and CostPlus Estimators, a third party estimating firm,
includes: design, construction, structural improvements, site improvements, all clinic equipment
and furniture, as well as a contingency to support costs of unforeseen conditions.
Adequate funding is available for the project within the Medicaid Maximization capital project
(#30012) and the Dental Equipment capital project (#30039). Requisite budget amendments
will be established simultaneous to the construction bid award scheduled for January 20, 2011.
RECOMMENDATION(S): The Manager recommends the Board review and approve the
project and the estimated project costs as presented.
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