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Home My WebLink AboutAgenda - 12-06-2010 - 4lORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 6, 2010 Action Agenda Item No. ~- - 1 SUBJECT: Schools Adequate Public Facilities Ordinance (Schools APFO) -Approval of Membership and Capacity Numbers DEPARTMENT: Manager/Planning PUBLIC HEARING: (YIN) No ATTACHMENT(S): 1. Orange County Schools and Chapel Hill- Carrboro City Schools: Schools APFO Capacity Calculation and Change Request Form (includes student membership) for Elementary, Middle, and High School Levels (6 pages total) 2. Chart Depicting LOS, Capacity, Membership, and Membership Increases INFORMATION CONTACT: Craig Benedict, 245-2592 Shannon Berry, 245-2589 PURPOSE: To consider approval of November 15, 2010 membership and capacity numbers for both school districts (Orange County and Chapel Hill-Carrboro City Schools) which will be used in developing 10-year student membership projections and the 2011 SAPFO Technical Advisory Committee (SAPFOTAC) Report. BACKGROUND: In accordance with the Schools APFO MOUs (Memorandum of Understanding), the Board of County Commissioners approve the school districts November 15th membership and capacity numbers within 15 days after receiving the numbers from the school districts. Both Orange County Schools and Chapel Hill-Carrboro City Schools submitted their membership and capacity numbers in accordance with the MOUs. As per the MOUs, this step of the SAPFO process entails only the approval of the student membership and capacity numbers. The SAPFOTAC, comprised of representatives of both school systems and the Planning Directors of the County and Towns, is tasked to produce an annual report for the governing boards of each Schools APFO partner. The full annual SAPFOTAC report, which will include 10-Year student membership projections, will be completed in early 2011. Additionally, the CAPS (Certificate of Adequate Public Schools) system is updated with actual membership and capacity figures after the BOCC approves the information submitted by the school districts. Effective for the 2009-2010 school year, the eligibility date for children entering kindergarten changed from October 16th to August 31St (10 'h month versus 12 month period), effectively reducing the number of kindergarteners entering the school systems last year. In turn, those affected children not entering kindergarten last year were counted in this year's cohort. This 2 change may appear to cause an enrollment increase blip. However, the enrollment figures should even out beginning with the 2011-2012 school year. The chart in Attachment 2 shows the Capacity and Membership for each school level in both school districts and the increase (or decrease) over the November 13, 2009 membership. It also shows the Allowable Maximum Level of Service (LOS) as was agreed upon as part of the SAPFO MOU process and the Actual LOS based on November 15, 2010 Membership numbers. FINANCIAL IMPACT: Precise financial impacts cannot be determined, but changes in projected growth in student membership for the next ten years is expected to result in higher future operating and capital budget requests. RECOMMENDATION(S): The Manager recommends the Board approve the November 15, 2010 Membership and Capacity numbers as submitted by each school district. Attachment 1 Sehoai District: Orange County Schools SAP~O CAPS Year: November I5, 2010 -November 14, 2011 Capacity and Membership Sabmittai Date: November 15, 2010 Justification: Capacity Certification: .rb. P~ ~~ 11-I~ -~v ____~ Superintendent Date Membership Certification: ~~A. ~S~ tr--fib-t~ Superintendent Date BOCC Chair Date BOCC Chair Date 3 SpeC'rdl Note(s): 1. For the November (5, 2002 base year the board accepted the superintendcmt-certifod capacities as pad of the School Facilities Task Force review and 2003 Planners and School Reptesentadve Technical Advisory Committee Report. These capacities will remain effective until changed by (1) the School CIP or (2) an amended version of this form that is cedi feed by the BOCC. Attachment 1 School District: Orange County Schools SAPFO CAPS Year: November 15, 2010 -November 14, 201 I Capacity and Membership Submittal Date: November I5, 24i0 Justification: Capacity ... Date -~ 6 --fin Membership Cert' cation: Superintendent Date BOCC Chair Date BOCC Chair Date 4 Special Note(s): 1. For the November I5, 2002 base year the board accepted the superintenderrt-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain et£Cxtive until changed by (1) the School CIA or (2) an amended version of this Form that is certified by the BOCC. Attachment 1 School District: Orange County Schools SAPFO CAPS Year: November 15, 2010 -November 14, 2011 Capacity and Membership. Submittal Date: November 15, 2010 changed by {1) the School C1P or(2) an amended version ofthis form that is cecified by the BOCC. Justification: Capacity Certific~ `on: ~ YV y~V, Jf O Superintendent Date Membership Certi ation: Superintendent Date BOCC Chair Date BOCC Chair Date Special Note(s): 1. For the November ! 5, 2002 base year the board accepted the superintendent-certified capacities as part of the Schoot Facilities Task Force review and 2003 Planners a»d School Representative Technical Advisory Committee Report. These capacities wilt remain effective unfit Attachment 1 c oo s rre • ape -Carr oro tty coos ear: ovem er 5, - ovetn er , apac an em ers ip u mr a a e: Novem er 5, Justification: Capacity Ce ificativn: Superintendent Date BOCC Chair Date Membership Certipcation; uperintendent Date BOCC Chair ate 6 Special Note(s): 1. For the November 15, 2002 base year the board accepted the superirnendent-certified capacities as part of the School Facitities Task Force review and 2003 Planners and Schoot Representative Technical Advisory Committee Report. These capacities will remain effective until changed by (1) the School ClP or (2) an amended version of this form that is certified by the BOCC. Attachment 1 c oo s n ; Cape Ht -Carr oro tty Sc oo s eat: ovem er 15, 2 0 - ovem er 14, 011 apace am em ers rp u mr a a e: ovem er 15, 2010 Justi~catian: Capacity Ceri~ificatiae: Superintendent Date Membership ~C, e~rtification: Superintendent Date BOCC Chair Date BOCC Chair ate Task Foree review and ?A03 Ftanaers and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by { I }the School ClP or (2} au amended version of this form that is certified by the BOCC. Attachment 1 c oo rs ryc : Cape Ht - ro City Sc oo s ear. Novem er 15, 2 10 - ovetn er 14, 2 l1 apace an em ers >!p u m a a e: Novem er 15, 2010 Justification: Adding a new high school facilit~r. Phoenix Academy High School became an official high school within the Chapel Hiil-Carrboro City Schools starting in the 2010-11 school year. Capacity Certi>Fication.- i~~~~O~ ll-~~ -~~ Superintendent Date BOCC Chair Date Membership Certi>Fication: Superintendent Date BOGC Chair Date 8 SpeCi`a! NoEe(s): 1. Far the November 15, 2002 base year the board accepted the superintendent-certified capacldes as part of me Senooi racnines iasK Force review and 2003 l?lanneas and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by (1) the School C~ or (2) an amended versioa of this fonn that is certified by the BOCC. School LOS, Capacity, Membership, and Membership Increases Cha el HilUCarrboro School District Oran a Coun School District Allowable Maximum LOS (per MOU) Actua12010-11 LOS Allowable Maximum LOS (per MOU) Actual 2010-11 LOS Elementar 105% 101% 105% 93.0% Middle 107% 95.8% 107% 78.4% Hi h 110% 94.9% 110% 86.8% Cha el HilUCarrboro School District Oran a Coun School District Capacity At 100% LOS* Capacity At MOU LOS Maximum* Nov. 15 2010 Membership Prior Year Membership Increase from Prior Year Capacity At 100% LOS* Capacity At MOU LOS Maximum* Nov. 15 2010 Membership Prior Year Membership Increase from Prior Year Elementary 5244 5506 5296 5219 77 3694 3879 3436 3211 225 Middle 2840 3039 2722 2708 14 2166 2318 1698 1665 33 High 3835 4219 3640 3606 34 2558 2814 2221 2217 4 * -Class size ratio is 1:21 in grades K-3. D v 3 m ~_ N