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HomeMy WebLinkAbout2005 S Planning - MOA Hillsborough & County of Orange for Creation of a Strategic Growth Plan~~F /0~3/20~.5` State of North Carolina County of Orange Town of Hillsborough MEMORANDUM OF AGREEMENT TOWN OF HILLSBOROUGH COUNTY OF ORANGE CREATION OF A STRATEGIC GROWTH PLAN FOR HILLSBOROUGH CITY LIMITS, EXTRATERRITORIAL PLANNING JURISIDICTION AND AREAS DESIGNATED AS 10 YEAR AND 20 YEAR TRANSITION IN THE LAND USE ELEMENT OF THE ORANGE COUNTY COMPREHENSIVE PLAN THIS AGREEMENT, made and entered into between the Town of Hillsborough, North Carolina, a North Carolina municipal corporation, 101 East Orange Street, Hillsborough North Carolina 27278 (hereinafter referred to as the "Town"), and the County of Orange, a political subdivision of the State of North Carolina 200 South Cameron Street, Hillsborough, North Carolina 27278 (hereinafter referred to as the "County"), for the joint development of a Strategic Growth Plan for Hillsborough City Limits, extraterritorial planning jurisdiction and areas designated as 10-Year and 20-Year Transition in the Land Use Element of the Orange County Comprehensive Plan. WITNESSETH WHEREAS, the parties to this agreement are public bodies, politic and corporate, under the laws of the State of North Carolina; and WHEREAS, the parties are vested with the power and authority to plan for and regulate the development of land within each's documented jurisdiction; and WHEREAS, the Town and County established the Orange County/Town of Hillsborough Urban Transition Area Task Force which met from September 23, 2004 to December 15, 2004; and WHEREAS, the Task Force report contains 13 Principles of Agreement shared by the Town and the County regarding development in and around the current Hillsborough jurisdiction; and WHEREAS, the Town plans to undertake a Strategic Growth Plan for its jurisdiction; and WHEREAS, the County is revising its Land Use Element of the Comprehensive Plan, which includes lands designated as 10-Year and 20-Year Transition; and WHEREAS, the first Principle of Agreement called for the joint preparation of the Strategic Growth Plan to include the transition areas in the County NOW, THEREFORE, the parties agree to proceed as follows: A. Selection and coordination process. 1. The Town will prepare a Request for Proposals package including a budget, scope of services, and project timeline in coordination with the County planning staff. 2. The Request for Proposals will be released to consultant firms who may be interested in preparing the plan for a period of at least 30 days. 3. The Town and County will each appoint an elected official and Planning Board member as the Selection Committee to review proposals and recommend consultant to the Town. The appropriate planning and/or management staff members will serve as staff support for the Selection Committee. 4. A selection/negotiation period not to exceed 90 days at the close of which a contract for services will be shared with both elected boards for approval by the Town of Hillsborough. 5. The Town will appoint a Steering Committee to work with the consultant throughout the process. The Steering Committee will consist of not mere fewer than eight (8) members equally shared and appointed by both jurisdictions, based on recommendations and volunteer applications. The Committee shall be appointed and schedule an introductory meeting with the consultant no more than 30 days after the approval of the contract by the Town. The appropriate planning andlor management staff members will serve as staff support for the Steering Committee. 6. The Steering Committee will establish regular meeting dates and times throughout the process. The Committee may cancel meetings if action or direction is not needed. 7. The Town will serve as the lead entity throughout the process for consultant contact, Committee contact, and administrative duties. 8. The Town will invoice the County for '/a of the costs from each consultant's bill up to the amount of $25,000 which represents the County's cost participation in the process. 9. The Steering Committee will be responsible for keeping both elected boards up to date with the plan process in a manner agreed upon with each elected board. B. Timeline A Strategic Plan document, including recommendations and an implementation plan shall be presented by the consultant to the Steering Committee within twelve (12) months of the first meeting of the Committee and consultant. This time may be extended in three (3) month increments with the prior approval by the Hillsborough Town Board of Commissioners and Orange County Board of Commissioners for that portion of the study area not within the Town's jurisdiction. Upon presentation of the plan document, the Town and County will undertake the necessary processes to solicit comment on the plan and adopt the sections relevant to each jurisdiction. Concurrent with the adoption of the Strategic Plan, or portions thereof, will be an agreement between the Town and County that, at a minimum, delineates the limits of annexation and areas of County jurisdiction projected to serve as a buffer between the Town and outlying rural areas. Activity Deadline(no later thanl Release of RFP October 14, 2005 Selection Committee Appointed October 18, 2005 Selection Committee recommends consultant December 12, 2005 First meeting of Steering Committee January 16, 2006 Interim Report to Town Board/BOCC March 15, 2006 Interim Report to Town BoardIBOCC August 15, 2406 Consultant provides Plan to Steering Committee January 15, 2007 Consultant provides Plan to Town Board/BOCC March 15, 2007 C. Amendments This agreement maybe amended by mutual written agreement of the Town and County. D. Term This agreement shall exist and continue for a period of two years, beginning October 10, 2005 and ending October 10, 2007 unless otherwise extended by amendment listed above. E. Entire Agreement This Agreement constitutes the entire Agreement of the parties hereto. IN WITNESS WHEREOF, the parties to this agreement have duly and validly approved it and caused it to be executed in their behalf by the undersigned agents. This, the 14t'' day of October, 2005. TO OF HI SBOROUGH or ttest: Donna F. Armbrister, Town Clerk OF ORANGE Orange Attest: Donna Baker, Olerk to the Board Appr ved as to form and authorization: Town Attorney ~i®O~l iLJI / ~r~B~®~ ~ ~\ ~~ .~ p , G ~ Town - of _ _ = ~~ ~ ~~ ., `~~ A,I''',~r~~11f11111\\~,,,,`, Approv as to form d a~}thorization: ounty rn This agreement has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. .~~'~'~- Finance Director