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Home My WebLink AboutORD-2010-091 Budget Amendment 3-A for Energy Efficient Lighting Installation in Triangle SportsplexoC~p_ ~o~o-c~~11 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 4, 2010 Action Agenda Item No. SUBJECT: Approval of Budget Amendment 3-A for Energy Efficient Lighting installation in Triangle Sportsplex DEPARTMENT: Asset Management & PUBLIC HEARING: (Y/N) No Purchasing Services (AMPS), Financial Services ATTACHMENT (S): INFORMATION CONTACT: A -Energy Efficient Lighting, Triangle Pam Jones, AMPS, 245-2652 Sportsplex Jeff Thompson, AMPS, 245-2658 B -Grant Summary (Application Excerpt) Michael Talbert, Financial Services, 245- 2153 PURPOSE: To consider approving Budget Amendment 3-A appropriating $29,350 from the Sportsplex Fund Balance and $16,590 from the Federal Energy Efficiency Community Development Block Grant Funds for the installation of energy efficient lighting within the Sportsplex facility. BACKGROUND: Orange. Gounty received a $48,000 grant from the Federal Energy Efficiency Community Block Grant ("EECBG") Energy Efficiency for County & Municipal Buildings (Recovery Fund) program in April, 2010 to invest in proven energy efficient building systems within the Triangle Sportsplex. The grant funds are available through December 31, 2011 to provide a 50% match to County funds in providing for energy efficient systems to significantly reduce energy use and carbon emissions while enhancing energy cost savings. The grant funds are designed for the installation of high efficiency lighting within the ice rink (the recommended pool lighting upgrade component is not grant eligible), low emissivity ceilings within the ice rink, and solar hot water delivery systems for the public restrooms throughout the facility. The County has solicited a qualified low bidder (Harris Brothers Electric) for the energy efficient lighting installation to replace the energy intensive metal halide fixtures installed during the original construction of the facility in 1994 .(See attachment A, "Energy Efficient Lighting, Triangle Sportsplex"). The County will soon advertise for the installation of the energy saving low-emissivity ceiling system for the ice rink. Based on available grant dollars after the low- emissivity bid, Orange County may be able to consider the solar hot water system for the facility as well. Attachment B, "Grant Summary (Application Excerpt)", provides an overview of the grant application and the projected energy savings. Attachment A: Energy Efficient Lighting, Orange County Sportsplex Grant Amount: $ 48,000.00 Grant EII Ible Descrl lion Total Grant Relmb: Count Match Low E Lighting Bld: Harrla Brothers Electric Ice rink T-5 lighting to $ 30,171.00 $ 15,085.50 $ 15,085.50 replace metal halide fixtures Contingency Funds $ 1,500.00 $ 1,500.00 Totals $ 30,171.00 S 16,585.50 S 16,585.50 Total Funds Required from Orange County: 29 346.50 Notes: Non Grant E{i Iblle Descri lion Amount Grant Reimb. Count Match Pool area T-5 lighting $12,761.00 $ $ 12,761.00 to replace metal halide flxlures' $12,761.00 $ - 12 761.00 1.50% match criteria 2. Pool area grant reimbursement was dis-allowed in pool recreation projects after the award. 3. Projected total cost of project. Bld solicitations will be adverl(sed this month, 4. $48,000 awarded less grant funds projected at 50°e of cost. Actual avallablllty will be determined after responsive low-emissivity ceiling bid Is Identi(led. W • 5 7. Organizational BacEcgrourid and Experience Orange County ("County") is a political subdivision of the State of North Carolina, located in the heart of the Piedmont section of the state within the Research Triangle region. Orange County's 2008 Certified County Population Estimate from fhe N.C. Office of State Budget and Management is 129,295, an increase of 12% since fhe 2000 U.S. Census. Orange County govemment operates 55 different facilities with buildings exceeding 600,000 square• feet, including government offtces, health clinics, human service centers, solid waste facilities, court and public safety facilities, and parks and open spaces. Orange County has taken a number of steps in formulating its Strategic Energy Plan (SEP), based around its 2006 adoption of wa#er, energy and vehicle fuel conservation policies attached. Additionally, Orange County is committed to environmental sustainabilify, renewable energy use and greenhouse gas emissions reductions. The County follows the Triangle J Council of Government's High Performance Building Guidelines (http://www.ticog.dstnc uslregplanlliighbuild shtm!). This strategic commitment is evident in fhe following: 1. Adoption of an "Environmental Responsibility in County Government Goal" (2005) with 10 objectives to promote environmental responsibility within the County organizational 'culture. 2. Active membership in the Triangle Clean Cities Coalition. Orange County installed a partially-grant funded 'and publicly-accessible Compressed Natural Gas. (CNG) fueling station, and purchased 11 CNG vehicles and 34 other alternative-fuel vehicles. 3. Active membership in the [ntemational Council for Local Environmental Initiatives (ICLEI) and the °Cities for Climate Protecfion'° Program. ~. Completion of Greenhouse Gas Emissions Inventory and Forecast, with ICLEI. 5. Membership in the National Association of Counties/Sierra Club "Cool Counties" program, including a commitment to reduce greenhouse gas emissions bjr the year 2050. 6. Creation of a State of the Environment report, including indicators on air quality and climate change. 7. Recipient of a 2009 Energy Assessment of County Buildings by Waste Reduction Partners. 8. The organization and leadership of numerous public education efforts and energy conservation seminars through different departments. Most of these recent efiforts focus on the growth of the solar industry within Orange County. Orange County has implemented its strategic plan in bath operations and commitments to sustainable building practices. All County facilities designed and built• since 1992 have incorporated sustainable and energy efficient design elements to include passive solar day lighting and north-south building site positioning, reclaimed wafer systems (both storm water and gray water) for use in sanitary water systems, ground source heat pump heating and air conditioning, high efficiency 4 pipe heating and air condition systems, bio-retention storm water management, low volati{e organic compound (VOC) building material use, high recycled content material use (especially in carpets and casework materials), ~ and high efficiency lighting fixtures and motion detection switching. Orange County has made these investments and has built approximately 290,000 SF of publicly accessible service space as well as three park and recreation facilities employing these principles. These first cosfi investments are actively saving energy, emitted greenhouse gases, lowering mainfenance Page 1 2. Project ®aganiization Orange County proposes to install energy a solar hot water heater, T-5 lighting, aLow-e ceiling and a high efficiency restroom hand dryer in its indoor recreational facility (Triangle SportsPlex). The Triangle Spor<sPlex !s located at '101 Meadowlands Drive, Hillsborough, NC 27278. This facility is one of North Carolina's largest recreational facilities, wifih over 90,000 square feet of recreational facilities, including an ice arena, an aquatics center and a fitness center, all housed !n one building. The project •will be staffed and managed by Orange County's Asset Management and Purchasing Services Departmen# (AMPS}. AMPS is responsible for ail County capital project and fiscal activity; space needs analysis and planning, facilities and vehicle management and maintenance, purchasing activity, risk management, and energy management activities. These systems proposed to be partially funded by the Energy Efr'iciency for County & Municipal Buildings (Recovery Fund) Grant will be operated to prevent reversion to a condition of energy waste. AMPS staff is currently familiar and trained on the ground source heat pump system and the hand dryer systems and will receive training on the proposed solar hot water heating sysfiern. AMPS Management is fully qualified to manage and optimize these systems within the overall energy management and sustainable practices strategy of Orange County. AMPS works as a team to ensure that these systems are optimally designed, purchased, installed, and maintained. Pamela Jones, the Director of AMPS, has served Orange County in a purchasing and asset management role since 1985. She provided the leadership and momentum within the County to develop the comprehensive energy and sustainable prac#ices strategy fhat is being followed today. Jeff Thompson, the AMPS Value Engineer, has supervised the construction and implementation of approximately 255,000 square feet of sustainable designed and energy efficient projects that are replacing older, less efficient structures. ~ilayne Fenton, the AMPS Facilities Manager, has supervised the maintenance and operation of these sustainable systems for over '{ 0 years, and was a co-author of the energy, water, and vehicle fuel conservation policies attached. David Cannell, AMPS Purchasing Agent, manages the procurement processes of all capital project and facilities maintenance programs, and has deep experience with sustainable systems purchasing and compliance. AMPS !s also supported in this endeavor by the Orange County Environment & Resource and Conservation Departmen# {ERCD}, led by David Stencil and supported by Tina tilloon. ERCD has directed the County's commitment to resource conservation, including, land, water, energy and cultural resources. The County's Economic Development department, represented by Dottie Schmitt, is focused on building the market demand for solar energy #echnologies throughout Orange .County, to position Orange County to capture the job growth and associated economic benefits of this growing industry. Page 3