HomeMy WebLinkAboutAgenda - 11-04-2010 - 4kor~~--a~~o--~~~
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 4, 2010
Action Agenda K
Item No.
SUBJECT: Approval of Budget Amendment 3-A for Energy Efficient Lighting installation in
Triangle Sportsplex
DEPARTMENT: Asset Management & PUBLIC HEARING: (Y/N) No
Purchasing Services (AMPS),
Financial Services
ATTACHMENT (S):
A -Energy Efficient Lighting, Triangle
Sportsplex
B -Grant Summary (Application Excerpt)
INFORMATION CONTACT:
Pam Jones, AMPS, 245-2652
Jeff Thompson, AMPS, 245-2658
Michael Talbert, Financial Services, 245-
2153
PURPOSE: To consider approving Budget Amendment 3-A appropriating $29,350 from the
Sportsplex Fund Balance and $16,590 from the Federal Energy Efficiency Community
Development Block Grant Funds for the installation of energy efficient lighting within the
Sportsplex facility.
BACKGROUND: Orange County received a $48,000 grant from the Federal Energy Efficiency
Community Block Grant ("EECBG") Energy Efficiency for County & Municipal Buildings
(Recovery Fund) program in April, 2010 to invest in proven energy efficient building systems
within the Triangle Sportsplex. The grant funds are available through December 31, 2011 to
provide a 50% match to County funds in providing for energy efficient systems to significantly
reduce energy use and carbon emissions while enhancing energy cost savings. The grant
funds are designed for the installation of high efficiency lighting within the ice rink (the
recommended pool lighting upgrade component is not grant eligible), low emissivity ceilings
within the ice rink, and solar hot water delivery systems for the public restrooms throughout the
facility.
The County has solicited a qualified low bidder (Harris Brothers Electric) for the energy efficient
lighting installation to replace the energy intensive metal halide fixtures installed during the
original construction of the facility in 1994 (See attachment A, "Energy Efficient Lighting,
Triangle Sportsplex"). The County will soon advertise for the installation of the energy saving
low-emissivity ceiling system for the ice rink. Based on available grant dollars after the low-
emissivity bid, Orange County may be able to consider the solar hot water system for the facility
as well. Attachment B, "Grant Summary (Application Excerpt)", provides an overview of the
grant application and the projected energy savings.
When this grant application was submitted, the 50% County funded grant matching source was
the overall Sportsplex/Central Orange Senior Center projects. The Sportsplex project account
is closed out. The Board may recall that both facilities are co-located and share parking/site
costs, roofing costs, and major mechanical and electrical systems.
FINANCIAL IMPACT: The Sportsplex is a self supporting County Enterprise Fund and will
receive the direct benefit of the reduced energy costs and therefore should share the cost of the
improvements. The approval of Budget Amendment 3-A will not have a financial impact on the
County and will account for all capital improvements in the Sportsplex Fund.
Budget Amendment 3-A
Sportsplex Fund:
Expenditures: Building Improvements $ 45,940
Revenues: EECBG Funds $ 16,590
Sportsplex Fund Balance Applied $ 29,350
RECOMMENDATION (S): The Manager recommends the Board approve Budget Amendment
3-A appropriating $29,350 from the Sportsplex Fund Balance and $16,590 from the Federal
Energy Efficiency Community Development Block Grant Funds for the installation of energy
efficient lighting within the Sportsplex facility.
Attachment A: Energy Efficient Lighting, Orange County Sportsplex
Grant Amount:
$ 48,000.00
Grant EII able
Descri tlon Total Grant Relmb.' Coun Match
Low E Llghting Bid: Harris Brothers Electric Ice rink T-5 lighting to $ 30,171.00 $ 15,085.50 $ 15,085.50
replace metal halide
fixtures
Contingency Funds $ 1,500.00 $ 1,500.00
Totals $ 30,171.00 S 16,585.50 S 16,585.50
Total Funds Required from Orange County: $ 29 346.50
Notes:
Non Grant EII Iblle
Descri lion Amount Grant Reimb. Count Match
Pool area T-5 lighting $12,761.00 $ - $ 12,761.00
to replace metal halide
fixtures2
$12,761.00 $ - $ 12 761.00
1.50% match criteria
2. Pool area grant reimbursement was d!s-allowed in pool recreation projects after the award.
3. Projected total cost of project. Bid solicitations wilt be advertised this month.
4, $48,000 awarded less grant funds projected at 50 % of cost. Actual availability will be determined after responsive low-emissivity ceiling bid is identified.
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RFP #-43A-2010EECBGLG1
Energy Efficiency for County & Municipal Buildings (Recovery Fund)
Proposal from Orange County, North Carolina
For Installation of:
Solar Hot Water Heater
TS Lighting
Low-E Ceiling, and
High Efficiency Restroom Hand Dryer
In
Triangle SportsPlex
(an Orange County-owned indoor recreational facility)
101 Meadowlands Drive
Hillsborough, NC 27278
This document is printed on 35% post-consumer recycled paper
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1. ®vganiza4i®nal f~a~ckgr®a~nd and Experience
Orange County ("County") is a political subdivision of the State of North Carolina, located in
the heart of the Piedmont section of the stafie within the Research Triangle region. Orange
County's 2008 Certified County Population Estimate from the N.C. Office of State Budget
and Management is 129,296, an increase of 12% since the 2000 U.S. Census. Orange
County government operates 55 different facilities with buildings exceeding 600,000 square
feel, including government offices, health clinics, human service centers, solid waste
facilities, court and public safety facilities, and parks and open spaces.
Orange County has taken a number of steps in formulating its Strategic Energy Plan (SEP),
based around its 2006 adoption of water, energy and vehicle fuel conservation policies
attached. Additionally, Orange County is committed. to environmental sustainability,
renewable energy use and greenhouse gas emissions reductions. The County follows the
Triangle J Council of Government's High Performance Building Guidelines
(http://www.tjcog.dst.nc.us/regpian/highbuild.shtmll. This strategic commitmenfi is evident in
the following:
1. Adoption of an "Environmental Responsibility in County Government Goal" (2005)
with 10 objectives to promote environmental responsibility within the County
organizational culture,
2. Active membership in the Triangle Clean Cities Coalition. Orange County installed a
partially-grant funded ~ and publicly-accessible Compressed Natural Gas. (CNG)
fueling station, and purchased 11 CNG vehicles and 34 other alternative-fuel
vehicles. .
3. Active membership in the Infiernational Council for Local Environmental Initiatives
(1CLEI) and the "Cities for Climate Protection" Program.
4. Completion of Greenhouse Gas Emissions /nventory and Forecast, with ICLEI.
5. Membership in the National Association of Counties/Sierra Club "Coal Counties"
program, including a commitment to reduce greenhouse gas emissions by the year
2050.
6. Creation of a State of the Environment report, including indicators on air quality and
climate change.
7. Recipient of a 2009 Energy Assessment of County Buildings by Waste Reduction
Partners.
S. The organization and Leadership of numerous public education efforts and energy
conservation seminars through different departments. Most of these recent efforts
focus on the growth of the solar industry within Orange County,
Orange County has implemented its strategic plan in both operations and commitments to
sustainable building practices. All County facilities designed and built since 1992 have
incorporated sustainable and energy efficient design elements to include passive solar day
lighting and north-south building site positioning, reclaimed water systems (both storm water
and gray water) for use in sanitary water systems, ground source heat pump heating and air
conditioning, high efficiency 4 pipe heating and air condition systems, bio-retenfion storm
water management, low volatile organic compound (VOC) building material use, high
recycled content material use (especially in carpets and casework materials), ~ and high
efficiency lighting futures and motion detection switching. Orange County has made these
investments and has built approximately 290,000 SE of publicly accessible service space as
well as three park and recreation facilities employing these principles. These first cosfi
investments are actively saving energy, emitted greenhouse gases, lowering maintenance
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and energy costs, and are providing reasonable returns of fhe capital cost investment over
fhe useful lives of the facilities.
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2. Progect ®rganizatimn
Orange County proposes to install energy a solar hot water heater, T-5 lighting, a I_ow-e
ceiling and a high efficiency restroom hand dryer in its indoor recreational facility (Triangle
SpoiisPlex). The Triangle SportsPlex is located at 101 Meadowlands Drive, Hillsborough,
NC 27278. This faci{ity is one of North Carolina's largest recreational facilities, wifih over
90,000 square feet of recreational facilities, including an ice arena, an aquatics center and a
fitness center, alt housed in one building.
The project •will be staffed and managed by Orange County's Asset Management and
Purchasing Services Department (AMPS}. AMPS is responsible for all County capital
project and fiscal activity,• space needs analysis and planning, facilities and vehicle
management and maintenance, purchasing activity, risk management, and energy
management activities. These systems proposed to be partially funded by the Energy
Efficiency for County & Municipal Buildings (Recovery Fund) Grant will be operated to
prevent reversion to a condifiion of energy waste. AMPS staff is currently familiar and
trained on the ground source heat pump system and the hand dryer systems and will
receive training on the proposed solar hot water heating system.
AMPS Management is fully qualified to manage and optimize these systems wi#hin the
overall energy management and sustainable practices strategy of Orange County. AMPS
works as a team to ensure that these systems are optimally designed, purchased, installed,
and maintained. Pamela Jones, the Director of AMPS, has served Orange County in a
purchasing and asset management role since 1985. She provided the leadership and
momentum within the County to develop the comprehensive energy and sustainable
practices strategy that is being followed today. Jeff Thompson, the AMPS Value Engineer,
has supervised the construction and implementation of approximately 255,000 square feet
of sustainable designed and energy efficient projects tha# are replacing older, less efficient
structures. Mayne Fenton, the AMPS Facilities Manager, has supervised the maintenance
and operation of these sustainable systems for over 10 years, and was a co-author of the
energy, water, and vehicle fuel conservation policies attached. David Cannell, AMPS
Purchasing Agent, manages the procurement processes of all capital project and facilities
maintenance programs, and has deep experience with sustainable systems purchasing and
compliance. AMPS is also supported in this endeavor by the Orange County Environment
~ Resource and Conservation Department {ERCD), fed by David Stanch and supported by
Tina ~lomn. ERCD has directed the County's commitment to resource conservation,
including, land, water, energy and cultural resources. The County's Economic
Development department, represented by Dottie Schmitt, is focused on building the market
demand for solar energy technologies throughout Orange County, to position Orange
County to capture the job growth and associated economic benefits of this growing industry.
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3. '1"eCPnnu~~I AppPOach - Attachment 1 (ofIZFP document)
E1~IE1g~Y EIi+~)CCIE1~dCY APPT.ICATY®1~1 and PR®3EC']C SC®PE
Single Building
I~1ote: Attaeh quotations and state how design documents may he.a~cessed.
Date: '
Name of Institution:
Contact Person:
Address:
1/15/2010
Orange Coun
Jeffeey Thompson
131 West Margaret Lane
Hillsborough, NC 27278
Title; Value En ineer
Phone: 919-245-2b58 Fax: 919-644-3001 Email: jethompsonCae.co.orange.nc.its
Building Identification: Triangle Sportsplex
Built In:1994 Last Renovated: 2008 National Historic Register: No
Is building sub-metered and are meter readings available: Yes
Jobs: # of people 1.23 # of hours 2,558 (2,080 x 1.23) Project cost $96,000
Amt Requested: 48 000 Leveraged $48,000 Source: Count~pltal Protect Funds
Estimated savings and/or energy generated 34 420 annually in energy savings:
Annual Energy Savings: 580,434.88 kWh
1,980,454,883 BTUs
690,9981bs COQ less in emissions
Monitoring and Verification $4,500.00 estimated,~erformed by County staff •
Project Start Date: 3/1/2010 End Date: 5/30/2010
Project Description:
Installation of: 1) removal of 145 inefficient metal halide light fixtures and the installation of
approximately 100 high efficiency, fluorescent T-5 light fixtures across a public pool and ice rink facility
owned by Orange County; 2) Installation of aloes-emissivity suspended ceiling membrane across the
same public ice ivslc facility for the reduction of the radiant heat load on within ttte facility; 3) installation
of a 100 gallon domestic solar hot water heater within the facility; and the installation of four high
efficiency hand dryers within the facility's restzoom facilities.
The estimated cost and energy savings were prepared by Orange County staff (AMPS} based on cuzrent
energy usage data, experience with high efficiency lighting and low emissivity ceiling savings among the
facility managers and input from one of the County's consulting Engineers, Reese, Nolau & McEhnth,
PA.
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