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HomeMy WebLinkAboutORD-2005-026 - Budget Amendment #13ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 7, 2005 SUBJECT: Budget Amendment #13 DEPARTMENT: Budget ATTACHMENT (S): Attachment 1. Budget as Amended Chapel Hill Spreadsheet Attachment 2. Year -To -Date Budget Summary Attachment 3. Soccer Superfund Capital Project Ordinance Attachment 4. West Ten Soccer Complex Capital Project Ordinance Attachment 5. Twin Creeks Park Capital Project Ordinance Attachment 6. Compressed Natural Gas (CNG) Fueling Station Capital Project Ordinance Action Agenda Item No. PUBLIC HEARING: (Y /N) No INFORMATION. CONTACT: Donna Dean 245 -2151 TELEPHONE NUMBERS: Hillsborough 732 -8181 Chapel Hill 968 -4501 Durham 688 -7331 Mebane 336- 227 -2031 PURPOSE: To approve budget ordinance and capital project ordinance amendments for fiscal year 2004 -05. BACKGROUND: Department of Social Services 1. The Department of Social Services has received notification from the State of additional funds for the current fiscal year for the following programs: a. Foster Care — an additional receipt of State reimbursement funds totaling $10,611 due to the number of children who are currently in foster care. These funds will be used to help pay for foster care board for the additional children that have been placed in foster care. The department is currently serving 120 children. These additional funds bring the current budget to $110,789 for fiscal -year FY 2004 -05. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1) b. State Adult Home Specialist — these additional funds of $7,433 will be used to temporary personnel to help with the current workload demands. This budget amendment provides for the receipt of these funds, and brings the current budget for this program to $18,422 for fiscal year 2004 -05. (See Attachment 1, column #1) c. Adolescent Parenting — additional funds totaling $15,371 related to the Adolescent Parenting program. These funds will be used to support temporary personnel to help with the current workload demand in this program. These additional funds bring the current budget for this program to $54,789 for fiscal year 2004 -05. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1) d. Transportation — additional funds totaling $23,751 related to reimbursement for .transporting foster care children and Medicaid clients. These additional funds bring the current budget for this program to $83,751 for fiscal year 2004 -05. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1) e. Health Choice — an additional State allocation totaling $4,722 to be used for foster care board expenses and clothing expenses for children currently in foster care. These additional funds bring the current budget to $38,577 for fiscal year 2004 -05. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1) Department on Aging 2. The Department on Aging has received additional funds for the current fiscal year for the following programs: a. Frail Elderly — donated funds totaling $4,777 to be used to offset costs associated with assisting the at -risk older adults program. These additional funds bring the current budget to $6,777 for fiscal year 2004 -05. This budge amendment provides for the receipt of these additional funds. (See Attachment 1, column #2) b. Community Based Services — additional funds totaling $9,639 to be used to support senior center operations and to purchase much needed supplies for the three senior centers. These additional funds bring the current budget to $36,611. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column #2) c. Title III B/D Donations — additional donated funds totaling $1,872 from riders on the OPT daily nutrition site routes and co- sponsored day trips. These additional funds bring the current budget to $3,072 for fiscal year 2004 -05. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column #2) d. Ticket Sales — additional fees collected totaling $4,096 in ticket sales in the OPT program. These funds will be used to help offset the cost of temporary personnel in this program. These additional funds bring the current budget to $11,096 for fiscal year 2004 -05. This budget amendment provides for the receipt of these fees. (See Attachment 1, column #2) Orange Chatham Justice Partnership 3. Chatham County has elected to transfer an additional $12,177 in their North Carolina Department of Juvenile Justice and Delinquency Prevention funds to Orange County for the administration of services. These funds will be applied to various agencies currently funded through the Orange Chatham Justice Partnership agreement. This amendment provides for the receipt of a portion of Chatham County's juvenile justice pass through funds in the amount of $12,177 for these purposes. (See Attachment 1, column #3) Governing and Management — Non - Departmental 4. At its April 19, 2005, the Board of County Commissioners approved an appropriation from Commissioners' Contingency of up to $10,000 for a supplemental agreement with the firm of Robert S. Segal that will produce various comparisons of educational resources available to the two school systems that were not addressed in the March 2005 Educational Excellence Report. With this $10,000 appropriation, $32,000 remains in the Commissioners' Contingency for FY 2004 -05. (See Attachment 1, column #4) Emergency Telephone System Fund 5. At its May 17, 2005 meeting, the Board of County Commissioners awarded an RFP for the purchase of a GIS Map Display Software System from Sprint of Hickory, North Carolina in the amount of $43,485. Of this amount, $10,000 will be reimbursed by Public Safety Foundation of America grant funds. The BOCC originally approved a $33,100 grant from the Public Safety Foundation of America on February 17, 2004, and this software purchase is all that remains to be purchased for partial reimbursement related to the original grant award. The remaining portion of the costs ($33,485) will be made from an appropriation of fund balance from the Emergency Telephone System Fund. This budget amendment provides for the re- budgeting of $10,000 in Public Safety Foundation of America grant funds, and for an appropriation of $33,485 from the Emergency Telephone System's fund balance. (See Attachment 1, column #5). Soccer Superfund Capital Project Ordinance 6. At the regular meeting on May 3, 2005, the BOCC decided to allocate between two projects the $1,025,000 remaining from 2001 voter - approved Recreation & Park Bonds for the Soccer Superfund. $375,000 of that amount, for construction of two fields, will be added to $975,000 in Soccer Superfund money already approved for the West Ten Soccer Park, bringing the total of that capital project ordinance appropriation to $1,350,000. The BOCC also decided to allocate $650,000 towards the development of soccer fields at Twin Creeks Park. The accompanying capital project ordinances will appropriate these new funds to the two respective soccer field projects. The existing Soccer Superfund Capital Project Ordinance will be closed out as of June 30, 2005. (See Attachment #3, Soccer Superfund Capital Project Ordinance, Attachment #4, West Ten Soccer Complex Capital Project Ordinance, and Attachment #5, Twin Creeks Park Capital Project Ordinance) 4 Compressed Natural Gas (CNG) Fueling Station Capital Project Ordinance 7. At its meeting on May 17, 2005, the Board of County Commissioners awarded a bid at a cost of $96,465 to Oil Equipment Sales & Service Company of Chesapeake, VA for a Fast - Fill CNG fueling station, including a card reader system, at the County's planned site at Public Works. The project will be funded through a $49,000 grant from the Clean Cities Coalition, with the remaining match of $47,465 coming from currently budgeted County funds. This budget amendment provides for the receipt of the $49,000 in grant funds, and for the appropriation of $47,465 from County funds. (See Attachment 6, CNG Capita! Project Ordinance) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and capital project ordinance amendments. Attachment 1. Orange County Proposed 200405 Budget Amendment The 2004 -05 Orange County Budget Ordinance Is amended as follows., O.n.rN Fund E —Sauey T.I phore 8y.tem Fund Ihar e Td • .t.m Fud S 811 190 5 22.132 S $33 722 $ 711 722 0 13,485 Ems m S 71 7 A 07 R—Ipt of eMftnW M Apprap".U- of e5 R►budUWnU fm Uo A8 a__ Hu, .duW t7 R.e 1pt dCt.r CR.s send. by U. D.pwlmrl 92 R—Ipl of aWIUon.1 $10,000 Wom rwWpl of rNmbrssmenl (Sse 3, Coa�Um Orml ($79,000) d SadW S-1-. for h. finds by V. D.Pwbnml 03 R..W d • perm d CmrN..W —., fund. kern Uro P.M. upwf -.d Seee.r bp.rlund CpRN and • Canty mdch d rO WWV pepam.: m Aging for h. Mm*v Chahsm County'. NOM Cenorginmy rase . Sd ty Found Wm or �°d $47,485 flan user dy Enarmbrrr Carry Budg.l M Am.nd.d Faster Can (570,811), peperns: Fr.0 EMwty CwWr a Department d ..ppNm. 4W ror..mad Ar..rka ($10,000), and d AUechm.nf 1 WW T 4 WW budp.IM Candy K.W. fw d • W. BudpN N Am.ndsd ON9Md B 'fit F.—d. Budg.l r Am.ndad Through BOA Sis Slat. Addl Mom. ($4,777). Canmudy 8.rvvlcrr. Jw.NI. JusUc. and DNMµlaney PravaWm WRh Um fkm d Robert S. eroN hd rill .pprpddt.n $33,NA hen Uw Em•N•roY SOCCarconw- CapUd eor7ruellan M CNO firdro Wtlan and Through BOA 013 BpadWlal ($7.133). Brad ($9,839). prodrr herd �•d Ordnm Add —rd Permtlng TIU. fit BID Don.Uon. find. (S12,1TT) for der —W. Calrgarl.alM of TNephar Syst.nh 6, end r.edar.ysl.m. (Sr ($15.371), Trensper7 Wm ($23.7$1). H.dh Choir ($7.872), Tlckal SWr ( $4.098). adminlsbWm of er Icw .du.W of roaaaes. avaA.bt. t. hw.drod bderroe ter do purchase d e me ht.p cre k..d Crrka Part. CpdN pTa P'^"`'Oiv1n � AU. N d M CNO Capsd Fuad18 ( $4.7m. I .y.lerm. st" 9olhy.r..y.1«n. Ondn Pry.NCrammr) O.n.rN Fund E —Sauey T.I phore 8y.tem Fund Ihar e Td • .t.m Fud S 811 190 5 22.132 S $33 722 $ 711 722 0 13,485 Ems m S 71 7 A Year -To -Date Budget Summary Fiscal Year 2004 -05 rpnpral Fund Budaet Summary Original General Fund Budget $136,408,768 Additional Revenue Received Through Budget Amendment #13 June 7, 2005): Grant Funds $362,383 Non Grant Funds $1,193,939 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $1,065,899 Total Amended General Fund Budget $139,030,989 Dollar Change in 2004 -05 Approved General Fund Budget $2,622,221 % Change in 2004 -05 Approved General Fund Budget J 1.92% Authorized Full Time Eauivalent Positions proved General Fund Full Time Positions 741.974 proved Other Funds Full Time Positions F 67.800 ositions A proved Mid -Year 8.000 pproved Full- Time - Equivalent sitions for Fiscal Year 2004 -05 817.774 Full -Year County Cost of Mid -Year Positions for Upcoming Fiscal year $19,524 Attachment 2 (63 includes encumbrance carryovers as authorized by annual budget ordinance($617,136), budget cant' forwards($319,663), TDR feasibility study appropriation ($39,100), and appropriation to Animal Shelter ($90,000) 1. Human Resources 2. CPS Positions (2) - totally State funded 3. Social Worker positions (4) in Orange County Schools - totally funded thru Medicaid funds and school funds 4. Public Health Nurse position for Child Health Care Consultant Project - funded thru Smart Start funds 2;--M- 5 -ii Qe171Q ce4 � Pa GS 7 an4 0 ATTACHMENT 3 Recreation and Parks Facilities — Soccer Superfund Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct soccer fields at both existing and future park sites located throughout the County. Proceeds from the 2001 voter approved bonds finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Through FY 2003 -04 FY 200405 Through FY 2004 -05 Sales Tax $0 $0 $0 2001 Bonds $500,000 $1,500,000 $2,000,000 2004 Two- Thirds Net Debt $0 $0 $0 Fees $0 $0 $0 Other $0 $0 $0 Total Funding $500,000 $1,500,000 $2,000,000 Section 4. The following amount is appropriated for this project: Through FY 2003 -04 FY 2004-05 Through FY 200405 Land Acquisition $508,500 $0 $508,500 Planning /Architect/ En ineerin - $0 $119,000 $119,000 Construction $0 $1,372,500 $1,372,500 Other $0 0 $0 Total Costs $508,500 $1,491,500 $2,000,000 ATTACHMENT 3 v Section 5. The following amounts have been transferred from this project to the following capital projects: Section 6. This ordinance supersedes all previous Soccer Superfund Capital Project Ordinances for Orange County. Section 7. With these appropriations, the Soccer Superfund Capital Project Ordinance will be closed out as of June 30, 2005. Adopted this 7th day of June 2005. Through FY Through FY 2003 -04 FY 2004 -05 2004 -05 Transfer to West Ten Soccer Complex $508,500 $841,500 $1,350,000 Transfer to Twin Creeks Park $0 $650,000 $650,000 Total Costs $508,500 $1,491,500 $2,000,000 Section 6. This ordinance supersedes all previous Soccer Superfund Capital Project Ordinances for Orange County. Section 7. With these appropriations, the Soccer Superfund Capital Project Ordinance will be closed out as of June 30, 2005. Adopted this 7th day of June 2005. ATTACHMENT 4 (1) Recreation and Parks Facilities — West Ten Soccer Complex Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the development of a six -field soccer complex adjacent to the Orange County Middle School #3 site through a collaborative effort between Orange County and Orange County Schools. Proceeds from the 2001 voter approved Soccer Superfund bonds finance the project. Section 2. Section 3. Section 4. Section 5. The officers of the County are hereby directed to proceed with the project within the budget contained herein. The following revenue is anticipated to complete this project: The following amount is appropriated for this project: Through FY 2003 -04 FY 2004 -05 Through FY 2004 -05 Sales Tax $0 $0 $0 2001 Bonds $0 $0 $0 2004 Two - Thirds Net Debt $0 $0 $0 Fees $0 $0 $0 Transfer from Soccer Superfund2001 Bonds $508,500 $841,500 $1,350,000 Total Funding $508,5001 $841,500 $1,350,000 The following amount is appropriated for this project: This ordinance shall be in effect until June 30, 2005. Adopted this 7th day of June 2005. Through FY 2003 04 FY 2004 -05 Through FY 2004 -05, Land Acquisition $508,500 $0 $508,500 Planning/Arch/Engineering $0 $ f 19,000 $119,000 Construction $0 $722,500 $722,500 Other $0 0 $0 Total Costs $508,500 $841,500 $1,350,000 This ordinance shall be in effect until June 30, 2005. Adopted this 7th day of June 2005. ATTACHIVIENT 5 0 Recreation and Parks Facilities — Twin Creeks Park Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct a district park located on County -owned property near the intersection of Old Highway 86 and Eubanks Road in Chapel Hill. Plans include renovations to the house and bam located on the property, installation of water and sewer infrastructure and construction of playing fields, nature trails and a picnic area surrounding an existing pond. Proceeds from the 2001 voter approved bond finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Through FY 2003 -04 FY 2004 -05 Through FY 2004 -05 Sales Tax $0 $0 2001 Bonds $200,000 $1,000;000 $1,200,000 Private Placement $0 $1,640,000 $0 Fees $0 $10,000 $0 Transfer from Soccer Superfimd 2001 Bonds $0 $650,000 $650,000 Total Funding, $200,0001 $1,650,0001 $1,850,000 Section 4. The following amount is appropriated for this project: Section 5. This ordinance shall be in effect from the original date of adoption, March 24, 2003, until June 30, 2005. Adopted this 7th day of June 2005. Through FY 2003 -04 FY 2004 -05 Through FY 2004 -05 Land/Building $0 $0 Planning/Architect/En gineering $55,000 1 $55,000 Construction $145,000 $1,640,000 $1,785,000 Other $0 $10,000 $10,000 Total Costs $200,000 $1,650,000 $1,850,000 Section 5. This ordinance shall be in effect from the original date of adoption, March 24, 2003, until June 30, 2005. Adopted this 7th day of June 2005. ATTACHMENT 6 ll Compressed Natural Gas (CNG) Fueling Station Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the construction of a compressed natural gas (CNG) fueling station and card reader system at the County's planned site at Public Works. Proceeds from Clean Cities Coalition Grant funds and County funds finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Through FY 2003 -04 FY 2004 -05 Through FY 2004 -05 Sales Tax $0 $0 $0 2001 Bonds $0 $0 $0 2004 Two - Thirds Net Debt $0 $0 $0 Grant Funds $0 $49,000 $49,000 Transfer from General Fund $0 $47,465 $47,465 Total Funding $0 $96,465 $96,465 Section 4. The following amount is appropriated for this project: Section 7. This ordinance shall be in effect from the original date of adoption, June 7, 2005 until June 30, 2006. Adopted this 7th day of June 2005. Through FY 2003- 04 FY 2004 -05 Through FY 2004 -05 Land Acquisition $0 $0 $0 Design $0 $0 $0 Construction $0 $96,465 $96,465 Other $01 0 $0 Total Costs $0 $96,465 $96,465 Section 7. This ordinance shall be in effect from the original date of adoption, June 7, 2005 until June 30, 2006. Adopted this 7th day of June 2005. oR D- aoo,S- 0.:7- & l fl. Budget Amendment #13 The Board approved budget ordinance and capital project ordinance amendments for fiscal year 2004 -05 for Department of Social Services, Department on Aging, Orange Chatham Justice Partnership, Governing and Management — Non - Departmental, Emergency Telephone System Fund, Soccer Superfund Capital Project Ordinance, and Compressed Natural Gas Fueling Station Capital Project Ordinance. jj_ Application for State Public School Building Capital Funds This item was removed and placed at the end of the consent agenda for separate consideration. kk. Change Order for Additional Services for Emergency Communications Study The Board accepted the Change Order Request for Additional Services subject to final review by staff and the County Attorney; Authorized the Purchasing Director to execute paperwork as may be appropriate; and directed staff to file for reimbursement pursuant to terms of the grant. VOTE ON CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA: e. Acceptance of Grant from the Federal Farm and Ranch Land Protection Program for Agricultural Conservation Easements The Board considered accepting an $845,686 federal grant from the US Department of Agriculture's Farm and Ranch Land Protection Program for purchase of farmland preservation conservation easements in Orange County and authorizing the Chair to sign the agreement subject to final review by the County Attorney and staff. Commissioner Jacobs thanked staff and said that in the last three years they have received $2.269 million in federal funds from this program to preserve 774 acres previously and another 500 acres under this grant. This is a testament to the efforts of the staff and to the Board of County Commissioners. A motion was made by Commissioner Jacobs, seconded by Commissioner Gordon to authorize the Chair to sign the Cooperative Agreement between Orange County and the US Commodity Credit Corporation for the receipt of $845,686 in federal funds for the acquisition of agricultural conservation easements on four farms prior to September 30, 2007. The terms of the final agreement are subject to final review by the County Attorney and staff. VOTE: UNANIMOUS 1_ Contract Renewal for Food and Organic Waste Collection and Composting The Board considered renewing a contract with Judy D. Brooks Contractor Inc., that enables the Solid Waste Management Department to provide collection and composting services for separated food waste, organic material, and animal bedding to commercial and institutional establishments throughout Orange County, including from UNC- Chapel Hill; and authorizing the Chair to sign subject to final review by staff and the County Attorney. Commissioner Jacobs said that the County is paying $77 a ton for someone to come and take away food waste, and he would like to work toward promoting composting within Orange County as opposed to paying someone else to take it away to compost it and bring it back and sell it to people who live in Orange County. This is an area for improvement. A motion was made by Commissioner Jacobs, seconded by Commissioner Halkiotis to approve the collection and composting contract with Judy D. Brooks Contractor, Inc., and authorize the Chair to sign it, subject to final review by staff and the County Attorney.