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HomeMy WebLinkAboutAgenda - 10-26-2010 - 2ORANGE COUNTY • BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 26, 2010 Action Agenda Item No. 2 SUBJECT• Budget Process FY2011-2012: Outside Agency Application Funding DEPARTMENT: County Manager Financial Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): 1. Outside Agency Funding Allocations FY2010-2011 with Agency Descriptions 2. Options in Response to "Big" Questions Pending 3. Additional Background Materials from the Spring and Summer Budget Work Sessions on Outside Agencies (AVAILABLE • ON THE WEBSITE ONLY) INFORMATION CONTACT: Gwen Harvey, Assistant County Manager, 245-2307 Clarence Grier, Financial Services Director, 245-2453 Allison Chambers, Budget Technician, 245-2151 PURPOSE:. To receive background information and provide guidance and direction to County management regarding the Outside Agency funding process for the FY2011-12 budget cycle BACKGROUND: The FY2010 -2011 budget evidenced a series of process improvements in how the County evaluated annual applications for financial assistance and administered authorized performance agreements with its Outside Agencies. Prompted by tightened fiscal circumstances, increased stewardship of public dollars, and accelerated desire for collaboration and coordination between County departments and affiliated nonprofits, process improvements included: • Expanding the role for applicable County operating departments and their associated advisory boards in the technical review of Outside Agency funding applications (The Human Services Advisory Commission, previously charged with facilitating volunteer input from the community, was sunset in subsequent action by the BOCC in recognition of increased involvement by the standing, statutory boards from Health, Social Services, • OPC and the like.) • Providing the BOCC with specific data on interrelationships between the County operating departments and the Outside Agencies wherein the County pays for contracted 2 services and/or provides in-kind contributions, consultations, and free or low-cost use of County facilities for office and/or meeting space • • Re-drafting the Professional Services Agreement executed between the County and the Outside Agency following BOCC decision and determination of funded amount for the new fiscal year • Continuing to strengthen communication and correspondence with Outside Agencies through the Third Sector Alliance - an informal coalition of nonprofits serving Orange County residents -about the need and desire for change and renewed emphasis on working together across agency and governmental lines The County received applications from 56 Outside Agencies in February 2010 for the FY2010- 2011, with financial requests totaling $1,401,896. At a budget work session in April, the BOCC reviewed summary descriptions of how neighboring counties handled outside agency applications and continued grappling with issues of legacy funding, agency performance, equity considerations, and the conflicts caused by shrinking resources. The "takeaway" for County management was to retain the previous commitment by the BOCC to "preserving the social safety net as the highest priority" among Outside Agency endeavors. After extensive review by a network of County operating departments, and OPC, along with their associated advisory boards, the County Manager recommended funding 36 agencies for a total of $848,600, a decrease from FY2009-2010 of $195,124, in the June budget presentation. The BOCC, in adopting its final budget for FY2010-11, modified the County Manager's recommended budget to fund five (5) additional Outside Agencies and eliminate funding for • one, increasing County appropriations to this category by a net $54,479. Attachment 1 shows the final Outside Agencies Allocations for FY2010-11 and Agency Descriptions. The BOCC indicated in its spring work session on the subject, and reiterated during budget work sessions last summer, a desire to spend focused time in the fall of 2010 re-visiting its operating philosophy and approach to funding Outside Agencies in preparation for FY2011- 2012. Some of the "big" questions pending from prior discussions include -but are not limited to: 1. What is the basis for why an Outside Agency is selected for Orange County funding? 2. Does funding in one year carry forward to a commitment to future years? 3. Should a limit be considered to the level of funding given to a single Outside Agency in a given year and should there be a particular limit in total dollars to all Outside Agencies in a given fiscal year? 4. Are there any other defining criteria the BOCC wants to assert for future Outside Agency selection and funding? Attachment 2 is a summary of potential responses to the "big" questions to support BOCC discussion. • 3 The Outside Agency application cycle for FY2011-2012 begins in December 2010 with an overview and orientation for interested agencies and a statement of BOCC funding priorities • and County fiscal outlook. FINANCIAL IMPACT: The BOCC appropriated over $900,000 in financial assistance to Outside Agencies in the current fiscal year. Future funding for Outside Agencies will be determined by BOCC policy direction and formal action within the fiscal circumstances of County government. RECOMMENDATION(S): The Manager recommends the Board review and discuss potential responses to the "big questions" pending, and provide guidance and direction in preparation for funding Outside Agency applications in the FY2011-2012 budget cycle. J • 4 Outside Agency Descriptions • A Helping Hand $4,000 This agency enables senior citizens to live independently, maintain high levels of wellness and avoid institutionalized care. Services provided by A Helping Hand include transportation to the doctor, assistance with shopping for nutritious food and preparing healthy meals, assistance with business correspondence, and light housekeeping for a clean and safe home environment. Adolescents in Need $32,194 This agency serves Orange County School District teens (grades 6 through 12 and those not in school). The focus is primarily on those youths that are considered at-risk of early sexual involvement, substance abuse, defiant behavior and physical or sexual abuse due to home, family or other social surroundings. Alliance of AIDS Services $2,500 This agency operates two family care homes for low-income people living with HIV/AIDS, six of whom currently live at the Orange Community Residence (`Orange House) in Carrboro. This grant will assist the Alliance in providing the proper nutrition and medication needed for the six residents in the Orange House. American Red Cross $ 2,000 The American Red Cross, Orange County Chapter provides Disaster Services, Health and • Safety Services and Blood Services to the citizens of Orange County. Each year, the Orange County Chapter responds immediately to over 75 local emergencies, including house or apartment fires. Disaster relief focuses on meeting people's immediate emergency disaster- caused needs. Big Brothers Big Sisters of the Triangle $2,000 Big Brothers Big Sisters (BBBS) of the Triangle offers two services, community-based and school-based mentoring. Community-based mentoring provides mentors for children from single parent homes or other children in need of adult mentors. These "Big Brothers and Big Sisters" play an integral role in the lives of their "tittles" by being good listeners and guiding these children in the right direction. Chapel Hill-Carrboro Meals on Wheels $1,000 The Chapel Hill-Carrboro Meals on Wheels program uses volunteers to deliver nutritious noonday meals with cheerful personal visits five days a week to those who are homebound or recovering from surgery. In addition to delivering meals, volunteers bake homemade desserts and help in the office, which is located in Binkley Baptist Church. Charles House $9,000 Charles House is an adult day care facility located in Carrboro whose goals are to prolong the independence of older adults with disabilities and to provide respite for their caregivers. The facility has a capacity for 19 older adults and has had a waiting list since June of 2000. • Outside Agency Descriptions -continued 5 • Child Care Services Association $18,285 • The Child Care Services Association seeks to ensure that affordable (no more than 10% of a family's gross earning are used to purchase childcare for one child), accessible, high quality childcare is available for all young children and their families. Club Nova $75,000 The mission of Club Nova is to serve adults in Orange County living with severe and persistent mental illness and provide them with structured daily activities, as well as social, vocational and residential opportunities that they would not otherwise have. Communities in Schools of Orange County $45,000 Communities in Schools of Orange County (CISOC} is a "stay-in-school" program that coordinates human services delivery to middle school and high school youth and their families. The goal of the agency is to offer students successful learning environments and encourage them to stay in school and prepare for life. Disability Awareness Council $2,500 The Orange County Disability Awareness Council offers educational and advocacy projects to promote opportunities for persons with disabilities to work and live in an environment free of architectural, attitudinal, economic, structural, and societal barriers. Dispute Settlement Center $16,000 This agency promotes and brings about peaceful settlement of disputes and prevents the escalation of conflict through mediation, facilitation, conciliation, and training. This agency receives a county match through the Juvenile Crime Prevention Council (JCPC) program. EI Centro Hispano * $15,000 EI Centro Hispano is a grassroots community-based organization dedicated to strengthening the Latino community and improving the quality of life of Latino residents in Durham, North Carolina, and the surrounding area. With the opening of the Carrboro office of EI Centro Hispano, this mission will be able to include Orange County, Chapel Hill, and Carrboro. EI Futuro $20,000 EI Futuro addresses the behavioral health needs of North Carolina's Latino community by promoting behavioral health awareness, enhancing existing services, and developing a model clinic. EmPOWERment, Inc. $13,000 The mission of EmPOWERment, Inc. is to emPOWER people and communities to control their own destinies through affordable housing, advocacy, community organizing and grassroots economic development. • Outside Agency Descriptions -continued 6 Family Violence Prevention Center $17,000 • The Family Violence Prevention Center seeks to prevent and end family violence through community education and provision of direct services including emergency assistance, case management and court advocacy. Freedom House Recovery Center $24,000 This agency provides extended care and transitional living in order to promote recovery from the disease of addiction. The goal of the Freedom House is to help alcoholics and drug addicts by providing the tools necessary to lead a life of recovery and to become productive members of society. Habitat for Humanity of Orange County $10,000 Habitat for Humanity of Orange County (HHOC) provides decent affordable housing for families earning less than half of the area median income and who live in substandard housing. HHOC constructs simple, well-built homes that are then sold to qualifying families at affordable prices. Historic Hillsborough Commission $7,000 The Commission owns and maintains the Burwell School .located on Churton Street in Hillsborough, which is on the National Register of Historic Buildings. The two-acre site consists of the main house (ca 1821, 1846), a brick classroom building (ca 1837), a rare brick necessary (ca. 1837), and the Carrie Waitte Spurgeon Garden. The site is open to the public year round and there is no charge for tours of the school. ' Isborou hand Oran a County $4,000 • Historical Foundation of Hil g g The Orange County Historical Museum, located in Hillsborough, preserves the past and encourages interest in local history through the exhibition of the economic, political, social, and cultural aspects of Orange County's 18th and 19th century history. The Museum is open to the public, free of charge, 6 days per week. Housing for New Hope $20,000 The organization's mission is to encourage and assist homeless people and other persons in crisis to move toward lives marked by increased levels of stability, dignity; hope, and independence. Inter-Faith Council for Social Service (IFC) $36,000 The IFC meets basic needs and helps individuals and families achieve their goals. They provide shelter, food, direct services, advocacy and information to people in need. The IFC accomplishes this through strong partnerships with volunteers, staff and those we serve. They rely on the active involvement of caring individuals, congregations and other community organizations. Joint Orange-Chatham Community Action (JOCCA) $60,000 JOCCA provides services to very low-income families and individuals with the goal of improving their quality of every day life. JOCCA offers the following services (1) nutrition and aging; (2) • self-sufficiency services; (3) job training and employment; (4) community based assistance and teen court for youth offenders; and (5) energy conservation/weatherization and heating assistance. Outside Agency Descriptions -continued ~ • KidSCope $75,000 KidSCope is an early intervention program that offers services to young children who are experiencing social, emotional, and/or behavioral difficulties. Main service components include individual play therapy with children, customized counseling and education for families, technical assistance and training for childcare providers, service coordination and a therapeutic preschool program. Literacy Council $11,000 The Orange County Literacy Council provides tuition-free instruction to adults who want to improve their skills in reading, writing, basic math and/or computer-based literacy. Trained volunteers provide individual tutoring and lead small group classes in a variety of public settings. Middle School After School Program-Communities in Schools $57,000 The Middle School After School Program (MBAs) provides educational, social and recreational activities for middle school students during the after school hours. This program is offered at all middle schools in the Orange County and Chapel Hill-Carrboro City School Districts. OE Enterprises $45,100 Orange Enterprises provides vocational training and sheltered employment programs for Orange County citizens who have employment barriers. • Orange Congregations in Mission (OCIM) $30,000 This agency provides services to economically-challenged and homebound northern Orange County residents through volunteer efforts of diverse congregations and individuals. Orange-Chatham Alternative Sentencing $70,000 Orange-Chatham Alternative Sentencing (OCAS) provides critical information to the judiciary and probations officers, magistrates, jailers, and other judicial officials so that they may make more informed decisions regarding the rehabilitation or release of Pretrial inmates in the 15-B County Jails. Piedmont Health Services $10,000 Piedmont Health Services has served the health care needs of the citizens of central North Carolina since 1970. They operate six community health centers and provide high quality, comprehensive family health care services to all patients needing access to those services. To meet their mission, they offer payment on a sliding fee scale for those who qualify. The agency also provides bilingual care to a growing Spanish-speaking population. ., Outside Agency Descriptions -continued 8 Planned Parenthood of Central North Carolina $10,000 • Planned Parenthood of Orange and Durham Counties provides comprehensive reproductive health care services along with educational programs that enhance understanding of human sexuality. Project TurnAround $35,000 Project TurnAround (PTA) is a court diversionary program for first-time non-violent drug offenders. Program participants receive twelve months intensive supervision, during which time they are required to pay program fees and to be employed or in school, support themselves and any dependents, participate in drug counseling, have no further criminal charges and be drug free. At successful completion of the program, the court charges are dismissed. Rape Crisis Center $25,000 The Orange County Rape Crisis Center works to stop sexual. violence and its impact through support, education,. and advocacy. It does this through operation of 24-hour services, support groups, and community education throughout the county. Senior Gare of Orange County $42,000 Senior Care of Orange County was created to provide a safe and enriching environment while offering social and health services to frail, disabled, and isolated older adults. The program provides respite and education for family members and caregivers with the primary goal of preventing or delaying the institutionalization of participants. • The Arc of Orange County $3,000 The Arc of Orange County works with and for people who either have or are at risk for developmental disabilities to promote full participation in all areas of life in our community. The ArtsCenter $3,000 The Arts Center links art, artists and audiences in Orange County through programs, events and classes designed in response to community needs and interests. The co-existence of visual, performing and literary arts in one accessible facility encourages multi-disciplinary collaborations and provides wide-ranging experiences for professionals, amateurs and non- artists of all ages to learn about and participate in visual and performing arts. The Women's Center $38,000 The Women's Center offers information, education, referral and support services for women. These services include coordinating legal information, referrals to therapists, providing workshops and support groups, hosting the state's largest juried art show for women artists, as well as providing direct supportive services such as information and referral to area resources, consumer credit arid basic budget counseling, career counseling, and a pregnancy and violence prevention program for at-risk adolescents and their families. Outside Agency Descriptions -continued 9 • Triangle Radio Reading Service $1,000 This agency broadcasts local and national newspapers and periodicals to elderly, visually and physically impaired, and handicapped residents of Orange County. Triangle Residential Options for Substance Abusers (TROSA) $2,500 TROSA is a comprehensive, long-term, residential substance abuse recovery program located in Durham, North Carolina. Founded in 1994, TROSA is now the largest state licensed residential therapeutic community in North Carolina and is widely respected for its innovative therapeutic and entrepreneurial approach to the pervasive issue of substance abuse. Triangle Wildlife Rehabilitation Clinic * $10,000 The Triangle Wildlife Rehabilitation Clinic is dedicated to providing care for sick, injured, and orphaned native North American wildlife in need of assistance and to promoting the value and importance of preserving native wildlife and its habitat to the public. Triangle Wildlife Rehabilitation Clinic (TWRC) was incorporated July 7, 2009, to provide care for orphaned, injured, and ill area wildlife found by the public. • • 10 PENDING "BIG" QUESTIONS -OUTSIDE AGENCY FUNDING • 1. What is the basis for why an Outside Agency is selected for Orange County Funding? Supports the social safety net; i.e., the Outside Agency exists to feed the hungry; house the homeless; address human suffering (example: Housing for New Hope) Legacy/historical relationship; i.e., the County helped co-create or was among original funding group (example: Dispute Settlement Center) Performance review/ranking; i.e., the Outside Agency scores a baseline numerical ranking or above on its Application Scorecard (example: Piedmont Health Services) Unique mission/service; i.e., the Outside Agency meets a specific need not otherwise met for County residents (example: EI Hispano) Financial need; i.e., the Outside Agency fulfills an important mission but requires government assistance to help accomplish its service goals (example: OE • Enterprises); CONVERSELY, the Outside Agency may have over time become overly reliant on governmental assistance (example: Joint Orange and Chatham County Action Agency), or the Outside Agency has demonstrated a reliable, diverse revenue stream of which governmental assistance is a small portion (example: Child Care Services Association) Principal partnership; i.e., the Outside Agency has demonstrated its effectiveness in supplementing and/or supporting County departments in their delivery of service to vulnerable populations (examples: Orange Congregations in Mission and the Inter-Faith Council) Geographic balance; i.e., the Outside Agency helps ensure opportunity and access to key programs and services are available on both ends of the county (example: Communities in Schools/Middle School After School) Matching Grant; i.e., the Outside Agency specifically needs County dollars to match a unique, desired investment in services to county residents (no examples in FY10-11) Enables new initiative; i.e., the Outside Agency is a new entry designed to address unmet needs it perceives in the County (example: Bridge II Sports - not funded in FY10-11) • 11 • The BOCC may see. and set forth other variations on this same theme 2. Does funding in one year carry forward to a commitment to future years? "YES" if the BOCC intent is to stabilize Outside Agencies and make revenue streams fairly consistent and predictable, based on creditable agency performance "NO" if the BOCC intent is a "zero-base" approach wherein Outside Agencies must annually prove themselves according to pre-set criteria, such as the Outside Agency Application Scorecard or other indices The BOCC may see and set forth other variations on this same theme 3. Should a limit be considered to the level of funding given to a single Outside Agency in a given year and should there be a particular limit in total dollars to all Outside Agencies in a given year? Dollar Limit by Single Agency - • Percentage of its overall budget • Flat dollar amount • "Challenge" or "Match" amount • "Step down" approach -diminishing amount over a period of fiscal years Dollar Limit to Amount Available for All Outside Aaencv Funding - BOCC sets maximum figure available for the upcoming fiscal year. • Typically, County management has begun with a working figure roughly equivalent to the amount funded in the current fiscal year for the next fiscal year. • Should the BOCC set an amount equivalent to a half-cent or more on the property tax or another quantifier? The BOCC may see and set forth other variations on this same theme. 4. Are there any other defining criteria the BOCC wants to assert for future Outside Agency selection and funding? Reserve a certain amount of any overall funding limit for • New Outside Agencies -agencies never funded before • Increased support for stellar performing Outside Agencies . Increased support for Outside Agencies serving the hardest hit or most vulnerable populations in the economic downturn 12 • Increased support that brokers a new partnership or collaboration with a • County operating department Reduce or eliminate funding for Outside Agencies whose • Primary mission is not related to the social safety net • Performance data is historically weak or deteriorating • Principal programs and services are duplicated, within the Outside Agency network of providers Factor the net value of County facility space provided free of charge to recipient Outside Agencies • Amend Outside Agency award by net value amount The BOCC may see and set forth other variations on this same theme. Compiled 10 18 2010 •