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HomeMy WebLinkAboutMinutes - 19921020093 APPROVED 12-7-92 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS OCTOBER 20, 1992 REGULAR MEETING The Orange County Board of Commissioners met in Regular session' on Tuesday, October 20 at 7:30 p.m. in the OWASA Operation Center, Carrboro, North Carolina. BOARD ME*!t)ZRB PRESENT: Chair Moses Carey, Jr., Alice M. Gordon, Stephen H. Halkiotis, Verla C. Insko and Don Willhoit. COUNTY ATTORNEY PRESENT: Geoffrey Gledhill STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Managers Albert Kittrell and Rod Visser, Clerk to the Board Beverly A. Blythe, Budget and Management Analyst Donna Dean, Human Resources Director Elaine Holmes, Purchasing Director Pam. Jones, Social Services Director-Marti Pryor-Cook, Planner Mary Scearbo, Library Services Director Brenda Stephens, Fire Marshall Mike Tapp and EMS Director Nick Waters. NOTE: All documents referred to in these minutes are in the Permanent Agenda File in the Clerk's Office. I. ADDITIONS OR CHANGES TO THE AGENDA - NONE .'BOARD COMMENTS Commissioner Halkiotis stated that he has received inquiries from citizens who live in Hillsborough's extraterritorial jurisdiction about the proposed gasoline station and car wash at the corner of Oakdale Drive and Old 86. Geoffrey Gledhill clarified that the County has no jurisdiction in Hillsborough's extraterritorial jurisdiction. The CPZ stipulates that orange County would handle the development applications fcz the open space area and transition development area. Chair Carey announced that Orange County received a $803,600 grant from the Home Investment Partnership Program. He commended all the individuals who participated in this effort. This money will allow significant progress in providing homes to low and moderate income families. Commissioner Willhoit asked and the Board agreed to add as "D" under Reports an update on solid waste planning. Commissioner Insko recognized EMS Director Nick Waters and his command team for th... work they did at the recent fires at Intimate Book Store and Food Lion. The cooperative effort in coordinating communications at that time was crucial to the success in containing those fires. PUBLIC CHARGE Chair Carey dispensed with the reading of the Public Charge. 094 III. ITEMS FOR DECISION - CONSENT AGENDA A. PROFESSIONAL SERVICE CONTRACT UNC-SCHOOL OF DENTISTRY Motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to approve and authorize the Chair to sign the contract with the UNC-School of Dentistry, Department of Dental Ecology, for the services of a dental resident to provide dental services in the Health Department. VOTE: UNANIMOUS IV. RESOLUTIONSIPROCLAMATIONS A. HYCONEECHEE REGIONAL LIBRARY RESOLUTION John Link explained that this resolution restructures the Hyconeechee Regional Library. The county libraries in Caswell, Person and Orange Counties would become county departments with library operations and library staffs following the policies and procedures of each respective county. The Regional Library Board of Trustees would continue to establish and monitor regional policies related to regional grant funds, material selection, programming, and appointment and evaluation of the regional library director. It is anticipated that the three counties could assume the libraries in January, 1993. Motion was made by commissioner Halkiotis, seconded by Commissioner Gordon to adopt and authorize the Chair to sign the resolution as stated below: HYCONEECHEE REGIONAL LIBRARY RESOLUTION Whereas, the Hyconeechee Regional Library Board of Trustees and the governing bodies of Person, Orange and Caswell counties desire to provide an improved level of public service to their library patrons and, Whereas, the Board of Commissioners in Person, Orange and Caswell find it necessary and advisable to establish the county libraries as departments within each respective county, establishing policies and procedures that regulate the procurF,-ment, personnel, accounting, travel, and facility maintenance activities, and thereby affording each local library the rights and responsibilities of departmental status. The Board of Trustees will contract separately with each county regarding implemen-'ing the agreement in each county and, Whereas, the use of such public funds as federal, state and local resources requires cooperation and management between tha counties of Person, Orange and Caswell for the efficient use and accountability of these funds and, Whereas, establishing regional policy and priorities related to public library service, programming, collection development, materials selection, grant funds, regional budget approval, and appointment and evaluation of the regional library director, and any other functions not covered in the control of the county, shall be the sole authority of the Hyconeechee Regiona' Library Board of Trustees and, Now, therefore, be it resolved that pursuant to the authority of Article 20, 095 Chapter 160A of the North Carolina General Statutes pertaining to interlocal cooperation, the Hyconeechee Regional Library Board of Trustees, and the Board of Commissioners of Person, Orange and Caswell counties, do hereby mutually adopt and consent to the aforesaid proclamation of responsibility, to be exercised in a spirit of cooperation and reciprocity. NOTE: THIS RESOLUTION WILL BE SIGNED BY Person, Orange and Caswell counties as well as the Hyconeechee Regional Library Board of Trustees. VOTE: UNANIMOUS B. ORANGE COUNTY AIDS ACTION DAY RESOLUTION A motion was made by Commissioner Halkiotis, seconded by Chair Carey to adopt and authorize the chair to sign the proposed resolution as stated below declaring October 24, 1992 as Orange County AIDS Action Day. ORANGE COUNTY AIDS ACTION DAY RESOLUTION WHEREAS, UNC Hospitals' Clinical Trials Unit serves AIDS patients from all over North Carolina, and WHEREAS, the entire Orange County community faces a special challenge to meet the needs of people living with AIDS, and WHEREAS, the problem of homelessness among this population presents serious risk to the successful management of their illness, and WHEREAS, meeting the need for appropriate housing for people with AIDS is in the best interest of all orange County residents. NOW, THEREFORE, the Orange County Board of Commissioners resolves to observe Saturday, October 24, 1992 as ORANGE COUNTY AIDS ACTION DAY. In support of the efforts AIDS Service Agency, Incorporated, the Orange County Board of Commissioners recognizes this agency's proposed housing project as the nucleus of Orange County's community-based.effort to meet this need. Further, we call on the citizens of Orange County to participate in this effort by whatever means they are able. VOTE: UNANIMOUS . V. SPECIAL PRESENTATIONS A. JOBS AWARD RECOGNITION Chair Carey recognized the Department of Social Services for an award they received for outstanding performance in the JOBS program during Fiscal Year 1991-92. Those in attendance to be recognized were Marti Pryor- Cook, Gwenn Price, Lisa Hooks, Cora Strickland, and Kathleen Goodman. He outlined some of the achievements of this program. Eleven (11) AFDC recipients have gained full-time employment,"24 have completed high school requirements and seven (7) have completed skills training. Currently there are 101 families enrolled in the program. VII. REPORTS A. FIRE INSPECTION PROGRAM 996 This is a preliminary report on implementation of the state-- mandated fire inspection program and options for financing the program. State Building Code Council acted in late 1991 to mandate a schedule c inspections by local governments of "buildings, structures and premises that pose dangers of fire, explosion, or related hazards." This inspection schedule must be approved by the Board of Commissioners and submitted to the North Carolina Department of Insurance by January 1, 1993. Commissioner Halkiotis asked who will inspect the buildings in the Town of Hillsborough and was told that that decision needs to be made. Rod Visser outlined the steps the County needs to take before adopting a plan. He also expanded on the scope of the program. This information is included in the agenda abstract. An ordinance on implementation of the fire inspection program will need to be developed. Also an appropriate fee schedule will need to be approved. This is .scheduled for the November quarterly public hearing. Commissioner Gordon voiced her concern with adding this to the quarterly public hearing since there are several other items on that agenda. She asked and the ad-.inistration agreed that this item will be placed on a regular meeting agenda. Commissioner Halkiotis expressed a concern with contracting with the Town of Hillsborough to provide these inspections. He feels the County should not get involved with doing the inspections for Hillsborough. Rod Visser explained that the Town of Hillsborough is not set up to do these inspections. The fees charged for these inspections would cover the costs involved in doing these inspections. In answer to a question from Commissioner Insko, Nick Waters explained that reinspections for someone out of compliance takes place after 30 hours or in 30 days. John Link asked if the Board would support the County pursuing this as a cost recovery program. Commissioner Insko expressed a concern about the cost of day care and how this fee would add to that cost. Commissioner Gordon suggested that this fee be returned to these facilities in the form of a grant. John rink indicated they would bring back to the Board several options including one for fees for non-profit organizations. Also, he would like support for contracting out this program instead of doing it inhouse. The Board feels that all option.z should be explored. B. EMERGENCY COMMUNICATIONS COVERAGE IMPROVEMENTS Rod Visser presented a status report on the planned improvements to the County's system of emergency radio communications transmitters. He made reference to a report given in May on options available to eliminate "dead spots". The recommended solution was tc pursue construction of three "voting receiver' sites at the Cedar Grove Fire Station #2, White Cross Fire Station and the Chapel Hill Fire Station at Glen Lennox. The report in the agenda abstract outlined the steps and estimated timetable for the first phase of the project implementation which will be at Cedar Grove. Thr recommendation is that a self support tower be erected. The bids will ): received the end of November and construction will take place in January with the receiver working in February. Rod Visser explained that they have also 097 applied for additional frequencies from the Federal Communication Commission. They are not sure how long it will take to receive a response to this .request. Commissioner Willhoit requested that Nick Waters investigate if other towers, namely the Centel Tower, can be used for both their equipment and the County's equipment. C. REPORT - SIMPLIFIED SUBDIVISION REGULATIONS Planner Mary Willis presented for comments a document which simplifies the Subdivision Regulations. Improved services and communications were identified in FY 1989-90 by the Board of Commissioners as strategic issues, including the simplification of planning-related ordinances to be more easily understood by the general public. Mary Willis indicated she put the ordinance together in the order that most citizens need to know the information. D. SOLID WASTE UPDATE Commissioner Willhoit made reference to the work plan that the L.O.G. and the Landfill staff developed. It has been put on hold until such time that the goals on solid waste are adopted.. He is concerned that this process has been put on hold. He suggested using a mediation/ negotiation process in resolving these intergovernmental problems. He would like to use this process as a method to get the three boards to identify the problems so that the L.O.G. staff can proceed with developing a work plan. The focus is to work through the goals the three boards want to achieve. C--mmissioner Gordon stated she feels that the County Commissioners need to discuss this work plan before meeting in a large group setting. Commissioner Halkiotis agreed with this stat ient. Commissioner Willhoit emphasized that the main objective would be .to reach consensus between Chapel Hill, Carrboro and Orange County on solid waste goals. This may take one or two meetings. These goals would be used by the staff to do a workplan to bring back to the governing boards. He will include Hillsborough in this process. Discussion ensued.and it was decided that the public negotiation process would be used in an effort to reach consensus on the solid waste goals. A decision will be made at the end of the first meeting as to whether or not they need to have another meeting. They set a goal of having enough representation from each board to make it meaningful. X. COUNTY MANAGER'S REPORT - NONE XI. APPOINTMENTS - NONE XII. MINUTES A motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to approve the September 22, 1992 regular meeting minutes as submitted. 'VOTE: UNANIMOUS XIV. ADJOURNMENT 098 With no further items for consideration, Chair Carey adjourned the meeting at 9:22 p.m. The next regular meeting will be held on November 2 1992 at 7:30 p.m. in the Courtroom of the Old Courthouse in Hillsboroug?-: North Carolina. Moses Carey, Jr., Chair Beverly A. Blythe, Clerk