HomeMy WebLinkAboutORD-2005-018 - Budget Ordinance Amendment #12~~,~ _d vo..s- oI
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 17, 2005
.Action Agenda
Item No. 5 _ ~
SUBJECT: Budget Amendment #12
DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No
ATTACHMENT (S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary INFORMATION CONTACT:
Attachment 3. Soccer Superfund Capital .Donna Dean 245-2151
Project Ordinance
Attachment 4. West Ten Soccer TELEPHONE NUMBERS:
Complex Capital Project Hillsborough 732-8181
Ordinance Chapel Hill 968-4501
Attachment 5. Twin Creeks Park Capital Durham 688-7331
Project Ordinance Mebane 336-227-2031
Attachment 6. Triangle SportsPlex
Capital Project Ordinance
PURPOSE: To approve budget ordinance and capital project ordinance amendments for
fiscal year 2004-05.
BACKGROUND:
Department of Social Services
The Department of Social Services has received notification from the State of additional
funds for the current fiscal year for the following program:
a. Long Term Care Screening (EDS) - an additional State allocation of federal funds
totaling $11,084 will be used to enable low-income, minority individuals to defer or
prevent institutionalization by providing quality services. to meet basic needs. These
additional funds bring the current budget to $55,082. This budget amendment provides
for the receipt of these funds. (See Attachment 1, column #1)
2. The Department of Social Services has received the following donations from citizens that
are set-aside in a special Adoption Enhancement Fund:
3
Soccer Superfund. $375,000 of that amount, for construction of two fields, will be added to
$975,000 in Soccer Superfund money already approved for the West Ten Soccer Park,
bringing the total of that capital project ordinance appropriation to $1,350,000. The BOCC
also decided to allocate $650,000 towards the development of soccer fields at Twin Creeks
Parka The accompanying capital project ordinances will appropriate these new funds to the
two respective .soccer field projects. The existing Soccer Superfund Capital Project
Ordinance will be closed out as of June 30, 2005. (See Attachment #3, Soccer Supen`und
Capital Project Ordinance, Attachment #4, West Ten Soccer Complex Capital Project
Ordinance, and Attachment #5, Twin Creeks Park Capital Project Ordinance)
Triangle SportsPlex
6. This past winter, the Board authorized the Manager and staff to expend up to $40,000 in
funds appropriated for the County's facilities/services agreement with- Eaton Vance. to
conduct due diligence assessments of the financial and physical condition of the SportsPlex
operation and facilities. These assessments were. considered by the BOCC in their decision
to enter negotiations with Eaton Vance regarding the County's proposed purchase of the
SportsPlex property. The County's contractual obligation with Eaton Vance ended on March
31, 2005, and therefore, there were sufficient funds remaining in the 2004-05 budget for the
professional services associated with the due diligence assessments.
One outcome of the BOCC's decision to try to reach agreement on the acquisition of the
.SportsPlex was an interim agreement between the County and Eaton Vance to generally
continue the existing agreement through the end of June 2005, at the same monthly rate of
$33,333.33, while both parties are pursuing good faith negotiations on the sale of the
property. The accompanying budget amendment would restore the $40,000 previously
designated for due diligence assessments to enable the County to meet its contractual
arrangements through the end of FY 2004-05. Funding for this $40,000 transfer would
come from savings on lower than expected debt service payments already appropriated in
the original FY 2004-05 budget. (See Attachment 6, Triangle SportsPlex Capital Project
Ordinance)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance and capital project ordinance amendments.
Attachment 2
Year-To-Date Budget Summary
Fiscal Year 2004-05 .
rcnaral Fund Budaet Summary
Ori final General Fund Bud et $136,408,768
Additional Revenue Received Through Budget
Amendment #12 Ma 17, 2005):
Grant Funds $362,383
Non Grant Funds $1,099,490
Additional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$1,065,899
Total Amended General Fund Budget $138,936,540
Dollar Change in 2004-05 Approved
General Fund Bud et
$2,527.772
Change in 2004-05 Approved General
Fund Budget
1.85%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 741.974
Original Approved Other Funds Full Time
Equivalent Positions 67.800
Additional Positions Approved Mid-Year 8.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2004-05 817.774
Full-Year County Cost of Mid-Year
Positions for Upcoming Fiscal year $19,524
udes encumbrance
ryovers as authorized
annual budget
linance{$617,136),
iget carry
wards($319.663). TDR
feasibility study
appropriation ($39,100),
and appropriation to
Mimal Shelter ($90,000)
1. Human Resources
2. CPS Positions (2) -
totally State funded
3. Social Worker positions
(4) in Orange County
Schools -totally funded
thru Medicaid funds and
school funds
4. Public Health Nurse
position for Child Health
Care Consultant Project -
funded thru Smart Start
funds
ATTACf-IlVIENT 3 ~~
Section 5. The following amounts have been transferred from this project to the
following capital projects:
Through FY Through FY
2003-04 FY 2004-05 2004-05
Transfer to West Ten
Soccer Co lex $508,500 $841,500 $1,350,000
Transfer to Twin
Creeks Park $0 $650,000 $650,000
Total Costs $508,500 $1491,500 $2,000,000
Section 6. This ordinance supersedes all previous Soccer Superfund Capital Project
Ordinances for Orange County.
Section 7. With these appropriations, the Soccer Superfund Capital Project Ordinance
will be closed out as of June 30, 2005.
Adopted this 17th day of May 2005.
ATTACHIvIENT 5
Recreation and Parks Facilities -Twin Creeks Park
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following
capital project is hereby adopted.
Section 1. The project authorized provides funds to construct a district park located
on County-owned property near the intersection of Old Highway 86 and
Eubanks Road in Chapel Hill. Plans include renovations to the house and
barn located on the property, installation of water and sewer infrastructure
and construction of playing fields, nature trails 'and a picnic area
surrounding an existing pond. Proceeds from the 2001 voter approved
bond finance the project.
Section 2. The officers of the County are hereby directed to proceed with the project
within the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY
2003-04
FY 2004-05 Through FY
.2004-05
Sales Tax $0 $0
2001 Bonds $200,000 $1,000,000 $1,200,000
Private Placement $0 $0
Fees $0 $0
Transfer fiom Soccer
Superfund 2001
Bonds
$0
$650,000
$650,000
Total Fundin $200,000 $1,650,000 $1,850,000
Section 4. The following amount is appropriated for this project:
Through FY
2003-04
FY 2004-OS Through FY
2004-05
LandBuildin $0 $0
Planning/Architect/En
ineerin
$55,000
$55,000
Construction $145,000 $1,640,000 $1,785 ,000
Other $0 $10,000 $10,000
Total Costs $200 000 $1,650,000 $1,850 000
Section 7. This ordinance shall be in effect from the original -date of adoption, March
24, 2003, until June 30, 2005.
Adopted this 17~' day of May 2005.
5~
Commissioner Gordon asked who would be responsible for the other units. Tara Fikes
said that this is Habitat's determination.
Geof Gledhill said that this agreement does not require these single-family dwelling
units to be detached. He will look at this further with Tara Fikes.
Commissioner Jacobs asked about the County's policy regarding the transparency of
non-profits to which the County provides funding. Tara Fikes said that at this time the
agreements do not require that any documents be made available to the public. Certain
documents must be made available to the County, such as the annual audit. Commissioner
Jacobs pointed out that this makes the documents public since it would be made available to
the County.
A motion was made by Chair Carey, seconded by Commissioner Jacobs to approve an
amendment to the Development Agreement between Orange County and Habitat for Humanity
of Orange County, NC, Inc. dated February 23, 2003 for the acquisition of property on Sunrise
Road in Chapel Hill and authorize the Manager to execute the amendment upon the review and
approval of the County Attorney.
Commissioner Jacobs said that he hopes there will be better communication in the
future with the community.
VOTE: UNANIMOUS
~ Budget Amendment #12
The Board considered approving budget ordinance and capital project ordinance
amendments for fiscal year 2004-05.
Commissioner Gordon said that she found errors in the capital project ordinance. She
made reference to attachments 3 and 4, section 4 and pointed out discrepancies in land
acquisition amounts.
Assistant County Manager Rod Visser recommended that the Board defer this so that
the staff can check the numbers.
John Link suggested that the Board approve the remaining items.
A motion was made by Commissioner Jacobs, seconded by Commissioner Foushee to
approve the remaining items in the budget amendment for Department of Social Services,
Department on Aging, Health Department, and Triangle Sportsplex.
VOTE: UNANIMOUS
r. Bid Award -CNG Fueling Station
The Board considered awarding a bid for a Fuelmaker Fast-Fill CNG Fueling Station
from Oil Equipment Sales & Service Company of Chesapeake, VA at the County's planned site
at Public Works at a cost of $96,465; and authorizing the Purchasing Director to execute the
necessary paperwork.
Commissioner Halkiotis asked the Manager to get in writing what five vehicles have
been ordered, for which departments, and the cost of these vehicles. He understands that the
Manager will be driving one of the compressed natural gas vehicles.
A motion was made by Commissioner Halkiotis, seconded by Commissioner Gordon to
approve awarding a bid for a Fuelmaker Fast-Fill CNG Fueling Station from Oil Equipment
Sales & Service Company of Chesapeake, VA at the County's planned site at Public Works at a
cost of $96,465; and authorize the Purchasing Director to execute the necessary paperwork,
and that the Manager will provide in writing details about the five vehicles.
VOTE: UNANIMOUS
s. Bid Award -Blasting Services for Landfill