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Home My WebLink AboutAgenda - 10-19-2010 - 7b 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 19, 2010 Action Agenda Item No. -7 - SUBJECT: Potential Relocation of Parks Operations Base DEPARTMENT: Environment, Agriculture, PUBLIC HEARING: (YIN) No Parks and Recreation (DEAPR) ATTACHMENT(S): INFORMATION CONTACT: Parks Base Options David Stancil, 245-2510 Map Lori Taft, 245-2660 Site Plan Marabeth Carr, 245-2510 PURPOSE: To consider relocation alternatives for the Parks Operations Base currently housed in leased space at 503 Cornerstone Court, Hillsborough. BACKGROUND: Since 2004, Orange County has leased a 4,000 square foot building with approximately 3,500 square feet of secured grounds near the intersection of Highways 86 and 70A. The facility, located within a office park, provides space for essential functions of the Mobile Parks Crew and the County Landscape Crew. Administration and oversight of parks site- based crews also occurs at this location. The annual lease rate for this property is $37,155 per year, with the County also responsible for approximately $2,350 in electric and natural gas service. This lease allows the possibility of termination with a 60-day notice. Given budgetary constraints and the potential location on County-owned sites, staff has pursued alternative, County-owned locations for this facility that would be both economical and functionally viable. The possibilities were narrowed down to three potential solutions: the future Blackwood Farm Park (New Hope Church Road and NC 86), 1914 New Hope Church Rd. (former Emergency Services building), and the future Millhouse Road Park site. Each site has been thoroughly studied to determine the opportunities and constraints involved. At both the 1914 New Hope Church Rd. site and the future Blackwood Farm site, buildings would have to be constructed to accommodate the indoor shop space required. The Blackwood Farm site would also require an office building or temporary unit. The Millhouse site has existing facilities that would suit both purposes with relatively minimal up-ft. Upon review with management from a cost and existing facility perspective, the Millhouse Road site is the recommended choice. 2 Two full time employees (FTEs) would have offices at the base (in the house at 6823 Millhouse Road) and be present approximately 50% of the work week. These employees are typically out in the field the rest of each work day/week. Three other staff members start and finish their workdays at the base and are out in the field the rest of each work day (except for rainy days, when they may be at the base). These three staff members do not have computers, phones or paperwork that require time at the base as a routine. During mowing season, up to four seasonal employees also start and finish at the base. The house would accommodate two offices, a `muster' room, and a room with a conference table or folding tables for occasional meetings. The base would not receive visitors. Once a month, a Parks division meeting is held, which could include as many as 10 people. Equipment, machinery and supplies would be stored and cared for in the existing shop and barn located at the site. Planning and Environmental Health staff have assisted in evaluating the issues involved with allowing the proposed use at these sites. If the proposal is approved by the BOCC, staff will file a site plan application with the Planning Department. If approved, a 60-day notice of intent to vacate the cornerstone Court property could be sent with an effective date of December 31, 2010. Besides the cost, other criteria considered in providing a recommendation included security, access to utilities, proximity to work sites, and impact on the community. Well and septic systems have been evaluated at the Millhouse property and have been approved for use. Security is within an acceptable level of risk, and the proximity or travel distance to work sites is also acceptable (please see attached map). Initial Community outreach To inform and assess the community reaction to this possibility, an open house was held on Thursday, September 30. Meeting announcements were sent to 10 proximate land owners, and word was also spread among the neighbors by word of mouth. Reaction of the three neighbors in attendance (all adjoining property owners) was positive, asking that special attention be paid to speed limits and minimizing trips on northern Millhouse Road as much as possible. Further communication would be provided if this project moves forward. FINANCIAL IMPACT: The Millhouse Road site would require some electrical, grading and gravel, carpentry, concrete and fencing. Estimates for this work are in the $60-$80,000 range. Stabilization and up-fit of the house was previously approved and funded in 2009, with approximately $51,000 remaining. In addition, the termination of the lease at Cornerstone Court would leave those remaining funds (approximately $18,600) also available. This would provide a total of approximately $69,600 for the project. Much of the planned work is consistent with the previously-planned stabilization and up-fit for the house and barn. RECOMMENDATION(S): The Manager recommends that the Board approve the relocation of the Parks Operation Base to the future Millhouse Road Park property as outlined above, and that steps be undertaken to terminate the current Cornerstone Court lease on December 31, 2010 (or as soon as practicable following that date). PARKS BASE-POTENTIAL OPTIONS(September 2014) Criteria :=;;:::;Current Base Blackwood Farm Park '19'14 New Hope Church Rd. 5823 Millhouse Road • CamerstQe office_ k - - - - _ County Owned.Future ark site and proposed - - future park site.House was to b e fu t ure si to of er anent a r ks bas e�and D e P t Co un tY D wn d Su r 1us.F ormer 9- -1 en t r.Bids C oun t1 Own d Ownershi Rene -�$4�;00�� headquarters). solicited,no takers appraised at$420,000) rented (est.$20,040 annual revenue). " r x. _. 3c ,-... -. .a Lam.."". ':c.••: '•:. .... : x.."• .".��. ..'......r....s,,"$N..,......�`,s_'!..,�4 i x..v•.�'..a.d..o.r.r_.�.a M p_.....I...P.4..a"s r...k.s�[�..."..-.,=...$.`�i w..E..�..�.�..�.�....'y[�.•�`..'3_..,.'.��..,r_. fie.[d�� r.'F.x se^.� .1�..1.+��7...;au.._�3f�x"�ei_..,.._.,df k,r..'... ,[.,C?`[, .-p.^.E..-,x;!w'�.t.l4�.-.'+......r"-t..'�lp?S'.+�•..:__a.....:•+.a Y ::..::n.".;side"'.._ w:.�...�:....:..t r a..�_9.-."v k.^F•-.�.Z s.'1.C.o-._.»rz .. ,'S C. P•.••:r..�_;e•.'S'`I'"R"`•1.l'..•;" �•ir:":r."'i.:.6?.u,.,„•t- �.s L.S}•['-.s�:sE-_�.. t'.�• t 233 _01 .S'^•";,p}'^....!'r g"”'..'�S'r. s^ « ,y...::. S ace 4;000 square;feet�.' `:== " NIA--modular bldg would be brought in 6,752 square feet 2,338 sf house,shop,2 garage/barns Heat Natural Gas '::'°:: :'" n/a Propane heat Coil heat Ventilation? Ventilated ''°= _ n!a Central air in building. Central air in house,some ventilation in shop Water/sewer Town water"and seuvei':" Well and septic improvements likely}. Well and septic Well(1980)and septic-improvements likel Costly Y to cut bay door in basement. Requires moving, 9 E ui ment bas 130 door front and back; No secure space available large enerator and electric panels. Shop-3 bays,garage/barn-2 Office Space Includes one office: NIA-modular bldg would be brought in Adequate for current and future parks crew 3 BR house,suitable for parks base staff Restrooms Restraoms `;: NIA-modular bldg would be brought in Restrooms 2 bathrooms Air Condition? Apt•-conditioned NIA-modular bld would be brough#in Air-conditioned House air conditioned none in shop) ..... Existtn hawse as office likely will.not meet code. S l ab i s o n 2 grades in proposed b a y a r ea E lec tr ical work needed ede d Other ....- aA 3' :. -+ , 919-1 ..� .::�•.r 'i�(.� 'r .,- n. .,:.'�:'•:+aP:..y -....5'.'}.,,'..',;n'•,,.F'+^ [. s-R .e.ti+ .� Z.. .. �.....,.nn.,,. .... ,e�.iC,-. ,}L..p� L.-g-..., •er... F .. C _, .. � � -- �- `Y 's }' .m...,_. .•'�"'?�`' ":�''. �� .: ..�� ''�",,L,ik=-'_r.r:.• r L.''�:e`.,yl' -r•. .9d..`.. 3' +' r 'z.. .•i rt l !,_:w s.._'P• .w �...a� -�..;a° ..y.n... .� c b: . a iLlts de srr "tliE�. •:,? E •"�•1 eS. L n•i" ,�4. iaL. i' j ^r "$Fz 'fit . -:� '., :� 'et.'° ..•. ,e3 i .3• '�� ,. -5000 square feet Potentials ace to install a ravel fenced yard,but Adequate space(fencing may not be needed Adequate ands ace focus to rear yard.Additional P 9 Y eA P 9 Y q Y space, Y ll en in . immediatel y fencing needed S ace location is c ha Yard is"secured with-two No secure space.Equipment stolen from this Gate at entrance,perimeter has some fencing and an Securi double ates` P "` '` `-°' location ca 200fi.Sur lus ate available. effective landscape barrier None,surplus ate available Outside water Hose bibs Paved back y ard exterior water access unknown Hose bib available,additional needed 3000 s uere:feet f Upfit needed.Little or no inside large equipment q.: Shop workspace inside story elvvork'"`;::= No stvra eat resent. Workspace adequate 1200 sf shop f arage with two bays(one dbl). `�:4 - u[d:: � Temporary solution may not be consistent with This option would address cu rr ent crowded Caaccomm accommodate c u rre n t staff,grounds crew, - It plans? conditions. fits as fundin allows all equipment,but some renovation neeIn Other 5�ace lnitat�ans;��= ��_=-' �� future park longterm p n U .. .., i V A. ,y -wem-iR, .l..w1.., H.. d... i• .. l_.1. • .t •' 'ts"^ r+y •�,. 21;" .[.r. .4 '•? .•i.11."'._a. Ceniraly located far:: Adds site security. Convenient to S.OrB a Ica ion si of illh us Rd Pk e o Lion ne r 140 central! located. Central! located for crews.Near lackwood F rm o t s to M n e Pros crews: = _ . :: Excell nt 1 ca a y Cost of:Rental;limited Short term solution could be inconsistent with Architect and Engineering services required.Limited 15 C fr S ❑ 1 a 5i 5e fr m nei hbor ❑ tan a om Hill bor u h Efl nd to Cons s -am lon term fans.Site Plan A royal challen in outdoors ace. Cone rns o s P 9 P PP P 9 '°� _.."..r..i.. _.�.� .."ura "c.a...."...'�,..A.. .. .....k ..s"S ......".. n� ."-.��. ��1., .s....;.. .3.v...t a.•... .v _ _ Freed-up,rental budget. Mobile trailer for offices with plumbing,A/C,water, No network,would need data connection or air use,"for':u fits? -' phone,data connection Ba doors and related engineerin card.Town O Ctr wireless? 69 days notice to Secure structure with bay doors plus pole shed Secured pole shed,level interior bay floor,other Wiring upgrades to house and work on term nate'lease: = would be needed rior to move.• interior renovations garage/shop is funded,but may need more. Additional fencing could be brought from current Additional fencing could be brought from current Additional fencing could be brought from current m. 9 9 9 9 9 9 base. base. Base. - Clearing f site and grading for structures,gravel Current paved and gravel parking is minimally 9 9 d t pad ❑ r lGrave�parkinq nee ed c❑n cre a in sh Iba n lot.blew se tics stem and well. ode uate , Y _ New,planned entry road may be advised. Move generator and electric boxes New roof on barn Fans and ventilation for as. aint,fertilizer Ventilation Ventilation for shop? Estimated Costs to be Budget= ready to move in Lease&water $37,800: Rough estimate=$250,000-350,000 Rough estimate w$180,000-230,000 Rough estimate=$60-80,000($51,000 funded) . G3 Orange County Potential- ar s ase i _4� 7 D�17/ �M ;` �`• x.,.,,_, Cedar Grove Park Breeze Farm* LltFJe River Park Northeast Park (Future Park) W F $ 1000 b . Pump Station Fairview Park ��y ..•....r. .-- .--� Efland Cheeks Park {. s &Community Centar 4 Pubic Works Environment&Agricultural Center 0 4 EMS-Headquarters J,� +" Eurosport Soccer Center w s Pump Station EMS-Eftand 70 oe ON .�.. -.e^r��.f°'.af° �-n....•� � -+y.`..�..a�,� rc�� j .��'Y��•m'd°"" ��` der wPSy`W w>n* s�..'°I jw � l ice'�� r � '�.f /�� •.� . � �. T, Wined complex ,. Forrnar Purchaair�etch � �,�„ �° ��'` r Hollow Rack Access Area Court St.Bidfl Detention Center at New Hope P reserve (Future Park) Irwin Creeks (Future Park) Ic Oid Court House Iabareiph Veritora Conter R 3� Court F'lCUSe Animal Services r� Link Goverrment Swvkss Cenbr Solid VAste ,INOW vveet Campus Seymour Center Jue4ca FadTq _ Cyov wawnt Services CwtwAnrwex Southern Human Services Center Public Marke Howe &River Pa* ® Northside Building" If • ' Mandy Budding rr ; Bentley-Skills Deveiopment Center 3 F Orange County Department of wrkterm Late f Environment,Agriculture, Legend Parks&Recreation September 16, 2010 now Non-Park Maintenance l Map prepared by Beth Young N Park Maintenance on Site(Parks Operation Mobile Crew) Park Maintenance(Parks Operation Mobile Crew) * Nat on a regular** basis Until January 1, 2011 1 inch = 15,000 feet 1 1 Ate LE RECD MEN D REPAI ARE FOR SEPTI DEAD ,4 LE APPL m.. . .` EX. SEPTI � FIELD,— .. .. .. ... .� ,............. .. :: .. . . : ................... 2 A PL ) y y _- --1"" � ESC. RAV POTENTIAL A I� � � r�i EX_ EPTIC 1 DRfV SUITABLE FOR LY � "� k, GE""''' �p � , L�J TAN DEVELOPMENT v � �� (22,500s ft ,.... . Io LL � `�.; ........ .............. .... ...... . .............. ............ ..... ...... ............. .............. ....... ................ ....... ............. .......... ............ .. ..... . ...... ............. .......... 1 ............ ........................ . .. ........ ......- ------ .... ....... ........ ...... .... ........ .. ..... ........... ........... .......................... ......... ...... ......... .. ....... ...........''I'll,........... ........I...... ........... ......... ....... .. .... ................. ... ......— ...................................... ........... ...... ........... ......... ............ BA. .................. .................... . .. ........ ............... ... ... .. .... ....... ... ............. ...... .............. .......... ......... ........... Is ............ ... .. .... .. ...... ........... I I L ...._AR E � PET C N Tf��S 522 CEIUIETE Y I I T ............ .......... ................ ......... ......... ....... .............. .... ...... ........ ...........* ........ ....I.......... ..... BUILD I............. .. ........... ........ r............ ... ................. .... ......... .......... .......... ......11 .... ........ .......... .......... ..........r ... ... ...........OPEN - �...... SHED ....... ............ .............. ..................................................... .................................................... ....................... ................... I Potential Development Area: MILLHOUSE ROAD SITE- 1"=50' 50 0 50 MC/DEAPR 9-15-2010