HomeMy WebLinkAboutORD-2005-016 - Budget Amendment #11ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 3, 2005
SUBJECT: Budget Amendment #11
DEPARTMENT: Budget
ATTACHMENT (S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year -To -Date Budget
Summary
Attachment 3. Smart Start Grant Project
Ordinance
Action Agenda
Item No.
PUBLIC HEARING: (Y /N) No
INFORMATION CONTACT:
Donna Dean 245 -2151
TELEPHONE NUMBERS:
Hillsborough 732 -8181
Chapel Hill 968-4501
Durham 688 -7331
Mebane 336- 227 -2031
PURPOSE: To approve budget ordinance and grant project ordinance amendments for fiscal
year 2004 -05.
BACKGROUND:
Department of Social Services
The Department of Social Services has received notification from the State of additional
funds for the current fiscal year for the following programs:
a. Foster Care — an additional receipt of State reimbursement funds totaling $22,178 due to
the number of children who are currently in foster care. The department is currently
serving 120 children. These additional funds bring the current budget for this program to
$100,178 for FY 2004 -05. This budget amendment provides for the receipt of these
funds. (See Attachment 1, column #1)
b. Health Choice — an additional State allocation totaling $13,855 to be used for foster care
board expenses and clothing expenses for children currently in foster care. These
additional funds bring the current budget to $33,855 for FY 2004 -05. This budget
amendment provides for the receipt of these funds. (See Attachment 1, column #1)
c. Child Day Care Subsidies — additional funds totaling $30,625 will be used to continue to
provide child care subsidies to low- income families. Currently, there are 715 children
and their families who benefit from this program. The average cost of care per child has
increased from $448 per month in fiscal year 2003 -04 to $452 per month in fiscal year
2004 -05. These additional funds bring the current budget for this program to $3,777,483
for FY 2004 -05. This budget amendment provides for the receipt of these funds. (See
Attachment 1, column #1)
Health Department
2. The North Carolina Division of Public Health, Office of Public Health Preparedness and
Response has awarded Orange County additional funds totaling $13,970. This award is
based on a redistribution of funds resulting from the fact that some North Carolina counties
have not spent their State allocation. These funds will be used to purchase an inventory and
bar coding system that will work with the County's business system. This system will allow
the Health Department to inventory and track all pharmaceuticals, medical supplies, and an
additional stockpile of medical supplies and antibiotics to be used in emergency situations.
Additionally, $1,000 of these funds will be used to purchase 16 walk -about radios to be used
for staff communication within emergency shelters or within mass distribution sites. This
allocation will be dispersed on a reimbursement basis, and all purchases must be made by
May 31, 2005. This budget amendment provides for the receipt of these funds. (See
Attachment 1, column #2)
3. The Orange County Partnership for Young Children has presented the Smart Start Dental
Program, "Give Kids A Smile ", with a donation in the amount of $465. These additional
funds will be used to purchase educational materials and supplies used in the dental
screening program. This program screens approximately 1,500 children, birth to age five,
who are in child -care facilities of whom approximately 150 require follow -up for dental
treatment. This budget amendment provides for the receipt of these funds for the above -
mentioned purposes. (See Attachment 3, Smart Start Grant Project Ordinance)
Library Services
4. The Library has received revenue totaling $750 from fines and fees, and copy fees at the
Carrboro Cybrary during this fiscal year. This was the first full year of operations for the
Cybrary, and revenue was not budgeted at this branch in the FY 2004 -05 Approved Budget.
This budget amendment provides for the receipt of these funds. (See Attachment 1, column
##4)
Emergency Management
5. Emergency Management has received notification of state - administered federal grant funds
totaling $26,384 from the North. Carolina Office of Emergency Medical Services ( NCOEMS).
The purpose of this grant is to establish a baseline capability in hospitals and county EMS
systems to address bioterrorism events. The department accepted a similar grant from
NCOEMS in April of 2004. These funds will be used to complete the portable
decontamination system that was purchased with last year's grant funds, purchase radio
communications equipment in order to be compatible with the State's system, conduct
training and bioterrorism exercises, and purchase medical supplies. This budget
amendment provides for the receipt of these grant funds. (See Attachment 1, column #5).
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance and grant project ordinance amendments.
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Year -To -Date Budget Summary
Fiscal Year 2004 -05
General Fund Budget Summary
Original General Fund Budget
7$136,408,768
Additional Revenue Received Through Budget
Amendment #11 Ma 3, 2005):
Grant Funds
$354,958
Non Grant Funds
$1,075,822
Additional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$1,065,899
Total Amended General Fund Budget
$138,905,447
Dollar Change in 2004 -05 Approved
General Fund Budget
$2,496,679
% Change in 2004 -05 Approved General
Fund Budget
1.83%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions
741.974
Original Approved Other Funds Full Time
Equivalent Positions
67.800
Additional Positions Approved Mid -Year
8.000
Total Approved Full- Time - Equivalent
Positions for Fiscal Year 2004 -05
817.774
Full -Year County Cost of Mid -Year
Positions for Upcoming Fiscal year
$19,524
Attachment 2
includes encumbrance
carryovers as authorized
by annual budget
ordinance($617,136),
budget carry
forwards($319,663), TDR
feasibility study
appropriation ($39,300),
and appropriation to
Animal Shelter ($90,000)
1. Human Resources
2. CPS Positions (2) -
totally State funded
3. Social Worker positions
(4) in Orange County
Schools - totally funded
thru Medicaid funds and
school funds
4. Public Health Nurse
position for Child Health
Care Consultant Project -
funded thru Smart Start
/
Smart Start Program Attachment 3 b
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby
adopted.
Section 1. The project authorized is the Smart Start Program as awarded to the Orange County
Departments of Social Services, Health, Library and Cooperative Extension by the State of
North Carolina and the Orange County Partnership for Young Children (OCPYC).
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document, and the rules and regulations of the State of North Carolina.
Section 3. The following revenue is anticipated to be available to complete this project:
Total DSS related Smart Start Revenue
$1,691,917
Total Health related Smart Start Revenue
$1,142,822
Total Library related Smart Stan Revenue
$38,286
Total Cooperative Extension related Smart Stan Revenue
$97.72
Total Smart Start Revenue
$2,970,752
Transfer from General Fund
$69, 0 S
Section 4. The following prior years' grant funds have lapsed:
Intergovernmental (DSS) - 1999 -00
$122,330
Total Expired DSS related Smart Start
$1,511,092
Total Expired Health related Smart Start
$485,649
Total Expired Libray related Smart Start
$10,721
Total Expired Cooperative Extension related Smart Start
97777
Total Expired Smart Start Grant Funds
$2,105,189
Section 5.
The following amounts remain appropriated for this project:
Human Serrices DSS
$180,825
Human Smices Health
$726,248
Hurrxtn Serdb?s - Library
$27,565
Total Unexpired Smart Start Funding
$934,638
Section 6. The Finance Officer is hereby directed to maintain within the grant project fund
sufficient specific detailed accounting records to provide the accounting to the grantor
agency required by the grant agreement and federal and state regulations.
Section 7. Funds may be advanced from the General Fund for the purpose of making payments
due. Reimbursement requests should be made to the grantor agency in an orderly and
timely manner.
Section 8. Copies of this grant project ordinance shall be made available to the Finance Officer for
direction in carrying out this project.
Attachment 3
p roject include: 9
9. Positions authorized through this rant
Section 9
1.0full time equivalent position in the Health Department Enhanced Child Service
Coordination Project as authorized by the Orange County Board of County
Commissioners on December 5, 1994.
1.0 full time equivalent position in the Health Department's Child Health Care Consultant
Project as authorized by the Orange County Board of County Commissioners on
February 1, 2005.
Funding for these positions is contingent upon the General Assembly's allocation of
Smart Start funds.
Section 10. This project period begins January 18, 1994, and is valid through June 30, 2005.
Subsequent funding of this grant project is contingent upon the availability of funds
sufficient to cover expenditures.
Section 11. This ordinance supersedes previous Smart Start Program Grant Project Ordinances.
Adopted this the 3rd day of May 2005.
M
WHEREAS, on June 29, 1992, the Orange County Board of Commissioners approved
Participation of the County in the Orange County HOME Consortium; and
WHEREAS, the Towns of Carrboro, Chapel Hill, and Hillsborough and Orange County are
currently members of the Orange County HOME Consortium established on or about August 3,
1992; and
WHEREAS, the current Orange County HOME Consortium Agreement expires on June 30,
2005; and
WHEREAS, the Orange County HOME Consortium desires to continue to be considered for
eligibility under the federal HOME Program operated by the U. S. Department of Housing and
Urban Development as authorized under the National Affordable Housing Act, as amended;
NOW, THEREFORE, BE IT RESOLVED, that the Orange County Board of Commissioners
authorizes the County Manager to execute the approved HOME Consortium Agreement for the
period July 1, 2005 to June 30, 2008, and future agreements for future periods not materially
different from the July 1, 2005 to June 30, 2008 agreement, subject to approval as to form by
the County Attorney.
This, the 3'd day of May 2005.
e. Orange County Consolidated Housina Plan
This item was removed and placed at the end of the consent agenda for separate
consideration.
f. Budget Amendment #11
The Board approved budget ordinance and grant project ordinance amendments for fiscal
year 2004 -05 for Department of Social Services, Health Department, Library Services, and
Emergency Management.
% NC State Firemen's and Rescue Sguad Pension Fund Certification Roster
The Board approved the certification requirements for the Fire Marshal to participate in the
North Carolina State Firemen's and Rescue Squad Workers' Pension Fund and authorized the
Chair to sign.
h. Contract Award: Aerial Survey of the Landfill
The Board authorized the award of the RFP to Suttles Surveying, P.A. to provide an annual
topographic map of the municipal solid waste landfill, construction and demolition landfill, and
adjacent Neville property for three years through June 30, 2008 and authorized the Chair to
sign, subject to final review by staff and the County Attorney.
1. Bid Award: 300 HP Tandem Axle Dump Truck for Public Works
The Board awarded a contract for the purchase of a 300 HP Tandem Axle Dump Truck
from Tar Heel Sterling Truck Center from Charlotte, North Carolina at a cost of $92,964 and
authorized the Purchasing Director to execute the necessary paperwork.
L Acceptance of Report by Action Audits LLC and Adoption of 2005 Rate Order
Resolution for Cable Services in Unincorporated Orange Countv
The Board accepted the report by Action Audits, LLC and adopted the proposed 2005 Rate
Order approving the basic cable service rate, the proposed equipment and installation rates,
and denying the 'add -on' charge in unincorporated Orange County.
VOTE ON CONSENT AGENDA: UNANIMOUS