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Home My WebLink AboutORD-2005-014 - Budget Amendment #10ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 12, 2005 ~~~ `~4D~' -Q/y Action Agea Item No. SUBJECT: Budget Amendment #10 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT (S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary Attachment 3. Smart Start Grant Project Ordinance INFORMATION CONTACT: Donna Dean 245-2151 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To approve budget ordinance and grant project ordinance amendments for fiscal year 2004-05. BACKGROUND: Department of Social Services The Department of Social Services has received notification from the State of additional funds for the current fiscal year for the following programs: a. Crisis Intervention Prevention - an additional State allocation of federal funds totaling $14,668 to pay for crisis related heating needs for Orange County citizens that are medically at-risk. This is a mandated program with no County funds required. These additional funds bring the current budget for this program to $196,557 for FY 2004-05. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1) b. Long Term Care Screening (EDS) - an additional State allocation of federal funds totaling $13,998 will be used to enable low-income, minority individuals to defer or prevent institutionalization by providing quality services to meet basic needs. These additional funds bring the current budget to $43,998 for FY 2004-05. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1) c. Adolescent Parenting -additional funds totaling $20,518 related to the Adolescent Parenting program. These funds will be used to cover the program's year-end trip, to purchase a laptop and printer, and to support personnel to help with the current workload demands. These additional funds bring the current budget for this program to $39,418 for FY 2004-05. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1) 2. The Department of Social Services has received the following funds that are set-aside in a special Adoption Enhancement Fund: a. Adoption. Services -funds totaling $12,341 from prospective adoptive parents to be used for pre-placement assessment. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #2) b. Foster Care Donations -donated funds totaling $325 from citizens to help sponsor the needs of a foster care child including, but not limited to, meals with parents, hair cuts, and field trips. This budget amendment provides for the receipt of these donated funds. (See Attachment 1, column #2) 3. On March 15, 2005, the Board of County Commissioners approved a second appropriation of $50,000 from the Social Safety Net Reserve to the Department of Social Services to provide subsidies to families on the department's day care waiting list. On December 14, 2004, the Board approved the first appropriation of $50,000 for this purpose. With this appropriation, $150,952 remains available in the Social Safety Net Reserve for fiscal year 2004-05. This budget amendment provides for the appropriation of $50,000 from the Social Safety Net for day care subsidies. (See Attachment 1, column #3) Health Department 4. The Health Department's Smart Start Dental Screening and Education Referral Program has been awarded funds totaling $700 from Oral B, a subsidiary of the Gillette Corporation. This donation would be used to purchase technology that will improve the data collection and tracking system used during the children's annual dental screenings, including palm pilots for the screeners and a software system upgrade. This budget amendment provides for the receipt of these funds. (See Attachment 3, Smart Start Grant Projecf Ordinance) Human Rights and Relations Department 5. The North Carolina Humanities Council has awarded the Orange County Human Rights and Relations Department amini-grant in the amount of $1,200. This grant will partially offset the speaker and publicity costs associated with the Human Relations Commission's Human Relations Month kick-off event that took place on February 6, 2005. This event included a spoken word performance by the "From the Inside Out North Carolina Women's Prison Repertory Company",and adiscussion/question session with Dr. Earl Smith, Chair of the Sociology Department for Wake Forest University. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #5) Animal Shelter 6. On March 24, 2005, the Board of County Commissioners received asix-month progress report for the Animal Shelter. Included in this report was a fiscal analysis that indicated a need for additional funds in the amount of $90,000 for FY 2004-05. This budget shortfall is due to additional temporary personnel needed to handle the unanticipated workload, medication expenses associated with an "early detection program," start up animal supplies, and other various unanticipated expenses encountered during this first year of County operations. This budget amendment provides for the appropriation of $90,000 from the General Fund's fund balance to the Animal Shelter to cover these additional expenses in FY 2004-05. (See Attachment 1, column #6) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and grant project ordinance amendments. Attachment 1. Orange County Propoced 2004-OS Budget Amendment The 2004-05 Orange County Budget Ordinance Is amended as follows: W Racelpl o/ OnM Nnds ' (f700) by the Hedlh DepemnenYS 8mert 81sn NS Rsnlpt of s mbl-Oran N1 Recelpl d addpbnd Denld 8aaa ring (51,200) by iha Human ~ Appnpndbn of 81e1a Monlbn d funds fw lM lo0ord DS8 n0 92 Recel l of funds b P Y ACO Approprhlbn d 680 000 hom IM 8odal Propnm hom Oral B, e eubsbisryollM OlMlla RyMs end Rdslbru DspsllmsM ham IM 500,000 hom the Oenanl ' OH Ind Bud 1 9 0• Encumbnnu Carry Forwaroa Budpd n Amended Bud t N Amended ~ Prcaams: Qhis InbrveMbn (514 088) D88 tolellrg 912,888 the en edaslde i lN , Sdaly Net Reserve IuM l Corponlbn, to purchase leehrxdo0y IhM wB North fYrollna MumenNbs Councl b FuM s land bderx:s to IM Mpnd Ssrvbss Bud0et N Amended ihrouph BOA 99 , . Lora Tsrm Csn n • a ec P Adoplbn EnhanpmeM a D98 b P~ subsbbs to IamAks on hnprovs IM dale psrth0y ousel IM DeparlmeM ~wver addpbnd ax rases Through BOA /10 SereanlnO (513,008), and Fund the dapedmsM's dry sere ~~ ark hackkq speaker aM pubNcNy a°e°cMed wllh Ih° AddeacaM PsnnlbO Pro0nm (520.878) wdllnp IM ~ em used durl cht~en'a annul dsMd COdas esesdeled wldr the psnmenlti ~~ operdbn of IM MNnd eaesnOgs (See Raldbrq Monlh kkka8 Stoller b FV 2000-~ AOechmeM 3, Smerf awnl Slert QraM Prded . OmM! Fund Oenenl e .4ra eM1~ er s..s. r.Mry. ee.~bM ee decnea4, IunNm s s f 9 7,200 f s S 900 f 1,200 9 90,01 s s 99.a s s s s f S 6 7;ota;sex s e3s7t,t9e s 3.977 8 r Year-To-Date Budget Summary Fiscal Year 2004-05 General Fund Budget Summary Ori final General Fund Bud et $136,408,768 Additional Revenue Received Through Budget Amendment #10 A ril 12, 2005): Grant Funds $328,574 Non Grant Funds $994,444 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Ex enditures $1,065,899 Total Amended General Fund Budget $138,797,685 Dollar Change in 2004-05 Approved General Fund .Bud et $2,388,917 Change in 2004-05 Approved General Fund Budget 1.75% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 741.974 Original Approved Other Funds Full Time Equivalent Positions 67.800 dditional Positions Ap roved Mid-Year 8.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2004-05 817.774 Full-Year County Cost of Mid-Year Positions for Upcoming Fiscal year $19,524 Attachment 2 includes encumbrance carryovers as authorized by annual budget ordinance($617,136), budget carry forwards($319,663), TDR feasibility study appropriation ($39,100), and appropriation to Mimal Shelter ($90,000) 1. Human Resources 2. CPS Positions (2) - totally State funded 3. Sodal Worker positions I(4) in Orange County Schools -totally funded thru Medicaid funds and school funds 4. Public Health Nurse position for Child Health Care Consultant Project - funded thru Smart Start funds Attachment 3 / Smart Start Program (o Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Smart Start Program as awarded to the Orange County Departments of Social Services, Health, Library and Cooperative Extension by the State of North Carolina and the Orange County Partnership for Young Children (OCPYC). Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document, and the rules and regulations of the State of North Carolina. Section 3. The following revenue is anticipated to be available to complete this project: Total DSS related Smart Start Revenue Total Health related Smart Start Revenue Total Library related Smart Start Revenue Total Cooperative Extension related Smart Start Revenue Total Smart Start Rez~nue Transfer from General Fund Section 4. The following prior years' grant funds have lapsed: Intergovernmental (DSS) - 1999-00 Total Expired DSS related Smart Start Total Expired Health related Smart Start Total Expired Libray related Smart Start Total Expired Cooperative Extension related Smart Stan Total Expired Smart Start Grant Funds Section 5. The following amounts remain appropriated for this project: Human Serric~s -DSS Hurr~n Sercicrs -Health Hurran Sercic~s -Library Total Unexpired Smart Start Funding $1,691,917 $1,142,357 $38,286 97 27 $2,970,287 9 7 $122,330 $1,511,092 $485,649 $10,721 $2,105,189 $180,825 $725,783 27 565 $934,173 Section 6. The Finance Officer is hereby directed to maintain within the grant project fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 8. Copies of this grant project ordinance shall be made available to the Finance Officer for direction in carrying out this project. Attachment 3 7 Section 9. Positions authorized through this grant project include: 1.Ofull time equivalent position in the Health Department Enhanced Child Service Coordination Project as authorized by the Orange County Board of County Commissioners on December 5, 1994.. 1.0 full time equivalent position in the Health Department's Child Health Care Consultant Project as authorized by the Orange County Board of County Commissioners on February 1, 2005. Funding for these positions is contingent upon the General Assembly's allocation of Smart Start funds. Section 10. This project period begins January 18, 1994, and is valid through June 30, 2005. Subsequent funding of this grant project is contingent upon the availability of funds sufficient to cover expenditures. Section 11. This ordinance supersedes previous Smart Start Program Grant Project Ordinances. Adopted this the 12th day of April 2005. U ~,~J ~ Sao ~-~ o~~ ~i`-tea-off 5~ This item was removed and placed at the end of the consent agenda for separate consideration. e. Memorandum of Agreement with North Carolina Department of Crime Control and Public Safety for Locally Managed Law Enforcement Terrorism Prevention Program ~LETPP) Grant Funds The Board approved a memorandum of agreement that will govern a previously awarded State pass-through grant award of federal Homeland Security funds in the amount of $54,000 to reimburse Orange County for interoperable communications system planning, subject to final review by staff and the County Attorney, and authorized the Manager to sign. f. Resolutions Authorizing Contracts for Financing Vehicles and Equipment The Board adopted resolutions, which are incorporated by reference, required by RBC Centura Bank to facilitate the financing of equipment to be purchased by the County and authorized the Finance Director and County Attorney to execute documents as required. g_ AmeriCorps Improvements Project -Trail Construction The Board approved the submittal of an application for an AmeriCorps improvements project at Efland Cheeks Park and other park sites for trail construction, and agreed to appropriate funds in the FY 2005-06 budget toward the project as outlined. h. Budget Amendment #10 The Board approved budget ordinance and grant project ordinance amendments for fiscal year 2004-05 for Department of Social Services, Health Department, Human Rights and Relations Department, and Animal Shelter. i. Potential Amendment to Orange County Volunteer Resolution The Board approved an amendment to the Orange County Volunteer Resolution. L Proposed Adjustment in Commissioners Local Travel Expense The Board approved the proposal to adjust the Board of Commissioners' local travel expense to account for inflation and recent gas prices increase and increase the travel allotment from the current levels of $150 per month for the Chair and $125 per month for the other Board members (including the Vice-Chair) to $275 per month for the Chair and $225 per month for the other Board members (including the Vice-Chair) effective April 1, 2005. VOTE ON CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA: d. To Approve the Dedication of the Sheriff's Office Explosive Detection Canine Program As "The Deputy Jodie R. Strickland Memorial Bomb Detection Canine Proaram" The Board considered dedicating the upcoming Explosive Detection Canine Program for the Orange County Sheriff's Office, and to designate the program as "The Deputy Jodi R. Strickland Memorial Bomb Detection Canine Program". Commissioner Halkiotis said that he took this off the consent agenda so that the County Commissioners could pay a little more attention to Jodie Strickland, who really loved being a school resource officer. He said that she would always be a very special person in the eyes of the children and teachers and A. L. Stanback and Orange County Schools. A motion was made by Commissioner Halkiotis, seconded by Commissioner Jacobs to approve dedicating the upcoming Explosive Detection Canine Program for the Orange County Sheriff's Office, and to designate the program as "The Deputy Jodi R. Strickland Memorial Bomb Detection Canine Program". VOTE: UNANIMOUS