Loading...
HomeMy WebLinkAboutORD-2005-011 - Budget Amendment #9°J�0 -aoe1s _ ©/! 3 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 15, 2005 SUBJECT: Budget Amendment #9 DEPARTMENT: Budget ATTACHMENT (S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary Attachment 3. Contingency Status Spreadsheet 15 -off` 5J Action Agenda Item No. PUBLIC HEARING: (Y /N) No INFORMATION CONTACT: Donna Dean, 245 -2151 TELEPHONE NUMBERS: Hillsborough 732 -8181 Chapel Hill 968 -4501 Durham 688 -7331 Mebane 336- 227 -2031 PURPOSE: To approve budget ordinance amendments for fiscal year 2004 -05. BACKGROUND: Department of Social Services 1. The Department of Social Services has received notification from the State of additional funds for the current fiscal year for the following programs: . a. Crisis Intervention Prevention - An additional State allocation of federal funds totaling $46,854 to pay for crisis related heating needs for Orange County citizens that are medically at -risk. This is a mandated program with no County funds required. These additional funds bring the current budget for this program to $181,889 for FY 2004 -05. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1) b. Energy Administration Program — An additional State allocation of federal funds totaling $1,993 related to the Low Income Home Energy Assistance Program (LIEAP) Block Grant. These funds will be used for temporary staff to interview and determine eligibility of low- income clients for Public Assistance programs. These additional funds bring the current budget for this program to $18,949 for FY 2004 -05. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1) 2 c. LINKS Program — An additional State allocation of federal funds totaling $1,602 will be used for the department's independent living program. This program allows the department to offer training to foster care youth regarding job preparation, daily living skills, and money management. These additional funds bring the current budget for this program to $33,673 for FY 2004 -05. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1) Department on Aging 2. The Department on Aging has received additional Home and Community Care Block grant funds totaling $28,242 for the current fiscal year. These funds are designated for senior center services, and will be used to support operations at the three senior centers, as well as to conduct a senior center assessment. An assessment must be conducted every three years in order to maintain certification, per national and state standards. This certification allows Orange County to continue to receive increased funding from the State's senior center development appropriation. The local match of approximately 10% is included in the department's budget for the current fiscal year. These additional funds bring the current budget in Home and Community Block Grant funds to $85,019 for FY 2004 -05. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #2) Orange Public Transportation 3. Orange Public Transportation (OPT) has received notification from the North Carolina Department of Transportation (NCDOT) of a grant award totaling $5,200 from the Community Transportation Capital Program. These funds will be used to purchase technology equipment, including an LCD projector, a laptop, and a printer, for the department at an estimated total purchase price of $5,200. A local match of 10% ($520) is included in the department's budget for the current fiscal year. This budget amendment provides for the receipt of the State portion of these grant funds ($4,680). (See Attachment 1, column #3) Recreation and Parks Department 4. At its February 15, 2005 meeting, the Board of County Commissioners approved an appropriation of $5,000 from Commissioners' Contingency to provide financial assistance for the County's second annual "Cool Jazz" festival. The festival is scheduled for April 16, 2005, and is a part of the Orange County Performance Series. Staff estimates the cost of the festival to be approximately $13,500. The FY 2004 -05 approved budget for the department included $5,000 for the festival, and the department has received donations of $3,500 from local businesses in support of the festival. This budget amendment provides for an appropriation of $5,000 from the Commissioners' Contingency to cover the remaining costs of the festival and for the receipt of these donated funds. With this appropriation, $45,000 remains budgeted in Commissioners' Contingency for FY 2004 -05. (See Attachment 1, column #4) Governing and Management - Non - Departmental 5. This budget amendment transfers funds from the Non - Departmental function to the Governing and Management function to implement the Board's action as to the Manager's performance review for 2004 -05. The Board of Commissioners has completed the Manager's performance review and decided to adjust his salary from $142,916 to $148,633 effective February 17, 2005. This budget amendment enacts the adjustment to the Manager's salary effective February 17, 2005 and authorizes funding for the cost of the adjustment for fiscal year 2004 -05. (See Attachment 1, column #5) Arts Commission 6. The Howard Perry and Walston Foundation has donated additional funds to the Orange County Arts Commission. At its October 5, 2004 meeting, the Board of County Commissioners approved the receipt of the first quarterly donation from the Howard Perry and Walston Foundation. These donations would be used to offset artists' expenses for community art projects at the Homestead Aquatics Center and Southern Community Park. This budget amendment provides for the receipt of the second quarter donations from the Foundation totaling $1,987. (See Attachment 1, column # 6) Human Services — Non - Departmental 7. At its March 1, 2005 meeting, the Board of County Commissioners approved a contract between Developmental Management Associates and Orange County for consulting services related to the Orange, Person, Chatham (OPC) Mental Health Director search process. The contract totals $9,000 with each of the partner counties contributing one -third of the cost of the contract. The Board further approved an appropriation for Orange County's one -third share of the costs (up to $3,000) from Commissioners' Contingency. This budget amendment provides for the appropriation of up to $3,000 from Commissioners' Contingency for Orange County's one -third share, and provides for the receipt of $6,000 from Person and Chatham Counties for their share. With this appropriation of up to $3,000, $42,000 remains budgeted in Commissioners' Contingency for FY 2004 -05. (See Attachment 1, column #7) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance amendments. Attachment 1. Orange County Proposed 2004 -05 Budget Amendment The 2004 -05 Orange County Budget Ordinance is amended as follows: Governing & Management $ 6,390,887 $ 109,996 $ 6,500,883 $ 6,574,850 #1 Receipt of additional - $ - General Services $ 12,160,905 $ 88,886 $ 12,249,791 State allocation of federal #2 Receipt of additional - $ - Community & Environment $ 3,370,176 $ 22,575 funds for the following Home and Community $ - Original Budget Encumbrance Cary Budget as Amended 30,833,873 Budget As Amended DSS programs: Crisis Intervention Prevention Care Block Grant funds ($28,242) by the $ 32,183,436 $ 50,449 Forwards Public Safety $ Through BOA #8 ($46,854), Energy Department on Aging to $ 13,720,708 $ 13,844,518 $ - $ - Culture & Recreation $ Administration Program help support operations a 118,141 $ 2,981,695 $ 3,002,665 $ - $ - Education ($1,993), and LINKS the three senior centers $ 63,571,108 $ 63,571,108 Program ($1,602) $ General Fund $ 3,637,595 $ 3,637,595 Total General Fund Appropriation $ 136,408,768 $ 617,136 $ 137,025,904 $ 138,562,443 Revenue 50,449 $ 28,242 Property Taxes $ 90,354,242 $ - $ 90,354,242 $ 90,354,242 $ - $ - Sales Taxes $ 20,065,845 $ - $ 20,065,845 $ 20,065,845 $ - $ - License and Permits $ 231,500 $ - $ 231,500 $ 231,500 $ - $ - Intergovernmental $ 12,807,150 $ - $ 12,807,150 $ 13,926,224 $ 50,449 $ 28,242 Charges for Service $ 8,244,106 $ - $ 8,244,106 $ 8,282,821 $ - $ - Investment Earnings 460,000 4 4-0-, Miscellaneous $ 467,941 $ 467,941 $ 487,928 Transfers from Other Funds $ 2,063,533 $ 2,063,533 $ 2,063,533 Fund Balance $ 1,714,451 $ 617,136 $ 2,331,587 $ 2,690,350 Total General Fund Revenues $ 136,408,768 1 $ 617,1361$ 137,025,904 $ 138,562,443 $ 50,4491$ 28,242 $ 138,562,443 Expenditures Governing & Management $ 6,390,887 $ 109,996 $ 6,500,883 $ 6,574,850 $ - $ - General Services $ 12,160,905 $ 88,886 $ 12,249,791 $ 12,286,386 $ - $ - Community & Environment $ 3,370,176 $ 22,575 $ 3,392,751 $ 3,461,885 $ - $ - Human Services $ 30,833,873 $ 137,500 $ 30,971,373 $ 32,183,436 $ 50,449 $ 28,242 Public Safety $ 13,580,670 $ 140,038 $ 13,720,708 $ 13,844,518 $ - $ - Culture & Recreation $ 2,863,554 $ 118,141 $ 2,981,695 $ 3,002,665 $ - $ - Education $ 63,571,108 $ 63,571,108 $ 63,571,108 Transfers Out $ 3,637,595 $ 3,637,595 $ 3,637,595 Total General Fund Appropriation $ 136,408,768 $ 617,136 $ 137,025,904 $ 138,562,443 $ 50,449 $ 28,242 1p Attachment 1. Orange Count The 2004 -05 Orange County 8 � - - $ - $ - $ - $ .I L #4 Appropriation of $5,000 from #7 Appropriation of up to #3 Receipt of grant funds Commissioners' Contingency to provide #5 Transfer of funds from #6 Receipt of the second $3,000 from Commissioners' from NCDOT's Community financial assistance to the the Non - Departmental function to the Governing quarter donations Contingency for Orange Transportation Capital Recreation and Parks Department's second and Management function ($1,987) from the Howard Perry and Walston County's share of OPC Mental Health Director Budget As Amended Program ($4,680) to purchase tec hnology annual "Cool Jazz" to implement the Manager's salary Foundation to be used by search process, and for Through BOA #9 equipment for the OPT festival, and for the adjustment for FY 2004- the Arts Commission for the receipt of up to $6,000 Department receipt of donated funds 05 community art projects from Person and ($3,500) from local Chatham Counties for businesses in support of their share the festival General Fund Revenue Property Taxes $ - $ - $ $ - $ - $ 90,354,242 Sales Taxes $ $ $ $ _ $ - $ 20,065,845 License and Permits $ - $ $ _ $ - $ - $ 231,500 Intergovernmental $ 4,680 $ - $ - $ - $ 6,000 $ 14,015,595 Charges for Service $ - $ - $ $ - $ - $ 8,282,821 Investment Earnings 460,000 Miscellaneous $ 3,500 $ 1,987 $ 493,415 Transfers from Other Funds $ 2,063,533 Fund Balance Total General Fund Revenues $ 4,680 $ 3,5001$ - $ 1,9871$ 6,000 $ 138,657,301 $ 138,657,301 Expenditures Governing & Management $ - $ (5,000) $ - $ - $ (3,000) $ 6,566,850 General Services $ - $ - $ - $ - $ - $ 12,286,386 Community & Environment $ - $ - $ note. these are offsetting entries within the Governing & Management function, and thus results in no bottom line change within the function $ - $ - $ 3,461,885 Human Services $ 4,680 $ _ $ $ - $ 9,000 $ 32,275,807 Public Safe Safety $ $ _ -L $ - $ - $ 13,844,518 Culture & Recreation $ - $ 8,500 $ $ 1,987 $ - $ 3,013,152 Education $ 63,571,108 Transfers Out $ 3,637,595 Total General Fund Appropriation $ 4,680 $ 3,500 $ - $ 1,987 $ 6,000 $ 138,657,301 � - - $ - $ - $ - $ .I L Year -To -Date Budget Summary Fiscal Year 2004 -05 General Fund Budget Summary Original General Fund Budget $136,408,768 Additional Revenue Received Through Budget Amendment #9 March 15, 2005): Grant Funds $327,374 Non Grant Funds $945,260 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $975,899 Total Amended General Fund Budget $138,657,301 Dollar Change in 2004 -05 Approved General Fund Budget $2,248,533 % Change in 2004 705 Approved General Fund Budget 1 1.65% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 741.974 Original Approved Other Funds Full Time Equivalent Positions 67.800 Additional Positions Approved Mid -Year 8.000 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2004 -05 817.774 Full -Year County Cost of Mid -Year Positions for Upcoming Fiscal year $19,524 Attachment 2 includes encumbrance carryovers as authorized by annual budget ordinance($617,136), budget carry forwards($319,663), and TDR feasibility study appropriation ($39,100) 1. Human Resources 2. CPS Positions (2) - totally State funded 3. Social Worker positions (4) in Orange County Schools - totally funded thru Medicaid funds and school funds 4. Public Health Nurse position for Child Health Care Consultant Project - funded thru Smart Start Status of Commissioners Contingency Account Fiscal Year 2004 -05 Comments $50,000 Approved 7/01/04 Attachment 3 0 ($5,000) $5,000 for "Cool Jazz" festival (BOA #9) ($3,000) $3,000 for Orange County's share for OPC Health Director search process (BOA #9) Remaining Contingency $42,000 C A k) -a ©cog - © / J �J. held in October 2005 and authorized staff to carry out the necessary administrative and logistical tasks associated with the conference. L Budget Amendment #9 The Board approved budget ordinance amendments for fiscal year 2004 -05 for Department of Social Services, Department on Aging, Orange Public Transportation, Recreation and Parks Department, Governing and Management — Non - Departmental, Arts Commission, and Human Services — Non - Departmental. k. Orange County Transfer of Development Rights (TDR) Task Force Formation This item was removed and placed at the end of the consent agenda for separate consideration. I. Orange County Transportation Priority List for 2007 -2013 TIP The Board adopted the resolutions (Attachments 2 and 3) endorsing priority transportation projects for inclusion in the 2007 -2013 Transportation Improvement Program (TIP). m. Homestead Community Center Wastewater System Repair The Board endorsed the concept of connecting the Homestead Center to the OWASA sewer system; authorized the Manager and staff to work with OWASA to develop and execute the appropriate documents associated with the design and construction of the sewer system; and approved the attached capital project ordinance that would fund the sewer extension by means of net two- thirds debt reduction bonds. n. Approval of Grant Application Submission to Expand RSVP Disaster Preparedness Program for Seniors. Particularly for Vulnerable and Disabled Persons The Board authorized RSVP to apply for the Project of Nation Significance (PNS) grant application for $20,000 annually to expand its existing volunteer disaster preparedness program, which aims to empower seniors to better deal with natural disasters through information, training, and special projects, subject to any final review by staff and the County Attorney. VOTE ON CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA: h. Bid Award: Mobile Trailer for Mass Medical Distribution /Site Area Command Post The Board considered awarding a bid to Kraftsman, Inc. for the purchase of a Mass Medication Distribution Site /Site Area Command Post trailer to be shared between the Orange County Emergency Management and the Orange County Health Department and authorize the Purchasing Director to execute the necessary paperwork. Commissioner Jacobs asked about the difference in cost between the two final bids. Jack Ball said that the vendor that is higher builds the trailers from scratch and the lower bidder uses existing box trailers and modifies them. The County has experienced success with the lower bidder. A motion was made by Commissioner Jacobs, seconded by Commissioner Halkiotis to award bid number 1422 to Kraftsman, Inc. of Ramseur, North Carolina for the Mass Medication Distribution Site /Site Area Command Post trailer and authorize the Purchasing Director to execute the necessary paperwork. VOTE: UNANIMOUS k. Orange County Transfer of Development Rights (TDR) Task Force Formation