The URL can be used to link to this page

Home My WebLink AboutNS - Grant - CJPP Continuation Grant ApplicationORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 15, 2005 SUBJECT: CJPP Continuation Grant DEPARTMENT: County Manager ATTACHMENT(S): Grant Application (Under Separate Cover) ication Action Agenda Item No.~r-q PUBLIC HEARING: (Y/N) No INFORMATION CONTACT: Sharron Hinton, ext. 2300 Trish Vandersea, ext. 2300 TELEPHONE NUMBERS: Hillsborough Chapel Hill Durham Mebane 732-8181 968-4501 688-7331 336-227-2031 PURPOSE: To approve submission of the FY 2005-2006 grant application for the continuation of Criminal Justice Partnership Program (CJPP) operations. The amount of the application is $165,221. BACKGROUND: In 1995, Orange and Chatham counties formed amulti-county partnership to address criminal justice needs in the 15-B judicial district. Since that time, Orange County has served as the fiscal agent for CJPP operations. The purpose of this grant is to operate programs, identified by the Orange-Chatham Justice Partnership (OCJP), which address adult offenders sentenced to intermediate sanctions. The OCJP currently supports the Pre-Trial Services program, which is administered through contractual arrangements with Orange-Chatham Alternative Sentencing. This program addresses jail overcrowding by moving inmate-related data expeditiously through the criminal justice system for eligible clients. The OCJP also supports a continuum of treatment services for this population through a substance abuse counseling program-targeting offenders age 18-21, which is currently contracted through Project Turn Around. Additionally, the OCJP supports Intensive Outpatient (IOP) groups, which are currently implemented through contractual arrangements with Freedom House Recovery Center. FINANCIAL IMPACT: Funds from the grant enable Orange and Chatham counties to provide program services such as substance abuse treatment and pre-trial release services. Presently, Orange County contributes $20,250 to the Pre-Trial Services program and $11,520 for administrative support to the Partnership. Staff anticipates that the Manager's Recommended 2005-06 fiscal year budget would include the continued appropriation of these local dollars. RECOMMENDATION(S): The Manager recommends that the Board approve the grant application and authorize the Chair to sign. Criminal Justice Partnership Program Application for Continuation of Implementation Funding FY 2006 -from July 1, 2005 to June 30, 2006 Due in the CJPP Coordinator's Office by March 31 ^ County Operations County: Orange-Chatham Grant Number: E-0705-I-A ~j Contractual Service Contact Person: Trish Vandersea Phone: 919-245-2217 Fax: 919-644-3039 Email: pvandersea@co.orange.nc.us Note: This application is to be used for the continuation of implementation grant funding only. New programs must complete a full application in accordance with Section 1V.A of the CJPP Policies and Procedures. 1. Authorizing Official Name JOHN LINK, JR. Title ORANGE COUNTY MANAGER Address p.0. BOX 8181 HILLSBOROUGH, NC 27278 Phone 919-245-2300 Fax 919-644-3004 Email ~~{ CO.ORANGE.NC.US Si afore 3. CJPP Local Advisory Board Chair Name MOSES CAREY, JR. Title ORANGE COUNTY BOARD OF COMMISSIONERS Address P,O. BOX 8181 HILLSBOROUGH, NC 27278 Phone 919-245-2130 Fax 919-968-1920 Email MCAREYl MINDSPRING.COM Si nature 2. Fiscal Agent Name KENNETH T. CHAVIOUS Title ORANGE COUNTY FINANCE DIRECTOR Address p,0. BOX 8181 HILLSBOROUGH, NC 27278 Phone 919-245-2453 Fax 919-644-3324 Email CHAVIOUS CO.ORANGE.NC.US Si afore 4. Total Grant Award Amount 5. Program Type Indicate the type(s) of CJP program(s) operated. (Check all that apply) 6. Date Approved Approved By 3/14/05 CJPP Local Advisory Board 3/15/05 County Board of Commissioners 165,221.00 ^ Day Reporting Center ^ Sat. Substance Abuse Treatment ~i Pre-Trial Release ^ Work Employment Ed Other CONTRACTUAL SERVICES 7. Sentenced Offender Program A. Program Information Provide Name, Address, and Phone/Faa/Email of Program FREEDOM HOUSE RECOVERY CENTER (FH) 104 NEW STATESIDE DRIVE CHAPEL HILL, NC 27516 PHONE: 919-942-2803 FAX: 919-942-2126 R@FREEDOMHOUSERECOVERY.ORG T TURN AROUND (PTA) HILL POLICE DEPARTMENT, TOWN OF CHAPEL HILL 828 AIRPORT ROAD CHAPEL HILL, NC 27514 PHONE: 919-932-2930 FAX: 919-986-2846 ZART@TO WNOFCHAPELHILL.ORG COZART, PROGRAM DIRECTOR Program Director TRISH HUSSEYBILL Name COZART g. PreTrial Release Program (if applicable) B. Program Administration (for Contractual Programs only) Provide Name, Title, Address, and Phone/Faz/Email of Director, Administrator or Contact Person FREEDOM HOUSE RECOVERY CENTER (FH) 104 NEW STATESIDE DRIVE CHAPEL HILL, NC 27516 PHONE: 919-942-2803 FAX: 919-942-2126 IRECTOR@FREEDOMHOUSERECOVERY.ORG RISH HUSSEY, EXECUTIVE DIRECTOR RJUN NICASTRO, COUNSELOR PROJECT TURN AROUND (PTA) CHAPEL HILL POLICE DEPARTMENT, TOWN OF CHAPEL HILL 828 AIRPORT ROAD CHAPEL HILL, NC 27514 PHONE: 919-932-2930 FAX: 919-986-2846 WCOZART@TOWNOFCHAPELHILL.ORG BILL COZART, PROGRAM DIRECTOR A. Program Information B. Program Administration (for Contractual Programs only) Provide Name, Address, and Provide Name, Title, Address, and Phone/Fax/Email of Phone/Fax/Email of Program Director, Administrator or Contact Person PRE-TRIAL SERVICES ORANGE-CHATHAM ALTERNATIVE SENTENCING, INC. 116 SOUTH CHURTON STREET HILLSBOROUGH, NC 27278 PHONE: 919-644-7160 FAX: 919-644-223 8 EMAIL: EFFECTOPTIONS@YAHOO.COM JOYCE KUHN, EXECUTIVE DIRECTOR TED DORSI, PRE-TRIAL COORDINATOR Program Director Name JOYCE KUHN 9. Program Modifications PRE-TRIAL SERVICES ORANGE-CHATHAM ALTERNATIVE SENTENCING, INC. 116 SOUTH CHURTON STREET ,. HILLSBOROUGH, NC 27278 PHONE: 919-644-7160 FAX: 919-644-223 8 EMAIL: EFFECTOPTIONS@YAHOO.COM JOYCE KUHN, EXECUTIVE DIRECTOR TED DORSI, PRE-TRIAL COORDINATOR A. Check All Proposed Changes in the Following Program Components. B. For Each Checked, Describe Current Program Component, followed by Proposed Program Component. ^' Program Goals and Objectives ^ Program Activities ^ # of Offenders Served ^ Offenders Targeted ^ Program Administration ^ Administrative Fees ^ Program Staffing ^ Contracts ^ MOA's ^ Job Descriptions for County Employees ~i Other ^ Other 5 LEASE NOTE THE FOLLOWING FOR QUESTION #12: SENTENCED FFENDER PROGRAM CAPACITY DATA: . 15 PROJECT TURN AROUND (PTA) FREEDOM HOUSE RECOVERY CENTER (FH) (1)1PTA )FH )9PTA )FH 12 PTA )FH 10. Sentenced Offender Program Goals and Objectives Description (Refer to CJPP Legislation as a guide to the definitions of Goals and Objectives) State the GOALS of the program in terms of the long-term effect the program is designed to have, and a list of measurable OBJECTIVES to meet those goals. Goals TO ELIMINATE THE COST BARRIER TO TREATMENT FOR THE OFFENDER POPULATION. O INCREASE SUCCESS WITH INTERMEDIATE UNISHMENT OFFENDERS BY REDUCING THE (UMBER OF PROBATION REVOCATIONS AND O MAINTAIN MOTIVATION FOR TREATMENT 'HROUGH TREATMENT SUPPORT AND COURT UPERVISION, PROVIDING CLOSE LIASION ,ET'WEEN THE TWO ENTITIES. REDUCE ALCOHOLISM AND OTHER DRUG Objectives to meet Goal 'PROVIDE ACCESSIBLE TREATMENT AT NO COST TO OFFENDER POPULATION. (FH PROGRAM) PROVIDE OUTPATIENT TREATMENT TO 60 TASC AND DRUG TREATMENT COURT OFFENDERS DURING THE YEAR. CA PROGRAM) SUBSTANCE ABUSE )UNSELOR WILL RECEIVE 12-15 OFFENDERS CFERRED BY TASC WHO MAY BE ELIGIBLE FO 'A INTERMEDIATE SANCTION PROGRAM. )UNSELOR WILL COMPLETE TAKES/SCREENING ON 12 INTERMEDIATE NCTIONED OFFENDERS. ABSTINENCE FROM SUBSTANCE USE, DEPENDENCIES AMONG INTERMEDIATE SANCTIONED OFFENDERS. [EA5URING COMPLIANCE THROUGH ~ ` ' REQUENT, RANDOM DRUG SCREENING, CCESSING RELAPSES WHEN THEY OCCUR HROUGH TREATMENT PLANNING AND 1DIVIDUALIZED TREATMENT GOALS: (PTA PROGRAM) 40% OF OFFENDERS WILL BECOME AND REMAIN TOTALLY ALCOHOL AND DRUG FREE. 60% OF OFFENDERS WILL REMAIN FREE OF ANY ILLICIT DRUGS. 50% OF OFFENDERS WILL DRECREASE THEIR ALCOHOL AND DRUG USE. REDUCE RECIDIVISM BY INCREASING PROSOCIAL FACTORS. ROVIDE LIFE SKILLS SUPPORT, INCLUDING 'OCATIONAL (MAINTAIN EMPLOYMENT), ;DUCATIONAL (GED ACHIEVEMENT) AND vCREASE FAMILY INVOLVEMENT AND ARTICIPATION WITH CLIENT'S TREATMENT LAN/GOALS. (FH PROGRAM) PROVIDE COUNSELING AROUND KEY ISSUES OF EMPLOYMENT, EDUCATION, LIF] SKILLS, AS MEASURED BY NC TOPPS OUTCOME ASSESSMENT INSTRUMENT AND GLOBAL ASSESSMENT OF FUNCTIONING (GAF). (PTA PROGRAM) 80% OF OFFENDERS WILL BECOME AND REMAIN EMPLOYED WHILE PARTICIPATING IN PROGRAM. 11. PreTrial Release Program Goals and Objectives Description (if applicable) (Refer to CJPP Legislation as a guide to the definitions of Goals and Objectives) State the GOALS of the program in terms of the long-term effect the program is designed to have, and a list of measurable OBJECTIVES to meet those goals. Goals EXPEDITE THE RELEASE OF INMATES IN THE ORANGE AND CHATHAM JAILS TO REDUCE POPULATION. Objectives to meet Goal SCREEN POPULATION BY INTERVIEWING, PERFORMING RECORD CHECKS AND CONTACTING FAMILY AND EMPLOYERS TO WEIGH RISK FACTORS AND FIND A SUPPORTIVE NETWORK. REDUCE LIKELIHOOD THAT INDIGENT SCREEN INMATE POPULATION IN ORANGE AND INMATES ARE HELD IN THE JAIL PRE-TRIAL CHATHAM JAILS WITHIN 72 HOURS OF SOLEY DUE TO INDIGENCY WHEN STABILITY BOOKING. IS EVIDENT AND COMMUNITY RISK IS LOW. PROTECT COMMUNITY FROM ADDITIONAL CRIMINAL ACTIVITY BY THOSE RELEASED FROM JAILS PRE-TRIAL. LOOK AT CRIMINAL HISTORY. ADVISE JUDICIARY OF ASSUALT CONVICTIONS. MONITOR TELEPHONE REPORTING, OBTAIN ORDERS FOR ARREST FOR NON-COMPLIANCE IN REPORTING. REDUCE THE AMOUNT OF FUNDING SPENT BY PROVIDE INFORMATION ON IMATES TO STATE AND COUNTY ON INCARCERATION. FACILITATE THE JUDICIARY DECISION TO RELEASE. -T 12. Program Capacity Data Sentenced PreTrial Provide the following information regarding program services: Offender Release [A] What is the ca aci of the program? (i.e., how many people can be served at any given 50 time?) [B] I . What was the actual TOTAL number of people served during FY 2003 - 2004? 51 180 2. What is the estimated TOTAL number of people to be served during FY 2004 - 2005? 69 180 3. What is the estimated TOTAL number of people to be served during FY 2005 - 2006? 82 170 [C] Check all services that apply On Site Off Site [1] G~ Substance Abuse Treatment ~i Assessment ~ ^ ^ ROPT ^ ^ ~i IOPT CMG ^ ~I Support Services ~.I ^ G~ After Care ~i ^ ~I Drug Screens ~I ^ ^ Other ^ ^ [2] ~i Educational Services Eli ^ [3] G~ Job Development Services ~i ^ [4] ~i Cognitive Behavioral Intervention ~ ^ [5] ^ Domestic Violence Services ^ ^ [6] ~.1 Life Skills ,~j ^ [7] ~i Others INDIVIDUAL. COUNSELING ~i ^ 13. Service Provider Information [A] List the NON-CONTRACTED (i.e., services at NO COST to CJPP) Service Providers to the program. Attachment ? Attach a Copy of Memorandums of Agreement (MOA's) in attachment section for FY 2005 - 2006. MOA's should be maintained in Program files on site. ~~LOCAL CJPP/TASC/DCC MOA ~I [B] List the CONTRACTED (i.e., services at COST to CJPP) Service Providers to the program. Attachment 3 Attach a Copy of Proposed or Signed Contracts in attachment section for FY 2005 - 2006. Contracts should be maintained in Program files on site. ORANGE-CHATHAM ALTERNATIVE SENTENCING, INC. FREEDOM HOUSE RECOVERY CENTER PROJECT TURN AROUND Please Note: Attachments are required for contracts and MOA's for FY 2005 - 2006. J 14. Project Income Does the program anticipate receiving any Project Income? ~1 No ^ Yes (Attach a completed "Project Income Report" form) Attachment 8 Submit one (1) Original and two (2) copies of Application and Attachments, including budgets. Attachment Check List Attach the following in this order: Attachment 1. Job Descriptions for all modified CJP Program Positions 2. Copies of All MOA's for FY 2005 - 2006 for Service Providers 3. Copies of All Proposed or Signed and Executed Contracts for FY 2005 - 2006 for Service Providers 4. Monthly or Weekly Calendar detailing Services Provided 5. Local CJPP Advisory Board Members and Terms 6. Budget Line Item Justification Form 7. Budget Summary Form Attached? Reason, if Not Attached ^ Yes NO POSITION ~No MODIFICATIONS ~i Yes ^ No ~ Yes ^ No ~i Yes ^ No ~ Yes ^ No ~i Yes ^ No ~.1 Yes ^ No 8. Project Income Report (if applicable) ^ Yes N/A Efl No NOTE: Please number your attachments and submit in the order indicated above. Return to Form Selection Page Attachments 1. MOA 2. Proposed 2005-2006 CJPP Contracts a. Orange-Chatham Alternative Sentencing b. Project Turn Around c. Freedom House Recovery Center 3. Monthly/ Weekly Program Calendars a. OCAS -Pre-Trial Services b. Project Turn Around c. Freedom House Recovery Center 4. Adult Advisory Committee Members/ Leadership Council Members 5. Budget Line Item Justification Form 6. Budget Summary Form 1 . - IV Memorandum of Understanding between the Nor#h Carolina Department of I~eaith and Human Services Community Justice Partnership Program And the Nosh Carolina Department of Garreciians . ~ (O~rtM) . The Offender Management Mode! (OMM} is a joint effort between the Community Justice Partnership Program (CJPP), Department of Corrections (DCC}, Division of Community Corrections (DCC}, D'nviSifln of Alcoholism and Chemical Dependency Programs (DACDP} and Department of Health and Human Services (DHMrDDISAS). OMM embodies the partnership between these agencies. DCC and Tr~eatment.4lternafives to Street Crimes (TASC} are committed to provide treatment and. control of high riskltligh needs offenders under supervision in the community. DACDP is commitked to providing treatment to offenders .participating in DACDP _ programs. Utilizing principles of efi~ctive interventions, this partnership between the DCC, CJPP and DHHS, will promote consistent matching of treatment and supervision levels far quality offender management. ~ - TASC, Probation Services, DACDP ar3d CJPP agree to: A. Develop a unified case/service plan specific to ~e of€ender's needs in order to accomplish mutually aged c~oa's: ~. Promote an open exchange of communications and exchange information accordance with rules, of confidentiality and legal ~raivers, - G• Abide by and promote a comprehensive assessment, case plan development, and routine .case staffing. D. Ta ensure participation in follow~up process meetings on a frequent basis as we11 as ongoing Managemenfand maintenance. E. To strive toward a point when the focal systems are integrated and work Together . seamlessly, serving the dfrenders and promoting public safaty. Treatment Alternatives to Street Climes (TASC) mission is to provide clinical assessment, treatment matching, referrals and care management services to offenders. TASC agrees to: A. SCreAn and. clinically assess all appropriate referrals . B. lvlatch offender's needs vtirruh appropriate treatment services, paying SpGCial attention to i~sponsive issues C. Make the appropriate SerVlre referrals Page 2 RE; Mernorandum of Understandinc D. Monitor an indi~~idtral service plan used on the results of the assessment and update the service plan based an treatment progress, collateral contacts and case staffing E. Provide case management sen+ices fc~r all rafrenders meeting the eligbility criteria for the OMM F• Manage the afifender's progress in the recommended level of care G. Obtain appropriate release of information to allow the exchange of information between TASC, Probation, DACDP and I}OP H. Participate in regular case.s~ffng with the appt~prrate Probation, DAC13P and CJPP staff 1. Integrate Probation and TASC vioiatianlnvn-compliance policies into the aMM~and provide assistance in reporting non-cnmp(iance issues to court J. Administer drug screens according to the DCG Substance Abuse Screening Program policy- K. Determine, a# the local level, transportation arrangements far drug screen samples collected and be ul#ima#ely responsible fnr anp drug scrams collected b_Y TASC. Criminal Justice Partnership Progran's (CJPP) mission is to provide anc~lary services and purchase treatment for offenders meeting the eligibility criteria. CJPP agrees to: A. Screen affend~rs for CJPP eligibility P. Provide ancillary services and purchase treatment services for all offenders meeting the eligibility criteria far CJPP and c~i~M C. Monitor an individraal service plan based on the results of the assessment and update the service plan based an treatment progress collateral contacts and case staffing D- Ensure that a!! programs hatre appropriate release of information tp allot~r the exchange at information between TASC, Probation, CJPP, DACDP and DCP E. Make the appropriate referrals far ancillary services F. Ensure that regular case staffing with the appropriate services take place and non- compliance policies are integrated into the programs C• Assist in the identification of needs of target populations farwhicti substance abuse services appear to be indicated and to communicate its findings to DHHS for the purpose of coordinating the provision of suoh service. Division of Alcohtilism and Chemical Dependency Programs (DACDP) mission is to develop and implement programs that provide appropriate treatment for offenders with alcohol and chernicai dependency problems. DACDO agreesro: A. l.~tili~e stand2rd screening and assessment instruments P• Provide appropriate substan;.fl abuse~services to offenders assigned tc DACDP = = is Page 3 RE: Memorandum of l3nderstanding C. Assist in the iderlti~rcatian of needs of target pcpula#ions for which substance abuse services appear to be indicated and to communicate its findings to DHHS for the purpose of coordina#ing the provision of stack services D. Manit~r an individuals service plan based on the results of the asses$rner-t and update the service plan based on treatment, collateral contacts acid case compliance E. Participate in regular information exchanges with the appropriate Prr~bation ~DCC~, TASC and CJPP staff . F. Provide tb the appropriate service provider pertinent background information necessary to facilitate the provisions of substance abuse services in accordance with all applicable status and rules ~. Obtain appropriate release of information do allow this exchange of information between agent representatives }-I. Administer drug screens according to DCC Substance Abuse Screening Program policy, Probation Services' rniasion is to provide antral and supervision of offenders in the community #hrough targeting, control, treatment, compliance and enforcement. Probation Services (DCC) agrees to: A. Provide control and supervision of all offenders meeting the eligibii'rty criteria of the ~hv1M B. identify and refer eligible or court ordered offenders to TASC for screening and assessment - C. Delrelop an individual case plan based on probation judgment and assessments Q. Facilitate compliance with the treatment recommendations resulting from the common assessment instrument i;- Frovide TASC,-CJPP, and DACDP with a copy ofi the judgment, post-release agreement, aPUS ntamber and all pertinent documenta#ion necessary to facilitate delivery of service i=. Identify and enforce sanctia~s and supervision levels to match and address offender risk G. Participate in regular stafFing with appropriate TASC, DACDP and CJPP staff H• Integrate current Probation DCC) policies in the areas of compliance, viola#ions and treatment into DMM 1- Administer drug screens and collect, store and transport samples and be ultimately responsible far any screens collected by C.lPP. .~ DMF!!DDlSAS Signature CJPP Signature i nSC Signature DCC Signature ^ate - date Cate Date CONTRACT BETWEEN THE COUNTY OF ORANGE, NORTH CAROLINA AND ORANGE-CHATHAM ALTERNATIVE SENTENCING, INC. THIS CONTRACT is made and entered into the day of , 2005 between the County of Orange ("the County") and Orange-Chatham Alternative Sentencing, Inc., ("OCAS"). WHEREAS, the County acting as fiscal agent for the Orange-Chatham Justice Partnership Program has received a grant from the North Carolina Department of Correction Criminal Justice Partnership ("NCDOCCJPP") to provide services to individuals in the criminal justice systems of Orange and Chatham Counties, including apre-trial program; and WHEREAS, the grant provides that these grant monies may be spent through contracting with private for-profit/private non-profit agencies to provide these services; and WHEREAS, OCAS is anon-profit agency which provides pre-trial services to individuals in the criminal justice systems of Orange and Chatham Counties; and WHEREAS, the County desires to contract with OCAS to provide pre-trial services for individuals in the .criminal justice system of the County as part of the Orange-Chatham community-based corrections plan; and WHEREAS, OCAS desires to provide these services for the County. NOW THEREFORE in consideration of the following mutual promises, covenants and conditions, the County and OCAS agree as follows: A. Pre-Trial Services. OCAS agrees for the period of July 1, 2005 to June 30, 2006 to continue to operate its pre-trial services program. The program activities during this period shall, except as expressly provided in this agreement, correspond with the Pre-Trial Program Summary and the Pre-Trial Release Operating Policies and Procedures and all other related activities described in the grant contract between North Carolina Department of Correction Criminal Justice Partnership Program and the County as though it were the grantee under that contract. A copy of the grant contract is Exhibit A hereto. 1. OCAS is responsible for the daily screening and identification of eligible candidates from the jail confinement lists in Orange and Chatham County jails. 2. OCAS interviews CJPP eligible offenders to determine the likelihood ,that the inmate will return to court for all court dates by examining past available criminal records, verifying stability of home/employment and looking at other factors related to community safety. 13 3. OCAS will secure the appropriate Release Agreement or Bond Reduction documents for each offender and obtain the signature of the judicial official. 4. OCAS agrees to submit program activity information to the Information Management System (IMS) database of the Criminal Justice Partnership Program immediately after each client contact. 5. OCAS regularly participates and is involved with the 15B judicial meetings, e.g. Community Resource Court, Court Committee, or other court-related efforts. 6. OCAS agrees to continue monitoring and evaluating the Pre-Trial program, to include necessary documentation and data collection, and to provide the results of this monitoring and evaluation to County upon request of County. B. The County agrees to reimburse OCAS for the services provided pursuant to this agreement up to the amount of 60 718 for the period beginning July 1, 2005 and ending June 30, 2006. The budget for the contract period is as follows: Services Money Personnel $47,000 Operating Expenses $10,218 Travel Contractual and Other $2,900 Total $600 $60,718 OCAS agrees to provide the County with its reimbursement requests by the 10~' business day of each month for the previous month's expenses. The County agrees to reimburse OCAS for all reimbursable expenses invoiced by August 15, 2006. 1. OCAS agrees that monies to be paid by the County aze contingent upon receipt by the County of a Criminal Justice Partnership Program (CJPP) grant for these services from the North Carolina Department of Correction Criminal Justice Partnership Program and the obligation of the County under this agreement is reduced, dollaz for dollar, by the amount of any reduction in the State grant. 2. OCAS agrees to the following conditions regarding the budget: 2 i~ a. Equipment not included in the approved budget may not be purchased without prior written approval of the County. b. Requests for amendments to the budget must be requested in writing to the County. If the County approves the amendment, it will notify OCAS in writing of the approval. c. Written approval by the County is also required for any change in the scope of the pre-trial services. These changes include but are not limited to modifications in staffmg program components, contractual agreements or memoranda of understanding. d: Prior to implementation. of this agreement, OCAS shall submit to County an estimate of the administrative costs associated with this agreement and estimates for the services that will be provided. If, during the course of this agreement, OCAS determines that the agreed-upon costs need to be adjusted, OCAS shall provide County with a written explanation of the circumstances surrounding the need for an amendment. Under no circumstances will the County be required to pay higher rates than those previously agreed upon without its prior approval. Further, the overall approval rests with the granting authority of the NCDOCCJPP administration. e. In the event that OCAS expends any funds for the provision of services pursuant to this agreement, and such funds are subsequently determined by the North Carolina Department of Corrections Criminal Justice Partnership Program to be non- reimbursable, such costs shall be considered non-reimbursable by the County. C. OCAS agrees to maintain accurate records regarding the pretrial services provided pursuant to this agreement. OCAS agrees to allow the County to inspect these records at any time necessary. OCAS agrees that the' County may at its sole discretion perform an annual audit of the .project which shall comply with the requirements of the Single Audit Act of 1984 and be made available for inspection by the County staff. The County, or any of its duly authorized representatives, shall have access for the purpose of audit and examination to any books, documents, papers, and records that pertain to this project. If as a result of inspection of the audit, any project expenditure is disallowed, the County may, at its sole discretion, reduce the amount of any expenditure under this agreement by the amount disallowed or demand repayment. Notwithstanding any other provision of this agreement, all client records, papers, and other documents kept by OCAS that are obtained or created pursuant to this agreement shall be confidential and shall only be disclosed as is provided for by law or as necessary for the full implementation of this agreement. 3 15 D. OCAS agrees that the County will retain ultimate control and responsibility for the services performed under this agreement. OCAS further agrees to be bound by and to in all respects comply with the conditions set forth in the grant contract between North Carolina Department of Correction Criminal Justice Partnership Program and the County as though it were the grantee under that contract. A copy of the grant contract is Exhibit A hereto. E. OCAS will procure and maintain adequate insurance policies covering professional liability, comprehensive general liability and worker's compensation in amounts required by State law (and not less than one million dollars per claim and one million dollars aggregate for professional and comprehensive general liability insurance) as necessary to insure that OCAS and any and all individuals working with OCAS against any claim or claims for damages arising out of personal injuries or death occasioned by OCAS, its principals, agents and/or employees. OCAS will investigate any formal written complaints brought to its attention by participants. OCAS will notify the County, in writing, of any such complaint and the County will in turn notify the Orange-Chatham Justice Partnership. OCAS shall notify the County of any cancellation or material change in insurance coverage which takes effect during the performance of this agreement. If OCAS changes insurance providers during the performance period of this agreement, OCAS shall provide evidence that the County will be indemnified to the limits specified here for the entire performance period of this agreement, either under the new policy or a combination of old and new policies. OCAS is responsible for its acts and the errors and omissions of its principals, agents, officers, directors, employees, licensees, and invitees or other third parties that enter OCAS premises. OCAS agrees to indemnify and hold harmless and defend the County from any act or omission of OCAS, its principals, agents, officers, directors, employees, licensees, and invitees or other third parties that enter OCAS premises, and OCAS agrees to indemnify the County from any and all losses, damages, costs and expenses (including reasonable attorney's fees) caused by or arising out of an act, omission, fault, negligence or other misconduct of OCAS, its principals, agents, officers, directors, employees, licensees, and invitees or other third parties that enter OCAS premises which occurs in connection with this agreement. F. This agreement maybe terminated by either parry: 1. upon at least thirty (30) days notice by certified mail, with return receipt requested or by written notice delivered in person to, as to the County, Sharron Hinton, Orange County, P.O. Box 8181, Hillsborough, North Carolina 27278, and as to OCAS, Joyce Kuhn, Executive Director, 116 S. Churton Street, Hillsborough, North Carolina 27278; 4 1(0 2. at any time, for cause, in case of jeopardy to the client or other failure to comply with the requirements of this agreement, upon notice to OCAS as provided here (the cause shall be documented in writing to OCAS detailing the grounds for termination); by mutual consent of both parties, in writing. In the event of termination in part, the parties shall continue the performance of this agreement to the extent not terminated. After receipt of a notice of termination and except as otherwise directed by the County, OCAS shall cease work under this agreement on the date, and to the extent specified in the notice of termination. The County shall pay OCAS the agreed upon amount for the delivery of services under the terms of this agreement up to the effective- date of ternunation. Payment shall not be made for property or supplies purchased after the notice of termination is received. G. This agreement is not intended and shall not be construed to create the relationship of agent, servant, employee, partnership or joint venture between OCAS and the County, but rather is an agreement between independent contractors. OCAS is not an employee or agent of the County for any purpose including but not limited to compensation for services, employee welfare and pension benefits, worker's compensation insurance, or any other fringe benefits of employment. H. OCAS agrees not to subcontract or assign any of the services contemplated under this agreement without the prior written approval of the County. I. OCAS agrees to submit program activity information on a monthly basis to the Partnership and the Division of Community Correction. J. OCAS and the County agree that each party will comply with all applicable State and federal laws, including but not limited to such non-discrimination laws as may be applicable to them in the performance of this agreement. K. OCAS and the County understand that this contract in no way assures or implies continuation of funding or the provision of services beyond the term of this contract. L. No employee of OCAS may participate in a decision with .respect to choosing appropriate services for OCAS clients under this agreement if such a decision can be expected to result in any benefit or remuneration to the employee or any member of his/her immediate family. M. It is agreed that either party's failure to insist upon the strict performance of any provision of this agreement or to exercise any right based upon a breach 5 1~ thereof, or the acceptance of any performance during the breach, shall not constitute a waiver of any rights assigned to that parry under this agreement. N. This agreement contains the entire understanding of the parties and shall not be altered, amended or modified except by an agreement in writing executed by the duly authorized officials of both parties. O. The laws of the State of North Carolina govern the validity and interpretation of the provisions, terms and conditions of the agreement. IN WITNESS WHEREOF the parties have hereunto signed this agreement in their official capacities on the day and year listed below, This the day of , 2005. ATTEST: Donna Baker, Clerk to the Board of Commissioners ORANGE COUNTY By: OCAS By:_ Moses Carey, Chair Orange County Board of Commissioners This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. Ken Chavious, Orange County Finance Director 6 i~3 CONTRACT BETWEEN THE COUNTY OF ORANGE, NORTH CAROLINA AND PROJECT TURN AROUND THIS CONTRACT is made and entered into the day of , 2005, between the County of Orange ("the County") and Project Turn Around ("PTA"). WHEREAS, the North Carolina Department of Correction Criminal Justice Partnership Program ("CJPP") has awarded a North Carolina Department of Correction Criminal Justice Partnership Program ("NCDOCCJPP") grant to Orange and Chatham Counties, North Carolina; and WHEREAS, PTA desires to provide substance abuse treatment services using the cognitive behavior approach to change the individual thinking of youthful intermediate sanctioned offenders while introducing them to a lifestyle without drugs and alcohol; and WHEREAS, the aforementioned Counties desire to use some portion of the NCDOCCJPP grant to contract with PTA to provide assessment, groups, and counseling services for youthful intermediate sanctioned offenders identified as having a substance abuse problem. NOW THEREFORE, IT IS MUTUALLY agreed as follows: I. This contract shall be effective for the period of July 1, 2005 through June 30, 2006. II. PTA agrees to provide the following described assessment, groups and counseling services to CJPP-eligible youthful offenders in Orange County and Chatham County (hereafter "program"). A. ACJPP-eligible youthful offender is defined as an intermediate sanctioned offender age 16-25, referred to the program, which has a documented substance abuse problem as defined by a TASC assessment. B. The services provided by PTA shall include, but are not limited to the following: i) PTA will monitor and attend 15B District and Superior Court sessions and shall make an initial determination as to whether an individual may be eligible to participate in the program; PTA will work closely with Adult Probation, TASC and the 15B District Attorney's Office, judges, attorneys, and court personnel to screen between (12) to (15) CJPP-adult offenders for possible entry into the program; PTA will complete an intake assessment within 5-10 business days of the referral to confirm the offender's eligibility to enter the program; PTA will notify the responsible iq agency of the acceptance or ultimate rejection of the offender (hereafter "Client") for entry into the program. ii) PTA will provide services to the identified intermediate population through a three phase programming format. Phase I (3 months) Intake: 1 - 2 hours per offender, Individual sessions: 2 - 3 session per week (45 minutes - 1 hour), Case conferences with TASC and Probation (1-2 meetings per month or per offender progress) Phase II (3 months) Individual sessions: 2-3 times per week (45 minutes to 1 hour), Group session: 2 times per week for 9 weeks (6:30 - 8:45 pm) Mondays & Thursdays, Case Conference with TASC and Probation (1- 2 meeting per month, depending on offender's progress) Phase III (3 months or longer depending on offender progress) Individual sessions: 1-3 sessions per week (45 minutes to 1 hour), Group session: 1-2 group sessions per week -Relapse/process group (6 - 7:30 pm), Case conference with TASC and probation (1- 2 meeting per month, depending on offender's progress C. The counseling services provided by PTA shall include, but are not limited to the following: i) Enter into an agreement with each Client, which contract lays out all program rules and requirements and provides for drug and alcohol testing to confirm abstinence from drug. and alcohol abuse and the confidentiality of information and records ii) Assign a Counselor to each Client who may be assisted in providing counseling services by responsible, properly trained and screened volunteers, with all managers and volunteers being supervised by a Program Director iii) Work with DCC, TASC, and other involved parties in developing an individual counseling plan for each Client. iv) Contact or meet with the Client at least 2-3 times per week v) Work closely with the Client's family to assist them in developing better coping skills to effectively deal and relate to the Client's addiction and abuse and to support the Client's recovery vi) Establish appropriate support mechanisms for Clients, engaging them in a structured program that eliminates excess free time, particulazly on weekends vii) Introduce Clients to Alcoholics Anonymous, Narcotics ao Anonymous, and other locally sponsored support groups such as those provided by churches viii) Conduct daily program activities as applicable such as assessments, individual and group education and counseling using the cognitive behavior approach, follow-up sessions, home and school visits and meetings with probation officers, TASC, employers, family members, pastors, school counselors and resource officers ix) Monitor work attendance and require that all Clients remain employed while participating in the program x) Monitor school attendance (including GED and high school diploma completion) xi) Provide acheck-in telephone number at PTA that Clients must call on a weekly basis xii) Conduct periodic random urine screening and/or breathalyzer testing that is submitted at PTA, 15B probation offices (if ordered by court) or at the Client's home, to confirm the Client's drug- and alcohol-free status xiii) Document thoroughly all contacts and activities xiv) Terminate successfully any Client that completes the program having followed all program requirement including remaining alcohol and drug free for four (4) concurrent months while in the program while remaining in school, cooperating and abiding with parental rules including curfew xv) Terminate unsuccessfully any Client that fails to comply with his or her case management plan, refuses to attend or enroll in school, uses or threatens to use violence against staff or another Client; brings in illegal or illicit drugs into the program, fails to respond to anon-compliant letter, or is subject to new drug-related charges while in the program. Keep all parties involved in the unsuccessful termination process of any Client. xvi) Provide aftercare services to each Client for six months after the Client successfully completes the program to offer support to the Client and to help prevent recidivism xvii) Respond to the 15B probation officer, judges, TASC, and court personnel's questions concerning the program and the Clients' status in the program xviii) Administer the program from an office located in the Police Department of the Town of Chapel Hill D. PTA agrees that the County will retain ultimate control and responsibility for the services performed under this contract. PTA further agrees to be bound by and in all respects comply with the conditions set forth in the grant contract between NCDOCCJPP and the County as though it were the grantee under that contract. A copy of the grant contract is attached and incorporated as Exhibit A hereto. a~ III. All Client records, papers, and other documents kept by PTA that are obtained or created pursuant to this contract shall be maintained in a secure place and held confidential and shall only be disclosed as is provided for by law or as necessary for the full implementation of this contract, providing all releases signed. IV. PTA shall not assign any interest in this contract, whether by assignment or notation, without the prior written consent of the County, except as specified herein. V. This contract may be terminated: 1. by either party, upon at least thirty (30) days notice by certified mail, with return receipt requested or by written notice delivered in person to, as to the County, Sharron Hinton, Orange County, P.O. Box 8181, Hillsborough, North Carolina 27278, and as to PTA, Bill Cozart, .Chapel Hill Police Dept., Chapel Hill, North Carolina, 27514; 2. at any time, for cause, in case of jeopardy to the Client or other failure to comply with the requirements of this contract, upon notice to PTA as provided here (the cause shall be documented in writing to PTA detailing the grounds for termination); 3. by mutual consent of both parties, in writing. In the event of termination in part, the parties shall continue the performance of this contract to the extent not terminated. After receipt of a notice of termination and except as otherwise directed by the County, PTA shall cease work under this contract on the date, and to the extent specified in the notice of termination. The County shall pay PTA the agreed upon amount for the delivery of services under the terms of this contract up to the effective date of termination. Payment shall not be made for property or supplies purchased after the notice of termination is received. VI. No employee of PTA may participate in a decision with respect to choosing appropriate services for offenders if such a decision can be expected to result in any benefit or remuneration to the employee or any member of his/her immediate family. VII. PTA agrees to maintain liability insurance during the term of this contract to the extent required by Chapter 122C of the North Carolina General Statutes. To the extent allowed by law, PTA shall be responsible for its acts and the errors and omissions of its principals, agents, officers, directors, employees, licensees, and invitees or other third parties, and PTA agrees to indemnify and hold harmless and defend the County from any act or omission of PTA, its principals, agents, a~ officers, directors, employees, licensees, and invitees or other third parties, and PTA agrees to indemnify the County from any and all losses, damages, costs and expenses (including reasonable attorney's fees) caused by or arising out of an act, omission, fault, negligence or other misconduct of PTA, its principals, agents, officers, directors, employees, licensees, and invitees or other third parties which occurs in connection with this agreement. VIII. PTA agrees to record all administrative costs and all costs associated with providing following generally accepted fund accounting procedures. To the extent allowed by law, PTA agrees that the County may, at its sole discretion, perform an annual audit of the project, which shall comply with the requirements of the Single Audit Act of 1984 and be made available for inspection by the County staff. The County, or any of its duly authorized representatives, shall, to the extent allowed by law, have access for the purpose of audit and examination to any books, documents, papers, and records that pertain to this project. To the extent allowed by law, if as a result of inspection of the audit, any project expenditure is disallowed the County may, at its sole discretion, reduce the amount of any expenditure under this contract by the amount disallowed or demand repayment. PTA agrees to submit program activity information to the Information Management System (IMS) database of the Criminal Justice Partnership Program immediately after each Client contact. PTA further agrees to maintain adequate documentation to support all costs billed to County pursuant to this contract. Such records and supporting documentation must be retained and available for audit purposes. Adequate documentation is defined as follows for each major budget category: A. Administrative: Documentation must include time and attendance records, payroll periods, payment rate and a brief description of the services provided. Reports must be signed by PTA's Program Director or his/her designee. This requirement applies to all personnel paid from funds obtained by PTA pursuant to this agreement. B. Supplies and Other Operating Expenses and Equipment. Documentation must include purchase order authorization and audited vendor invoices approved by PTA's Area Director or his/her designee. PTA further agrees to maintain a current inventory of any County-owned equipment in its possession. IX. Title to all property acquired in whole or in part with contract funds in accordance with an approved budget and other requirements set by the County shall be held at all times by the County and may not be reassigned. Such property must be marked as the property of the County with an appropriate tag or sign. PTA shall exercise due caution in the use, maintenance, protection, and preservation of such property during the contract period. Upon the expiration of this contract, all County property shall be returned to County within 10 working days. ~3 a~ X. Payment and Utilization of Funds A. PTA agrees that monies to be paid by the County are contingent upon receipt by the County of a Criminal Justice Partnership Program (CJPP) grant for these services from the North Carolina Department of Correction Criminal Justice Partnership Program and the obligation of the County under this contract is reduced, dollar for dollar, by the amount of any reduction in the State grant. B. The County agrees to reimburse PTA for the services provided pursuant to this contract up to the amount of $21,968 for the period beginning July 1, 2005 and ending June 30, 2006. D. PTA shall invoice the County by the 10~' business day of each month for contract expenses paid in the previous calendar month. The County agrees to reimburse PTA for all reimbursable expenses invoiced by August 15, 2006. The invoice shall include fees for all services provided by PTA, including administrative fees. E. County shall pay PTA by check within thirty days. F. In the event that PTA expends any funds pursuant to this contract for the provision of services, and such funds are subsequently determined by the North Carolina Department of Corrections Criminal Justice Partnership Program to be non-reimbursable, such costs shall be considered non- reimbursable by the County. G. PTA agrees that all payments made by the County on behalf of a Client who is receiving services from PTA shall be credited towards the account of that offender. PTA further agrees that if a member of the intermediate offender population is eligible for benefits from any private health benefits plan or other government-sponsored health benefits plan, then PTA shall only invoice the County for that portion of the cost of services not reimbursed by such other health benefits plan. XI. PTA agrees to submit program activity information on a monthly basis to the Partnership and the Division of Community Correction. XII. PTA and the County understand that this contract in no way assures or implies continuation of funding or the provision of services beyond the term of this contract. XIII. PTA is not an employee or agent of the County for any purpose including but not limited to compensation for services, employee welfare and pension benefits, worker's compensation insurance, or any other fringe benefits of employment. XIV. This contract contains the entire understanding of the parties and shall not be altered, amended or modified except by an contract in writing executed by the duly authorized officials of both parties. XV. The laws of the State of North Carolina govern the validity and interpretation of the provisions, terms and conditions of the contract. XVI. It is agreed that either party's failure to insist upon the strict performance of any provision of this contract or to exercise any right based upon a breach thereof, or the acceptance of any performance during the breach, shall not constitute a waiver of any rights assigned to that party under this contract. IN WITNESS WHEREOF, Orange County has caused this contract to be signed in its name by its Board of County Commissioners Chairperson, attested by the Clerk to the Board of Commissioners, and sealed with its corporate seal, and the Project Turn Around has caused this contract to be signed in its name by its Program Duector and all authority duly given, this the day of 2005. ORANGE COUNTY Project Turn Around By: By: Barry Jacobs, Chair Orange County Board of Commissioners Program Director [COUNTY SEAL] ATTEST: Donna Baker Clerk to the Orange County Board of Commissioners This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. Finance Director, Ken Chavious ~5 CONTRACT BETWEEN THE COUNTY OF ORANGE, NORTH CAROLINA AND THE FREEDOM HOUSE RECOVERY CENTER THIS CONTRACT is made and entered into the _ day of 2005, between The County of Orange ("the County") and The Freedom House Recovery Center ("FH"). WHEREAS, the North Carolina Department of Correction Criminal Justice Partnership Program ("CJPP") has awarded a North Carolina Department of Correction Criminal Justice Partnership Program ("NCDOCCJPP") grant to Orange and Chatham Counties, North Carolina; and WHEREAS, the aforementioned Counties desire to use some portion of the NCDOCCJPP grant to contract with FH to provide Intensive Outpatient ("IOP") treatment services for individuals in the intermediate punishment population in Orange County and Chatham County; and WHEREAS, FH desires to provide IOP treatment services using the nationally approved course of study, "Living in Balance" as the basis of their curriculum. NOW THEREFORE, IT IS MUTUALLY agreed as follows: I. This contract shall be effective for the period of July 1, 2005 through June 30, 2006. II. FH agrees to provide IOP services to the CJPP-eligible intermediate punishment offender population in Orange County and Chatham County. A. A CJPP-eligible intermediate punishment offender is defined as an adult offender convicted of a misdemeanor or a felony offense who received anon- incarcerative sentence of an intermediate punishment or who is serving a term ofpost-release supervision after completing an active sentence of imprisonment. B. 15-B Department of Community Corrections shall make an initial determination as to whether an individual is eligible to participate in the CJPP program; Treatment Alternatives to Street Crime ("TASC") will assess eligible individuals in order to determine the services needed by these individuals and refer these individuals ("Clients") as appropriate to FH for its IOP services. C. FH agrees to provide 9 hours of IOP services using the "Living in Balance" course of study to each Client per week, with services being provided to Clients in groups that meet three evenings per week, for a period of three hours per group. Participants will also be required to attend additional AA and NA programs two other evenings a week. Program length of stay will be o~ ~O a~ determined on an individual need basis: a) Clients referred through the Drug Treatment Court will be required to complete a yeaz long program; b) Clients referred directly through TASC will complete a length of stay anywhere from 60 -120 days, depending upon their assessment. D. In addition to traditional IOP services, FH also agrees to provide additional support services to Clients including: a) Assessment b) Support Services c) Aftercaze Services d) Drug Screening e) Detox and Halfway House Services f) Educational Services g) Job Development, Housing and Life Skills Services h) Domestic Violence Support and Counseling E. FH agrees that the County will retain ultimate control and responsibility for the services performed under this contract. FH further agrees to be bound by and to in all respects comply with the conditions set forth in the grant contract between North Carolina Department of Correction Criminal Justice Partnership Program and the County as though it were the grantee under that contract. A copy of the grant contract is Exhibit A hereto. III. Prior to implementation of this contract, FH shall submit to County for the County's approval, at the County's sole discretion, an estimate of the administrative costs ("Administrative Costs") associated with this contract and estimates for the cost of services ("Cost of Services") that will be provided to the intermediate punishment population. If, during the course of this contract, FH determines that the agreed-upon Administrative Costs and Cost of Services need to be adjusted, FH shall provide County with a written explanation of the circumstances surrounding the need for an amendment. Under no circumstances will the County be required to pay higher rates than those previously agreed upon without its prior approval. Further, the overall approval rests with the granting authority of the NCDOC CJPP administration. IV. Orange County, as lead fiscal county, agrees to reimburse FH on a monthly basis for the Cost of Services that FH provides to the intermediate punishment population, and to reimburse FH for the Administrative Costs associated with these services agreed to as provide for above. V. FH agrees that it will be responsible for maintaining records of all individuals to whom it provides services. All Client records, papers, and other documents kept by FH that are obtained or created pursuant to this contract shall, be confidential and shall only be disclosed as is provided for by law or as necessary for the full implementation of this contract. 2 VI. FH shall not assign any interest in this contract, whether by assignment or notation, without the prior written consent of the County, except as specified herein. VII. This contract may be terminated: 1. by either parry, upon at least thirty (30) days notice by certified mail, with return receipt requested or by written notice delivered in person to, as to the County, Sharron Hinton, Orange County, P.O. Box 8181, Hillsborough, North Carolina 27278, and as to FH, Trish Hussey, 104 New Stateside Drive, Chapel Hill, North Carolina, 27514; 2. at any time, for cause, in case of jeopardy to the Client or other failure to comply with the requirements of this contract, upon notice to FH as provided here (the cause shall be documented in writing to FH detailing the grounds for termination); 3. by mutual consent of both parties, in writing. In the event of termination in part, the parties shall continue the performance of this contract to the extent not terminated. After receipt of a notice of termination and except as otherwise directed by the County, FH shall cease work under this contract on the date, and to the extent specified in the notice of termination. The County shall pay FH the agreed upon amount for the delivery of services under the terms of this contract up to the effective date of termination. Payment shall not be made for property or supplies purchased after the notice of termination is received. VIII. No employee of FH may participate in a decision with respect to choosing appropriate services for offenders if such a decision can be expected to result in any benefit or remuneration to the employee or any member of his/her immediate family. IX. FH will procure and maintain adequate insurance policies covering professional liability, comprehensive general liability and worker's compensation in amounts required by State law (and not less than one million dollars per claim and one million dollars aggregate for professional and comprehensive general liability insurance) as necessary to insure that FH and any and all individuals working with FH against any claim or claims for damages arising out of personal injuries or death occasioned by FH, its principals, agents and/or employees. FH will investigate any formal written complaints brought to its attention by participants. FH will notify the County, in writing, of any such complaint and the County will in turn notify the Orange-Chatham Justice Partnership. FH shall notify the County of any cancellation or material change in insurance coverage which takes effect during the performance of this contract. If FH changes insurance providers during the performance period of this contract, FH shall provide evidence that the County will be indemnified to the limits specified here for the entire performance 3 ~~ period of this contract, either under the new policy or a combination of old and new policies. FH is responsible for its acts and the errors and omissions of its principals, agents, officers, directors, employees, licensees, and invitees or other third parties that enter FH premises. FH agrees to indemnify and hold harmless and defend the County from any act or omission of FH, its principals, agents; officers, directors, employees, licensees, and invitees or other third parties that enter FH premises, and FH agrees to indemnify the County from any and all losses, damages, costs and expenses (including reasonable attorney's fees) caused by or arising out of an act, omission, fault, negligence or other misconduct of FH, its principals, agents, officers, directors, employees, licensees, and invitees or other third parties that enter FH premises which occurs in connection with this contract. X. FH agrees to record all Administrative Costs and all Costs of Services provided to the intermediate offender population following generally accepted fund accounting procedures. To the extent allowed by law, FH agrees that the County may, at its sole discretion, perform an annual audit of the project which shall comply with the requirements of the Single Audit Act of 1984 and be made available for inspection by the County staff. The County, or any of its duly authorized representatives, shall, to the extent allowed by law, have access for the purpose of audit and examination to any books, documents, papers, and records that pertain to this project. To the extent allowed by law, if as a result of inspection of the audit, any project expenditure is disallowed the County may, at its sole discretion, reduce the amount of any expenditure under this contract by the amount disallowed or demand repayment. FH agrees to submit program activity information to the Information Management System (IMS) database of the Criminal Justice Partnership Program immediately after each Client contact. FH further agrees to maintain adequate documentation to support all costs billed to County pursuant to this contract. Such records and supporting documentation must be retained and available for audit purposes. Adequate documentation is defined as follows for each major budget category: A. Administrative: Documentation must include time and attendance records, payroll periods, payment rate and a brief description of the services provided. Reports must be signed by FH's Executive Director or his/her designee. This requirement applies to all personnel paid from funds obtained by FH pursuant to this contract. B. Supplies and Other Operating Expenses and Equipment. Documentation must include purchase order authorization and audited vendor invoices approved by FH's Executive Director or his/her designee. FH further agrees to maintain a current inventory of all County-owned equipment in its possession. XI. Title to all property acquired in whole or in part with contract funds in accordance with an approved budget and other requirements set by the County shall be held at all times by the County and may not be reassigned. Such property must be marked as the property of the County with an appropriate tag or sign. FH shall 4 aq exercise due caution in the use, maintenance, protection, and preservation of such property during the contract period. Upon the expiration of this contract, all County property shall be returned to County within 10 working days. XII. Payment and Utilization of Funds A. FH agrees that monies to be paid by the County are contingent upon receipt by the County of a Criminal Justice Partnership Program (CJPP) grant for these services from the North Carolina Department of Correction Criminal Justice Partnership Program and the obligation of the County under this contract is reduced, dollar for dollaz, by the amount of any reduction in the State grant. B. The County agrees to reimburse OPC for the services provided pursuant to this contract up to the amount of $72,535 for the period beginning July 1, 2005 and ending June 30, 2006. C. FH shall invoice the County by the 10~' business day of each month for contract expenses paid in the previous calendaz month. The County agrees to reimburse FH for all reimbursable expenses invoiced by August 15, 2006. The invoice shall include fees for all services provided by FH, including administrative fees. D. County shall pay FH by check within thirty days. E. In the event that FH expends any funds pursuant to this contract for the provision of services to the intermediate offender population, and such funds are subsequently determined by the North Carolina Department of Corrections Criminal Justice Partnership Program to be non-reimbursable, such costs shall be considered non-reimbursable by the County. F. FH agrees that all payments made by the County on behalf of a member of the intermediate offender population who is receiving services from FH shall be credited towards the account of that offender. FH fiu ther agrees that if a member of the intermediate offender population is eligible for benefits from any private health benefits plan or other government-sponsored health benefits plan, then FH shall only invoice the County for that portion of the cost of services not reimbursed by such other health benefits plan. XIII. FH agrees to submit program activity information on a monthly basis to the Partnership and the Division of Community Correction. XIV. FH and the County understand that this contract in no way assures or implies continuation of funding or the provision of services beyond the term of this contract. 30 ~c XV. FH is not an employee or agent of the County for any purpose including but not limited to compensation for services, employee welfare and pension benefits, worker's compensation insurance, or any other fringe benefits of employment. XVI. This contract contains the entire understanding of the parties and shall not be altered, amended or modified except by an contract in writing executed by the duly authorized officials of both parties. XVII. The laws of the State of North Carolina govern the validity and interpretation of the provisions, terms and conditions of the contract. XVIII. It is agreed that either party's failure to insist upon the strict performance of any provision of this contract or to exercise any right based upon a breach thereof, or the acceptance of any performance during the breach, shall not constitute a waiver of any rights assigned to that party under this contract. IN WITNESS WHEREOF, Orange County has caused this contract to be signed in its name by its Board of County Commissioners Chairperson, attested by the Clerk to the Board of Commissioners, and sealed with its corporate seal, and the Freedom House Recovery Center has caused this contract to be signed in its name by its Executive Director and all authority duly given, this the day of 2005. ORANGE COUNTY FREEDOM HOUSE RECOVERY CENTER By: By: Moses Carey, Chair Trish Hussey Orange County Board of Commissioners Executive Director [COUNTY SEAL] ATTEST: Donna Baker Clerk to the Orange County Board of Commissioners This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. Finance Director, Ken Chavious 6 3a~ Orange-Chatham Alternative Sentencing Pre-Trial Services Operating. Policies and Procedures One of the major components of the Pre-Trial Services program is moving inmate-related data expeditiously through the crimnal justice system. As a result, the program facilitates criminal justice processes, inmate release, the well being of inmates and the overall jail population. Examples of such services include: • Securing the paycheck of an inmate from an employer so that the inmate might post bond; -:• Checking the courthouse records to ascertain whether a court case was. disposed of and discovering that a warrant was mistakenly listed as outstanding which resulted in an inmate being mistakenly jailed; • Calling the Office of the Public Defender to inquire about the arrangement of bond hearings; • As an officer of the court, reporting requested information to the judges; and • Offering therapeutic interactions to inmates struggling with adjustments to inmate life or needing referrals to rehabilitation resources. The daily flow of incoming inmates dictates the particulaz tasks required of the program evaluator. Addressing these special needs is in addition to conducting daily standard screening and interviewing. Information shared for rehabilitation resources includes, but is not limited to referrals to agencies for: • Substance Abuse Counseling, • Mental Health Counseling, -:• Social Service Needs (including shelter and applications for public assistance), • Vocational Rehabilitation, and • Specific Assistance with Halfway House Applications. I. Interviewing at the County Jails A. The Coordinator obtains the confinement list by 7:30 a.m. each weekday, Monday -Friday, in the Orange County jail. The Coordinator obtains a copy of the confinement list at the Orange County jail. Interviewing takes place each weekday in the Orange County jail. A copy of the confinement list is requested from the jailers at the Chatham County jail when 33 interviewing on Monday and Thursday. Tuesday, Wednesday, and Friday, the Chatham County confinement list is requested to be faxed to the OCAS office from the Sheriff's Department During periods when the Chatham County jail i.s over the bed capacity (such as during the weeks Superior Court is in session there) visits for interviewing will be made more frequently than twice during the weekdays. S. The Coordinator notes the total population number at the top of the confinement list if not already indicated. The number of female inmates is also noted. C. The Coordinator selects inmates for interviewing who have charges at arrest that make them potentially releasable without risking the community's safety. Felonies that are property and drug crimes are suitable. Common Law Robbery is a suitable offense. Misdemeanors are suitable for interviewing unless they have a no bond status. In this case, the Evaluator/Coordinator will find out the reason for the no bond status. When an inmate is arrested for a probation violation, the inmate will be interviewed to find out who his/her officer is and the Coordinator will contact that officer. The Coordinator's goal is to interview as many suitable candidates, as are available, in selecting inmates for interviews. The information discovered in the interview is not simply for release but also for expediting the cases of all inmates. Information obtained in the inmate interviews is processed to any agency that may facilitate in the immediate release and also, when indicated, to reduce recidivism. The likelihood of recidivism may be reduced when a person sentenced to time or bond payment toward child support is referred and released on the condition of complying with the job placement program administered through Interfaith Council's Job Placement Program or the- Employment Security Commission. D. The interviews are conducted in the jails using the Pre-Trial Services "Data Sheet" Information obtained includes personal information related to risk factors indicating likelihood of returning to court as well as any past crinvnal activity and/or verifying whether the inmate is currently on probation or parole. Interviews ean take from five to forty-five minutes depending on the inmates' needs or concerns. The data gathered from the interview is calculated on the risk sheet providing a total score indicating the likelihood of returning for all court dates until the charges are resolved. E. On Mondays, the Evaluator's duties include scanning the jail populations to produce a list of misdemeanor charged inmates to be brought to court on Wednesday of that week for likely resolution of the incarcerated status. The inmate charged with just misdemeanors is virtually always released when either the inmate is offered a plea to enter a guilty plea in exchanged for a sentence to the time already served or is released to return for a final sentencing hearing. This method of expediting misdemeanors significantly reduces the jail population. The Coordinator attends court for Wednesday hearings for disposing of cases holding the misdemeanor charged inmate in jail in order to record the outcome of the case; secure court documents showing evidence of same, and to hear concerns from interfacing agencies involved in this hearing in order to facilitate this process. The Coordinator brings these concerns to the attention of the Director so that changes can be decided and put into place to adapt to the hearing dynamics for the simplest, most efficient method of accomplishing the desired outcome being the most safely reduced jail population possible. II. Actions Post Interview A. After interviewing at the jail, the Coordinator completes a form indicating demographics of cases and actions taken on cases. The form is completed at the end of each day. B. The Coordinator faxes a list of the inmates who will be going to court on Wednesday, to secure an expeditious release to the Public Defender's Office. C, The Coordinator makes telephone calls to verify addresses and jobs (as much as was available from interview information) if such information indicates a stability and reliability appropriate for Pre-Trial release candidates are recommended to a District Court Judge for his/her approval by signing a release order to the Pre-Trial Services Program or a bond reduction, etc. The stability factors are calculated on a score sheet to determine consistently when an inmate qualifies for release. D. The Judge may indicate that a formal hearing ~is required in the courtroom. In such case, the Coordinator telephones the Office of the District Attorney to give them a 24 hours notice before the hearing for the release to be proposed is heard. E. The Coordinator enters demographics and return to court data on each case so that statistics can be accumulated to record these outcomes and report them to the granting and administrative agencies. ~4 III. When aJudge/Magistrate Grants a Release to be supervised by the Pre-Trial Services Program: A. The Coordinator makes a third copy of the Release Order for the office file. The original is provided to the court clerk, a copy is delivered to the jail, and a copy is provided to the client If the client is released within an hour, the Coordinator instructs the Release on conditions of Release. If _ the defendant is not released, the Coordinator notifies OCAS staff, to instruct the client If the client is released when staff is unavailable, the jail should be asked to provide the client's copy of the Order for Release. A business card instructing the client to contact the program the following day should be~attached to the Order for Release. B. The Coordinator reminds the release client of court dates and logs in the client's calls on check in days. Often, the Coordinator accompanies the client to court as a courtesy when the Coordinator has no other schedule priorities that day. The Coordinator verifies the case's final resolution to so that the case can be files as closed. C. When a release is made to the Pre-Trial Services program by a magistrate for supervision pending the outcome of the case, the Coordinator _ receives information about the client from the magistrate. The magistrate gives the name and case number to the Coordinator so that a case sheet can be filed and a client file can be opened for that client. If the client fails to follow monitoring instructions, an Order foi Arrest is delivered to the Clerk of Court, Crim;nal Division by the Coordinator. 3~ ~~~~ ^~ - . Project 'T'urn Around ~, 828 Airport Road Chapel Hill, NC 27514-2640 Phone: (9l9) 932-2930 Fax: (919) 968-2846 Mobile phone: (919) 612-0682 45 West Street, Room 201 P. O. Box 652 Pittsboro, NC 27312 Phone & Fax: (919) 542-7413 3~ Intermediate Sanctioned Offenders Treatment Groups Phase I - Introduction and Orientation Review referral and set up initial screening Intake and Assessment Treatment Planning Individual sessions (at least 3 weekly} Home visit if applicable (could be done jointly with TASC or Probation) Case Conferencing with TASC and Probation 1. Assessment of client's needs/skills a. Intervention Focus/Legal Issues b. Acceptance Letter to TASC 2. Urinalysis Screening Results Overview of Individualized Program Phase II- Treatment Phase (2 nights per week - 6pm - 8pm) - Week # 1 Group 1- Introduction /Overview of Group Treatment Program Pre-Test and Assessments The Stages of Change Readiness Ruler Group 2- Alcohol Stages of Use (Use, Abuse, Addiction) Physiological effect Use vs. Abuse J Week # 2 Group 3- Marijuana/Depressants Legal Effects Methods of Use (Street Slang) Effects on Family/Significant Others Video 37 Group 4- Cocaine/Stimulants A. Positive and Negative Expectations of Continued Use B. Self Re-evaluation C. Stages of Use (Progressive Chart for Cocaine) D. Methods of Use E. Video Week # 3 Group 5- Hallucinogens/Inhalants/Other Drugs PCP, LSD, Speed Dangers Video Personal Values Evaluate Discrepancies in Behaviors/Values Group 6- Prescription Drugs/Medical Issues A. Use vs. Abuse and Addiction B. Prescription Drugs More Abused C. Video Week # 4 Group 7- Family & Support System _ A. Relationships/Family Issues Group 8- Self-Esteem A. Anger B. Rage C. Violence Week # 5 Group 9- Problem Solving & Goal Setting A. Self-Efficacy B. Confidence and Temptation -_ C. Setting a Goal and Preparing to Change Group 10- Introduction to 12 Step Support Group Self-Assessment Week # 6 2 38 Group 11- Relapse Prevention A. Identifying Triggers B. Stress-Before and after Sobriety C. Effective Communication Group 12- Communication Skills A. Effective Refusals B. Managing Criticism C. Managing Thoughts Week # 7 Group 13- Relapse Prevention A. Managing Cravings and Urges B. Understanding Warning Signs Group 14- Living Skills New Ways to Enjoy Life Things that have been neglected due to alcohol and other drug use Leisure Activities _ Alternatives to Drug Use Week # 8 Group 15- Decisions Making Process A. Developing an Action Plan B. Recommitting After Relapse Group 16- Alternatives to Drug/Alcohol Use Life after Alcohol and Drugs CONTINUING CARE TREATMENT PHASE (lx PER WEEK) PROCESS/RELAPSE (6 - 7:30 pm) 8 WEEKS 3 3~' Topics will vary according to offenders problems and issues. Topics will consist of but not limited to: 1. FAMILY ISSUES 2. THE ADDICTIVE PERSONSLITY • OBSESSION • COMPLUSION LOSS OF BEHAVORAL CONTROL • PERSONALITY • SECONDARY LIFE CHANGES • DENIAL OD ADDICTION 3. ANTISOCIAL OR CRIMIAL PERSONALITY DISORDERS A. CON B. HUSTLE C. MANIPULATE D. ABUSE E. OUT-OF-CONTROL DRUG/ALCOHOL USAGE 3. DISEASE AND DISORDERS 4. FAMILY ISSUES 5. PREDICTING RELAPSE • RED FLAGS • CROSS ADDICTION • DENIAL • CRAVINJGS • POST ACUTE WITHDRAWAL • PHYSICAL IMBALANCE • MOOD SWINGS • GUILT AND SHAME • SPIRITUAL • RESENTMENT 6. PREVENTING RELAPSE - • SELF DEVELOPMENT • ROUTINE AND RITUALS • RELATIONSHIPS • 12 STEP FELLOWSHIP • PHYSICAL URGES AND CRAVINGS • REASONS AND TRIGGERS FOR RELAPSE • AVOIDING HIGH RISK SITUATIONS 7. MAHING THE RIGHT CHOICES 4 8. CHOICES AND CONSEQUENCES 9. GOAL SETTING/RESPONSIBILITY 10. DECISION MAKING ~o ~i Freedom House Recovery Center Intensive Outpatient Program Calendar Intensive Outpatient Program (IOP) meets three evenings a week (Monday, Wednesday and Thursday) from 5:3o pm to 8:3o pm. Participants in the program are required to attend additional AA and NA programs two other evenings a week. We use a nationally approved course of study, "Living in Balance" from Hazelden as the basis of our course work. Length of Stay is determined on an individual need basis: a) Clients who are referred through the Drug Treatment Court are required to complete a year long program with IOP. b) Clients who are referred through TASC will complete a length of stay anywhere from 60 days to 12o days, depending upon their assessment. In addition to traditional IOP services, Freedom House also provides additional support services, including: a) Assessment b) Support services c) Aftercare d) Drug screening e) Detox and halfway house services f) Educational services g) Job development, housing and Life Skills Services h) Domestic Violence support and counseling Adult Advisory Committee (AAC) Membership 2005 Beverly Scarlett District Attorney's Office l06 East Margaret Lane Hillsborough, NC 27278 919-245-2225 E-mail: i am scarlettC~hotmail.com Joyce Kuhn OC Alternative Sentencing 116 South Churton Street Hillsborough, NC 27278 919-644-7160 E-mail: effectoptionsC~yahoo.com Kyle Kilborn NC DCC P.O. Box 547 Pittsboro, NC 27312 919-542-1906 E-mail: kkkolna doc.state.nc.us Geoff Hathaway NC DCC P.O. Box 463 Hillsborough, NC 27278 919-245-2231 E-mail: hglolCa~doc.state.nc.us Tom Velivil OPC Area Program 4o Camp Drive Pittsboro, NC 27312 919-542-4422 E-mail: tvelivil~opc-mhc.org Bobby Spence OPC Area Program 412D Caldwell Street Chapel Hill, NC 27516 919-913-4254 E-mail: rspence(a~opc-mhc.org Courtney Kennedy District Court Judges' Office P.O. Box 1088 Hillsborough, NC 27278 Work: 919-644-3322 E-mail: courtney.c.kennedy(~nccourts.org Bill Cozart Project Turn Around 828 Airport Road Chapel Hill, NC 27514 919-932-2930 E-mail: wcozart(c~townofchapelhill.org Trish Hussey Freedom House l04 New Stateside Drive Chapel Hill, NC 27516 919-942-2803 E-mail: freehouseC~mindspring.com Trish Vandersea OCJP Partnership Coordinator P.O. Box 8181 Hillsborough, NC 27278 919-245-2217 E-Mail: vvanderseala~co.orange.nc.us Conrad Strader NC DOC, CJPP Regional Consultant 869-A Berkshire Road Smithfield, NC 27577 919-934-0976 E-mail: scgolla~doc.state.nc.us 4a 43 ~ra:rige-Chatham Leadership Council emb~rship 200 Cauri~ ~o~ii~~sslc~rie~(s Ora~i a Moses Carey Jr. Chatha~ri ~ Mike Cross Cout~~ ~Vlaita ~er(s Orin Ve.` ~ - `Gwen Harvey K , Chat~iam ' ~ Renee Dickson District Court Jud e Oran ~e' Ch ~ a ~"; 'Joe Buckner Cr~uri 'Sheriff: Oran a - `Lindy Pendergrass Cla- ~ ~ `` ~ Richard Webster oI'C Mcntal' Health. O e C a a~[i~~;; Judy Truitt Public Health Dicectar s .~. Oman `~e ` '~~ 'Rosemary Summers Chatham Vacant Dreetr~r(s)' 5oeial Services ~;~ ' . ;. Oran e~ = I :Nancy Coston f.._ Chatham ~ John Tanner Superintendent{:s) ' ~ `~ n#e _ ~" ~' ` 'Shirley Carraway thaw : h - 'Larry Mabe ~ ~;~ '~ Neil Pedersen Di`isio rah' C+crni~munit~J Cc~i=sections Or` e` Chatham 'Kyle Kilborn Juvenile Justice'' Oran " ~ Chatham Peggy Hamlett Geoff Hathaway Guardia~i Ad Liten~ _ , .;, Oran ~e` Chatham GretchenAlysworth The Co'mmuni . Bac ` ~ ~ ~ ! ; . ~ . ~ -: ~ . Oran''e Chat~-arri" Isabel Geffner actor'©f ~imu '' '' ~er~ices Oran e ~ Sharron Hinton ~Consultarits Staff '° ' ' `' CJPP~D(~-C"' ~i ' '. Conrad Strader DJ.IDP 'Jim Barbee Trish Vandersea Line Items List each position separately. SalarleS Position 1. Criminal Justice Partnership Program FY 2006 -from July 1, 2005 to June 30, 2006 Budget Line Item Justifications ^ County Operations County: Orange-Chatham Grant Number: E-0705-I-A C/j Contractual Service Contact Person: Trish Vandersea FY Grant Phone: 919-245-2217 Award Amount 165,221 Fax: 919-644-3039 Email: pvandersea@co.orange.nc.us Personnel Total Personnel Indicate FICA amount. Wage Taxes List other wage tax. List separately. Include insurance, retirement, 401 Fringe Benefits (k), workers' compensations, unemployment, etc. Travel • All out-of--state travel must be shown in detail and approved prior to reimbursement • Travel expenses submitted should not exceed County or State allowable amounts. • State mileage rate is $0.345 per mile Justifications 4 ~- Totals ^ONTRIBUTION TO CRIMINAL JUSTICE PROGRAM Hours/Year 2,080 .,OORDINATOR POSITION Salary 10,000 Total Full Time Equivalences (FTE's) 1.00 Staff Position and Description of travel event Total Travel Contractual List each travel or training event and its estimated cost separately. Staff mileage should be listed as well, indicated as 'Staff Mileage'. NOTES: Line Items Justifications 10,000 Totals 0 Totals List each contractor separately. Line Items A. Justifications ~ONTRACT WITH ORANGE-CHATHAM ALTERNATIVE SENTENCING FOR PRE-TRIAL SERVICES 60,718 B• I CONTRACT WITH PROJECT TURN AROUND FOR I~SUBSTANCE ABUSE COUNSELING SERVICES ~I 21,968 c. ~ Operating Line Items Operating expenses include costs of running the program. List each item separately and provide details for all operational items, including unit costs, where applicable. DO NOT LIST EQUIPMENT. CONTRACT WITH FREEDOM HOUSE RECOVERY CENTER FOR INTENSIVE OUTPATIENT GROUPS X4-5 72,s3s Total Contractual lss,221 Justifications Totals Total Operating o ~ Equipment Line Items Equipment includes all items over $500, used for operating the program. List each item separately and provide details for all equipment, including number of each to be purchased. Construction Line Items For facility construction or renovation. Include paint, carpet, roofing, elecMcal, etc. Justifications Totals Total Equipment o Justifications Totals Total Construction o Budget Line Item Total Return to Form Selection Paee 16s,221 ~~ . Criminal Justice Partnership Program FY 2006 -from July 1, 2005 to June 30, 2006 Budget Summary Due in the CJPP Office by March 31 County: Orange-Chatham Grant Number: E-0705-I-A Contact Person: Trish Vandersea Phone: 919-245-2217 Fax: 919-644-3039 Email: pvandersea@co.orange.nc.us ^ County Operations ~ Contractual Service FY Grant Award Amount 165,221.00 Bud eted Amounts Ex enditure Amounts [A] [B] [Cl [Dl [El Budget Budgeted July 1 Budgeted December 31 Actual Expenditures Estimated Total Requested for Category (From Column (A] (Column [A] from July Report + Through December 31 Expenditures Next FY and Code from July Report) Column [H] from July through (July 1 Through December re orts) June 30) Personnel 536502 1 10,000.00 10,000.00 5,000.00 10,000.00 10,000.00 Travel 536502 2 o.o0 0.00 0.00 0.00 0.00 Contractual 536502 3 110,820.00 110,820.00 87,060.00 110,820.00 155,221.00 Operating 536502 4 o.oo o.oo o.oo o.oo o.oo Equipment 536502 5 0.00 0.00 0.00 0.00 0.00 Construction 536502_6 0.00 0.00 0.00 0.00 0:00 Unallocated 536502 7 44,401.00 44,401.00 0.00 44,401.00 0.00 Totals 165,221.00 (To Match Total Grant 165,221.00 (To Match Column [A] Total) 92,060.00 (Should match [Q] from 165,221.00 165,221.00 Award Amount) December Report) I certify that this information is correct, based on the grantee county's accounting system and records, consistently applied and maintained. Expenditures shown have been made for the purpose of and in accordance with the approved budget and applicable grant conditions and requirements. Appropriate documentation to support all expenditures is available for inspection. Signature of Program Director Date Signature of County Manager, Date Official Designee, or Fiscal Officer NOTE: Not needed if services are fully contracted with service provider. Return to Form. Selection Paee