The URL can be used to link to this page

Home My WebLink AboutAgenda - 10-05-2010 - 7aORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 5, 2010 Action Agenda Item No. ~ - (~ SUBJECT: Chapel Hill-Carrboro Ci Schools Capital Investment Plan and Funding DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1: Chapel Hill -Carrboro Board Resolution Attachment 2: Chapel Hill -Carrboro Listing of Approved Capital Projects INFORMATION CONTACT: Frank Clifton, 919-245-2306 Clarence Grier, 919-245-2453 Neil Pedersen, Superintendent, Chapel Hill-Carrboro City Schools, 919-967-8211 PURPOSE: To approve a new capital investment plan and funding mechanism for the Chapel Hill -Carrboro City Schools for the fiscal year ending June 30, 2011. BACKGROUND: On August 12, 2010, the Chapel Hill -Carrboro City Schools Board of Education (Board of Education) approved a resolution modifying the school system's Capital Investment Plan for FY 2010-11 and requested that the County apply for Lottery Funds to support those amendments. For fiscal year 2010-11, the Board of Education approved the 10 year Capital Investment Plan. However, the Board of Education's FY 2010-11 Lottery allocation has been reduced by $422,000 due to State budget reductions. Orange County's Capital Funding Policy requires Lottery Funds to be budgeted a year in arrears. This funding policy has provided the district with a balance in Lottery Funds of approximately $1.7 million. In December of last year, the Board of Education adopted a resolution requesting that the County change the process used to budget Lottery Funds. The Board of Education's resolution requested access to Lottery Funds once the State makes the quarterly deposit. Additionally, the Board of Education requests the County apply for the $1.7 million Lottery Fund balance to be used for debt payments and then provide an equal funding amount to the district's CIP as additional Pay-As-You-Go funds. Immediate access to lottery funds will allow the Board of Education to draw down the Lottery Funds sooner, address capital project needs by providing the ability to start projects quickly, and replace the FY2010-11 capital funding reductions at the State and County level. This change in policy will be reviewed on an annual basis by the Board of County Commissioners and Board of Education as the Lottery Funds are allocated to the school district by the State. 2 FINANCIAL IMPACT: There is not a financial impact to the County. The financial impact is only at the school district level. The Chapel Hill-Carrboro City Schools will have immediate access to its allocated Lottery Funds to address capital needs and projects. RECOMMENDATION(S): The Manager recommends that the Board approve the proposed capital investment and funding plan for Chapel Hill -Carrboro City Schools for the fiscal year ended June 30, 2011, with this plan being reviewed on an annual basis as Lottery Funds are allocated by the State. ~~ I~[A~'EL I-IILL- .~~t~-~B(~RC~ . ,. ,/~ CITY SCHOOLS Board Resolution: Be it, therefore, resolved that the Board of Education approves of the amended CIP for the 2010-2011 projects as presented and requests the County to modify its Capital Funding Policy by (a) applying to use accumulated lottery funds for debt payments provided an equal amount of funding is transferred to the districts 2010-11 CIP and (b) permitting current year withdrawals immediately after the States quarterly deposit. Passed unanimously on August 12, 2010 3 Lincoln Center, 7~0 S. Merritt Mi; road ~ Chape! Nili, NG 27~1f3-2878 ~ ;919) 957-$211 a vvwnv.chccs.kiZ.nc.cs CHAPEL HILL-CARRBORO CITY SCHOOLS Key QSCBs PAYG CAPITAL INVESTMENTS PLAN 2010-2015 PROJECT TITLE 2010-11 2011-12 2012-13 2013-14 2014-15 ADA Projects 50,000 75,000 75,000 100,000 Abatement Projects 10,000 Elementary Schools:Floor Tile Replacement Phillips:Remove Asbestos Floor Tile Athletic Facilities Phillips:Gym Bleachers/Wood Floor CHHS:Gym Bleachers-Wood Floor CHHS:Stadium/Soccer Field Lighting 160,000 ECHHS:Athletic Fields/Track Classroom/Building Improvements Carrboro Elementary Classroom Casework/Bathrooms 80,000 Estes Hills:Classroom Casework/Bathrooms 50,000 Ephesus:Old Wing Bathrooms/Classroom Casework 50,000 CHHS:Bathroom Fixtures and Hardware 150,000 50,000 Culbreth:Locker Room Bathrooms Philips:StaffLower Level Bathrooms/Auditorium Seating 75,000 Doors/Hardware/Canopies 35,000 Scroggs:Canopy at Mobile Units 40,000 Ephesus:Canopy at Kiss-n-Go Electrical Systems All Schools:Increase Electrical Distribution/Improvements 130,000 150,000 100,000 125,000 125,000 Energy Efficiency/Lighting Improvemnets CHHS:Lighting Upgrades/Efficiency Fire/Safety/Security Systems Lincoln Center:Fire System FPG:Intercom jg 4 Culbreth:Access Controls CHHS:Security Upgrades-C and D Buildings Video ECHHS:Intercom i Indoor Air Quality Improvements Classroom Carpet Removal:McDougle Classroom Carpet Removal:Camboro Elm. Classroom Carpet Removal:FPG,Seawell Mechanical Systems Estes Hills:Chiller for Multi Purpose Building Estes Hills:humidity controls 9 lower level classrooms Scroggs:Back-up Chiller/Cooling Tower CHHS:C/D Buildings Replace Electric Heat Mobile Classrooms/Rental Space 97,000 100,000 103,000 106,000 110,000 Paving:Parking Lots/Driveways/Walkways CHHS:North Parking Lot and Driveway Phillips:Staff Parking Lot Seawell:Staff Driveway and Parking Lot Roofing Projects McDougle Elm/Mdl:Replacement 2,371,000 Glenwood:Primary Building 400,000 Ephesus Elm:1991 Building Addition Phillips:1990 Media Center Wing/Auditorium CHHS:B Building-kitchen,mechanical area CHHS:Vocational Ed Building Window Replacements CHHS:Window Replacements Technology 1,499,548 2,041,097 2,068,143 2,099,180 2,134,440 QSCB Payment TOTAL EXPENDITURES-10 YEAR CIP 6,604,274 4,050,097 3,966,143 3,745,180 4,009,440 Summary of Expenditures: Long Range Pay-As-You-Go Funds-Projects 1,596,548 t2,696,097 2,746,143 2,405,180 2,469,440 ry Balance-Projects 1,698,363 QSCB-2010 Application-Projects 2,371,000 Total CIP Expenditures 6,604,274 4,050,097 3,966,143 3,745,180 4,009,440 2010-15 CIP FUNDING at Pre-Reduction Levels 2010-11 2011-12 2012-13 2013-14 2014-15 CIP FUNDING SOURCES: Long Range Pay-As-You-Go Funds-at Pre-Reduction Levels 1,596,548 2,704,680 2,758,773 2,820,846 2,891,367 Lottery Balance 1,700,000 QSCB-2010 Application 2,371,000 TOTAL CIP FUNDING 6,605,911 4,082,193 4,136,286 4,198,359 4,268,880 To Be Assigned 1,637 32,096 1 170,143 453,179 1 259,440 FUNDING CONTINUES AT DECREASED LEVELS: 2010.15 CIP FUNDING 2010-11 2011-12 2012-13 2013-14 2014-15 CIP FUNDING SOURCES: Long Range Pay-As-You-Go Funds 1,596,548 1,620,496 1,652,906 1,690,097 1,732,349 REMW Lottery Balance 1,700,000 QSCB-2010 Application 2,371,000 TOTAL CIP FUNDING 6,605,911 2,558,859 2,591,269 2,628,460 2,670,712 To Be Assigned 1,637 1 (1,491,238) (1,374,874) (1,116,720) (1,338,728)