HomeMy WebLinkAboutORD-2005-007 - Budget Amendment #8ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 15, 2005
-SUBJECT: Budget Amendment #8
DEPARTMENT: Budget
ATTACHMENT (S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year -To -Date Budget
Summary
Attachment 3. CHCCS High School #3
Capital Project Ordinance
Attachment 4. Smart Start Program
Grant Project Ordinance
040-- a00 - -6d -'7
Action Agenda
Item No.
PUBLIC HEARING: (Y /N) No
INFORMATION CONTACT:
Donna Dean 245 -2151
TELEPHONE NUMBERS:
Hillsborough 732 -8181
Chapel Hill 968 -4501
Durham 688 -7331
Mebane 336- 227 -2031
PURPOSE: To approve budget, grant project and capital project ordinance amendments for
fiscal year 2004 -05.
BACKGROUND:
Library Services
1. The Orange County Library has received notification from the North Carolina Department of
Cultural Resources of additional State Aid funds totaling $1,556 for this fiscal year. These
additional funds bring the current budget for State Aid revenue to $121,391. This budget
amendment provides for the receipt of these funds. (See Attachment 1, column #1)
2. The Orange County Library has received a donation from the Sprint Corporation totaling
$3,000 for this fiscal year. These funds will be used for children's programming and the
purchase of children's books. This budget amendment provides for the receipt of these
donated funds. (See Attachment 1, column #2)
Department on Aging
3. The Community Based Services division within the Department on Aging has received
notification of additional State Senior Center General Purpose funds totaling $17,736 for this
fiscal year. These funds will be used to support senior center operations and to purchase
much - needed supplies and equipment for the Central Orange, Chapel Hill, and Northside
Senior Centers. The required 25% local match is currently budgeted in the department's
fiscal year 2004 -05 budget. This budget amendment provides for the receipt of these
additional funds. (See Attachment 1, column #3)
CHCCS High School #3
4. In November 2000, the Board of Commissioners approved a "Policy on Planning and
Funding School Capital Projects" that identifies two levels of school construction projects.
Of those, Level 2 projects (such as High School #3) are major projects that require several
phases to complete. For these projects, the Commissioners approve project funding in four
phases:
• Concept/Pre- Planning Phase — includes preliminary programming and design work that
would result in conceptual drawings and preliminary cost estimates.
• Planning Phase — includes siting the facility, construction of infrastructure, and
preparation of construction documents in preparation for bidding process.
• Design and Construction Phase — includes final design, facility construction and
purchase of equipment, furnishings, technology, and one -time start up items.
• Final Accounting Phase — provides a reconciliation of actual project expenditures with
approved budget.
To date, the Commissioners appropriated a total of $5,272,523 for CHCCS High School #3.
Site acquisition accounts for $3,677,700, mobile classrooms for $491,823, and professional
fees for $1,103,000. Recently CHCCS requested that the Commissioners appropriate an
additional $1,100,000 in order for the district to have available funds to pay professional fees
related to the new school. The additional $1,100,000 is within the current total project
amount agreed to by the BOCC and Board of Education — it does not represent an increase
in the approved overall project budget. This attached capital project ordinance appropriates
funds for this purpose. (See Attachment 3, CHCCS High School #3 Capital Project
Ordinance)
Health Department
5. On February 1, 2005, the Board of County Commissioners approved the acceptance of
Smart Start funds from the Orange County Partnership for Young Children for a Child Health
Care Consultant Project, and authorized a new Permanent Full -Time Public Health Nurse 11
position effective February 1, 2005, subject to the continuation of non - County funds. The
award for the remainder of fiscal year 2004 -05 is $23,570, with anticipated funds (subject to
State budget allocations) of $55,000 for fiscal.year 2005 -06. These amounts are adequate
to cover the salary and benefits of a Public Health Nurse 11 position as well as travel and
operational costs.
The project provides Child Health Care consultant services to the 120 licensed childcare
centers and homes in Orange County. The public Health Nurse will make available to child
care providers a range of services from policy assistance related to health and safety issues
to linking staff, families, and children to community health resources. The nurse will also
address health and safety issues, review emergency care plans, offer technical assistance
as needed relating to learning about diagnoses, as well as teach specific skills needed when
serving children with special medical needs.
This budget amendment provides for the receipt of $23,570 for fiscal year 2004 -05 from the
Orange County Partnership for Young Children. (See Attachment 4, Smart Start Program
Grant Project Ordinance)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance, grant project ordinance, and capital project ordinance
amendments.
Attachment 1. Orange County Proposed 2004 -05 Budget Amendment
The 2004 -05 Orange County Budget Ordinance is amended as follows:
#2 Receipt of donated
funds ($3,000) from the
Encumbrance Car #1 Receipt of additional Sprint Corporation to be
Original Budget Carry Budget as Amended Budget As Amended State Aid funds ($1,556) used by the library for
Forwards Through BOA #T for Orange County Library children's programming
and the purchase of
children's books
General Fund
$ 6,390,887
$ 109,996
$ 6,500,883
$ 6,574,850
$ -
$
Revenue
$ 12,160,905
$ 88,886
$ 12,249,791
$ 12,286,386
$ -
$
IPropertyTaxes
$ 90,354,242
$ -
$ 90,354,242
$ 90,354,242
$ -
$ _
Sales Taxes
$ 20,065,845
$ -
$ 20,065,845
$. 20,065,845
$ -
$
License and Permits
$ 231,500
$ -
$ 231,500
$ 231,500
$ -
$
Intergovernmental
$ 12,807,150
$ -
$ 12,807,150
$ 13,906,932
$ 1,556
$ -
Charges for Service
$ 8,244,106
$ -
$ 8,244,106
$ 8,282,821
$ -
$
Investment Earnings
460,000
460,000
60,000
Miscellaneous
$ 467,941
$ 467,941
$ 484,928
$ 3,000
Transfers from Other Funds
$ 2,063,533
$ 617,136
$ 2,063,533
$ 2,063,533
$ 1,556
$ 3,000
Fund Balance
$ 1,714,451
$ 617,136
$ 2,331,587
$ 2,690,350
Total General Fund Revenues
$ 136,408,768
$ 617,136
$ 137,025,904
$ 138,540,151
$ 1,556
$ 3,000
Exaenditures $ 138,540,151
Governing & Management
$ 6,390,887
$ 109,996
$ 6,500,883
$ 6,574,850
$ -
$
General Services
$ 12,160,905
$ 88,886
$ 12,249,791
$ 12,286,386
$ -
$
Community & Environment
$ 3,370,176
$ 22,575
$ 3,392,751
$ 3,461,885
$ -
$
Human Services
$ 30,833,873
$ 137,500
$ 30,971,373
$ 32,165,700
$ -
$ _
Public Safety
$ 13,580,670
$ 140,038
$ 13,720,708
$ 13,844,518
$ -
$
Culture & Recreation
$ 2,863,554
$ 118,141
$ 2,981,695
$ 2,998,109
$ 1,556
$ 3,000
Education
$ 63,571,108
$ 63,571,108
$ 63,571,108
Transfers Out
$ 3,637,595
$ 3,637,595
$ 3,637,595
Total General Fund Appropriation
$ 136,408,768
$ 617,136
$ 137,025,904
$ 138,540,151
$ 1,556
$ 3,000
4
e
Attachment 1. Orange Count
The 2004 -05 Orange County B
$ - $
#3 Receipt of additional
State Senior Center
#4 Appropriation of funds
General Purpose funds
($17,736) to be used by
in order for Chapel Hill-
#5 Acceptance of Smart
the Department on Aging
Carrboro City Schools to
Start funds for fiscal year
to support senior center
pay professional fees
2004 -05 for a Child Health
Budget As Amended
operations and to
related to High School #3
Care Consultant Project
Through BOA #8
purchase much- needed
(See Attachment 3,
(See Attachment 4, Smart
supplies and equipment
CHCCS High School #3
Start Program Grant
for Central Orange,
Capital Project
Project Ordinance)
Chapel Hill, and Northside
Ordinance)
Senior Centers
General Fund
Revenue
Property Taxes
$ -
$ -
$ 90,354,242
Sales Taxes
$ -
$ -
$ 20,065,845
License and Permits
$ -
$ -
$ 231,500
Intergovernmental
$ 17,736
$ -
$ 13,926,224
Charges for Service
$ -
$ -
$ 8,282,821
Investment Earnings
460,000
Miscellaneous
$ 487,928
Transfers from Other Funds
$ 2,063,533
Fund Balance
$ 2,690,350
Total General Fund Revenues
$ 17,736
$ -
$ -
$ 138,562,443
$ 138,562,443
Expenditures
Governing & Management
$ -
$ -
$ 6,574,850
General Services
$ -
$ -
$ 12,286,386
Community & Environment
$ -
$ -
$ 3,461,885
Human Services
$ 17,736
$ -
$ 32,183,436
Public Safety
$ -
$ -
$ 13,844,518
Culture & Recreation
$ -
$ -
$ 3,002,665
Education
$ 63,571,108
Transfers Out
$ 3,637,595
Total General Fund Appropriation
$ 17,736
$ -
$ -
$ 138,562,443
$ - $
Year -To -Date Budget Summary
Fiscal Year 2004 -05
General Fund Budget Summary
Original General Fund Budget
T$136,408,768
Additional Revenue Received Through Budget
Amendment #8 (February 15, 2005):
Grant Funds
$294,452
Non Grant Funds
$883,324
Additional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$975,899
Total Amended General Fund Budget
$138,562,443
Dollar Change in 2004 -05 Approved
General Fund Budget
$2,153,675
% Change in 2004 -05 Approved General
Fund Budget 1
1.58%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions
741.974
Original Approved Other Funds Full Time
Equivalent Positions
67.800
Additional Positions Approved Mid -Year
8.000
Total Approved Full- Time - Equivalent
Positions for Fiscal Year 2004 -05
817.774
Full -Year County Cost of Mid -Year
Positions for Upcoming Fiscal year
$19,524
Attachment 2
includes encumbrance
carryovers as authorized
by annual budget
ordinance($617,136),
budget carry
forwards($319,663), and
TDR feasibility study
appropriation ($39,100)
Human Resources
2. CPS Positions (2) -
totally State funded
3. Social Worker positions
(4) in Orange County
Schools - totally funded
thru Medicaid funds and
school funds
4. Public Health Nurse
position for Child Health
Care Consultant Project -
funded thru Smart Start
High School #3
ATTACHMENT 3
Chapel Hill - Carrboro City Schools
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted.
Section 1. The project authorized provides funds for the Chapel Hill - Carrboro City Schools to acquire
property for and begin planning for the design, construction, and equipping of a new high
school facility. Anticipated revenues for the project consist of 2001 voter approved bond
funds, school construction impact fees, and a private placement loan.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this project:
Section 4. The following amount is appropriated for this project:
Through
2003 -04
FY 2004 -05
Through
2004 -05
Sales Tax
$0
$0
$0
School onstruction
Irnpact Fees
$5,272,523
$1,100,000
$6,372,523
Public SchooFBuildlng
Funds
$0
$0
$0
2001 Bonds
$0
$0
$0
Other
1 $0
$0
$0
Total Fanding
1 $5,272,523
1 $1,100,000
$6,372,523
Section 4. The following amount is appropriated for this project:
Section 5. The effective date of this ordinance is the effective date of an interlocal agreement
governing this project between the Chapel Hill - Carrboro Board of Education and the Orange
County Board of Commissioners. The ordinance will remain in effect from its effective date
through June 30, 2007.
Adopted this 15th day of February, 2005.
Through FY
2003 -04
FY 2004 -05
Through FY
2004 -05
Construction
$0
$0
Site Acquisition
$3,677,700
$0
$3,677,700
Site Development
$0
$0
$0
Fees
$1,103,000
$1,100,000
$2,203,000
Wbile Classroorm
$491,823
$0
$491,823
Technology
$0
$0
Construction Confingency
$0
$0
One -Time Start up Costs
$0
$0
Total
$5,272,523
$1,100,000
$6,372,523
Section 5. The effective date of this ordinance is the effective date of an interlocal agreement
governing this project between the Chapel Hill - Carrboro Board of Education and the Orange
County Board of Commissioners. The ordinance will remain in effect from its effective date
through June 30, 2007.
Adopted this 15th day of February, 2005.
Attachment 4 (�
Smart Start Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby
adopted.
Section 1. The project authorized is the Smart Start Program as awarded to the Orange County
Departments of Social Services, Health, Library and Cooperative Extension by the State of
North Carolina and the Orange County Partnership for Young Children (OCPYC). .
Section 2.
Section 3.
Section 4.
Section 5.
The officers of the County are hereby directed to proceed with the grant project within
the grant document, and the rules and regulations of the State of North Carolina.
The following revenue is anticipated to be available to complete this project:
Total DSS related Smart Start Revenue
Total Health related Smart Start Revenue
Total Library related Smart Start Revenue
Total Cooperative Extension related Smart Start Revenue
Total Smart Start Rewnue
Transfer from General Fund
Total Rewnue
The following prior years' grant funds have lapsed:
Intergovernmental (DSS) - 1999 -00
Total Expired DSS related Smart Start
Total Expired Health related Smart Start
Total Expired Libray related Smart Start
Total Expired Cooperative Extension related Smart Start
Total Expired Smart Start Grant Funds
The following amounts remain appropriated for this project:
Human Services DSS
Human Servims Health
Human Services - L ibrary
Total Unexpired Smart Start Funding
$1,691,917
$1,141,657
$38,286
$97,72
$2,969,587
$6-90
$3,038,662
$122,330
$1,511,092
$485,649
$10,721
$2,105,189
$180,825
$725,083
$27,565
$933,473
Section 6. The Finance Officer is hereby directed to maintain within the grant project fund
sufficient specific detailed accounting records to provide the accounting to the grantor
agency required by the grant agreement and federal and state regulations.
Section 7. Funds may be advanced from the General Fund for the purpose of making payments
due. Reimbursement requests should be made to the grantor agency in an orderly and
timely manner.
Section 8. Copies of this grant project ordinance shall be made available to the Finance Officer for
direction in carrying out this project.
Attachment 4
Section 9. Positions authorized through this grant project include:
1.0full time equivalent position in the Health Department Enhanced Child .Service
Coordination Project as authorized by the Orange County Board of County
Commissioners on December 5, 1994.
1.0 full time equivalent position in the Health Department's Child Health Care Consultant
Project as authorized by the Orange County Board of County Commissioners on
February 1, 2005.
Funding for these positions is contingent upon the General Assembly's allocation of
Smart Start funds.
Section 10. This project period begins January 18, 1994, and is valid through June 30, 2005.
Subsequent funding of this grant project is contingent upon the availability of funds
sufficient to cover expenditures.
Section 11. This ordinance supersedes previous Smart Start Program Grant Project Ordinances.
Adopted this the 15th day of February 2005.
�- 15-C>5
A motion was made by Commissioner Jacobs, seconded by Commissioner Halkiotis to 51,
approve an amendment to the Public Charge for BOCC meetings to include a statement
covering the silent use of electronic devices, and to insert the word "please ".
VOTE: UNANIMOUS
f. Change in BOCC Regular Meeting Schedule
The Board considered two changes in the County Commissioners' regular meeting
calendar for the year 2005, swapping the locations for the May 31St and June 2nd Budget Public
Hearings.
A motion was made by Commissioner Jacobs, seconded by Commissioner Gordon to
amend their regular meeting calendar changing the locations of the two Budget Public
Hearings: the May 31St Budget Public Hearing would change to Southern Human Services
Center (it was previously scheduled for Hillsborough) and the June 2nd Budget Public Hearing
would be changed to the F. Gordon Battle Courtroom in Hillsborough, North Carolina (it was
previously scheduled for Chapel Hill). Also, to approve adding a dinner meeting on March 15,
2005 at 5:30 p.m. at the Southern Human Services Center.
VOTE: UNANMOUS
h. Budget Amendment #8
The Board considered approving budget, grant project, and capital project ordinance
amendments for fiscal year 2004 -05.
Commissioner Jacobs pointed out that the Board continues to provide funding for
CHCCS High School #3. This will bring the appropriations to $6.4 million.
A motion was made by Commissioner Jacobs, seconded by Commissioner Halkiotis to
approve budget, grant project, and capital project ordinance amendments for fiscal year 2004-
05 for Library Services, Department on Aging, CHCCS High School #3, and the Health
Department.
VOTE: UNANIMOUS
1. A Resolution Establishing the Intent of Durham County, Durham City, and
Oran_ ge County To Cooperate With Regard To Planning Issues in Certain Defined Areas
The Board considered a Resolution Establishing the Intent of Durham County, Durham
City, and Orange County to Cooperate with Regard to Planning Issues in Certain Defined
Areas.
Commissioner Gordon asked for the opinion of Planning Director Craig Benedict about
whether this will work out for Orange County. Craig Benedict said that it will work, and the staff
will be diligent to receive any plans that come through Durham and provide comments in a
timely manner. He said that this is a good opportunity to begin other types of land use
coordination.
A motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to
adopt a Resolution Establishing the Intent of Durham County, Durham City, and Orange County
to Cooperate with Regard to Planning Issues in Certain Defined Areas as stated below:
A RESOLUTION ESTABLISHING THE INTENT OF DURHAM COUNTY,
DURHAM CITY, AND ORANGE COUNTY TO COOPERATE WITH REGARD TO PLANNING
ISSUES IN CERTAIN DEFINED AREAS
Whereas, the governing bodies of Durham County, NC; the City of Durham, NC; and Orange
County, NC desire to foster good relations; and