HomeMy WebLinkAboutORD-2005-005 - Middle School #3 Capital Project Ordinance 01-24-2005-6aORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 24, 2005
Action Agenda
Item No. .a,
SUBJECT: Appropriation of Funding for Orange County Schools (OCS) Middle School #3
DEPARTMENT: Manager /Budget PUBLIC HEARING: (Y /N) ' No
ATTACHMENT(S):
Proposed Resolution
Proposed Capital Project Ordinance
1/21/05 Staff Memo re: Middle School #3
Construction Cost Assessment
Excerpt from 1/24/05 OCS Board Agenda —
Architect Letter re: Bid Tabulation
Comparison of MS #3 Costs to School
Construction Standards
INFORMATION CONTACT:
Rod Visser, ext 2308
Donna Dean, ext 2151
TELEPHONE NUMBERS:
Hillsborough 732 -8181
Chapel Hill 968 -4501.
Durham 688 -7331
Mebane 336- 227 -2031
PURPOSE: To consider a resolution and a revised capital project ordinance regarding
appropriation of additional funds for construction of Orange County Schools (OCS) Middle
School #3.
BACKGROUND: In November 2001, Orange County voters approved bond referenda that
included $18.5 million for the construction of a new middle school for the Orange County
Schools system. In early 2004, the Orange County Commissioners and Orange County Board
of Education approved a number of decisions and financial transactions that resulted in the
acquisition of approximately 100 acres of property between West Ten Road and Interstate
40/85 that will serve as the site for the new middle school and a multi -field soccer center. The
County has title to 34+ acres for the soccer center, and OCS has title to 66+ acres for the
middle school.
In October 2004, the County and OCS entered into an interlocal agreement that facilitated joint
development of the 100+ acres. The agreement was intended to promote collaboration, sharing
of facilities, and achievement of cost savings through economies of scale. For example, by
agreeing to have pre - grading work done on both sites simultaneously through a contract
administered by OCS, about a quarter of a million dollars in savings was realized.
At the October 19, 2004 meeting, the BOCC determined that it would be beneficial for a work
group comprised of County and OCS governing board representatives and staff to meet
periodically to develop recommendations regarding outstanding issues related to the middle
school and soccer center projects, including additional features (e.g. library space) that might
be able to be incorporated into the project at a later time. The work group met on January 18,
2005 to discuss primarily issues related to the middle school project budget and bids that OCS
2
received in December 2004 for the construction of the middle school. The group agreed that it
would address other outstanding issues in future meetings. The central consideration at
present is that in order for the middle school to open as planned in August 2006, construction
work must begin by mid - February 2005.
Directly related to that project timetable is the need for the Orange County Board of Education
to award construction bids and enter into appropriate contracts for the construction work. The
Board of Education's agenda for their meeting on January 24 includes action on those items.
The middle school project architects have noted since project inception that the $18.5 million in
bond funding would likely be inadequate to cover the costs of constructing a middle school
similar in size and scope to Smith, the most recently opened middle school in Orange County.
OCS Middle School #3 has been designed largely as a prototype of Smith (with some
differences) and is currently programmed at about 123,000 square feet, which is within the
parameters established in the BOCC's middle school construction standards. The design is
intended to incorporate a variety of aspects related to greenbuilding and smart growth
initiatives.
In Fall 2004, the project architect explained to the Board of Education that substantial increases
in the market rates for steel, concrete, fuel, and other construction related commodities would
likely be reflected in the construction bids. This prompted the Board of Education to request
that the Board of Commissioners consider appropriating additional capital funding for the middle
school project sufficient to preclude any further reductions to the contemplated 123,000 square
foot design.
The BOCC tasked County staff to conduct an independent assessment of factors affecting the
school construction project costs. Their analysis and findings are provided in an attached
narrative and associated spreadsheet, and will be explained by staff during the BOCC's January
24 meeting.
In accordance with the BOCC's November 2000 "Policy on Planning and Funding School
Capital Projects ", OCS is requesting that the Board adopt a revised capital project ordinance
that would appropriate funds for the balance of the project. Under the policy, Middle School #3
qualifies as a Level 2 project, which is structured in four phases. The project is now at the
Design and Construction Phase, which includes final design, facility construction and purchase
of equipment, furnishings, technology, and one -time start up items. The remaining phase, the
Final Accounting Phase, comes at project completion and provides a reconciliation of actual
project expenditures with the approved project budget.
As noted in the attached January 24, 2005 OCS agenda item, the Superintendent is
recommending that the Board of Education award a total of multi -prime base bids and
recommended alternates in the amount of $18,273,846. That amount, if approved, would bring
the total estimated Middle School #3 project cost to $22,608,091. The BOCC has allocated the
previously mentioned $18.5 million in general obligation bonds towards the project cost. OCS
has also identified $350,000 of its own funds ($300,000 from sales tax reimbursements and
$50,000 from the North Carolina Department of Transportation) to help pay for the project. The
BOCC has previously appropriated, through the Soccer Superfund Capital Project Ordinance,
$237,525 to pay for the County's share of the pre- grading /sitework being administered by OCS
for the middle school and soccer center sites.
With the $19,087,525 in earmarked funding noted immediately above, and the estimated total
Middle School #3 project cost of $22,608,091, there remains a project budget gap of
$3,520,566 for the Board of Commissioners to consider funding. Representatives of OCS and
the architectural firm Corley Redfoot Zack will attend the January 24 BOCC meeting to address
any questions about project design, bids, or overall costs. The Superintendent's response to
the County Manager's inquiry about what other sources or capital project realignments might be
considered to produce additional Middle School #3 project funding will be reviewed January 24.
In December 2004, the Board of Commissioners indicated its intent to reallocate some or all of
$12.8 million in anticipated debt for Chapel Hill - Carrboro Elementary School #10 to help
address anticipated cost overruns for Middle School #3, CHCCS High School #3, County senior
centers, or other projects. The main decision for the BOCC at this January 24 meeting is
whether it wants to appropriate all or a portion of the $3,520,566 funding gap outlined
above. The Board's decision on this matter directly affects the action that the Orange
County Board of Education will take later in the evening on the middle school bid awards
and contracts, as the amount they can approve for construction contracts depends on
the amount of funding appropriated by the BOCC by capital project ordinance. The
attached capital project ordinance contemplates approval by the BOCC of the entire additional
amount of $3,520,566. However, the BOCC is under no obligation to appropriate that much,
and the capital project ordinance can be revised at the BOCC meeting if necessary to reflect
whatever additional amount of funding the BOCC approves.
A number of outstanding issues remain to be resolved at some point in the future, but need not
be resolved on January 24. For example, the work group plans to address at a future meeting
ideas that have been generated regarding how to manage approximately 25 acres of OCS
owned property that were not included in the school site footprint but which are in fact needed
to meet impervious surface limitations under the existing project concept. County and school
staffs will be exploring how conservation easements might be employed and will address with
the work group any financial transactions, if any, that might be warranted in the future regarding
these 25 acres. The work group recommends that the Board include in whatever additional
appropriation it decides to make for the middle school project an amount that will cover the
$271,000 difference between the $52000 initially budgeted for land acquisition and the
$795,000 that was actually paid for 66+ acres. Also, it should be noted that the costs of
providing water and sewer service to the school property line are NOT included in the middle
school project budget. Utility extensions are being worked on by County staff in collaboration
with the City of Mebane, and costs for these are to be addressed through bond, grant, or
otherwise funded appropriations that the BOCC will address at a later date. Finally, OCS
representatives noted during the recent work group meeting that the identified total project
budget does not address all one -time start up costs or any ongoing startup costs for Middle
School #3, nor does it consider decisions that OCS will need to make in the future about
comparability of facilities between this new middle school and the two existing middle schools.
FINANCIAL IMPACT: As described in the "Background" section of this abstract. It should be
noted that any debt issuance must receive formal approval from the North Carolina Local
Government Commission. Staff expects that alternative financing for additional costs for Middle
School #3 will receive LGC approval when presented, as the additional debt involved remains
within the County's self- imposed debt management parameters and would be issued in lieu of
other debt on the BOCC- endorsed Debt Issuance Schedule, which has previously been shared
with LGC staff.
4
RECOMMENDATION(S): The Manager recommends that the Board adopt the accompanying
resolution indicating the intent to provide additional funding for Orange County Schools Middle
School #3 and adopt a revised Middle School #3 capital project ordinance that appropriates the
level of additional funding approved by the Board.
DRAFT 5
ORANGE COUNTY BOARD OF COMMISSIONERS
A RESOLUTION OF INTENT TO APPROPRIATE ADDITIONAL FUNDS FOR
CONSTRUCTION OF ORANGE COUNTY SCHOOLS MIDDLE SCHOOL #3
WHEREAS, the Orange County Board of Commissioners and Orange County
Board of Education have agreed to collaborate in the development of a new
middle school and a new multi -field soccer complex on approximately 100 acres
of property located between West Ten Road and Interstate 40/85; and
WHEREAS, the Orange County Board of Education has approved a design for
the middle school that is based on a prototype of the Smith Middle School
constructed several years ago in the Chapel Hill - Carrboro School system; and
WHEREAS, at approximately 123,000 square feet, the planned size of Middle
School #3 falls within the parameters established in the Board of Commissioners'
1996 adopted middle school construction standards; and
WHEREAS, the current estimated total project cost for Middle School #3, based
on construction bids received by the Orange County Board of Education in
December 2004 is $22,608,091; and
WHEREAS, earmarked County and OCS revenue for the project, including $18.5
million in voter - approved general obligation bonds, is $3,520,566 less than the
currently estimated project cost; and
WHEREAS, the Board of Commissioners in December 2004 indicated its intent
to redirect (with subsequent replenishment) some or all of planned alternative
financing debt of $12.8 million for Chapel Hill - Carrboro Elementary School #9 to
address more pressing financial needs for OCS Middle School #3, CHCCS High
School #3, County senior centers, or other projects;
NOW, THEREFORE, BE IT RESOLVED THAT the Orange County Board of
Commissioners does hereby indicate its intent to appropriate $ in
additional funding for the construction of Middle School #3, with said
appropriation to be incorporated in and executed by Board of Commissioner
adoption of an updated capital project ordinance for Orange County Schools
Middle School #3.
This, the 24th day of January, 2005.
DRAFT
Middle School #3
Orange County Schools
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted.
Section 1. The project authorized provides funds for the Orange County Schools to obtain options to
purchase property for and to design, construct, and equip a new middle school facility.
Anticipated revenues for the project consist primarily of 2001 voter approved bond funds,
with private placement financing as well.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following County revenue is anticipated to complete this project:
Section 4. The following amount is appropriated for this project:
roug
2003 -04
FY 2004 -05
roug
2004 -05
Sales Tax
$0
$0
$0
School Construction
Impact Fees
$0
$0
$0
Public School Building
Funds
$0
$0
$0
2001 Bonds
$825,005
$17,674,995
$18,500,000
Private Placement Loa
$0
1 $3,520,566
1 $3,520,566
Total County Fundingl
$825,005
1$21,195,561 1$22,020,5
66
Section 4. The following amount is appropriated for this project:
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Section 5. In addition, the Orange County Board of Education plans to appropriate the following
revenues to the project to cover construction costs.
Section 6. The cost to site and construct Orange County Schools Middle School #3 totals $22,608,091.
County 2001 OCS Middle
nrough FY
2003 -04
FY 2004 -05
I Hrougn
2004 -05
Sales Tax Refunds
$0
$300,000
$300,000
NCDOT Grant
$0
$50,000
$50,000
otal board otl
Education Funding
$0
$350,000
$350,000
Section 6. The cost to site and construct Orange County Schools Middle School #3 totals $22,608,091.
County 2001 OCS Middle
School #3 Bond funds
$825,005
$17,674,995
$18,500,000
Fund Bonds (to cover site
development costs for West 10
Soccer Complex co- located at
the Middle School #3 site )
$237,525
$0
$237,525
Orange County Private
Placement Funding
$0
$3,520,566
$3,520,566
School Board Funds
$0
$350,000
$350,000
Total oar o uca ion
Funding
$1,062,530
$21,545,561
$22,608,091
Section 7. This ordinance supersedes all previous Orange County Schools Middle School #3 capital
project ordinances.
Section 8. This capital project ordinance, originally adopted March 4, 2004, shall remain in effect
through June 30, 2007.
Adopted this 24th day of January 2005.
MEMORANDUM 0
TO: Board of County Commissioners
John Link, County Manager
FROM: Pam Jones, Purchasing and Central Services
RE: Orange County Schools Middle School #3 Construction Cost
Assessment
DATE: January 21, 2005
As you may recall, OCS Middle School #3 was one of two schools for which
Commissioners requested that Paul Thames and Pam Jones review plans and
identify cost elements with significant cost increases. The review of the major
construction elements for OCS Middle School #3 revealed no appreciable
deviations from expected construction cost escalation within major building
construction elements, with the exception of items such as structural steel, steel
reinforcing, metal roofing, concrete and other masonry, which has increased
almost 50°70 over the past four years. Further, according to construction data
provided or published by the NC Department of Public Instruction ( NCDPI),
school construction costs for calendar years 1996 through mid -2004, increased
by an average of 35% for all schools statewide. NCDPI data also indicate that
much of this increase (approximately 1917o) has occurred in the 2003 - mid -2004
interval.
You will note that if the 35% "inflation" factor were applied to the Orange County
School standards square footage costs (created and adopted in 1996), the 2004
cost per square foot would calculate at $128.25 per square foot. The square foot
costs calculated from the bids received on December 7, 2004 would be
approximately $132.45, approximately 3% over the present value school
standards. While the source of this 3% over the standards present value cost was
not readily apparent, it was noted that the standards include limited, if any, green
building components. Green building adds value and has a payback for the long
term; however, some elements have an identifiable up front cost in excess of
traditional building methods. At a minimum, $80,000 of "green components"
can be identified in the 12/7/04 bid alternates through such things as solar
water heating system and photovoltaic system. These items are recommended in
the bid award amount and are calculated in the $132.45 square foot cost cited in
the attachment.
For your information, the attached spreadsheet compares construction standards
cost, to the present value of the construction standards cost, as well as the
preliminary cost projections provided by the architect in September 2003, the
updated projections based on the final program of the school in September 2004
and the actual bids received on December 7, 2004.
Orange County Middle School #3
Construction Cost Comparison to School Construction Standards
Middle School #3
Capacity = 700 students
Square Footage: 122,763
- - - - --
- -
1996 School
Construction
Standards (SCS)
i $95.00
-- - - - -- - -- -- — -
Present Value
i School Constr.
Standards
-- --
$128.25
- - - - --
CRZ 9/3/2003
Construction
Estimate
-. _ - - - -- -- - - -- _ ---
$112.17
12.00 %�
CRZ 9/7/2004
Construction Bids
12/07/2004
$132.45
$16,259,959
note #1 bellow)
15..3%
(see
see note #2 below
Construction
Esimate
- - - - -- - - -
$132.49
I
Construction
Cost Per Square Foot
- - - -- -
- - - - - - - -- - --
as % of Construction Cost
- --
L -- - - - - -- - -�
- -- - -
10.00%
Site Development
(includes all site
- - -
10.0.0%
-- --
15.00%
- -- --
work, examples of which include roads, including any
-- -�
required off site road
-- - -- - -
improvements,
-- -
- -- - --
development costs
- -- lo) - --
- - - -
parking lots, on -site water and sewer and all grading.)
----------- - - - - -- - - -- - -- - - - - -- - - - - --
(Bids received on 1217104 totalled $18,273,846. However, they also include all site
that were not included
_ in the earlier sitework bids received in the Fall 2004. The $16,259,959 construction cost, listed above, is the architect's
estimate of the amount that should be allocated to actual building construction.
-- - - - -- - - - - - -------- � - - -- — - -- - - - -- --
--
(2) Total site development costs ( incuding early grading package) tofa/ $2, 723,132 or 16.7% of the construction cost.
------ - - - - --
-The architect's preliminary estimate of the soccer center's portion of the cost for shared facilities is $237,525, which would
reduce the development
costs to approximately
----------
--
15.3% of the
- -- - - -- - --
construction budget
i
- - - -- - - - - - --
i
CORLEY IREDFOOT ZACKINC.
ARCHITECTS • ENGINEERS • PLANNERS
December 15, 2004
10
LAURENCE W. BUNCH, AIA
Associate In accordance with your request, I am sending you the certified bid tabulation
ANDREW R. CRUICKSHANK, AIA for the above - referenced project. Bids for a single prime and for multi prime
Associate contracts were opened at 4:00 PM on December 7, 2004, at the School Board
DAVID M. TAYLOR, AIA building in Hillsborough, NC.
lssociate
HARRY M. JENSEN Listed below are the apparent low multi -prime bidders, based on their Base
Associate Bids and the Alternates which were reviewed and approved in our discussions
KENNETH E. SMITH with you and George McFarley, Jr., on December 14, 2004:
Associate
A. General Construction: J. H. Allen , Inc.
409 W. Central Avenue (27203)
PO Drawer 2809
Asheboro, NC 27204
Base Bid: $13,445,000
Alt. #3: Front entrance canopy 108,000
Alt. #4: Photovoltaic system /power storage/ -
PO Box 2368 distribution system 5,300
Chapel Hill, NC 27515 -2368 Alt. #5: Solar water heating system 9,700
Alt. #15: Use specific brands for kitchen equipment no change)
222 Chapel Cloister Hill, coon Total Base Bid + accepted alternates: $13 568,000
Chapel Hill, NC 27514 -2212 p �
B. HVAC Contractor: Indicor
1217 Rail Street (27407)
PO Box 8794
Greensboro, NC 27419
Base Bid: $ 1,849,000
Alt. #9: HVAC Equipment by Trane: $ No change
Alt. #10: Boilers by Weil McClaim with
Webster Burners: $ No change
Alt. #11: HVAC Pumps by B &G: $ 8,000
(919) 942 -8586 Telephone Alt. #12: HVAC Control by Invensys
(919) 929 -4802 Fax supplied by Yamas: 88,000
Total Base Bid + accepted Alternates: $ 1,945,000
Dr. Shirley Carraway, Superintendent
Orange County Schools
200 East King Street
GLENN D. CORLEY, AIA
Hillsborough, NC 27278
President, CEO
KENNETH E. REDFOOT, AIA
RE: Middle School #3
Vice President
West Ten Road, Orange Co., NC
MARK ZACK, AIA
Project #0310
Vice President
BID TABULATION
MICHAEL L. HAMMERSLEX PE
Principal
Dear Dr. Carraway:
10
LAURENCE W. BUNCH, AIA
Associate In accordance with your request, I am sending you the certified bid tabulation
ANDREW R. CRUICKSHANK, AIA for the above - referenced project. Bids for a single prime and for multi prime
Associate contracts were opened at 4:00 PM on December 7, 2004, at the School Board
DAVID M. TAYLOR, AIA building in Hillsborough, NC.
lssociate
HARRY M. JENSEN Listed below are the apparent low multi -prime bidders, based on their Base
Associate Bids and the Alternates which were reviewed and approved in our discussions
KENNETH E. SMITH with you and George McFarley, Jr., on December 14, 2004:
Associate
A. General Construction: J. H. Allen , Inc.
409 W. Central Avenue (27203)
PO Drawer 2809
Asheboro, NC 27204
Base Bid: $13,445,000
Alt. #3: Front entrance canopy 108,000
Alt. #4: Photovoltaic system /power storage/ -
PO Box 2368 distribution system 5,300
Chapel Hill, NC 27515 -2368 Alt. #5: Solar water heating system 9,700
Alt. #15: Use specific brands for kitchen equipment no change)
222 Chapel Cloister Hill, coon Total Base Bid + accepted alternates: $13 568,000
Chapel Hill, NC 27514 -2212 p �
B. HVAC Contractor: Indicor
1217 Rail Street (27407)
PO Box 8794
Greensboro, NC 27419
Base Bid: $ 1,849,000
Alt. #9: HVAC Equipment by Trane: $ No change
Alt. #10: Boilers by Weil McClaim with
Webster Burners: $ No change
Alt. #11: HVAC Pumps by B &G: $ 8,000
(919) 942 -8586 Telephone Alt. #12: HVAC Control by Invensys
(919) 929 -4802 Fax supplied by Yamas: 88,000
Total Base Bid + accepted Alternates: $ 1,945,000
Dr. Shirley Carraway
RE: Middle School #3 Bid Tabulation
December 15, 2004
page 2
C. Electrical Contractor: Starr Electric Co., Inc.
6 Battleground Court
Greensboro, NC 27408
Base Bid: $ 1,649,000
Alt. #3: Front Entrance Canopy: $ (8,600)
Alt. #4: Photovoltaic system /power
storage/ distribution System $ 14,000
Alt. #13: Security System by Ademco: $ No change
Total Base Bid + accepted Alternates: $ 1,654,400
D. Plumbing Contractor: ABL & Associates Plumbing, LLC
300 Hoke Street
Raleigh, NC 27601
Base Bid: $ 1,050,899
Alt. #5: Solar Water Heating System: $ 51,728
Alt. #3: Canopy Roof Leader: 3,819
Total Base Bid + accepted Alternates: $ 1,106,446
TOTAL MULTI -PRIME BASE BIDS AND RECOMMENDED ALTERNATES: $18,273,846
Summary: General Construction: $13,568,000
HVAC: 1,945,000
Electrical: 1,654,400
Plumbing: 1,106,446
$18,273,846
The above construction bids, added to the early sitework package contract (presently under
construction) and the playing field and irrigation work (contract pending), equals $18,983,091. On
September 9, 2004, we presented to the School Board an estimate of $18,826,700 for the same scope
of work. The difference between the estimate and the actual bid is less than 1 %, which confirms the
timeliness and accuracy of the estimate.
Based on this information, we recommend moving forward with preparation of contracts for the
new middle school for the Orange County Board of Education.
Please contact me if you have any questions or comments.
Sincerel ,
e th ed oot, AIA
ice President
KER:esw /0310- bid.rec
CC. George McFarky, Jr.
IIICORLEY REDFOOT ZACK,.,.
COl L R$DFOO'T ZAC1C, tee. .
HID TABULATION
MIDDLE SCHOOL #3
Orange County Schools
West Ten Road, Orange County, MC
Project #0310
4:00 PM, December 7, 2004
Bids as shown on the attached seven (7) pages, opened at 4:00 PM, December 7., 2004, have been checked and
validated and are hereby certified as correct.
a
CORLRY RRDFOOT ZACK, ..
BID TABULATION
MIDDLE SCHOOL #3
Orange County Schools
West Ten Road, Orange County, NC
Project 50310
400 PM, December 7, 2004
SINGLE PRaZ
Alt. 6
Alt. 7
Alt. 8
5% Bid
Add.
NOR
Rainwater
Parking Lot
Sarnifil PVC
GENiRAL CONTRACTOR
Boilers by
License
No.
Bond
Recd
Recd
BASE BID
J. H. Allen, Inc.
3921
YES
TES
YES
$18,283,000
Asheboro, HC
Burners
System
J. H. Allen, Inc.
$839,000
Bordeaux Construction Co.
$113,000
9266
$6,400
YES
YES
YES
$117,000
$18,898,000
Durham, NC
Quate Industrial Service
Quate Industrial Service
no bid
Durham, NC
SINGLE PRIM
Alt. 1
Alt. 2
Alt. 3
Alt. 4
Alt. 5 - Solar
G8NISRAL CONTRACTOR
Change
Change Metal
Front Rntrance
Photovoltaic
Water Heating
Pitched Roof
Panels to
Canopy
System/Power
Syste®s
Roofing
RIFS
Storage &
Material
Distribution
J. H. Allen, Inc.
($164,500)
($127,000)
$112,200
$20,000
$63,700
Bordeaux Const. Co.
($164,000)
($140,000)
$ 92,750
$ 2,500
$ 3,600
Quate Industrial Service
SINGLE PRIME
Alt. 6
Alt. 7
Alt. 8
Alt. 9 - RVAC
Alt. 10 -
GENBtAI. CONTRACTOR
Rainwater
Parking Lot
Sarnifil PVC
equipment by
Boilers by
Collection/
Lighting
membrane
Trans
Weil McClain
Non - potable
Roofing System
with Webster
Water Distrib
Burners
System
J. H. Allen, Inc.
$839,000
$234,000
$113,000
no change
$6,400
Bordeaux Construction Co.
$865,300
$199,800
$117,000
no change
no change
Quate Industrial Service
`1
V _
Page 1 of 7
Mid School #3
Sint' -e Prime General Bid, page 2
SINGM.S PRIM
Alt. 11 -
Alt. 12 -
Alt. 13 -
Alt. 14 -
Alt. 15 -
G� cowntACTOR
HVAC Pumps by
HVAC
Security
Alternate
Use specific
Bab
Controls by
System by
Brick
brands for
Invensys
Ademco
Masonry Units
kitchen
supplied by
equipment
Taman
J. H. Allen, Inc.
$5,300
$82,000
no change
$245,000
no change
Bordeaux Const. Co.
$8,600
$96.,800
no change
1 $251,000
no change
Quate Industrial Service
Page 2 of 7
CORLEY R$DFOOT ZACK, ..
BID TABULATION
MIDDLE SCHOOL $3
Orange County Schools
West Ten Road, Orange County, NC
.Project #0310
400 PM, December 7, 2004
MULTI -PR336
Alt. 6
Alt. 8
Alt. 14
5% Bid
Add.
�$
Rainwater
GENERAL. CONTRACTOR
Use Alternate
License No.
Goad
Recd
Recd
BASS BID
J. H. Allen, Inc.
Asheboro, NC
3921
Nom- potable
yes
yes
yes
$13,445,000
Bordeaux Construction Co., Inc.
Durham, NC
Water Distrib
9266
yes
you
yes
$13,886,000
Quate Industrial Service
no bid
J. H. Allen, Inc.
($ 7,500)
$113,000
$245,000
Durham, NC
Bordeaux Count. Co.
($25,000)
$117,000
$251,000
no change
SINGLE PR33M
GZNZRAL CONTRACTOR
Alt. 1
Change
Pitched Roof
Roofing
Material
Alt. 2
Change Metal
Panels to
zits
Alt. 3
Front Entrance
Canopy
Alt. 4
Photovoltaic'
System /Poorer
Storage L
Distribution
Alt. 5 - Solar
Water Heating
Systems
J. H. Allen, Inc.
($164,500)
($127,000)
$108,000
$5,300
$9,700
Bordeaux Count. Co.
($164,000)
($140,000)
$ 89,000
$2,500
$3,600
Quate Industrial Service
MULTX -PRIME
Alt. 6
Alt. 8
Alt. 14
Alt. 15 -
GUS99RAL CONTRACTOR
Rainwater
Sarnifil PVC
Use Alternate
Use specific
Collection/
membrane
Brick Masonry
brands for
Nom- potable
Roofing
Units
kitchen
Water Distrib
system
equipment
System
J. H. Allen, Inc.
($ 7,500)
$113,000
$245,000
no change
Bordeaux Count. Co.
($25,000)
$117,000
$251,000
no change
Quate Industrial Service
V !
Page 3 of 7
CO. r Riwrom 'LACK, ..
BID TABUL7►TION
MIDDLE SCHOOL $3
Orange County Schools
West Ten Road, Orange County, NC
Project #0310
4 :00 PM, December 7, 2004
MULTI -PAINS
5% Bid
Add.
Mw
RVAC CONTRACTOR
License No.
Bond
Recd
Rec.d
BASE BID
Baker Mechanical, Inc.
no bid
Wilson, NC
Comfort Engineers
9342
yes
yes
yes
$1,990,500
Durham, NC
Harrelson Mech. Contractors
18936
yes
yes
you
$2,094,335
Wilmington, NC
Indicor
6449
yes
yes
yes
$1,849,000
Greensboro, NC
Logan Mechanical
no bid
Winston- Salem, NC
Mechworks Mech. Contractors
11295
yes
yes
you
$2,266,420
Beaufort, NC
Markley Mechanical Associates
18056
you
yes
yes
$2,000,000
Selma, HC
Quality Mechanical Contractors
no bid
Burlington, NC
Southern Piping Co.
7422
yes
yes
yes
$1,963,000
Raleigh, NC
PI Mechanical (did not request CD,S)
07066
yes
yes
yes
$2,155,000
Greensboro, NC
Page 4 of 7
Middle School #3
Multi -Prime HVAC Contractor, page 2
MOLTI -PRIME
RVAC CONTRACTOR
Alt. 9
RVAC
Squi.pment by
Trans
Alt. 10
Boilers by
Mail Mcclaim
with Webster
Burners
Alt. 11 -
RVAC Pumps by
B&C
Alta 12 -
RVAC Controls
by Invensys,
Supplied by
Mamas
Baker Mechanical, Inc.
Comfort Engineers
no change
$4,000
no change
$52,7.00
Harrelson Mach. Contractors
no change
$3,,668
no change
$66,286
Indicor
no change
no change
$8,000
$88,000
Logan Mechanical
Mechworks Mach. Contractors
no change
no change
no change
$76,500
Markley Mechanical Associates
no change
no change
no change
no change
Quality Mechanical Contractors
Southern Piping Co.
no change
$6,000
$5,000
$7"5,000
PI Mechanical (did not request
CD's)
no change
no change
no change
no change
J
Page 5 of 7
Co. x Rzwom ZAcr -, ..
BID TABULATION
MIDDLE SCBOOL 83
Orange County Schools
West Ten Road, Orange County, NC
Project #0310
4 :00 PM, December 7, 1004
MULTI -PRXM
5% Bid
Add.
148E
ELECTRICAL C01CMILCTOR
License No.
Bond
Rec d
Rec d
BASE BID
McGeever & Associates, Inc.
No bid
Clayton, NC
Starr Electric Co., Inc.;
NC4 -U
yes
yes
yes
$1,649,000
Greensboro, NC
Triangle Electrical Services
no bid
Chapel Hill, NC
Vaughan Electric Co., Inc.
14 -U
yes
yes
you
$2,960,900
Durham, MC
Watson Electrical Construction Co.
113 -U
yes
yes
yes
$1,792,000
Burlington, NC
MULTI -PRIME
Alt. 3 -
Alt. 4 -
Alt. 6 -
Alt. 7 -
Alt. 13 -
ELECTRICAL CONTRACTOR
Front
Photowltaic
Rainwater
Parking Lot
Security
Entrance
System and
Collection and
Lighting
System by
Canopy
Power
Non- potable
Ademco
storage and
Water
distribution
distribution
system
McGeever & Associates, Inc.
Starr Electric Co., Inc.
($8,600)
$14,000
$1,200
$120,000
no change
Triangle Electrical Services
Vaughan Electric Co.
$4,000
-0-
$50,000
$175,770
$95,000
Watson Electrical Construction
($6,000)
$30,000
$ 500
$185,000
no change
Page 6 of 7
CO=Y REDFOOT ZACK, nw.
BID TABULATION
MIDDLE SCHOOL 63
Orange County Schools
Nest Ten Road, Orange County, NC
Project #0310
4 :00 PM, December 7, 2004
MTLTI -HRXNZ
5% Bid
Add.
MBE
PLUMBING CONTRACTOR
License No.
Bond
Recd
Rec'd
BASS BID
ABL & Associates
19909
yes
yes
yes
$1,050,899
Raleigh, NC
Brown Brothers Plumbing & Heating
282
yes
yes
yes
$1,180,000
Durham, NC
Quality Mechanical Contractors
12381
yes
yes
yes
$1,200,000
Burlington, NC
Sparrow & Sons, Inc.
4403-
yes
yes
3 of 5
$ 765,000
Carrboro, NC
MJLTI-PRX=
Alt. 5 -
Alt. 6 -
Alt. 3 -
PLUMBING COWIMACTOR
Solar Water
Rainwater
Canopy Roof
Heating
Collection
Leader
System
and Non-
(Noted on
potable
drawings only)
Water
Distribution
System
ABL & Associates
$51,728
$796,000
$3,619
Brown Brothers Plumbing
$36,200
$815,900
$2,500
Quality Mechanical Contractors
$35,000
$549,000
Sparrow & Sons, Inc.
$12,000
$598,000
page 7 of 7
Comparison of Orange County Schools Middle School #3 Project Costs to Commissioner
Adopted Elementary School Construction Standards
Construction Cost
Student Capacity
Square Footage
Square Feet per Student
Approved School Construction
Standards
Estimated Costs for OCS Middle School
#3 (per bid received by OCS BOE
12/15/04)
700
132,192
188.8
$12,558,240
700
122,763
175.4
$16,259,959
Cost Per Square Foot
$ 95
$ 132
Site Acquisition
including all acquisition related costs
such as surveys and professional
fees.
$550,000
$795,000
Number of Acres:
22
67
Cost Per Acre:
$25,000
$11,866
Site Development
$1,255,824
$2,723,132
% of Construction Cost
10.0%
16.7%
Fees
$1,381,406
$1,115,000
% of Construction Costs and Site Development
10.0%
5.9%
Moveable Equipment
$627,912
$600,000
% of Construction Cost
5.0%
3.7%
Technology
(includes cabling and equipment for
voice, video and data distribution
systems )
$1,090,584
$650,000
Cost per square foot
$8.25
$5.29
Construction Contingency
$690,703
$465,000
Development
5.0%
2.9%
Start-Up Costs
Jon Personnel One time start-up costs
$350,000
$0
% of Construction Cost
0.0%
Total
Total Cost Per Square Foot
Capital Cost per Student Capacity
(capacity as set by construction
standards report)
$
$18,504,670
139.98
$
$22,608,091
184.16
$ 26,435.24
$
32,297.27
total cost of land including
portion to be used for West
10 Soccer complex
This reflects total cost of site development
and does not account for the anticipated
site development costs that would be
shared between the County and the school
district. The anticipated net cost of site
development totals $2,485,607.
0
�5
Chair Carey said that there is also an Orange County Disability Awareness Council that
the County supports.
Commissioner Halkiotis asked that all leased properties be included in the handicapped
accessibility component.
A motion was made by Commissioner Gordon, seconded by Commissioner`Foushee to
accept the final Report on Functions and Responsibilities of the Human Rights and Relations
Department and amend the County's Classification and Pay Plan to add the new class of LEP
(Limited English Proficiency) Coordinator at salary grade 17 effective February 1, 2005.
VOTE: UNANIMOUS
6 Resolutions or Proclamations
a. Middle School #3 Capital Proiect Ordinance
The Board considered a resolution and a revised capital project ordinance regarding
appropriation of additional funds for construction of Orange County Schools (OCS) Middle
School #3.
John Link said that in November 2001, the voters of Orange County approved in the
school bond $18.5 million for constructing a new middle school for the Orange County school
system. This $18.5 million, at that point, was the amount that had been specified in the
construction standards adopted several years ago. Since that time, a site has been located',
approximately 100 acres between West Ten Road and 1- 4011 -85. The school system and the
County Commissioners and staff have been working on developing the total area so that, as the
school is planned and built, there will also be work on multiple soccer fields in the same area.
The school system and the County Commissioners have entered into an inter -local agreement.
He said that this item is related to the outcome of the bids that were received in December by
the school board. The action is to ask the Board to consider appropriating as much as $3.5
million in additional funds toward this project, based on the costs of steel, concrete, etc. There
is also a letter from Superintendent Carraway (peach colored) indicating that the school system
has identified $350,000 of their revenue to address this shortfall This is in response to a letter
sent by him to both superintendents in September asking them to identify sources of revenue to
help in the overruns of this project and High School #3 in the Chapel Hill - Carrboro City school'
system.
Rod Visser said that this is an urgent issue because the middle school is slated to open
in August 2006. The project architects have indicated to the school board that in order to keep
this project on track, it is important to begin construction by mid— February. The school board
has this item on its agenda tonight. In December, the Board indicated that it intended to
reallocate some or perhaps all of the $12.8 million that is currently earmarked in the County's
plan for CHCCS Elementary #10 to address some of the anticipated cost overruns for this
project and the CHCCS High School #3 project and perhaps the senior centers. Funds to build
Elementary school #10 will be allocated at a later date. This action is to specifically follow up on
this indication of intent in December.
Rod Visser pointed out that in October the Board asked that a work group be put
together, comprised of County and school representatives, that could examine ongoing issues
related to the joint relationship between the middle school project and the adjacent County
soccer complex. Chair Carey is serving on this work group along with other staff members,
Chair Libby Hough, Superintendent Carraway, and other school staff members. The group met
last week to talk about budgetary considerations. There is some work to be done on potential
additional joint savings through economies of scale. Also, County staff conducted an
assessment of the cost overruns for this project and for High School #3, and it is summarized in
the abstract.
property. He thinks the issue of clear cutting along the interstate is having some consequences
all around.
Commissioner Foushee said that she is in support of the recommendation, but she
wants to be clear that the $3.5 million does include the $271,000 difference in the land
acquisition. It was answered yes, it is included. She asked about the startup costs that are not
included. Executive Director for Auxiliary Services for Orange County Schools George
McFarley said that some of the one-time startup costs would be borne by the school district's
fund balance.
Commissioner Foushee said that the OCS fund balance is considerably reduced from
last year and she cautioned the school board not to leave these requests out of the budget
because the County Commissioners understand that the school system has spent down its fund
balance. She asked when the County Commissioners might expect a status on the policy as it
relates to smart growth. She said that the idea of smart growth principles has been a nebulous
subject. John Link said that he proposes giving the history of discussion on this subject. He
thinks there is a framework of such a policy in writing. He will bring this forward.
Chair Carey said that they have a good framework and this item may need to be
deferred as one of the substantive items of the school collaboration group. He said that it is
much broader than schools.
Commissioner Halkiotis said that the County Commissioners have talked about this
issue. He would like to see some real life examples of each smart growth principle and how
they have impacted schools today. He would like some feedback from both school systems on
how many children ride buses, how many come with parents, and how many walk.
Commissioner Gordon said that she wanted to reiterate that she thinks the County
should build the middle school, the high school, and the senior center right and they should be
funded. She is in favor of moving forward with the amount for the middle school, but she has
questions about some of the line items. She made reference to page 20 and asked what the
site development costs include. Ken Redfoot said that in the $2,723,132, this includes all of the
work that is required beyond the early site work package. Off-site work would include the road
improvements along West Ton Road and on-site work would include utility work for water and
sewer as well as all of the driveways, parking lots, ball fields, irrigation, and sidewalks. The
baseball field, the softball field, a track, a practice field, and an athletic field are also
incorporated. This would not include off-site water and sewer.
Commissioner Gordon asked about the site acquisition and Rod Visser said that the
$795,000 represents the cost of the entire property. The 66 acres was $775,000 and $20,000
was for associated and professional fees. The cost of the Euliss property that the County
acquired for use of the soccer complex was a The over $500,000 in addition to this. The cost of
the Euliss property is not included in this capital project.
Commissioner Gordon asked when they would get the information back on the additional
items. She said that there are a number of outstanding issues that need to be resolved. Chair
Carey said that they will get this information back as soon as possible.
Commissioner Gordon asked when they would break ground and Ken Redfoot said that
they have started the early site work package. They are ready to get started with the rest as
soon as everything is approved.
Commissioner Jacobs asked about Mebane's policy on the possibility of getting
reimbursed to extend water and sewer lines and a future tap-on. Paul Thames said that it is
Mebane's policy that there is no reimbursement. He thinks that Hillsborough is the only one
around that has a reimbursement policy.
Commissioner Halkiotis asked that a request be put in writing for Mebane.
A motion was made by Commissioner Halkiotis, seconded by Commissioner Gordon to
adopt the accompanying resolution indicating the intent to provide additional funding for Orange
County Schools Middle School #3, and adopt a revised Middle School #3 capital project
ordinance that appropriates the level of additional funding approved by the Board.
A RESOLUTION OF INTENT TO APPROPRIATE ADDITIONAL FUNDS FOR
CONSTRUCTION OF ORANGE COUNTY SCHOOLS MIDDLE SCHOOL #3
WHEREAS, the Orange County Board of Commissioners and Orange County Board of
Education have agreed to collaborate in the development of a new middle school and a new
multi -field soccer complex on approximately 100 acres of property located between West Ten
Road and Interstate 40/85; and
WHEREAS, the Orange County Board of Education has approved;;a design for the middle
school that is based on a prototype of the Smith Middle School constructed several years ago: in
the Chapel Hill- Carrboro School system; and
WHEREAS, at approximately 123,000 square feet, the planned size of Middle School #3 falls
within the parameters established in the Board of Commissioners' 1996 adopted middle school
construction standards; and
WHEREAS, the current estimated stotal project cost for Middle School #3, based on construction
bids received - by the Orange County Board of Education in December 2004 is $22,608,091 and
WHEREAS, earmarked County and OCS revenue for the project, including $18.5 million in
voter - approved; general obligation bonds, is $3;520,566 less than the currently estimated project
cost; and
WHEREAS, the Board of Commissioners in December 2004 indicated its intent to redirect (with'
subsequent replenishment) some or all of planned alternative financing debt of $12.8 million for
Chapel Hill- Carrboro Elementary School #10 to address more pressing financial needs for OCS
Middle School #3, CHCCS High School #3, County senior centers, or other projects;
NOW, THEREFORE, BE IT RESOLVED THAT the Orange County Board of Commissioners
does hereby indicate its intent to appropriate $3,520,566 in additional funding for the
construction of Middle School #3, with said appropriation to be incorporated in and executed by
Board of Commissioner adoption of an updated capital project ordinance for Orange County
Schools Middle School #3.
This, the 2e day of January, 2005, .
VOTE: UNANIMOUS`
b. Human Relations Month'
The Board considered a proclamation recognizing the month of February as Human
Relations Month and authorizing the Chair to sign.
Milan Pham introduced Damon Seils, Vice -Chair of the Human Relations Commission.
Damon Sails said that the kickoff event is February 6"' and will include a performance by the
Women's Prison Reparatory Company. This is the only company of its kind in the country that
does these kinds of performances outside of prison walls. The event is at 3 :00 p.m. at the