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HomeMy WebLinkAboutMinutes - 19910917 . au .. 57'3 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING SEPTEMBER 17, 1991 The Orange County Board of Commissioners met in regular session ' on September 17, 1991 at 7:30 p.m. in the Courtroom of the old Post Office in Chapel Hill, North Carolina. COUNTY COMMISSIONERS PRESENT: Chairman Moses Carey, Jr. , and Commissioners Stephen Halkiotis, Alice M. Gordon, Verla C. Insko and Don Willhoit. COUNTY ATTORNEY PRESENT: Nick Herman COUNTY STAFF PRESENT: County Manager John M. Link, Jr. , Assistant County Managers Albert Kittrell and Rod Visser, Economic Development Director Ted Abernathy, Planner Gene Bell, Clerk to the Board Beverly A. Blythe, Purchasing Agent David Connell, Human Resources Director Elaine Holmes, Purchasing Director Pam Jones, Recreation and Parks Director MaryAnne Moore, Child Support Director Janet Sparks, Real Estate Appraiser Don Tapp, County Engineer Paul Thames, and EMS Director Nick Waters. NOTE: All documents referred to in these minutes are in the permanent agenda file in the Clerk's Office. BOARD COMMENTS I. ADDITIONS OR CHANGES TO THE AGENDA The Board made the following changes to the Agenda: Added to appointments - one for Domiciliary Home Advisory Committee and one for HSAC, added to item 4 - Resolutions/Proclamations - a Proclamation for Stage II water restrictions, and added to item 8 - Items for Decision as Item "E" 911 Consoles; Rejection of Bids The report on the Regional Bicycle Plan may include a decision by the Board. Commissioner Insko stated she received several calls about the fence that is planned for Cane Creek. She will call OWASA and relay these concerns. II. AUDIENCE COMMENTS A. MATTERS ON THE PRINTED AGENDA Chairman Carey indicated that those who have indicated a desire to speak will be recognized at the appropriate time. B. MATTERS NOT ON THE PRINTED AGENDA - NONE III. ITEMS FOR DECISION - CONSENT AGENDA Commissioner Willhoit removed item "A-7" from the Consent 574 Agenda and asked that additional information be provided on the grant received by the Little River Fire District. This item will be placed ' "':, on the next agenda. Motion was made by Commissioner Willhoit, seconded by Commissioner Gordon to approve those items on the Consent Agenda as stated below: A. BUDGET ORDINANCE AMENDMENT #3. The Board approved the grant project ordinance for the Domestic Violence Program as stated below and the following amendments to the 1991-92 Budget Ordinance: GENERAL FUND Source - Appropriated From Fund Balance $ 113, 818 Appropriations -- Community Maintenance 14 , 200 - General Administration 25, 000 - Community Planning 21, 000 - Public Works 36, 800 - Contributions to Outside 12, 391 Agencies - Miscellaneous 4 , 427 COUNTY CAPITAL RESERVE FUND Source - Appropriated from Fund Balance $ 74 , 360 Appropriation - General Admin. 23, 360 Appropriation - Public Works 51, 000 (To budget for prior year fund balance reservations) GENERAL FUND Source - Miscellaneous $ 595 Appropriation - Human Services 595 (To budget for Senior Games donations) Source - Intergovernmental $ 7,203 Appropriation - Public Safety 7, 203 (To budget for federal forfeitures) Source - Intergovernmental $ 1, 500 Appropriation - Human Services 1,500 (To budget for additional Dental program revenues) Source - Miscellaneous $ 200 Appropriation - Human Services 200 (To budget for additional Commission for Women revenues) The budget amendment for the Little River Fire District Fund was removed and will be considered on October 7, 1991. DOMESTIC VIOLENCE PROGRAM GRANT PROJECT ORDINANCE Be it ordained by the Board of Commissioners that pursuant to Section 575 13 . 2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized addresses the needs of women and children in Orange County who are victims of domestic violence as awarded to the Orange County Sheriff's Department by the North Carolina Department of Crime Control and Public Safety. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document, the rules and regulations of the North Carolina Department of Crime Control and Public Safety and the budget contained herein. Section 3. The following revenues are anticipated to be available to complete this project: Intergovernmental - Domestic Violence $ 41, 429 Section 4. The following amounts are appropriated for this project: Public Safety - Domestic Violence $ 41, 429 Section 5. This ordinance supersedes all previous Domestic Violence Grant Project Ordinances. Section 6. The finance officer is hereby directed to maintain within the Grant Project fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 8. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 9. R This ordinance is effective July 1, 1991. B. ADDITIONAL IN-HOME CARE PROVIDER AGREEMENTS The Board approved and authorized the Chair to sign provider agreements adding Medical Personnel Pool and Triangle Home Health Care, Inc. to the group of In-Home care providers used to provide service as funded through a contract with Triangle J Council of Governments, at a rate not to exceed $9.50 per service hour. C. APPROVAL OF MEMORANDUM OF UNDERSTANDING FOR PROVISION OF LEGAL SERVICES TO THE ELDERLY The Board approved and authorized the Chair to sign a Memorandum of Understanding with North State Legal Services for provision of legal counseling and assistance for Orange County residents sixty years and older who exceed North State's income eligibility 576 guidelines but who cannot afford to seek legal services from the private sector. D. TAX REFUND REQUESTS The Board approved the following requests for property tax refunds: NAME ACCOUNT # AMOUNT Yeh, Chin-ho 89001246 $ 100.00 Cross, Calvin Leland, Jr. 89000336 $ 100.00 McArthur, Douglas R 800072 $ 81.91 Lodge at Harvard Square 159110 $ 768 .32 Nevil,. Catherine E. 145792 $ 32 . 58 Holmes, Bennie 161016 $ 122 .36 Orange Affiliated Partners 141185 $ 1, 193 . 67 A-OK Home Service Inc. 140297 $ 552 . 02 Kimrey, Douglas J.A. & 48195 $ 132 .57 Clark, Neidra Lynn 152713 $ 85.48 Chapel Hill Podiatry Clinic 74111 $ 1, 963 . 22 Hoffman Research Assoc. Inc. 42529 Marvin & Mary Cheek 51126 $ 3 ,422 .76 Roe, Cheryl Ann 118029 $ 13 .76 Henry D. Hagood 104225 $ 226.82 Ronald Gregory 269 $ 71.91 Harold & June Glasser 154653 $ 149. 19 Shannon, James E. 153858 $ 9 . 64 Stack, Alicia M. 90000729 $ 25.47 •.. Northern Telecom Finance 893693 & 8822135 $ 1, 122 .54 E. PROFESSIONAL SERVICES CONTRACT - DENTAL SERVICES FOR HEADSTART The Board approved and authorized the Chair to sign the renewal of an existing contract for the Health Department Dental clinic to provide dental services to the children attending the Cedar Grove Headstart Center operated by Wake County Opportunities, Inc. F. COMPREHENSIVE HOUSING AFFORDABILITY STRATEGY The Board approved setting October 7, 1991 as a public hearing date to receive citizen comments regarding the Consolidated Comprehensive Housing Affordability Strategy for Orange- County. VOTE: UNANIMOUS IV. RESOLUTIONS/PROCLAMATIONS A. PROCLAMATION - CHILD HEALTH DAY OCTOBER 7, 1991 Motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to approve and authorize the Chair to sign the proclamation as stated below which proclaims October 7, 1991 as Child Health Day in Orange County: CHILD HEALTH DAY 577 OCTOBER 7, 1991 BY THE CHAIR OF THE ORANGE COUNTY BOARD OF COMMISSIONERS A PROCLAMATION On Child Health Day we reaffirm our resolve ' that all of America's children should be assured the best possible start in life and should ' be protected from hazards and risks that might threaten their life and their health. Providing a safe, secure and nurturing environment for our children is of paramount importance to us as parents and families. It must also become an imperative to which we devote the intelligence and the resources of our communities and our Nation. It is tragic that thousands of our children are dying and thousands more of them are permanently disabled because of injuries, both unintentional and intentional. In 1988, there were 22,426 deaths of children through age 19 caused by injuries. Injuries account for more deaths of children after the first year of life than all other causes combined. Many of these injuries are predictable and preventable. Research into the cause of many of these injuries has resulted in product improvements to reduce hazards, such as safety packaging for medicines and toxic chemicals. Public awareness of some of the safety issues has resulted in legislative changes to reduce hazards, such as statutes throughout the Nation requiring child passenger safety restraints. Local initiatives for requiring bicycle helmets, for fencing around swimming pools, and for playground equipment standards are making significant contributions toward injury reduction when they are adopted. Public education campaigns against drunk driving, vigorous enforcement against child abuse, and training for both children and parents to help them handle anger and reduce violence all make important contributions. We have acquired a wealth of knowledge about effective interventions that can prevent and reduce the incidence of childhood injury. Yet we continue to record the toll of children killed on the highway, on neighborhood streets, in playgrounds, and swimming pools, on the worksite, and in their own homes by injuries that could have been prevented. During this observance of Child Health Day, let us devote special attention to preventing these unnecessary deaths. Let us look in our homes and in our communities at those causes of injury which we can control--unsafe environments, unsafe products, unsafe behaviors--and resolve to remove such hazards to protect our children. NOW, THEREFORE, on behalf of the Orange County Board of Commissioners, I do hereby proclaim. Monday, October 7, 1991, as Child Health Day in. Orange County. IN WITNESS WHEREOF, this 17th day of September, 1991 VOTE: UNANIMOUS Commissioner Halkiotis asked that the Social Services Director give a report to the Board on what the County is doing to prevent child abuse. 578 B. PROCLAMATION - HUNTING AND FISHING DAY IN ORANGE COUNTY Motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to approve and authorize the Chair to sign the proclamation as stated below which proclaims September 28, 1991 as Hunting and Fishing Day in North Carolina P R O C L A M A T I O N HUNTING AND FISHING DAY IN ORANGE COUNTY WHEREAS, since the turn of the century, hunters and anglers have been at the forefront of the conservation movement, providing the impetus and the financing for many of the wildlife conservation programs existing today, and WHEREAS, as individuals, and through their organizations, sportsmen and women volunteer countless hours of their time for conservation projects and to educate others about the wise management of our natural resources, and WHEREAS, to date, sportsmen and women have provided more than $12 billion nationally for conservation programs that benefit all species of fish and wildlife, chipmunks and song birds as well as deer and elk, and THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners does hereby proclaim September 28, 1991 as Hunting and Fishing Day in Orange County to recognize the many contributions local sportsmen and women have made to conservation, and BE IT FURTHER RESOLVED that the Orange County Board of Commissioners urge all citizens to join and support our sportsmen and women in their efforts to ensure the wise use and proper management of our natural resources to benefit future generations. This the 17th day of September, 1991. VOTE: UNANIMOUS ADDED ITEM C. PROCLAMATION - STAGE II WATER SHORTAGE ALERT Motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to approve the proclamation as stated below which implements Stage II Water shortage alert: PUBLIC PROCLAMATION REGARDING USE OF WATER OBTAINED FROM THE PUBLIC WATER SYSTEM SUPPLIED BY THE ORANGE-ALAMANCE WATER SYSTEM,, INC. AND THE TOWN OF HILLSBOROUGH AND FROM ANY RAW WATER SUPPLY WITHIN ORANGE COUNTY USED BY THE ORANGE-ALAMANCE WATER SYSTEM, INC. AND THE TOWN OF HILLSBOROUGH Pursuant to the provisions of the ORDINANCE PROVIDING FOR THE CONSERVATION OF WATER DURING A WATER SHORTAGE, RESTRICTING THE USE OF WATER AND WATER WITHDRAWALS, AND ALLOCATING AUGMENTED STREAMFLOW FROM 579 RESERVOIRS, I, Moses Carey, Jr. , Chair of the Board of County Commissioners, having been provided with information that the water level of Lake Orange is more than two feet, four inches below full, do hereby issue this PUBLIC PROCLAMATION declaring to all persons that a stage II water shortage ALERT is now in effect applicable to users of water from the public water system supplied by Orange Alamance Water System, Inc. and the Town of Hillsborough and from any raw water supply within Orange County used by the Orange-Alamance Water System, Inc. and the Town of Hillsborough. The following voluntary water conservation restrictions are now applicable: 1. Use shower for bathing rather than bathtub and limit shower to no more than four (4) minutes. 2 . Limit flushing of toilets by multiple usage. 3 . Do not leave faucets running while shaving or rinsing dishes. 4 . Limit use of clothes washers and dishwashers and when used, operate fully loaded. 5. Limit lawn watering to that which is necessary for plants to survive. 6 . Water shrubbery the minimum required, reusing household water when possible. 7 . Limit car washing to the minimum. 8 . Do not wash down outside areas such as sidewalks, patios, etc. 9 . Install water flow restrictive devices in shower heads. 10. Use disposable and biodegradable dishes. 11. Install water saving devices such as bricks, plastic bottles or commercial units in toilet tanks. 12 . Limit hours of operation of water-cooled air conditioners. This proclamation, and the voluntary conservation restrictions imposed pursuant to it, shall be in effect until the Ordinance entitled "AN ORDINANCE PROVIDING FOR THE CONSERVATION OF WATER DURING A WATER SHORTAGE, RESTRICTING THE USE OF WATER WITHDRAWALS, AND ALLOCATING AUGMENTED STREAMFLOW FROM RESERVOIRS" is amended or repealed or until the Chair by Public Proclamation, declares that the Stage II Water Shortage ALERT is over. By order of Moses Carey, Jr. , Chair of the Orange County Board of Commissioners, issued this 17th day of September, 1991. VOTE: UNANIMOUS V. SPECIAL PRESENTATIONS - NONE VI. PUBLIC HEARINGS -- NONE VII. REPORTS A. DEVELOPMENT OF HUNTING AND HUMAN RIGHTS ORDINANCES County Manager John Link reported that for the proposed hunting ordinance, an implementation plan will be developed and presented to the Board for their approval at their October 22 regular meeting. With regard to the Human Rights Ordinance, an amended ordinance will be presented to the County Commissioners for review in November. At this same meeting, a recommended implementation plan and timetable for adopting the ordinance will be presented. 580 B. REPORT ON REGIONAL BICYCLE PLAN Planner Gene Bell gave a status report on a proposal for a Regional Bicycle Plan. The Board discussed the proposal at length. Seventy-five percent of the $30, 000 cost would go for education and enforcement and twenty-five percent would go for planning bikeways. After an extended discussion, motion was made by Commissioner Gordon to approve Orange County's participation in the study by providing $6,025 if all the $30, 000 is used for laying out a framework for planning and constructing new bicycle corridors as specified in the scope of the plan. (This motion died for lack of a second) . Commissioner Insko asked that this information be forwarded to the Transportation Advisory Committee without the obligation of funds. She asked that the plan be revised to focus on development of a bikeway plan. After additional discussion by the members of the Board, a motion was made by Commissioner Willhoit, seconded by Commissioner Insko to not fund a study which would focus mainly on education and enforcement but to inform the TAC that the Board agrees that efforts should be devoted to planning for bikeways. VOTE: UNANIMOUS C. OWASA'S REQUEST FOR COMMENTS - HILLSBOROUGH'S REQUEST FOR USE OF SIXTEEN INCH WATER LINE In a memo from Lois Herring, Chair of the OWASA Board, dated August 30, 1991, she asked that the Board comment on Hillsborough's request for use of their 16-inch transmission line that is along the Old Chapel Hill-Hillsborough Road and north of Davis Road. Bob Rose, Hillsborough Town Commissioner, read a prepared statement which is in the permanent agenda file. He emphasized that Hillsborough has offered $250, 000 for this transmission line. This line will be used to increase the water pressure for that area served by this line. It would still be used for transmission of water from OWASA to Hillsborough as needed. Rose emphasized that OWASA no longer has any use for this line. After an extended discussion, the Commissioners asked that the County Engineer provide them with a report on the appropriate use of this 16-inch line and the impact of OWASA selling this line to Hillsborough. VIII. ITEMS FOR DECISION - REGULAR AGENDA A. BID AWARD FOR THE EFLAND-CHEEKS COMMUNITY CENTER AND PARK Motion was made by Commissioner Halkiotis, seconded by Commissioner Insko to approve and authorize the Chair to award the bid to O'Neal Construction, Inc. , Chapel Hill, NC for $219,724 which includes Alternate #2 and Alternate #4. The list of bids received is an attachment to these minutes on page VOTE: UNANIMOUS - B. ORANGE COUNTY EFLAND-CHEERS COMMUNITY CENTER AND PARK Motion was made by Commissioner Halkiotis, seconded by Chair Carey to approve and authorize the Chair to sign a lease agreement with the Orange County Board of Education for the Efland-Cheeks Community Center and Neighborhood Park contingent upon Manager and County Attorney final review. VOTE: UNANIMOUS - 581 C. LEASE APPROVAL - HILLSBOROUGH BUSINESS CENTER Motion was made by Commissioner Willhoit, seconded by Commissioner Gordon to approve and authorize the Chair to sign a lease with the Eno River Development Company for space at the Hillsborough . Business Center to be used by Durham Technical College as classroom and office space. VOTE: UNANIMOUS D. EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION POLICY REVISIONS TO THE ORANGE COUNTY PERSONNEL ORDINANCE Motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to approve the revisions to the Equal Employment Opportunity/Affirmative Action section of the Orange County Personnel Ordinance as presented. These changes will be included in the Personnel Ordinance located in the Clerk's Office. VOTE: UNANIMOUS ADDED ITEM E. 911 CONSOLES; REJECTION OF BIDS Motion was made by Commissioner Willhoit, seconded by Commissioner Gordon to reject any and all bids received on August 16, 1991 for the purchase of a Communications Control Center consisting of five (5) consoles for Enhanced 911. VOTE: UNANIMOUS IX. BOARD COMMENTS - NONE X. COUNTY MANAGER'S REPORT John Link introduced the new intern for the coming year Ms. Margaret Henderson. She will be working on a strategic plan for human services, 24-hour courthouse, master client index file, etc. XI. APPOINTMENTS Motion was made by Commissioner Willhoit, seconded by Commissioner Gordon to approve the appointment of Moses Carey, Jr. , and Verla Insko to the Visitors Bureau. VOTE: UNANIMOUS Motion was made by Commissioner Gordon, seconded by Chair Carey to approve the following appointments to the Visitors Bureau: SHARON FINCH - CH/CARRBORO CHAMBER OF COMMERCE KATHRYN WEBB - HILLSBOROUGH CHAMBER OF COMMERCE GENE SWECKER - UNC TOM ROBERTS - EDC CHARLES ADAMS - NC HIGH SCHOOL ATHLETIC ASSOC. RANDY MARSHALL - CARRBORO BOARD OF ALDERMEN JULIE ANDRESEN - CHAPEL HILL TOWN COUNCIL TED KYLE - HILLSBOROUGH TOWN COMMISSIONERS MICHAEL FALES - ORANGE COUNTY HOTEL ASSOC. VOTE: UNANIMOUS 582 Motion was made by Commissioner Gordon, seconded by Commissioner; Halkiotis to approve the appointment of Michael H. Ivey to the Home Advisory Committee. VOTE: UNANIMOUS Motion was made by Commissioner Gordon, seconded by Chair Carey to approve the appointment of Chris Gambill to the Human Services Advisory Committee. VOTE: UNANIMOUS XII. MINUTES Motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to approve the minutes for the August 26th Quarterly Public Hearing as corrected. VOTE: UNANIMOUS Motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to approve the minutes for the September 3 regular meeting as circulated. VOTE: UNANIMOUS XIII. EXECUTIVE SESSION - NONE XIV. ADJOURNMENT With no further items for consideration, Chairman Carey adjourned the meeting. The next regular meeting will be held on Monday, October 7, 1991 at 7:30 p.m. in the courtroom at the Old Courthouse in Hillsborough, North Carolina. Moses Carey, Jr. , Chair Beverly A. Blythe, Clerk P 01 583 3 . : • . LCDA . Architects,Cunstruclh n Managers& Designers .• • TABULATION OF BIDS FOR ORANGE COUNTY EFLAND -CHEEKS committal= CENTER AND PARK . . PROJECT NO.4657 - - BID DM G: SEPTEMBER 5.1391 CCNTFACTCR LICENSE NO.a b c BASE BID ALT.1 ALT.2 ALT.3 ALT.4 IIIIULTIPLE £�,cUl^.L) Load') ,146c1) Ocir.1) PROPOSaa-S Central Builders, Inc. 4176 x x x $176,191.00 5400.00 $26,189.00 $6,800.00 54,200.00 O'Neal Construction, Inc. 29118 x x x $148,440.00 $411.00 321 286.00 $6,57090 34.421.00 . Della Buiders. Inc. 16536 x x x $181,955.00 3375.00 $25,652.00 $8,781.00 14,837.00 Kurtz Construction Co. 27266 x x x• $130.500.00 3400.00 $32,700.00 $5,100.00 $7,100.00 Romeo Guest Meadalos, Inc. 27079 x x X 1234.439.D0 1375.00 526.700.00 36,300.00 $5.300.00 patio' Building Company, Inc, 29125 x x x 3184,800.00 $750.00 317,800.00 $4.700.00 $4,500.00 PLLM3INn Industrial Mak& 4 Supply Ca. 5144 x x K $15.602.00 N/A N/A N/A N/A HYAC 0&W Healing&AC Ca. 10350 x z x 320,900.00 N/A N/A NIA N/A B BCTR ICAL D&J Electrical Comracars, Inc. 6293•U x x x 816.869.00 N/A N/A N/A N/A Wood EIomrical Conn-am:us 4511-U x x x $24,300.00 N/A N/A N/A N/A Watson Electrical CarixtriClion Co.212-U x x x 321,500.00 N/A N/A N/A N/A SINGLE PRIME PROPOSALS Central BuiIder9, Inc. 4176 x x x 3219,599.00 $400.00 $26.159.00 $.6.600.00 $4,200.00 O'Neal Conwu alon, Inc. 2911$ x x I 3198,440.00 5411.00 $21,266.00 $6.570.00 $4,421.00 • Doha Buldara, Inc. 16836 x x x $794.803.00 337510 525,652.00 $6.781.00 $4,822.00 • Kurtz Construction Co. 27286 x x x U35,500.00 $400.00 392.700.00 $5,100-00 37,309.00 Romeo Guas1 AsS00istoe, Inc. 27073 x x x 3286,143.00 $375.00 526.700.00 36,900.00 15.300.00 Pslriol Building Company, Inc 29128 x z x $234.500.00 $750.00 517,800.00 34700.00 $4,500.00 :r,,�4 .g.'.' ` ndl Signed • b 198E Appendix P S+emtud - _ a Did Bend Included WO hmreoy tinily that the above bid labulalon is"a truer and arxureae record of bide received. -- . h• i x' 72 . a: Cy rill- Danis,AIA • • y 01- • COTTA-CA¢0%) C1` per+: ws/+►1 '7'BJkU ‘1/4' Post-It"brand tax transmitted memo 7571 I e or Pavel, " 1 • Lucy Carol Davis Assucialrs Ts y1 . 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