The URL can be used to link to this page

Home My WebLink AboutNS - Grant - Application for Emergency Management Performance Grant (EMPG)ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 4, 2006 Action Agenda Item No. ,5-- i SUBJECT: Application for Emergency Management Performance Grant (EMPG) DEPARTMENT: Emergency Management PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Award Letter Memorandum of Agreement INFORMATION CONTACT: Kent McKenzie, 968-2050 PURPOSE: To receive a grant from the State Emergency Management Agency to help support the County emergency management program. BACKGROUND: The State provides grants to local governments to help support local emergency management programs. The grant is based on the county population and a share of the program cost. Counties with over 200,000 population are eligible fora 100 percent matching cost grant based on certain emergency management functions. Counties with less than 200,000 population are eligible fora 50 percent match. The grants are awarded each year and may vary depending on the federal funding available. This grant has been awarded to Orange County for multiple years to offset the personnel costs of the Emergency Management Specialist position, and a portion of the Health Department position coordinating the Community Emergency Response Team program, as well as other operating costs. Associated revenues have been included in each year's budget. Staff was notified that the County was awarded a grant in the amount of $29,887.12 on November 17, 2006. The following chart displays the amounts of Emergency Management Performance Grant funds awarded the County over the last several years. FY Grant Award 2003-04 $39,694 2004-05 $40,366 2005-06 $32,354 2006-2007 $29,887 FINANCIAL IMPACT: The grant requires a 50 percent local match of funds. The currently approved Emergency Management budget includes the required matching funds. No additional funds will be required. RECOMMENDATION(S): The Manager recommends that the Board receive the grant and authorize the Interim Emergency Management Director to sign the grant award and cost report. 0 ~yfRA ~~ l~ov 1 ~ Boas ~i ;~,,, ~s°: .~ -~...,:r North Carolina Department of Crime Control and Public Safety Division of Emergency Management Michael F. Easley, Governor Bryan E. Beatty, Secretary November 13, 2006 To County Emergency Management Representative: H: Dougtas Hoell, Jr,., Director Enclosed for signature are the Emergency Management Performance Grant (EMPG) Annual Grant Award agreement and the Cost Report -Fiscal Year 2006, which allocates your FY 2006 EMPG amount. Please note this year that there are two award amounts. The "Annual Grant Award Amount" is the award for each county based on a specific formula applied to awarded federal monies. This "Annual Grant Award Amount" is to be used to pay county Emergency Management salaries and benefits, The "Supplemental Amount" award is for additional EMPG funding the state provides above the annual grant award amount. This year the NC Division of Emergency Management was able to provide an additiona131 supplemental amount monies to the counties above the annual grant award amount. We encourage you to use this supplemental amount award to better enhance your Emergency Management capabilities. Upon receipt of these documents, please acquire the authorized signatures. Once all signatures are affixed, the originals are to be returned to your appropriate Branch Office by Friday, December 8, 2006., The NC Division of Emergency Management will coordinate with the Department of Crime Control and Public Safety to ensure that your grant award is paid in a timely manner. The performance period for the EMPG awards is October 1, 2005 to March 31, 2007. Pages 2 and 3 of the EMPG Annual Grant Award agreement outlines the objectives you needed to complete for this year's activities. If you have any questions or need technical assistance to complete your required activi#ies, please contact your Area Coordinator. Thank you for your assistance with these requests. Sincerely, <~ 1,~s.. H. Douglas Hosll, Jr. Director Enclosures (2} HDH~aa MAILING ADDRESS: LOCATION: 4793 Mail Servk:e Center - 116 W. Jones Street Raleigh, NC 27699-4713 www.NCCrlmeConbvl org Raleigh, NC 27603-1135 Telephone: 919-733-3867 M Equa! Oppordmity/ARirma#ive Action Employer Pa~c 919-733-5406 Each county by September 30.2006 shall have completed the following: • Updated and incorporated NIMS into Emeruency Operations Plans tEOPs and provided an electronic CD copy of your county EOP to the NCEM i8~P Planning Support Branch Manager and your Branch offices; • Incorporated NIMS into existing training programs and exercises; • Participated in an all-hazard exercise program based on NIMS that involves responders from multiple disciplines and multiple jurisdictions; • Incorporated corcective actions into preparedness and response plans and procedures; • Inventoried community response assets to conform to homeland security resource typing standards; • Revised and updated plans and SOPs to incorporate NIMS components, principles and policies, to include planning, training, response, exercises, equipment, evaluation, and corrective actions; • Promoted intrastate mutual aid agreements; ' • Managed all emergency incidents and preplanned (recurring/specie!) events in accordance with ICS organizational structures, doctrine, and procedures, as defined in NIMS; • Adopted NIMS at the community level for all government departments and agencies; as well as promote and encourage NIMS adoption by associations, utilities, non-governmental organizations {NGOs), and private sector inciden# management and response organizations; ^ Updated your Statewide Mutual Aid Agreement and provided an electronic copy to the State Information 8~ Planning Chief (afaltinowskiCa~ncem.orsa) by September 30.2006; ^ At a minimum verified at least one person from each funded jurisdiction attended the Fall Emergency Management Association Conference.. Attendance of all local EM staff at both the Spring and Fall conferences is encouraged, but not required; ^ Each funded jurisdiction conducted a training assessment using the NCEM Needs Assessment to determine the types of training needed to further develop and maintain a quality Emergency Management Program in that jurisdiction.. Training requirements should be coordinated through the NC Division of Emergency Management's Branch Offices and the Information & Planning Section., Your completed training needs assessment calendar year 2007 document should be sent to the Division of Emergency Management, Information 8~ Planning, Training & _ Exercising Branch to Diane Stanton by September 30, 2806; ^ Each funded jurisdiction planned for and -participated in a minimum of two disaster exercises„ Exercises should include multiple local and/ar state agencies, and may take the form of a table- top or a functional activity., Exercise activity should be coordinated with your appropriate Branch Office; and the Division's Information $ Planning Training 8~ Exercising Branch, including details and dates of your exercises; ^ During this fisca! year each funded jurisdiction tested the satellite telephone by contacting your appropriate NC Division of Emergency Management's Branch Office the first and last Fridays of each month; ^ During this fiscal year each funded jurisdiction worked on the formation of a Local Emergency i Planning Committee (LEPC). The LEPC should be County or Regional; ! ^ Each furtded jurisdiction worked on the formation of an Unmet Needs Committee.. Your appropriate Branch Office will work with you to establish this committee; ^ Each funded jurisdiction sent in an EM-43 Emergency Event Form to advise the Division's Communication Officer of events such as, Hazardous Material Spills, Property Damage, Injuries and/or Deaths, Relocation of a minimum of 10 Residents, Opening of Shelter(s), and Terrorism related activities; ^ Each funded jurisdiction developed a written plan for the implementation and operation of a county receiving and distribution center.. ^ Each funded jurisdiction developed a written summary of shelter plans to include housing general populations of evacuatees, and special populations of evacuees, {special populations i would include residents of hospitals, nursing homes, assisted living facilities, and home health patients..) Page 2 of 4 0 FUNDING ELIGIBILTY CRITERIA: • Federal funds administrated through the State are available to local governments to assis# in the cost of developing and maintaining a "Comprehensive Emergency Management" program. Continued EMPG funding is contingent upon completion of all EMPG funding requirements:. The following eligibility criteria must be adhered to during FFY 2006 for EMPG funds: • Every participant must be established as an Emergency Management agency by appropriate or county resolution/ordinance; • The county must have a full-time or part-time (at least 50%) Emergency Management Program Director; • Employees must be covered byan approved Pay Plan. However, the Director may be exempt-from this requirement; • The political subdivision must have an acceptable local travel regulation plan or accept the state travel regulations. Termination Date. The termination date of this Grant Award is March 31, 2007 Compliance. Failure to comply with the specified conditions will result in the return of this grant award to the North Carolina Division of Emergency Management, Funding. Ali terms and conditions of this Agreement are dependent upon and subject to the allocation of funds for the purpose set forth and the Agreement shat! automatically terminate if funds cease to be available, Taxes. The Grantee shall be considered to be an independent grantee and as such shah be responsible for ail taxes. Warran As an independent Grantee, the Grantee will hold the Grantor harmless for any liability and personal injury that may occur from or in connection with the performance of this Agreement„ State Property. The Grantee shall be responsible for the custody and care of any property furnished for used in connection with the performance of this Agreement,. Situs. This Agreement shall be governed by the laws of North Carolina and any claim for breach or enforcement shall be filed in State Court in Wake County, North Carolina. Antitrust Laws. This Agreement is entered into in compliance with a!I State and Federal antitrust laws.. Entire Agreement. This Agreement and any exhibits and amendments annexed hereto and any documents incorporated specificalty by reference represents the entire agreement between the parties and supersedes all prior oral and written statements or agreements.. This Agreement may be amended only by written amendments duty executed by the Grantor and the Grantee, Effective Date. This grant shall become effective upon return of this originat grant agreement and cost report, properly executed on behalf of the Grantee, to the Division of Emergency Management. Page 3 of 4 O Accepted for the Grantee Name Title Accepted far the Grantor H. Douglas Hoell, Jr., Director North Carolina Division of Emergency Management Date Date Gerald A. Rudisill, Jr., Deputy Secretary Department of Crime Control and Public Safety Date Bennie Aiken, Controller Department of Crime Control and Public Safety Date Page 4 of 4 ,~~, ~_~ 5 North Carolina Departmen# of Crime Control and Public Safety Division of Emergency Management 4713 Mail Service Center • Raleigh, NC 27699-4713 Michael F. Easley, Governor Bryan E Beatty, Secretary H Douglas Hoell, Jr., Director EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) ANNUAL GRANT AWARD Grantee: ORANGE COUNTY EMERGENCY MANAGEMENT EMPG Grant Award - 2006 Federal ID Number: 56-6000327 A Date of Award: See Page 4 -Effective Date 2006 EMPG Grant: $29,887.12 Account 1510-512-2006, 50% Federal Funds 0 ~~.~ -- This agreement is hereby made between North Carolina Department of Crime Control and Public Safety, Division of Emergency Management, hereinafter referred to as Grantor, and the: ORANGE COUNTY EMERGENCY MANAGEMENT PO BOX 8181 HILLSBOROUGH NC 27278- hereafter referred to as the Grantee. Scone of Services to be rendered. The purpose of this Grant is to provide funds to assist the Grantee in cost of developing and maintaining a comprehensive Emergency Management Program. This Grant is subject to the obligations as may be reasonably prescribed by the Division of Emergency Management and consistent with the purpose of N.C.,G.S. 166A, as amended below.. Compensation„ The Grantor agrees that it wilt pay the Grantee as complete and total compensation for the services to be rendered by the Grantee. Payment to the Grantee for expenditures under this Agreement will be reimbursed after your cost report is submitted The Grantee will perform all taskslobjectives set forth in the Grant Award hereto: ^ Established the community's NIMS baseline against the FY 2005 and FY 2006 implementation requirements by September 30.2006; ^ Completed the (IS-800) The National Response Plan (NRP) Course by September 30.2006 ^ Completed the {ICS-100) An Introduction to ICS (online) and (ICS-200) Basic {CS Course (classroom) by September 30.2006; Location: 116 West Jones Street • Raleigh, NC 27603-1135 • (919} 733-3867 An Equal Opportunity/Affirmative Action Employer Page 1 of 4 aS7hTE~p. ~~ ; tt,; Pv w ' . ak,rq.i~~ Grantee: Address: Vendor No../Fed ID No..: Account No.: Grant Period: Project: ' Grant File No: STATE OF NORTH CAROLINA DEPARTMENT OF CRIME CONTROL AND PUBLIC SAFETY Division of Emergency Management Physical Address: 116 West Jones Street, Raleigh, NC 27603-1135 Mailing Address: 4713 Mali Service Center, Raleigh, NC 27689-4713 COST REPORT -FISCAL YEAR 200b EMERGENCY MANAGEMENT PERFORMANCE GRANT ORANGE COUNTY EMERGENCY MANAGEMENT PO BOX 8181 HILLSBOROUGH NC 27278- 56-6000327-A 4701-53692000001-1510512 10/Ol/OS - 09/30/0'7 EMPG EMPG-2006-37135 Branch: CENTRAL, Budget Worksheet .Personnel Travel Other Total Budget Amounts: $463,383..00 $2,000..00 $44,350.00 $509,733.00 Funding Worksheet Annual Grant Award Amount Supplemental Amount Est. 2006 EMPG Grant ~ SATCOM Deductions 2006 EMPG Grant Federal $22,663.00 $7,251.00 $29,914.,00 $26.88 $29,887.12 Match $000 $0.00 $0.00 $0..00 $0.00 Total $22,663..00 $7,251.00 529,914,00 $26.88 $29,887.12 .;vRe~i a~ypss:4 " 2006 EMPG Grant is calculated by adding the Baseline Amount + Supplemental Amount - SATCOM Deductions.. SATCOM Deductions are from October 1, 2005 to August 31, 2006 and reflect additional charges over the base amount per month.. Certification• 1 certify the above are correct, based on grantee's official accounting system and reoords, cons(starrtiy applted and maintained, and that expenditures shown have been made for the purpose of and in accordance with, applicable grant terms and conditions, and fhat appropriate documentation to support these costs and expendtures is available or attached. ORANGE COUNTY EMERGENCY MANAGEMENT Authorized Signature Date Division of Emergency Management Assistant Director's Approval SignaWre Date Department of Crime Control and Public Safety Controller's Office Approval Date Printed: 11/1312006 8:50:15 AM County ID; 37135