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Home My WebLink AboutORD-2006-098 - Budget Amendment #6ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 14, 2006 SUBJECT: Budget Amendment #6 DEPARTMENT: Budget ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary Attachment 3. Criminal Justice Partnership Program Grant Project Ordinance Attachment 4. Commissioners Contingency Status Report ,--), W•D -mew -ey e Action Agenda Item No. PUBLIC HEARING: (Y /N) No INFORMATION CONTACT: Donna Dean Coffey, (919) 245 -2151 PURPOSE: To approve budget ordinance and grant project ordinance amendments for fiscal year 2006 -07. BACKGROUND: Health Department At its November 2, 2006 meeting, the Board of County Commissioners approved a new fee for the Health Department to administer the Gardicil vaccine. This new vaccine from Merck and Company was licensed in June, and protects against 4 strains of Human Papillomavirus (HPV) that are responsible for approximately 70% of all cervical cancers and 90% of all cases of genital warts. The vaccine is administered as a series of three intramuscular injections over a period of 6 months. The cost of each vaccine is $130.00, which covers the actual cost of the vaccine purchase ($120) and provides a small recovery for the cost of administering the vaccine ($10). The Department anticipates revenue of $1,560 from the new fee for the remainder of the current fiscal year. This budget amendment provides for the additional anticipated revenue of $1,560, and amends the. County Fee Schedule to include this new fee of $130.00. (See Attachment 1, column #1) Department of Social Services 2. At its November 2, 2006 meeting, the Board of County Commissioners accepted grant funds for $270,838 from the State of North Carolina to operate Work First pilot projects to enhance the participation rate of Work First recipients. The Department of Social Services has been DRAFT 2 approved to receive grant funds to increase its on-the-job training components with employers, to provide job coaches to targeted participants, to provide work incentives to successful participants and to provide subsidized employment opportunities. There is no County match required for the receipt of these funds. This budget amendment provides for the receipt of these grant funds for the above stated purpose. (See Attachment 1, column #2) Criminal Justice Partnership Program (CJPP) 3. At its November 2, 2006 meeting, the Board of County Commissioners accepted a grant award totaling $176,538 in Criminal Justice Partnership Program (CJPP) funds from the NC Department of Correction. The CJPP grant award will fund the cost of program services provided by the Freedom House Resource Center to assist adult offenders sentenced to intermediate sanctions. The grant award is $52,224 more than the original budgeted amount for fiscal year 2006 -07. There is no County match required for the receipt of these funds. This budget amendment provides for the receipt of additional funds for $52,224. (See Attachment 3, Criminal Justice Partnership Program Grant Project Ordinance) Solid Waste Enterprise Fund 4. The Solid Waste Department has received notification from officials of the Talking Phone Book of funds totaling $3,000 to cover the department's costs for advertising related directly to phonebook recycling. Radio and print ads will run in local media reminding residents and businesses to recycle their old phonebooks as the new Talking Phone Books are distributed. It is the intention of the Talking Phone Book to be environmentally conscious and help ease the impact on the waste stream that the distribution of new phonebooks create. This budget amendment provides for the receipt of these funds in the Solid Waste Enterprise Fund for the above stated purpose. (See Attachment 1, column #4) Non - Departmental 5. At , its November 2, 2006 meeting, the Board of County Commissioners approved a contribution of $3,835 to the Upper Neuse River Basin Association (UNRBA) to complete a Stakeholder ( "Outreach ") Process as part of the Falls Lake Nutrient Management Strategy. Of the $3,835 contribution, one half would be paid during this fiscal year ($1,917), and the remaining half in the FY 2007 -08 budget. This budget amendment provides for the contribution of $1,917 for this fiscal year as an appropriation from Commissioner Contingency. With this appropriation, $18,083 remains in Commissioner Contingency for FY 2006 -07. (See Attachment 1, column #5) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County. Commissioners approve the attached budget ordinance and grant project ordinance amendments. Attachment 1. Orange County Proposed 2006 -07 Budget Amendment The 2006-07 Orange County Budget Ordinance is amended as follows: revenues $ 570,015 $ 669,201 S 52,224 $ 721 428 Charges for Services $ 24,000 $ 6,689 657 Sales 6 Fees $ 0 669,857 f 6,809,857 Transfer fmm General Fund $ 92,151 $ 92,101 $ 153,000 Intergovernmental $ 153,000 S - 157,000 3,000 Transfer from Other Funds $ 3,500 Miscellaneous S 500 $ 50 _ S A sled Fund Balance Tod Revenues S 646176 S - $ 785,352 S S $ 69,000 Licenses a Perms $ 09,000 $ 69,000 S 230,535 $ 100,000 Interest on Investments S 100,000 $ 100,000 $ - Hazam Me ation Generator Pm ect S S 1 07 065 Appropflated Fund Datance S 1,152,513 S 1,203,055 S 40 500 S 600 MHz Communications Transition Tend So nd Yr"I&Lmww Operations Fund Revenue $ 0,344,070 S 8,395 442 $ S S i 3,000 $ S 0 795 442 endeum Solid Waatslland II Operations 1111 8.344,870 1 $ 8.395.442 1 3,000 5 8,399 442 Grant Project Fund nevenues In vemmentai $ 570,015 $ 669,201 S 52,224 $ 721 428 Charges for Services $ 24,000 S 14,000 5 24.000 S 92101 Transfer fmm General Fund $ 92,151 $ 92,101 $ Miscellaneous $ 69,985 $ $ Transfer from Other Funds S 26,350 $ _ S A sled Fund Balance Tod Revenues S 646176 S - $ 785,352 $ S i 52,224 $ - $ S 837 see u o.u'wrea Child Care Health - Smad Start S $4,474 $ 64,474 $ 64 474 Healthy Cawlimam $ • $ S S tie 687 Heats a Wellness Trust Gram S 96,987 S 96,887 $ M043 Senor Citizen Health Promotion $ 69,985 $ 92,043 S 26.350 Dental Health - Smart Stan S 26,350 $ 26,350 $ 62 805 Enhanced Child Services Coom -SS S 62,805 $ was $ 125,351 Intensive Home Vie $ 128,361 S 128,361 S 230,535 Criminal Justice Partnership Program S 175,314 S 170,314 S 52,224 $ - Hazam Me ation Generator Pm ect S $ 48,500 Buffer Zone Protection Program S 40 500 S 600 MHz Communications Transition S S - Secure Our Schools - OCS Gram $ S 11,320 Citizen Co Council Gram $ 11,328 S 76,300 NPDES Grant Total Expenditures $ 646,176 $ 76 300 3 7115362 S S - S 52 224 2 S - S 877 586 W Year -To -Date Budget Summary Fiscal Year 2006 -07 General Fund Budqet Summary Original General Fund Budget T$763,4739184 Additional Revenue Received Through Budget Amendment #6 November 14, 2006 Grant Funds $380,061 Non Grant Funds $129,518 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $0 Total Amended General Fund Budget $163,982,763 Dollar Change in 2006 -07 Approved General Fund Budget $509,579 % Change in 2006 -07 Approved General Fund Budget 0.31 Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 773.836 Original Approved Other Funds Full Time Equivalent Positions 69.300 Additional Positions Approved Mid -Year 0.000 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2006 -07 843.136 Attachment 2 0 Attachment 3 0 Criminal Justice Partnership Program Grant Project Ordinance Project Number 29 -7050 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is- hereby adopted. Section 1. The project authorized is the Orange- Chatham Criminal Justice Partnership Program as awarded to Orange and Chatham Counties by the North Carolina Department of Corrections. The project will provide pre -trial release and substance abuse services to persons sentenced to intermediate sanctions. Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The "officers of the County are hereby directed to proceed with the grant project within the grant document, the rules and regulations of the North Carolina Department of Corrections. Section 3. The following revenue is anticipated to be available to complete this project: Section 4. The following amount is appropriated for this project: Intergovernmental (1994 -95) $45,486 Intergovernmental (1995 -96) $181,841 Intergovernmental (1996 -97) $181,841 Intergovernmental (1997 -98) $181,841 Intergovernmental (1998 -99) $181,841 Intergovernmental (1999 -00) $181,841 Intergovernmental (2000 -01) $207,941 Intergovernmental (2001 -02) $225,441 Intergovernmental (2002 -03) $205,502 Intergovernmental (2003 -04) $227,740 Intergovernmental (2004 -05) $207,721 Intergovernmental (2005 -06) $237,437 Intergovernmental (2006 -07) $219,038 Total Intergovernmental $2,485,511 Transfer from General Fund (2000 -01) $10,000 Transfer from General Fund (2001 -02) $12,500 Transfer from General Fund (2002 -03) $11,519 Transfer from General Fund (2003 -04) $11,519 Transfer from General Fund (2004 -05) $11,500 Transfer from General Fund (2005 -06) $11,500 Transfer from General Fund (2006 -07) $11,500 Total Orange- Chatham Criminal Justice Partnership Revenue $2,565,549 Attachment 3 (D Public Safety - Orange- Chatham Criminal Justice Partnership $2,565,549 Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. Positions authorized through this grant project ordinance include: 1.0 Full -time equivalent Criminal Justice Program Coordinator Section 9. This project period begins April 1, 1995 and is in effect until June 30, 2007. Subsequent funding is contingent upon the availability of grant funds. Section 10. This ordinance supersedes all previous "Criminal Justice Partnership Program" grant project ordinances. Adopted this the 14th day of November 2006. Status of Commissioners Contingency Account Fiscal Year 2006 -07 Comments Attachment 4 0 $35,OOOApproved 7/01/06 (BOA #3 for BOCC District Elections Education ($15,000) Process) (BOA # 6 for Contribution to Upper Neuse River ($1,917)Basin Association) Remaining Contingency $18,083 Rod Visser made reference to item 9 -c, related to the comprehensive plan update, and said that staff has tried to accelerate the timeline. The new timeline is about two years, which includes the addition of a public information meeting and a joint advisory board meeting and Planning Board meeting in January. This is one of the County Commissioners' top six goals for the rest of the calendar year. Rod Visser extended his best wishes to Commissioner Halkiotis on his retirement. 5. Items for Decision -- Consent Agenda A motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to approve those items on the consent agenda as stated below: a. Minutes The Board approved the minutes from September 19, 21, 26 and October 3, 17, 19 of 2006 as submitted by the Clerk to the Board. b. Appointments (1) Adult Care Home Advisory Committee — One Reappointment The Board reappointed Laura Deloye to a third two -year term to the Adult Care Home Community Advisory Committee. (2) Personnel Hearing Board — Reappointments The Board reappointed Anita Badrock and Lawrence Daquioag to second full terms ending June 30, 2008 to the Personnel Hearing Board. c. Motor Vehicle Property Tax Release /Refunds The Board adopted a refund resolution, which is incorporated by reference, related to 53 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. EL Budget Amendment #6 The Board approved budget ordinance and grant project ordinance amendments for fiscal year 2006 -07 for Health Department, Department of Social Services, Criminal Justice Partnership Program, Solid Waste Enterprise Fund, and Non - Departmental. e. Agreement for County Co- Holding of Conservation Easements with the Eno River Association The Board approved an agreement between Orange County and the Eno River Association for the co- holding of conservation easements subject to final review by the County Attorney and authorized the signing by the Chair and Clerk. L Agreement with UNC Master of Public Administration Program for Permanent Budget Internship The Board approved an arrangement with the Master of Public Administration (MPA) Program at the University of North Carolina at Chapel Hill under which the County will employ a selected MPA student annually to serve as Budget intern, and authorized the Manager to complete the administrative details through a memorandum of understanding with the UNC MPA Program. gL Bid Award: Laminate Structure for Use as a Public Market This item was removed and placed at the end of the consent agenda for separate consideration. h. Approval of Easements for Gravelly Hill Middle School The Board authorized the Chair of the Board of County Commissioners to sign easement documents for utility and access for Orange County Gravelly Hill Middle School and West Ten Soccer Center. L Change in BOCC Regular Meeting Schedule The Board approved one change in the County Commissioners' regular meeting calendar for year 2006 by changing the location of the December 7, 2006 work session from the Southern Human Services Center in Chapel Hill to the Link Government Services Center in Hillsborough.