HomeMy WebLinkAboutAgenda - 09-21-2010 - 7b 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 21, 2010
Action Agenda
Item No. ��
SUBJECT: Link Government Services Center Phase 2 Cost Estimate
DEPARTMENT: Asset Management & PUBLIC HEARING: (Y/N) No
Purchasing Services
ATTACHMENT(S):
Attachment A— Proposed Floor Plan INFORMATION CONTACT:
Attachment B — Estimated Construction Pam Jones, 919-245-2652
and Development Costs Jeff Thompson, 919-245-2658
Attachment C — Schematic Design
Probable Cost Estimate
PURPOSE: To review estimated project costs as discussed on June 10, 2010; and authorize
staff to proceed with formal Construction Document preparation and bidding of the project.
BACKGROUND: On June 10, 2010, the Board of Commissioners reviewed revisions to the
schematic design as requested during the initial plan presentation on May 11, 2010. As a result
of this presentation, the Board requested formal cost estimates prior to authorizing the formal
bid process.
. Attachment A — "Proposed Floor Plan" was presented to the Board earlier this year. The Board •
may recall that the scope of this project includes:
- Permanent BOCC meeting chambers;
- Major HVAC and lighting renovations to support the higher demands of the meeting
spaces;
- Major audio, video, and multi-media infrastructure to support audio and video broadcast
media in support of the meeting spaces; and
- Major restroom renovations.
Attachment A provides the actual costs of the Link Phase 1 renovations (upper level) completed
in the fatl of 2009 as well as projected costs for Phase 2 (Board meeting room). Attachment B —
"Estimated Construction and Development Costs" details an independent cost estimate of
Phase 2 hard construction costs developed by Cost Plus, a professional construction cost
estimating firm engaged by the project Designer, Corley Redfoot Zack Architects (CRZ). The
basis of this independent cost estimate is the schematic design prepared by the Designer
presented to the Board earlier this year. Attachment C is the "Schematic Design Probable Cost
Estimate".
Based on recent experience with the construction market, County staff is optimistic that the hard
construction costs for Phase 2 are higher than what the competitive bid market will yield. Staff
does believe, however, that the estimate offers a reasonable benchmark on cost and provides
reason to allow the Designer to complete construction drawings and proceed with the
2
competitive bid process. The overall projected sources and uses of funds illustrated in
Attachment A warrants a competitive bid process to confirm the actual hard cost of construction.
Staff has also reached an understanding with the NC State Energy Office to apply awarded
Energy Efficiency and Conservation Block Grant (EECBG) funds to this project in order to
construct a Geothermal heating and cooling system for Link Phase 2. Steps will need to be
taken concurrent to the proposed bid process to formalize the grant transfer.
This action, if and when completed, will result in a fully independent, highly efficient system
designed to match the sustainable performance of the operating Justice Facility geothermal
system.
Staff is studying the feasibility of a larger community geothermal system that could ultimately
�eplace the aging HVAC infrastructure systems supporting the Jail, Court Street Annex, the
upper level of Link Government Services Center, Government Services Annex, the District
Attorney's office, and the Battle Courtroom. Should this study result in a future capital project
recommendation for this proven, highly efficient and sustainable community system, the
independent systems of the Justice Facility and the proposed Link Phase 2 could join this new
infrastructure as a model for sustainable community infrastructure design and operation.
Should the Board approve the Construction Design and Bid process for this project at this
meeting, the project could be developed and constructed commensurate with the following
timeline:
TASK PROPOSED END BY
BEGINNING DATE
DATE
BOCC Action:. Authorization to proceed with Construction Documents 9/21/10 9/21/10
and Biddin Process
CRZ prepares documents suitable for bidding project and submits , 9/22/10 1 U/22l10
documents for re ulato a roval
Demolition Phase 10/4/10 11/5/10
Phase 2 Bid Process 10/25/10 11/24/10
BOCC Action: Phase 2 Bid Award 12/14/10 12/14/10
Phase II Construction (est. 6 month duration) 1/24/11 7/29/11
FINANCIAL IMPACT: Funding is available for project components as follows:
• Project #30035 - Link Center Upfit; approximately $587,000
o $425,000 of which will be funded via alternative financing approved by Board of
Commissioners in April 2009; to be sold in 2011.
• Project#30018 — HVAC Projects; $90,777
• Project#30019 —ADA Compliance; $83,942
• Project#30023 — Building Entry and Access Systems; $75,000
• EECBG Funds - $177,675
The funding noted above totals $1,014,394.
RECOMMENDATION: The Manager recommends the Board review the estimated project
costs as presented; and authorize staff to proceed with formal Construction Document
preparation and bidding of the project.
M
Attachment B-Estfmated Construction&Development Costs .
Link Government Services Center Renovation
updated 9I312010
pro�ect code 30035
MUNIS�date 9/3/2010
Summary Budget
Unk Cente�Upfit-#30035 $1,100,000
HVAC Projects-#30018 $90,777
ADA CompUance-#30019 $83,942
Bldg Entry/Access Systems-#30023 $75,000
EECBG Grent Transfer $177,675 v�rrt�mlEy nuranr�xed tay NG at�itEi�.anrr,�y 11fl!r.a,tn bo canl�rmad
Total Funds Available 51,527,394
1 . Item ;` ::;: 7::: t. . : c. - Cost SubTotal.. r!Notes
Phase 1 (Upper Level) '
Hard Costs:
246,392
� Deslgn and Teating Coats:
16,800
Recommended AddYl Owrer Coate: ' �
250,11b
Phaae 1 SubWtal 513,307
Phase 2(Lower Level)
DemoGtion 25,000 OC Sell Directed Work Team Candklate
Estimated HaM CosP'`"' Nole Attachment B-'Enpineers Estlmate" 781,791
Less Com�enGonal HVAC Plant "PIaM'is defined as al components less distribul'an -60,000
Additbnel GSHP Plant Cost 725,000
871,791
, Design Costs: •
Amh.Ergr 6ase Cantrect CRZ 61,300 P01002648
AddNbnal GHSP�eaipn Cost CRZ 12,500
Relmburseables 5,000 Included In P01002fi48
' 78,800
Recommended Addt'I Owner Costa:
• 2CP Fee 500 JT Budpet
Smart CarcUCamere System ProNet 20,000 JT Budpet
Low Vollage Wlring 5,000 JT Esilmale for wiring oulskie ol AV Cont2cl
Fumishkgs Poced ard untlxad seaUng,tables,dals cheire,eppNences 40,000 JT Eelimale
AppFances ' S,000 JT Eslimate
g�0�98 1 O,D00 JT B�xlget
MoWnp 3,500 JT Budpet
Securiry(Burplar,Cemera) Budpel Nelson 2,500 JT Bud9et
Additbnal Owner Cost CoM4gency Budpet OC 7,500 JT Budget
Temp UtiANes,Materials Testinp Budget OC 4,500 JT BudBel
ae,soo
Total Encumbered Project Coet 1,56z,aea
Budget Variance(vx�r�al�z�/shr.rtf�fl) deaa(3) •��•��
Percentage Varlance dena(�) ::�•°+
Notes: i. tr�cu,des 5x commgency(S3�,zz31.
2 Does not include opereble well partitbn($22,848�,nar ihced seats(526,320).Both recammended to be prked as alternates within bid process.
3. Includes$150,000 budget for AV systems.
C1'i
� ��.�cl�l.�[�iu►"r � s
1
, COST PL US
" Scltenratic Desigrr Probable Cost Esti�lnfe �i-++-I--f-+-i-+-I--I-i-
PROJF�C7':John 14L Link 3r.GovE.Services Bidg. 10S Wali 5tree�,Suitel0-B
LACATIO1V:liillsborough,NC Clemson:SC 29631 03•August-2016
OWPIETi:U.S.Government Tet.:864l653-6320-h�'ax:864/653-3340 Estimator:R Roark
ARCI3ITECT:Cortey Redfoot Zactc,Inc. E-Mnil.•CPest/ntalixg�af40l.cnnt ProJecf No:37-90
RenovaterlArerc $,444 SF
PRaeASLE CoNS'tRUCTtON CoS'f SUMMARY roTa�.cosr cosr 1 sF %OF COST
02 SITE 1NORK $20,000 $2.37 2.56°6
02 SEIECTIVE DEMOLtTIOtd $0 $fl,�p ' O.pdy�,
03 C4NCRETE $2,030 $0,24 0.26%
O6 WOOD&PLASTICS $62,563 $7.41 8.00°,fo
07 MOISTURE&THERMAL PROTECTION $2,318 $0.27 0.30%
08 DOORS AND WINU4WS $16,d01 $1.89 2,05°6
49 FINISHES $Sb,598 $11,32 l2.23%
10 SPECIALTIES $1D,074. $7.19 1.2996
11 EQUIPMENT ' $150,OOU $17,76 19.99°�b
92 FURNlSNlPlGS $p �p,qp p,pp�,
15 PLUMBING $48,000 �5.68 6.14%
+ 15 F1RE PRO'FECTION $0 $p,pp p,pp�/,
15 HVAC ' - $tW�000 $1t.84 'f2.79°k
16 ELECTRICAL SYS7EMS $145,000 $47.i7 18.53�
suerorac $6bi,b64 . $77.17 83.3B%
MARK-UPS
-Safes Tax $t,562 $0.19 0,20°k
-Labor Burden $1,733 $0.21 0.22�
-Genera!Requh�emenls $32,744 $3.88 4,19°.6
-Overhead&ProRt $45,842 $5.43 5,86%
-Bonding&insurance �11002 $1.30 1,41�
SUBTOTAL $744,467 $88.17 95,249b
+Design Contlngen 59'0 • $37,223 $4.41 4.7696
TOTAL ES7IMATED PROBABL�CONSTRUCTION COST $781,691 $92,57 90Q.00%
AI..7ERNAi'ES:
A•1: Operabfe Wail Par�tlon Add...... $22,848
A•2: Fixed Seats Add..,,.. $26,320
7
.. . - . Y.{ � ,
2
02 StTE WORK
MATERIAL LABOR SUBCONTRACT TOTALCOS
Hem DescripGorr Quantity u!m uJc To.t�i.: :�:u!c Total ulc Toial
Water Line Work 1 LS -. 24,000.00 20,004 $20,OOQ
SUBTOTAL•SITE WORK $O SO $20,(100 $20,000
02 SELECTIVE DEMOL1TtON
• MAT�JiIAI. LABOR SUBCONTRACT TOTAL COST
Item Descri Uon QuanGfy u!m uk Total ulc Total u!c Total
Demolillon&Matadal Removal ey Others 0 0 0 0
5UBT�TAL-5El.ECTIVE DEMOLITION $0 $0 $Q $Q
03 CONCRETE
MAT6RfAL LABOR SUBCONTRACT T07ALCOST
Ifem Descdption QuanUty u!m ulc Toi� u/c Total u/c Total
Patch!Infiq Floor Slab 280 SF 0 0 725 2,030 2,030
suarorn�.•coNC� 0 0 2,030 $2,030
os woo�s Pr.nsncs
MATERIAL LABOR SUBCONTRACT TOTALCOST
Item Descdptbn Qu�tity ulm uk Total u/c Total u/c Total
7reated Blockfng 923 BF 0.85 784 0.85 784 0 1,5fi8
Casew+ork:
-base cab(nefs 40 LF 0 ' 0 190 7,600 7,600
-wail c�inals 40 LF 0 0 125 6,000 5,d0� ,
Archifecfural woodwork 9 Ls o 0 26,OOO . 26,OOa 26,000
Wood Trim:
-wood base 668 LF 0 0 3.80 2,536 2,538
-chalC ral! 418 LF 0 0 3.50 1,463 1,463
-woodwalnscot ' 1,672 SF 0 0 8.25 13,794 13,794
-crown ma�id[ng 418 LF 0 0 4.80 2,006 2,006
Wood Handraif/Bradcets 18 LF 0 0 18 324 324
Rouqh Frarrdng @ P[a�orm 240 SF 0 0 8 i,920 1,920
Rough Hardware 1 LS 350 350 0 0 350
SUBTOTAL•WOOD&pLASTICS 4,134 784 $60,64b $62,563
O7 MOESTURE&7HERMAL PR07ECTION
MATERIAL LABOR SUBCONTRACT TOTALCOST
Item Qescription Quantity u!rn u!a To(af uJc Total u(c Tofal
Insulat{on, 0 0
-sound batf,4" 3,936 5F fl 0 �,5U 1,968 1,968
Caulking&Sealanls i l.S 0 0 350 350 350
SUBTOTAL-N}OtSTURE&FH�tMAL PROTECTiON 0 0 $2,318 $2,318
8
3
08 DOORS&WlNDOWS
,' NfAtERIAL LABOR SUBCONTRACT 70TAI.COST
Item DescripUai Quantlfy ulm Wc 7ota! ulc Tolal u/c Total
Doors: p
-SCW(filushy 14 EA 180 2,520 50 700 U 3,220
-SCWD(wlvlew) 5 EA 225 1,125 5U 250 0 i,375
Frames:
-single 15 EA 112 1,680 35 525 0 2,205
� -double 2 EA 128 256 40 80 0 336
Do�Hardware 1 LS �6,555 G�565 1,140 1,140 0 7�695
lntedorWindows:3l6x4l0 3 EA 6 0 390 1,170 1,170
SUSTOTAL.DOORS$wINDOws 12,136 2,695 $1,170 $16,001
08 FINISHES
• MATERIAL IABAR SUSCONI'RACT TOTA!COST
Ifem Descdption QuanU u!m uk Total u/c Tofal u1c Total
Floors: .
-v.c,t. 770 SF 0 0 2.85 2,195 2,195
-carpet 6S2 SY 0 0 2D 13,640 13,640
-ceramiclle 512 SF 0 0 10.50 5,376 5,376
-seale� 74 SF p 0 0.50 37 37
-protecf exisUng floodng 894 SF 0 � 0 ' 0.35 285 285
-added#ife @ bbby floa 134 SF 0 0 98.50 2,479 2,479
Base: 0 0
� -resiltent 478 LF 0 0 1,35 643 643
-cerarr�cilte 194 LF 0 0 7.50 1,455 1,456
Interior Walls:
-3 518°metal sfud walfs 4,920 5F 0 0 2.18 10,726 10,726
-5/8'GWB 9,432 SF 0 0 1.42 13,393 13,393
. -c:eram�CwallHle 20Q S� 0 0 7,50 1,600 1,500
Cell(nqs:
-ACT(2'x 2� 5,656 5F 0 0 2,85 16,120 16,120 '
-GWB 1,092 SF 0 0 3.40 3,713 3,793
Sofflll Bulkheads 1,696 SF 0 0 6.35 10,770 10,770 �
PafnUng!Wall Cover#nq: 0 0
-patnt walls 10,fi20 SF 0 0 0.60 6,3'72 6,372
-vinyl wal!covering 2,508 SF D 0 1.44 3,612 3,692
-ceifings t so8its 2,788 SF 0 0 0.70 9,952 1,952
-doorsJNrames 99 EA 0 0 70 1,330 1,334
SUBTOTAL•FINISHES 0 0 $95,598 $95,598
9
4
10 SPECIALTlE3
MA7ERlAL LABOR SUBCBNTRACT TOFAL COF
Item Descriptfon Quantity u/m ufc Totat ulc Toial ulc Tofal
Talei Partltions;
-standard 4 EA 770 3,080 50 200 0 3,284
-handicap 2 EA 830 1,660 75 150 p �g��
Toilet Accessodes•
-grab bars,36' 3 EA 48 144 12 36 0 igp
-9rab bars,42' 3 EA 54 162 35 45 0 207
-toilet tlssue cAsp, 7 EA 30 210 t� 70 p 280
`��d� 2 EA 425 850 75 95p 0 q.ppp
-mlrrar 5 EA 195 725 15 75 0 800
-soap dfspenser(wall mEd.� eyOwner 0 0 0 0
-s�itarynapklnvendor 1 EA 98b 185 25 26 U 210
-s�itary napkfn dlsposal 4 EA 65 260 15 60 0 320
-mop/broom holder i EA i 20 120 15 15 0 135
Fue Extingulsher wl Cabinet . 3 EA 235 705 15 45 0 750
Vlsua(pfsplay eoards; By Owner �
Operable Wall Partitton (40'x t0'AIt.A.9 q p � Q
(nlerlorSigna,ge 1 LS 950 950 152 152 0 1,902
SUBTOTAI.•SPECIAL'fIES 9,051 i,023 $0 $10,074
f1 EQUIPMENI' _
� MATERIAL LABOR S116CONTRACE' TOTAL CO
Itern Description quaniity ulm u/c Toi� u/c Toial uk Total •
NV Equipmeni&InfragUucture 9 LS 0 0 150,000 950,000 9 Sp,pp� �
SUBTOTAL•EQWPMENT 0 0 150,000 $'I$p,q�
12 FURNISHINGS -
MATERIAL LABOR SUBCONTRACT TOTAI.COST
Item Descdption Quantily ulm ulc Total u/c Total ulc Total
Window Blinds Exfstfng p 0 d Q
Loose FumiWre By Owne� 0 0 0 0
Flxed Seats Alt.A•2 0 0 0 0
SUBTOTAL-FURNISHINGS p 4 � �
15PL1lMBIN6 1 LS D U 48,006 48,000 gqg,ppp I
15 FIRE PROTEC710N N l.C 0 U 0 $Q
15 H.V.A.C. 1 L5 D 0 100,000 100,OOQ �1pp,ppp
te EI.ECTRtCAl,sYSTFA45 1 LS 0 D 145,000 945,000 $145,000
10
5
susror�t gz2,s21 &t,�o2 �sza,7s1 �1,�ea
Sales Ta�c 7.096 $9,562 $9�5fi2
t.abor Burden 38,5°,5 �1,733 $�,733
SU9TOTAL � $�q ggp
General RequlremenEs 5,0% $32,744 $32,744
SUBTOTAL $887,524
Overhead 8 Proflt 7.00% �q5,g42 $45�842
SUBTOTAL �73g q�
Payment&PerFormance Bond t25% $9,166 #9,168
Builders'Wsk(nsurance 025% 31,834 51,634
SUB70TAL $744,467
+Deslgn Contirtgency 5.00� $37,223 $37,�3
TOTAL ESTIMATED PROSABLE CONSTRUCTION COST $781,691 ,
unifcost 592.67 persq,ft,