HomeMy WebLinkAboutAgenda - 09-21-2010 - 4doR~ -ao10 - 0~5
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 21, 2010
Action Agenda
Item No. ~{- -d
SUBJECT: Fiscal Year 2010-11 Budget Amendment #2
DEPARTMENT: Financial Services
PUBLIC HEARING: (YIN) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
INFORMATION CONTACT:
Clarence Grier, (919) 245-2453
PURPOSE: To approve budget, grant and capital project ordinance amendments for fiscal year
2010-11.
BACKGROUND:
Department on Aging
1. The Department on Aging has received additional revenue for the following programs:
Senior Lunch Program -receipt of $3,900 from the Town of Chapel Hill, as well as
$7,737 in American Recovery and Reinvestment Act (ARRA) of 2009 funds to
support the department's Senior Lunch Program. These funds will be used to
purchase additional meals for program participants.
• Operation Fan -funds totaling $3,125 for Operation Fan from Duke Power through
the Triangle J Council of Governments. This program purchases .fans and air
conditioners for low-income, older adults in need in Orange County.
This budget amendment provides for the receipt of these additional funds for the above
stated purposes. (See Attachment 1, column 1)
2. The Department on Aging has also received funds totaling $6,000 from UNC Hospitals
in support of the department's University Mall Walk Wellness Program. These funds will
cover costs of meals served at the Mall walks each month. This budget amendment
provides for the receipt of these funds, and amends the current Senior Citizen Health
Promotion Program Grant Project Ordinance as follows: (See Attachment 1, column 2)
Revenues for this protect:
FY 2010-11
Ori final Bud et FY 2010-11
Amendment FY 2010-11
Revised
Char es for Services $24,000 $0 $24,000
Inter overnmental $33,000 $6,000 $39,000
Transfer from General Fund $40,079 $0 $40,079
Total Pro'ect Fundin $97,079 $6,000 $103,079
Appropriated for this project:
FY 2010-11
Ori final Bud et FY 2010-11
Amendment FY 2010-11
Revised
Senior Citizen Health Promotion $97,079 $6,000 $103,079
Total Costs $97,079 $6,000 $103,079
Conservation Easements Capital Project Ordinance
3. At its meeting on June 15, 2010, the Board of County Commissioners accepted a State
grant from the NC Agricultural Development and Farmland Preservation Trust Fund for
$150,000 and federal Farm and Ranch Land Protection Program funds of $172,000
related to the County's purchase of an agricultural conservation easement on the
Breeze farm located on Schley Road (Cedar Grove Township). This purchase of 153
acres represents Phase II of the planned two-phased conservation easement on the
Breeze farm. The County's share of funds (not to exceed $180,000) would come from
the remaining $281,727 in alternative financing proceeds approved by the Board of
County Commissioners in FY 2003-04 (total of $3.0 million).
Also, the following two prior years' budget amendment adjustments totaling $896,750 are
needed to correct the project ordinance:
• At its meeting on January 15, 2008, the Board of County Commissioners
approved Budget Amendment #6. As part of this amendment, the $146,750 of
grant funds for the Lee Farm Easement was incorrectly classified as county funds
on the approved capital project ordinance. A $146,750 budget amendment is
needed in the Conservation Easement project to correctly classify this grant
funding.
• On April 26, 2006 Orange County issued $2,000,000 alternative financing for
Conservation Easements. A total budget for the alternative financing of
$1,250,000 was approved in the FY 2005-06 CIP for Conservation Easements
project. A $750,000 budget amendment to the Conservation Easement project is
needed to bring the budget in line with actual revenues received in 2006.
This budget amendment corrects the budgets from prior years, provides for the receipt of
the additional grant funds in FY 2010-11, and amends the Conservation Easements
Capital Project Ordinance as follows:
Conservation Easements:
Project # 20006
Revenues for this project:
Through FY
2009-10 Prior Years
Amendment FY 2010-11
Amendment FY 2010-11
Revised
Sales Tax & Dedicated
Pro a Tax $350,000 $350,000
Private Placement 2,250,000 $750,000 3,000,000
Grant Funds 3,400,957 146,750 $322,000 3,869,707
Transfer from Lands Legacy
Ca ital Pro'ect 143,000 143,000
Total Pro'ect Fundin $6,143,957 $896,750 $322,000 $7,362,707
A ro riated for this ro~ect:
Through FY
2009-10 Prior Years
Amendment FY 2010-11
Amendment FY 2010-11
Revised
Walters Easement $725,000 $725,000
Vol a Easement 73,100 73,100
Cheek Easement 580,000 580,000
McPherson Easement 68,000 68,000
Ward Easement 444,750 444,750
Llo d Easement 219,000 219,000
Keith Easement 116,000 116,000
Fickle Creek Farm Easement 277,658 277,658
McKee Easement 612,000 612,000
Latta Easement 601,400 601,400
Tate Easement 333,750 333,750
Lee Farm Easement 306,250 306,250
Breeze Farm Easement. 450,000 • $502,000 952,000
Underwood Easement 2,620 2,620
Unallocated 1,334,429 896,750 180.000 2,051,179
Total Land/Buildin $6,143,957 $896,750 $322,000 $7,362,707
Total Costs $6,143,957 $896,750 $322,000 $7,362,707
Orange County Schools Capital Projects
4. The FY 2010-11 Approved Budget included a total amount of pay-as-you-go (PAYG)
funding of $2,590,117 to Schools, but did not reflect the allocation to each of their
prioritized projects. At its August 17, 2010 meeting, the Board of County
Commissioners approved project allocations of $1,596,548 for Chapel Hill Carrboro City
Schools. This budget amendment provides for the FY 2010-11 PAYG funding $993,569
to Orange County School projects and amends the capital project ordinances as follows:
4
Cameron Park Elementary -Chiller Replacement ($160,000) -Project # 50001
Revenues for this project:
Through FY
2009-10 FY 2010-11
Amendment FY 2010-11
Revised
Sales Tax $200,000 $160,000 $360,000
Total Pro'ect Fundin $200,000 $160,000 $360,000
A ro riated for this ro~ect:
Through FY
2009-10 FY 2010-11
Amendment FY 2010-11
Revised
Renovations $200,000 $160,000 $360,000
Total Costs $200,000 $160,000 $360,000
Efland Cheeks E/em -Roof/HVAC Replacement ($100,000) -Project # 50003
Revenues for this project:
Through FY
2009-10 FY 2010-11
Amendment FY 2010-11
Revised
Sales Tax $133,541 $100,000 $233,541
Total Pro'ect Fundin $133,541 $100,000 $233,541
A ro riated for this ro'ect:
Through FY
2009-10 FY 2010-11
Amendment FY 2010-11
Revised
Renovations $133,541 $100,000 $233,541
Total Costs $133,541 $100,000 $233,541
C.W. Stanford Middle-Roof/Intercom Replacement ($165,000}-Project # 50008
Revenues for this project:
Through FY
2009-10 FY 2010-11
Amendment FY 2010-11
Revised
Sales Tax $273,065 $165,000 $438,065
Total Pro'ect Fundin $273,065 $165,000 $438,065
Appropriated for this project:
Through FY
2009-10 FY 2010-11
Amendment FY 2010-11
Revised
Construction $273,065 $165,000 $438,065
Total Costs $273,065 $165,000 $438,065
Orange High School -Roof Replacement ($100,OOO~Project # 50006
Revenues for this project:
Through FY
2009-10 FY 2010-11
Amendment FY 2010-11
Revised
Sales Tax $418,235 $100,000 $518,235
Total Pro'ect Fundin $418,235 $100,000 $518,235
Appropriated for this project:
Through FY
2009-10 FY 2010-11
Amendment FY 2010-11
Revised
Renovations $418,235 $100,000 $518,235
Total Costs $418,235 $100,000 $518,235
Technology- Equipment ($368,569~Project # 51011
Revenues for this project:
Through FY
2009-10 FY 2010-11
Amendment FY 2010-11
Revised
Sales Tax $554,099 $368,569 $922,668
Total Pro'ect Fundin $554,099 $368,569 $922,668
A ro riated for this ro'ect:
Through FY
2009-10 FY 2010-11
Amendment FY 2010-11
Revised
Technolo E ui ment $554,099 $368,569 $922,668
Total Costs $554,099 $368,569 $922,668
District Wide Improvements-Admin B/d. Renovations ($100,OOO~Project # 51021
Revenues for this project:
Through FY
2009-10 FY 2010-11
Amendment FY 2010-11
Revised
Sales Tax $232,000 $100,000 $332,000
Total Pro'ect Fundin $232,000 $100,000 $332,000
A ro riated for this ro~ect:
Through FY
2009-10 FY 2010-11
Amendment FY 2010-11
Revised
Construction $232,000 $100,000 $332,000
Total Costs $232,000 $100,000 $332,000
Planning Department
5. In the Spring of 2006, the Board of County Commissioners approved an Interlocal
Agreement for implementation of the National Pollutant Discharge Elimination System
(NPDES) program for the Town of Hillsborough. In accordance with this agreement, the
County provides services to develop and implement the Town's stormwater program in
return for monetary compensation. This budget amendment provides for the receipt of
Year 5 (October 1, 2009 -September 30, 2010) funds in the amount of $80,700, and
amends the current NPDES Grant Project Ordinance as follows: (See Attachment 1,
column 3)
Revenues for this project:
Through FY
2009-10 FY 2010-11
Amendment FY 2010-11
Revised
Sales Tax $232,600 $80,700 $313,300
Total Project Fundin $232,600 $80,700 $313,300
Appropriated for this project:
Through FY
2009-10 FY 2010-11
Amendment FY 2010-11
Revised
NPDES Pro ram $232,600 $80,700 $313,300
Total Costs $232,600 $80,700 $313,300
Animal Services
6. The Orange County Animal Services Department has received a bequest of $13,768
related to an estate closing. The department plans to use the funds for the purchase
and installation of a monument sign and wayfaring signage for the Animal Services
building. This budget amendment provides for the receipt of these estate funds for the
above stated purposes. (See Attachment 1, column 4)
Sheriff Department
7. The Orange County Sheriff Department has received notification of a 2010 Justice
Assistance Grant (JAG) award from the U.S. Department of Justice totaling $23;151.
This grant award is a joint venture between Orange County and the Town of Chapel Hill.
For reporting purposes to the grantor, Orange County will serve as the fiscal agent, and
the town will provide the Sheriff's Department with copies of all invoices for their portion
($18,521) of the grant. The Town plans to use their funds to purchase Tasers and
specialized software for the Police Department, while the County plans to use its portion
($4,630) to support officer overtime costs incurred by the department. This budget
amendment provides for the receipt of these grant funds for the above stated purposes
and establishes the 2010 JAG program Grant Project Ordinance as follows: (See
Attachment 1, column 5)
Revenues for this ro'ect:
Through FY
2009-10 FY 2010-11
Amendment FY 2010-11
Revised
USDOJ Funds $0 $23,151 $23,151
Total Project Fundin $0 $23,151 $23,151
Appropriated for this proiect:
Through FY
2009-10 FY 2010-11
Amendment FY 2010-11
Revised
Overtime Oran a Coun $0 $4,630 $4,630
Remittance to Cha el Hill $0 $18,521 $18,521
Total Costs $0 $23,151 $23,151
Health Department
8. The Orange County Health Department has received a donation in the amount of $615
from Kidcycle, LLC for its Families in Focus (Intensive Home Visiting) program. The
department plans to use these funds to purchase supplies and/or developmental toys.
This budget amendment provides for the receipt of these funds for the above stated
purpose and amends the Intensive Home Visiting Grant Project Ordinance as follows:
(See Attachment 1, column 6)
Revenues for this proiect:
FY 2010-11
Ori final Bud et FY 2010-11
Amendment FY 2010-11
Revised
Smart Start Funds $60,301 $0 $60,301
Donations $0 $615 $615
Total Project Fundin $60,301 $615 $60,916
A ro riated for this ro'ect:
FY 2010-11
Ori final Bud et FY 2010-11
Amendment FY 2010-11
Revised
Intensive Home Visitin $60,301 $615 $60,916
Total Costs $60,301 $615 $60,916
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve budget, grant and capital project ordinance amendments for fiscal year 2010-11.
Attachment 1. Orange County Proposed 2010-11 Budget Amendment
The 2010-11 Orange County Budget Ordinance is amended as follows:
#1 Receipt of funds
from Town of
Chapel Hill ($3,900) ~ Receipt of funds
totaling $6
000 from
#6 Receipt of
and ARRA funds , #3 Receipt of Year 5
($7,737) to support UNC Hospkals in
support of the
(October 1, 2009 -
#4 Receipt by the
#5 Receipt of a donated funds of
$615 for the Health
the Department on
' Department on September 30, 2010) Animal Services Justice Assistance Department's
Original Budge! Budget as Amended Aging
s Senior Aging's University funds from the Town Department of a Grent (JAG) award Families in Focus Budget as Amended
through BOA #1 Lunch Program,
d f
d
f $3
125
Mall Walk Wellness of Hillsborough related
t
th
NPDES bequest of $13,768
f
D
i
f of $23,151 within
th
t P
t
G
(Intensive Home through BOA #2
en
un
s o
, program within the o
e rom a
os
ng o
en e
ran
rojec Visiting) Program
through the Senior Citizen Program wthin the estate Fund within the Grant
Triangle J Council Health Promotion Grant Project Fund project Fund
of Governments for Grant Project
the Operation Fan
program
General Fund
Revenue
Property Taxes $ 132,047,738 S 132,047,738 S S S S S E S 132,047,738
Sales Taxes $ 14,463,000 S 14,463,000 S S S S S S S 14,463,000
License and Permits S 313,000 S 313,000 S S S S S S S 313,000
Intergovernmental $ 16,250,267 S 16,445,307 S 14,762 S S S S S S 16,460,069
Charges for Service $ ~ 9,650,631 S 9,660,831 S S S S S E S 8,650,631
Investment Eamin s S 140,000 S 140,000 S S 5 S E S S 140,000
Miscellaneous S 726,384 S 751,984 S S S S 13,768 S S S 765,752
Transfers from Other Funds S 1,321,227 S 1,321,227 S S S S S S S 1,321,227
Fund Balance S 401,673 S 468,087 S 468,087
Total General Fund Revenues $ 176,313,820 S 175,600,974 S 14,762 S S S 13,768 S~ S S 175,629,504
Expenditures
Goveming &Mana ement S 13,207,440 S 13,247,440 S S S S 13,768 S S S 13,261,208
General Services 17,476,335 17,476,335 17,476,335
ommunity & Env ronment ,892,469 1 ,86
Human Services S 32,405,758 S 32,581,421 S 14,762 S S S S S $ 32,576,183
Public Safety S 18,198,110 S 18,255,007 S S S S S S S 18,265,007
Culture & Recreation S 1,886,580 S 1,905,680 S S S S S S S 1,905,680
Education S 82,095,19b 82,095,185 82,095,195
Transfers Out S 4,142,033 S 4,142,033 S S S S S S S 4,142,033
TotalGenera/FundApproprlatfon $ 175,313,920 S 175,600,974 S 14,762 E S S 13,788 S S S 175,629,504
i i i i i i i i i
Grant Project Fund
Revenues
Intergovernmental S 453,828 S 475,378 S 8,000 S 80,700 S 23,151 S 585,229
Charges for Services S 24,000 S 24,000 S 24,000
Transferfrom General Fund S 89,689 S 89,889 S 69,689
Miscellaneous S $ 615 S 615
Transfer from Other Funds S S
Appropriated Fund Balance S S
Total Revenues $ 547,517 S 569,087 S - 5 8,000 S 80,700 S - E 23,151 S 815 S 678,533
Expenditures
Goveming and Mana ement S - S - S - S - S - S - S - S - S
NPDES Grant S - S $ 80,700 S 80,700
Community and Environment S - S - S - S - S 80,700 S S S - S 80,700
Child Care Health -Smart Start $ 75 990 $ 75 990 $ 75 990
Health & Wellness Trust Grant $ 91 700 $ 91 700 $ 91 700
Senior Citizen Health Promotion $ 97 079 $ 97 079 $ 6000 $ 103 079
Intensive Home Visitin $ 60 301 $ 60 301 $ 615 $ 60 916
Human Services S 325,070 E 325,070 S - S 6,000 S - S S - S 615 E 331,685
Criminal Justice Partnershi Pro ram $ 222 447 $ 243 997 $ 243 997
Justice Assitance Act JAG Pro ram $ - $ $ 23151 $ 23151
Public Safety S 222,447 S 243,997 S S - S - S S 23,151 S - S 267,148
Total Expenditures S 547,517 S 569,057 S - S 8,000 S 80,700 S - S 23,151 S 815 E 679,533
OD
Year-To-Date Budget Summary
Fiscal Year 2010-11
General Fund Budget Summary
Ori final General Fund Bud et $175,313,920
Additional Revenue Received Through Budget
Amendment #2 Se tember 21, 2010
Grant Funds $24,020
Non Grant Funds $225,150
General Fund Fund Balance for
nticipated Appropriations (i.e. Carry
Forwards $0
General Fund Fund Balance Appropriated
to Cover Unanticipated Expenditures $66,414
Total Amended General Fund Budget $175,629,504
Dollar Change in 2010-11 Approved
General Fund Budget $315,584
Change in 2010-11 Approved General
Fund Budget 0.18%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
E uivalent Positions 773.600
Original Approved Other Funds Full Time
Equivalent Positions 82.600
Additional Positions Approved Mid-Year 0.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2010-11 856.200