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Home My WebLink AboutORD-2006-087 - Budget Amendment #4ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 17, 2006 SUBJECT: Budget Amendment #4 DEPARTMENT: Budget ATTACHMENT(S): Attachment.1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary Attachment 3. Senior Citizen Health Promotion Program Grant Project Ordinance Action Agenda Item No. 5 - d PUBLIC HEARING: (Y /N) No INFORMATION CONTACT: Donna Dean Coffey, (919) 245 -2151 PURPOSE: To approve budget ordinance and grant project ordinance amendments for fiscal year 2006 -07. BACKGROUND: Non- Departmental - Critical Needs Reserve At its October 3, 2006 meeting, Commissioners authorized the release of pass -thru funds totaling $80,000 from Orange Person Chatham LME to Club Nova. OPC plans to use the funds to further Club Nova's transfer from an OPC dependent entity to one that is more self - sustaining. This budget amendment provides for the release of $80,000 from the Critical Needs Reserve to Club Nova. Funds available in the Critical Needs Reserve after this transfer total $270,000 (it is important to note that this amount allows for $225,000 carried forward from unspent funds in fiscal year 2005 -06). (See Attachment 1, column #1) Department on Aging 2. The Department on Aging has received donated funds totaling $1,200 this fiscal year for the Eldercare division's Frail Elderly Program. The department plans to use the funds to assist at -risk older adults in maintaining their independent living. This budget amendment provides for the receipt of these donated funds for the above stated purpose. (See Attachment 1, column #2) 2 3. The Department on Aging has received additional United Way funds totaling $3,058 from the Friends of the Chapel Hill Senior Center in support of the senior wellness program. The department plans to use the funds to purchase additional wallet sized senior health records and other health promotion supplies. This budget amendment provides for the receipt of these additional funds. (See Attachment 3, Senior Citizen Health` Promotion Program Grant Project Ordinance) OPC Mental Health Legal Support 4. At its September 12, 2006 meeting, the Board of County Commissioners approved the reassignment of an Orange Person Chatham Mental Health Position to a position located in the County's Personnel Department. The reassigned position, Policy and Compliance Officer, will provide specialized support for regulatory compliance to federal, state and county regulations, ordinances and policies. This budget amendment provides for the transfer of funds budgeted in the current year original budget from OPC (Human Services function) to the Personnel Department (Governing and Management function).' (See Attachment 1, column #4) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and grant project ordinance amendments. Attachment 1. Orange County Proposed 2006 -07 Budget Amendment The 2006 -07 Orange County Budget Ordinance is amended as follows: Grant Project Fund Revenues Intergovernmental Original Budget Budget As Amended Through BOA #3 #1 Release of $80,000 from the Needs Reserve to o Club Club Nova In order to further Club Nova's transfer from an OPC dependent entity to one that Is more self- sustaining #2 Receipt of donated funds ($1,200) by the Department on Aping's Frail Elderly Program to assist at -risk older adults in maintaining their Independent their #3 Receipt of additional United Way funds ($3,058) from the Friends of the Chapel Hill Senior Center In support of the senior wellness program (See Attachment 3, Senior Citizen Health Promotion Program Grant Project Ordinance) #4 Transfer of funds budgeted In the current fiscal year original budget from OPC (Human Services function) to the Personnel Department (Governing and Management function), effective September 12, 2005 Budget As Amended Through BOA #4 General Fund Revenue $ 24,000 j 24,000 - j Property Taxes $ 110,308,222 $ 110,308,222 S $ $ $ $ 110,308,222 Sales Taxes $ 20,806,210 $ 20,806,210 $' $ $ $ $ 20,806,210 License and Permits $ 270,000 $ 270,000 $ S $ $ S. 270,000 Intergovernmental $ 16,966,378 $ 17 158,555 $ $ $ S. $ 17,158,555 Ca f rvie R em $ 9,934,049 f 9,938,,049 $ $ 1,200 $ $ $ 9,939, 249 ms s ,00 , 0 111 1,000,000 Miscellaneous 80 $ 510,897 Is 610,897 Transfers from Other Funds 883, 3545 $ 3,683,545 9,883,646 !Fu a ane S $ f . td oenc , ,184 $ 163,675478 $ $ 1,200 $ 163,678,678 Expenditures $ 163,675,478 $ 163,676,678 Governing & Management $ 7,890,511 $ 7,690,511 $ 60,000 S $ $ 72,645 $ 7,683,156 General Services $ 16,314,923 $ 16,315,673 $ $ $ S $ 16 315,673 Community & Environment $ 3,928,162 $ 3,928,162 $ $ $ $ $ 3,928,162 Human Services $ 34,187,583 $ 34,344,700 $ 80,000 $ 1,200 $ S 72,845 $ 34,359 255 Public Safety $ 16,407,693 $ 15,407,693 $ $ $ S $ 15,407,693 Culture & Recreation $ 3,314,543 $ 3,338,970 $ $ $ S $ 3,338,970 Education j 74,593,312 $ 74,593,312 $ 74,593,312 Transfers Out $ 8,056,457 $ 8,056,457 S 6,056,457 Total General Fund Appropriation j 763,473,184 1 $ 163,675,478 $ $ 1,200 $ $ $ 163,676,678 $ $ $ i $ $ Grant Project Fund Revenues Intergovernmental $ 530,015 $ 566,143 $ 3,056 $ Charges for Services $ 24,000 j 24,000 - j Transfer from General Fund j 92,161 S 92,161 S Miscellaneous S 88,985 S $ 3,058 N24,000 S Transfer from Other Funds $ 26,350 S s A pro rtaled Fund Balance $ 62,805 S S Total Revenues f 646,176 S 782,304 S - S S 3,056 3 - S Exoendltures Child Care Health - Smart Start f 64,474 $ 64,474 $ 84,474 Healthy Carolinians $ . j $ Health & Wellness Trust Grant $ 96,887 $ 96,887 f 96,887 Senior Citizen Health Promotion S 88,985 $ 88,985 $ 3,058 $ 92,043 Dental Health - Smart Start $ 26,350 $ 26,350 $ 26,350 Enhanced Child Services Coord -SS $ 62,805 f 62,805 $ 82,805 Intensive Home Visiting $ 128,361 S 128,361 $ 128,361 Criminal Justice Partnership Program $ 178,314 $ 178,314 j 178,314 Hazard Mitigation Generator Project $ $ Buffer Zone Protection Program IF 46,500 $ 48,500 800 MHz Communications Transition $ $ Secure Our Schools - OCS Grant $ S Citizen Corps Council Grant $ 11,328 $ 71,328 NPDES Grant $ 76,300 S 78,300 Tofa pendltures $ 848,776 $ 782,304 $ - $ - S 3,058 S $ 785362 Attachment 2 Year -To -Date Budget Summary Fiscal Year 2006 -07 General Fund Budget Summary Original General Fund Budget 1$163,473,184 dditional Revenue Received Through Budget Amendment #4 October 17, 2006): Grant Funds $95,723 Non Grant Funds $107,771 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $0 Total Amended General Fund Budget $163,676,678 Dollar Change in 2006 -07 Approved General Fund Budget $203,494 % Change in 2006 -07 Approved General Fund Budget 1 0.12% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 774.086 Original Approved Other Funds Full Time Equivalent Positions 69.300 Additional Positions Approved Mid -Year 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2006 -07 843.386 0 Senior Citizen Health Promotion Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop a comprehensive and coordinated County health promotion and disease prevention program for citizens involving a partnership of public agencies, University Health Affairs and private groups. Section 2.The officers of the County are hereby directed to proceed with the grant project in accordance with the mutual cooperation agreement between the County and the University of North Carolina at Chapel Hill, as approved by .the Board of County Commissioners on June 30, 1997. Section 3.The following revenue is anticipated to be available to complete this project Grant Funds (1994 -95) Grant Funds (1995 -96) Grant Funds (1996 -97) Grant Funds (1997 -98) Fees for Service (1997 -98) Grant Funds (1998 -99) Fees for Service (1998 -99) Grant Funds (1999 -00) Fees for Service (2000 -01) Grant Funds (2000 -01) Grant Funds (2001 -02) Grant Funds (2002 -03) Fees for Service (2003 -04) Grant Funds (2003 -04) Fees for Service (2004 -05) - Grant Funds (2004 -05) Fees for Service (2005 -06) Grant Funds (2005 -06) Donations (2005 -06) Transfer from General Fund (2005 -06) Grant Funds (2006 -07) Fees for Service (2006 -07) Transfer from General Fund (2006 -07) Total Revenue $32,539 $37,498 $33,779 $52,434 $14,835 $57,645 $12,000 $69,250 $24,000 $49,668 $80,364 $142,588 $48,000 $56,956 $50,500 $74,844 $51,260 $35,392 $300 $29,500 $35,950 $24,000 $32,093 $1,045,395 Section 4. The following amount is appropriated for this project: Human Services - Senior Citizen Health Promotion $1,045,395 Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient Specific detailed accounting records to provide the accounting to the grantor agency. Section 6.Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. Positions authorized through this grant project ordinance include: 1.0Full Time Equivalent Senior Public Health Educator This position is authorized through June 30, 2007. Subsequent funding in future years is contingent upon the availability of grant funds. Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant Project Ordinances. Section10.This project, originally adopted. May 2, 1994 and subsequently amended, is in effect through June 30, 2007. Adopted this 17th day of October 2006. The Board approved the minutes from the September 12, 2006 Regular Meeting, September 14, 2006 Joint Meeting with the DSS Board, and September 14, 2006 BOCC Work Session as submitted by the Clerk to the Board. Advisory Committee. PULLED Home Community was to consider making one reappointment to the Affordable Housing Advisory PULLED (3) OUTBoard — Reappointments The Board was to consider making reappointments to the OUTBoard. PULLED (4) Personnel Hearing Board — Reappointments The Board was to consider making reappointments to the Personnel Hearing Board. PULLED c. Board of Commissioners Meeting Calendar for Year 2007 The oard approved the final schedule of regular meetings for the year 2007. d. Budget Amendment #4 The oard approved budget ordinance and grant project ordinance amendments for fiscal .ar 2006-07 for Non-Departmental-Critical Needs Reserve, Department on Aging, and OPC ental Health Legal Support. e. Approval of Chapel Hill Carrboro City Schools Alternative Financed Capital Pro This item was removed and placed at the end of the consent agenda for separate consideration. f. Resolutions Providing Comments Regarding Draft 2007 — 2013 State The Board endorsed the Resolution Providing Comments to the North Carolina Department of Transportation Regarding the Draft 2007-2013 State Transportation Improvement Program and the Resolution Providing Comments to the Durham-Chapel Hill-Carrboro Transportation Advisory Committee Regarding the Draft 2007-2013 Metropolitan Transportation Improvement Program. All resolutions are incorporated by reference. g. Motor Vehicle Property Tax Release/Refunds The Board adopted a refund resolution, which is incorporated by reference, related to 46 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. VOTE ON CONSENT AGENDA: UNANIMOUS e. The Board considered approving the Chapel Hill-Carrboro City Schools (CHCCS) alternative financed capital project ordinances for school renovation projects.