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Home My WebLink AboutORD-2006-084 - Budget Amendment #3 - 10-03-2006-5hORANGE COUNTY 6 A BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 3, 2006 SUBJECT: Budget Amendment #3 DEPARTMENT: Budget ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary Report Attachment 3. Community Oriented Policing Services (COPS) Technology Grant Project Ordinance Attachment 4. Commissioners Contingency Status Report Action Agenda Item No. PUBLIC HEARING: (Y /N) No INFORMATION CONTACT: Donna Dean Coffey, (919) 245 -2151 PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2006- 07. BACKGROUND: Board of Elections 1. In preparation for the November 2006 election, the Orange County Board of Elections has changed the location of one voting precinct and split another. • Renovations currently taking place at the Chapel Hill Recreation Department necessitate the relocation of the Battle Park Precinct. For the November 7, 2006 election only, voters in the Battle Park Precinct will vote at the Chapel Hill Senior Center 400 -A S. Elliott Road Chapel Hill and not at the Chapel Hill Recreation Department. • The Board of Elections has split the Cole Store Precinct into two precincts — Cole Store and Hogan Farm. The School District divider line determines a voter's precinct and voting location. Voters living in the Orange County School District (to be known as Coles Store 1 Precinct) will continue to vote at the Union Grove Methodist Church, 6407 Union Grove Church Road, Chapel Hill, NC 27516. Voters living in the Chapel Hill /Carrboro School District (to be known as Hogan Farms Precinct), will now vote at the Lake Hogan Farms Clubhouse, 101 Commons Way Dr, Chapel Hill, NC 27516. In order to inform voters, the Board of Elections has experienced unanticipated newspaper advertising costs. Recently, the State recently reimbursed $750 to the County for precinct official training conducted prior to the May 2006 primary election. The department plans to use these funds to offset the costs associated with the unanticipated advertising. This budget amendment provides for the receipt of these reimbursement funds. (See Attachment 1, column #1) Library Services 2. In accordance with the Federal Telecommunications Act of 1996, the Orange County Library receives discounts for telecommunication services offered by Embarq. The Library uses E- Rate discount funds to improve Internet access on public computers. The Orange County Library has received additional ' E-Rate discount funds totaling $2,356, bringing the total for this year to $6,117. There is no County match required for the receipt of these funds. This budget amendment provides for the receipt of additional funds of $2,356. (See Attachment 1, column #2) Solid Waste /Landfill Enterprise Fund 3. At its August 22, 2006 meeting, the Board of County Commissioners approved a bid award to Jones Concrete Service Company of Hillsborough to extend a retaining wall and pour a concrete slab at the Orange County Landfill. The expansion, with a project bid award of $50,572, will enable the department to accommodate increased tonnage associated with adding mixed paper to the urban and rural curbside recycling collection programs. This budget amendment provides for a fund balance appropriation of $50,572 from the Solid Waste /Landfill Fund for the above stated purpose. (See Attachment 1, column #3) Department on Aging 4. The Department on Aging has received notification of the following funds for the current fiscal year: a. The Eldercare division within the Department on Aging has received notification of additional National Family Caregiver Support grant funds totaling $26,172 for this fiscal year. The department will use the funds to purchase additional services from local agencies for at -risk individuals and provide training and support for their caregivers. There is no County match for the receipt of these funds. The additional grant funds increase the current budget of $30,120 to $56,292. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #4) b. The Department on Aging has received funds totaling $2,434 from the Triangle J Council of Government for Orange County's share of the Duke Energy program to purchase fans for low- income elderly Orange County residents. Duke Energy donates funds annually to this program. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #4) c. The Department on Aging has also received notification from the N. C. Department of Insurance of receipt of $3,100. The Department plans to use the funds to expand the Senior Health Insurance Information Program (SHIIP) within the Eldercare division. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #4) Health Department 5. The Health Department has received notification of the following funds for the current fiscal year: a. The Health Department has received additional Family Planning Title X funds totaling $7,068 from the State. These funds are part of a statewide initiative to assist local health departments in offsetting significant increases experienced in the purchase price of oral contraceptives. For example, the cost of oral contraceptives last year at this time was $3.00 for a one -month supply compared to a current monthly price of $10.20. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #5) b. Currently, a local dentist donates time and equipment to the Chapel Hill Carrboro City Schools in support of its student athlete mouth guard program. Orange County Schools does not have a similar program. Recognizing the need for these services, Orange County's Dental Health division plans to initiate a new grant supported program that will promote the use of mouth guards by student athletes at middle and high schools in the Orange County School district. Grant funds and donations will offset the cost of the program. The Strowd Roses Foundation has contributed $5,000 for this initiative. In addition, the department requests a donation of $10 from each student participant to offset the remaining cost of the program. This budget amendment provides for the receipt of $5,000 from Strowd Roses, and anticipates the receipt of donations totaling $4,000. (See Attachment 1, column #5) c. The Health Department has received notification from the N.0 Department of Health and Human Services of the receipt of Phase II Pandemic Influenza funds totaling $20,000. The department received a total of $26,415 in Phase I funds during both FY 2005 -06 and this current fiscal year, and have used these funds to purchase personal protective equipment, 800 MHz radios, headsets for radiophones, and medical bags to carry supplies. The department plans to use Phase II funds to purchase items to equip mass medication /vaccination sites, storage shelves, public education supplies, and handheld computers and GIS software to support field epidemiological work. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, column #5) Non - Departmental 6. At its September 19, 2006 meeting, the Board of County Commissioners approved an appropriation of $15,000 from Commissioner Contingency for the BOCC District Elections Education Process. This budget amendment provides for the appropriation of $15,000 from Commissioner Contingency for this initiative. (See Attachment 1, column #6) 4 Sheriff Department 7. The Sheriff's Department recently received notification of a Community Oriented Policing Services (COPS) technology grant. The grant award totals $98,723. Of this amount, the Town of Hillsborough will receive $19,745 and the Sheriffs Department will receive the remaining $78,978. There is no County match required for receipt of the funds. The Sheriff plans to use the County's portion . of the grant funds to purchase fingerprint systems and mobile laptops. The attached Community Oriented Policing Services (COPS) Technology Grant Project Ordinance allows for receipt of the funds. FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget and grant project ordinance amendments. Lhment 1. Orange County Proposed 2006-07 Budget Amendment he 2006 -07 Orange County Budget Ordinance Is amended as follows: Sales & Fed S 6,600,657 f 6,666,657 1 1 1 44 R ... 1pl of fund. by 66 Receipt of fund. by 1 0 Into overnmental 3 153,000 f 163,0 0 the Department on Aping the Health Department for the 1.4 f 133,000 MteeeOaneous s 50 f 50 51 Re..lpt of 03 Appropriation of fund for the following -Ing programs" Family Planning Tale X 60 Appropriation from S 50 cenaea A Permit. f 69,00 3 69,00 reimbursement fund. from the Mats 8t7 Receipt of additional balance 1$50,572) from programs: National funds ($7,08), Strowd Commissioner f 66,00 Interest on Investments 5 10,000 Budget As Amended (5760) E•Rate discount funds the Solid We.te Family Ca..gMr Support Comhe Rwea 0) pmts (575,00) to f8 Reept of a COP8 f 100,00 A Hated Fmsd Belanca Original Budget f 1,203,085 Board of Election. for (52,358) M the Library to Enterprise Fund in order funds ($26,172), Orange s (55,0 funds (f6,000) and SOy the BOCC Grant by the Sheriff Budget A. Amended o n a Operation r Fund Revenue $ 8,344,670 Through BOA a2 tralnhrg that wes Improve Internet access to wrt"d a retaining wall Counyh share of Duke pro)eded revenues from ucM o Elections Education Department (See Through BOA 93 • $ 175,314 f 178,314 c May 20tl prior to ms May 2008 on public cemPUlan end pour. canasta slab on Fan student- sthlNa (81,00) Proceve related to the AtiaehmsM 3J ' 3 176,314 tio Gen Hazard MN an aetor pro ed f primary election at the Orange County Landfill prognm (52,4341, and program $2,43 Senior Health Insurance related to the Mouth November 2006 Referendum f Butter Zone Protection Pro. 3 48,300 Information Program Guard program, and f 41,b00 600 MHz Communications Transit n f funds (53,10) Phase 11 Pandemlc 3 Secure Our Schools - OCS Grant i Ini noxnr fund. ($20,000) 3 GanvdF red S 11,328 f 11,328 Revenue f 76,300 3 75,30 Pro Tun $ 110,306,222 $ 110,308,222 f S f S f $ f f 110,308;222 Pales Tares S 20,808,210 1 20.806.210 $ If f : 3 f 3 f 20,806,210 UM... and Per.ft 3 270,00 f 270,00 S f f S f f f f 270,00 In ovemmantal $ 16,968,978 17,094,031 S 750 S It f 91 70 3 32,058 $ f $ 77,156,665 Cher as /or Sallee f 9,931,,0 19 f 9,934,019 f f f f 1,000 9,970.0/9 raves me sm n ,0 - miscellaneous S 504780 S 508,641 S 2356 f 510,897 Tnnshre from Other Funds f 3,683,!__ f 3,843.545 f 3,553,60 Fund Baiarrce f f 3 o a un ewnues Is 157 473,184 $ 163,04,598 S 750 1 f 2,355 1 It 3 31,706 S 36,00 f 14 ! 183,873,179 S 103,804,598 S 163,078,476 Expenditures rr.ra vbf $ h""en�'"t'IXO'a1ei 0ovam1n &Management General Servlces s 7,690,511 f 16,314923 S 71690,311 S It i f f $ 7,090,511 f 1d 16,673 Communl B Environment , , 16,314,923 , , S 750 $ i ! $ $ f 3,926,162 Human Services f 31157,563 f 34,276,920 f f If f 31,706 f 38065 f hne YOce"r"a a""s' .,pt,ee,... f ': S f 34,344,70 Public Safety- f 15,407,693 $ 15,407,603 $ f S f f s $ 16,407,603 Culture & Recreation S 3,314,543 S 3,336814 S S 2,356 f 3 f S f f 3,338,970 Education $ 74,593,312 S 74,b97,713 74,593,312 Transfers Out 3 0,050,457 S 6,086,137 f 8,050,457 Total Genets Fund Appropriation S 183,473,184 $ 163,04,598 S 760 S 2,356 3 f 31,708 f 36,0S f f S 163,675,470 s s s f s s s s s $ Solid WastarLarrdl111 Fund Sales & Fed S 6,600,657 f 6,666,657 1 1 1 1 1 1 0 Into overnmental 3 153,000 f 163,0 0 f 133,000 MteeeOaneous s 50 f 50 1 S 50 cenaea A Permit. f 69,00 3 69,00 f 66,00 Interest on Investments 5 10,000 S 10,00 f 100,00 A Hated Fmsd Belanca f 1,152,513 f 1,203,085 f 50,572 f 1,253,057 o n a Operation r Fund Revenue $ 8,344,670 f 81195,442 f $ - f 50,672 f f f If f a,445,014 Ex nurse So Most andfill operations 1 $ 0,744870 1 f 8395,442 1 1 1 s S0,s7z S 5,440,014 Grant project F..d Revenues Intergovernmental S 530.91151s 096,143 1 1 1 1 1 1 f 066,143 Char es for SeMces S 24,000 S 24,00 S 24,000 Transfer Irom Gmenl Fund f 92,161 S 02,161 1 02,161 Mlsttllsneoua f aa,986 f $ Transfer from Other Funds $ 26,350 $ S re Hated Fund Balance S 52,505 $ S o ewnues S 540,170 $ 782,304 Lit - $ - S - f - S - f f 125,301 Child Care Health - Smart Start S 61,474 S 64,174 111 64,174 Health Carolinians S . $ NeaOh &Wellness Tnst Grant 3 95,587 f 95,867 f 90.887 Senior Citizen Health Promotion f aa,986 S 68,986 f 56,955 Dental Health - Smart Start $ 26,350 $ 20,750 f 26,350 Enhanced Child S-foss Coots -83 S 52,505 3 02,805 3 82,505 Intensive Home Visiting $ 126,361 f 128,361 f 125,301 Criminal Justice Partnership program $ 175,314 f 178,314 3 176,314 tio Gen Hazard MN an aetor pro ed f f Butter Zone Protection Pro. 3 48,300 f 41,b00 600 MHz Communications Transit n f 3 Secure Our Schools - OCS Grant i 3 Clllzen Co s Coundi Grant S 11,328 f 11,328 14POES Grant f 76,300 3 75,30 or en uns f 648176 f 762,304 S i - S - 3 - f - 3 3 - f 752 301 Attachment 2 Year -To -Date Budget Summary Fiscal Year 2006 -07 General Fund Budget Summary inal General Fund Budget 1$163,473,184 ditional Revenue Received Through Budget endment #3 October 3, 2006): rant Funds $95,723 on Grantfunds $106,571 [Additional County Dollars (i.e. County nd Balance Appropriated to Date) to ver Unantici ated Ex enditures $0 Total Amended General Fund Budget $163,675,478 llar Change in 2006 -07 Approved neral Fund Budget $202,294 % Change in 2006 -07 Approved General Fund Budget 1 0.12% Authorized Full Time Eauivalent Positions Original Approved General Fund Full Time Equivalent Positions 770.086 Original Approved Other Funds Full Time Equivalent Positions 69.550 Additional Positions Approved Mid -Year 0.000 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2006 -07 839.636 ATTA HMENT 3 Community Policing Services (COPS) Technology Program (Sheriffs Departme Grant Project Ordinance '% Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Community Policing Services (COPS) Technology Grant. These are federal funds through the U.S. Department of Justice Office of Community Policing Services program. This grant program provides funding to equipment in the Sheriff's Department including fingerprinting equipment and associated mobile technology. Section 2. Section 3. Section 4. Section 5. The officers of the County are hereby directed to proceed with the grant project within the grant document and the budget contained herein. The following revenue is anticipated to be available to complete this project: Intergovernmental (2005 - -06) - COPS Technology Funds Total There is no required County match for this grant. The following amount is appropriated for this project: Sheriffs Department - COPS Technology Grant Program Town of Hillsborough - COPS Technology Grant Program Total, $98,723 $98,723 $78,978 $19,745 $98,723 Section 6. The finance officer is hereby directed to maintain within the grant project specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. There are no positions authorized through this grant project ordinance Section 9. This project ordinance is in effect until November 21, 2008. Adopted this 3rd day of October 2006. Status of Commissioners Contingency Account Fiscal Year 2006 -07 Comments $35,000 Approved 7/01/06 (BOA #3 for BOCC District Elections Education ($15,000) Process) Remaining Contingency $20,000 G6,�) - -:?oo4 -> cJkil at risk contract for the Central Orange Senior Center. The projected completion of that project, including an addition of the mezzanine in the Sportsplex, would be early 2008. Chair Jacobs said that he asked Budget Director Donna Coffey and Rod Visser to provide information about the schools' debt capacity because someone raised the issue after the joint meeting of the BOCC and the School Boards that all of the debt capacity was going to be committed and that there would be no funds available for capital projects. This is not true, and this is to be fleshed out in a handout and shared with the school boards. 4. County Manager's Report Rod Visser said that staff would have an item on the October 17th agenda related to the overall energy conservation efforts. He said that he, ERCD Director Dave Stancil, and Health Director Rosemary Summers met with Andy Sachs of the Dispute Settlement Center and talked about a suggested process for the two boards on the water resources issues. The plan is to have a joint meeting of the ERCD and Health boards in late October or early November. 5. Items for Decision -- Consent Agenda A motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to approve those items on the consent agenda as stated below: a. Minutes The Board approved the minutes from June 27, August 22, 28, and 31, 2006 meetings as submitted by the Clerk to the Board. b. Appointments — None c. Property Tax Releases The Board adopted a resolution, which is incorporated by reference, to release property values related to seven (7) requests for property tax releases in accordance with N.C. General Statute 105 -381. d. Property Value Changes The Board adopted a resolution, which is incorporated by reference, approving value changes made in property values after the 2006 Board of Equalization and Review has adjourned. e. _Employee Health Insurance for 2007 This item was removed and placed at the end of the consent agenda for separate consideration. L Employee Dental Insurance for 2007 The Board approved the dental insurance rates effective January 1, 2007 and authorized the Personnel Director to sign the contract with Delta Dental for Plan administrative services. g_ Petition for Addition of Subdivision Roads to the State Maintained System The Board received the Petitions for Addition for Ezekiel Peppers Trail and Jubilee Drive and recommended that the NCDOT add those subdivision roads to the State Maintained System. h. Budget Amendment #3 The Board approved budget and grant project ordinance amendments for fiscal year 2006 -07 for Board of Elections, Library Services, Solid Waste /Landfill Enterprise Fund, Department on Aging, Health Department, Non - Departmental, and Sheriff's Department. i. Bid Award: Eighteen Gallon Recycling Bins for Solid Waste The Board awarding a bid to SCL A -1 Plastics of Brampton, Ontario Canada for a total of $215, 468 ($6.49 /bin) for 19,500 blue 18 gallon recycling bins and 13, 700 orange 18 gallon recycling bins; and authorized the Purchasing Director to execute the necessary paperwork. L Authorization to Develop Appendix to Lands Legacy Program Document