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Home My WebLink AboutORD-2006-043 - Budget Amendment #1ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 22, 2006 SUBJECT: Budget Amendment #1 DEPARTMENT: Budget Action Agenda Item No. 5 CC- PUBLIC HEARING: (Y /N) No ATTACHMENT(S): Attachment 1. Budget as Amended INFORMATION CONTACT: Spreadsheet Donna Dean Coffey, (919) 245 -2151 Attachment 2. Year -To -Date Budget Summary PURPOSE: To approve budget ordinance amendments for fiscal year 2006 -07. BACKGROUND: Department of Social Services 1. Various agencies and citizens donate monies during the year to provide funds for the Department of Social Services (DSS) to assist clients with special needs including foster care children. Since July 1, 2006, DSS has received the following donations: • Foster Care Donations — donated funds totaling $22,990 from citizens, through Triangle Community Foundation, to help send foster care children to summer camp. This budget amendment provides for the receipt of these donated funds. General Assistance Donations — donated funds totaling $300 from citizens to help with special needs of clients. This budget amendment provides for the receipt of these donated funds. This amendment sets these donations aside in the Department's special Adoption Enhancement Fund (outside the General Fund) (see Attachment 1, column #1). 2. The Department of Social Services has received notification from the JobLink Regional Partnership Local Area of JobLink Enhancement funds totaling $4,867. These funds will be used for JobLink programs at the County's Skills Development Center. There is no required County match for the receipt of these funds. This budget amendment provides for the receipt of these funds. (See Attachment 1, column # 2) 2 Arts Commission 3. The North Carolina Arts Council has awarded the Orange County Arts Commission a one - time increase in Grassroots Arts Program funding of $13,310 bringing the County's state arts grant total to $36,461 for fiscal year 2006 -07. The Arts Commission plans to use these funds for Orange County Arts Commission programs and as grants to local artists. This budget amendment provides for the receipt of these funds from the North Carolina Arts Council to be used for the above stated purposes. (See Attachment 1, column #3) Health Department 4. The Health Department has received notification from the N.C. Department of Health and Human Services of the receipt of $14,240 Pandemic Influenza Supplemental funds for fiscal year 2006 -07. The Department plans to combine these funds with the unexpended supplemental funds totaling $12,175 from fiscal year 2005 -06 to complete a local pandemic influenza self assessment. The Department plans to use these funds, totaling $26,415, to purchase personal protective equipment, such as gloves, gowns, masks, and vests, for staff and volunteers to use in the event of an outbreak/mass dispensing or other event. In addition, the Department plans to purchase headsets for radiophones and medical bags to carry supplies. This budget amendment provides for the receipt of these funds and re- budgets unexpended funds from fiscal year 2005 -06 for the above stated purposes. (See Attachment 1, column #4) 5. The action requested in this item is an amendment to the County Fee Schedule to add Environmental Health fees, approved by the Board of Health this past spring, outlined in the chart below to the County's 2006 -07 Fee Schedule. During the budget planning process this past spring, the Board of Health approved new fees for the Environmental Health division. The revenue generated by these fees was included in revenue projections for fiscal year 2006 -07; however, the 2006 -07 County Fee Schedule approved by the Board inadvertently did not include those new fees. The chart below outlines the new fees approved by the Board of Health: Description Current Fee Proposed Fee Last Revision $350 + $75 per 600 Fee increases by 50% Non - Domestic GPD or fraction of over the total permit Wastewater additional WW fee of a comparably 2001 Improvement Permit flow>600 GPD sized domestic'WW system Existing System Authorizations (Office No Charge $20.00 New Fee authorizations /no field trip required) Septic Tank Manufacturer Yard No Charge $100.00 New Fee Inspections (2) $200.00 one -time fee Septic Tank Contractor No Charge for new septic New Fee Registration Fee contractors; $25.00 for annual renewal �') New Fee - $20 per office authorization (no field trip required) (2) New Fee - $100 per trip for up to four hours onsite of inspecting tanks for pre - approval (limit of one trip per month) c3) New Fee - $200 one -time fee for new septic contractors; $25 annual fee renewal for existing contractors. As indicated earlier, the current year budget anticipated revenues generated by these fees; therefore, there is no budgetary impact for fiscal year 2006 -07. FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance amendments. Attachment 1. Orange County Proposed 2006 -07 Budget Amendment The 2006 -07 Orange County Budget Ordinance is amended as follows: i W i i i ' #4 Receipt of Pandemic #1 Receipt of Foster #3 Receipt of a one-time Influenza supplemental funds ($14,240) for fiscal Care and #2 Receipt of JobLlnk increase in Grassroots year 2006 -07, as well as General Assistance General Assistance Enhancement funds Arts Program funding re- budgeting for Original Budget ($300) donations that are ($4,867) to be used for ($13,310) for use in unexpended unexpended #5 NPDES ? ?? ?777 Budget As Amended set -aside in a special JobL programs at the Orange County Arts supplemental lem le l funds Through BOA #1 Adoption Enhancement County's Skills Commission programs ($12,175) received in Fund Development Center and as grants to local fiscal year 2005 -06 by the artists Orange County Health Department General Fund Revenue Property Taxes $ 110,308,222 $ $ $ . $ $ - $ 110,308,222 Sales Taxes $ 20,808,210 $ - $ _ $ - $ - $ - $ 20,806,210 License and Permits $ 270,000 $ - $ $ - $ $ - IF 270,000 Intergovernmental $ 16,966,378 $ - $ 4,867 $ 13,310 $ 26,415 $ $ 17,010,970 Charges for Service $ 9,934,049 $ - $ - $ - $ $ $ 9,934,049 investment am ngs 1,000,000 1,OOFW Miscellaneous $ 504,780 j 504,780 Transfers from Other Funds $ 3,683,545 $ 3,683,545 Fund Balance $ $ - Total General Fund avenues ; 163,473,184 $ $ 4,867 $ 13,310 $ 26,415 $ $ 163,517,776 Expenditures $ 163,517,776 Governing & Management $ 7,690,511 $ $ - $ $ $ - $ 7,690,511 General Services $ 16,314,923 $ - $ $ $ - $ $ 16,314,923 Community & Environment $ 3,928,162 $ - $ $ _ $ - $ $ 3,928,182 Human Services $ 34,167,583 $ - $ 4,867 $ $ 28,415 $ $ 34,198,865 Public Safety $ 15,407,693 $ - $ $ $ $ $ 15,407,693 Culture & Recreation $ 3,314,543 $ $ - $ 13,310 $ $ $ 3,327,853 Education $ 74,593,312 $ 74,593,312 Transfers Out $ 8,058,457 8,058,457 Total General Fund Appropriation $ 163,473,184 e $ . $ 4,887 _ $ 13,310 $ 26,415 $ - $ 163,517,776 i W i i i ' Year -To -Date Budget Summary Fiscal Year 2006 -07 General Fund Budget Summary 'Original General Fund Budget 1$163,473,184 Additional Revenue Received Through Budget Amendment #1 (August 22, 2006): I Grant Funds $13,310 Non Grant Funds $31,282 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures Additional Positions Approved Mid -Year Total Amended General Fund Budget $163,517,776 Dollar Change in 2006 -07 Approved General Fund Budget $44,592 % Change in 2006 -07 Approved General Fund Budget 1 0.03% Authorized Full Time Eauivalent Positions Original Approved General Fund Full Time Equivalent Positions 770.086 Original Approved Other Funds Full Time Equivalent Positions 69.550 Additional Positions Approved Mid -Year 0.000 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2006 -07 839.636 Attachment 2 5 oRio --ZOC)G -a�3 $C L Chair Jacobs said that he had asked staff to research this and there has been a longstanding use of that property for parking. There is some sensitivity in the neighborhood`, but he would like the staff to continue to research this. The County has some preexisting and documented use there for parking. A motion was made by Chair Jacobs, seconded by Commissioner Halkiotis to authorize the Purchasing Director to execute ;a contract, subject to final review by staff and the County Attorney, with Michael A. Neil & Associates in the amount of $5,640 for updating the design and bid specifications for paving of the existing Richard E. Whitted Human Services Center gravel parking lot located on the east side of the 'B' building. VOTE: UNANIMOUS ccc, Budget Amendment #1 The Board considered approving budget ordinance amendments for fiscal year 2006 -07. Commissioner Carey asked about the proposed changes in fees for non- domestic' wastewater improvement permits. He asked what the 50% meant because there is no figure. Health Director Rosemary Summers said that she does not have the figures with her and it was inadvertently left off of the budget package. The fee is for commercial establishments. She will provide the figures at a later time. The fee for domestic water systems is $360, and this would be a little bit more than $400. Commissioner Carey asked for an example in writing at a later date because he does not understand the figures. Commissioner Halkiotis also asked for an example of what a non- domestic wastewater operation would be. Commissioner Gordon asked Rosemary Summers about plans to use funds from the North Carolina Department of Health and Human Services for personal protective equipment and who will get this protective gear. Rosemary Summers said that in part they have this planned out, but the situation will dictate usage. She said that the first line health care workers would be issued the equipment first, and then maybe to volunteers and others staffing particular clinics that are dealing with infectious individuals. They are also ordering and beefing up the N- 95 respirators, which is a higher level of protective gear for infectious diseases. Commissioner Gordon asked about a plan for a pandemic and Rosemary Summers said that they have started this process and are working with various departments to get them to think about their own planning. Commissioner Gordon asked for something in writing in the next couple of weeks outlining how they will proceed with a pandemic plan. Chair Jacobs said that if they are going to be seriously considering how to deal with pandemics, they need to be talking about teleconferencing and keeping County government going, if necessary via computer. A motion was made by Commissioner Carey, seconded by` Commissioner Foushee to approve budget ordinance amendments for fiscal year 2006 -07 for Department of Social Services, Arts Commission, and Health Department. VOTE: UNANIMOUS 6. Resolutions or Proclamations a. Piedmont, Electric Membership Corporation (EMC) Request fc The Board considered a draft resolution providing direction to staff regarding a request by Piedmont EMC for expedited review of a Planned Development Zoning Atlas Amendment outside of the Quarterly Public Hearing schedule. Rod Visser said that the County received a request from this group for a replacement tower at the current location on NC 86. This tower is related to another project that will be used to help implement the VIPER project, the communications interoperability project. This tower is