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Home My WebLink AboutORD-2006-029 - Budget Amendment #17ORANGE COUNTY BOARD OF COMMISSIONERS i 0P 0_ Ga6 -GC2 � ACTION AGENDA ITEM ABSTRACT Meeting Date: June 27, 2006 Action Agend Item No. ML SUBJECT: Budget Amendment #17 DEPARTMENT: Budget ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary Attachment 3. County Capital Project Ordinances • Efland Sewer . Construction • Carrboro Library • Flooring Replacements • HVAC Replacements & Repairs • Painting Exterior and Interior Surfaces • Roofing Repairs /Replacements • Waterproofing • Affordable Housing • Medicaid Maximization Attachment 4. Senior Citizen Health Promotion Grant Project Ordinance PUBLIC HEARING: (YIN) No [INFORMATION CONTACT: Donna Dean Coffey, (919) 245 -2151 PURPOSE: To approve budget ordinance, capital projects, and grant project ordinance amendments for fiscal year 2005 -06. BACKGROUND: 1) Department of Social Services The Department of Social Services has received additional adoption enhancement funds totaling $9,000. These funds, set -aside in a special Adoption Enhancement Fund, augment the adoption services program. These additional funds bring the current budget for this fund to $153,508. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1) 2) Reserves and Operational Savings Distribution a) During the budget approval process last spring, the Board set aside several reserve funds, including the Critical Needs /Social Safety Net, and budgeted for operational savings, such as savings from a hiring delay, to be realized in various operational areas throughout the year. On October 18, 2005, the Board approved a budget amendment that allowed for a portion of the operational reductions ($729,146) in several areas such as temporary personnel, departmental supplies, and uniforms. This budget amendment allocates the remaining savings and reserve funds from the areas identified below to the appropriate functions within the County's General Fund. i) Distribute $25,000 from the Equity Retention Fund to various County departments to cover salary adjustments approved by the Manager throughout the year to address equitable salary relationships among employees and to support retention (See Attachment 1, column #2) ii) Distribute $51,000 from the Lowest Salary Grade Reserve to various County departments to cover the costs associated with the Board's elimination of the lowest paid salary grade. (See Attachment 1, column #3) iii) Account for $1,119,470 to various County departments to distribute for budget savings generated by the 120 -day hiring delay of vacant non - critical County positions and savings in Medicaid. (See Attachment 1, column #3) b) During the months of May and June 2006, the Board of County Commissioners has released funds from the Critical Needs /Social Safety Net Reserve to assist various mental health related agencies: i) At its' May 4, 2006 meeting, the Board of County Commissioners released $87,720 to support the County's proportionate share (5.3 percent) of the OPC Area Program's un- funded need for the current fiscal year. This budget amendment provides for the release of $87,720 from the Critical Needs /Social Safety Net Reserve for the above stated purpose. (See Attachment 1, column #4) ii) At its May 16, 2006 meeting, the Board of County Commissioners released $40,806 from the Critical Needs Reserve to facilitate the divestiture and transfer of OPC Club Nova to Club Nova Community, Inc., effective May 13, 2006. This budget amendment provides for the release of $40,806 from the Critical Needs /Social Safety Net Reserve for the above stated purpose. (See Attachment 1, column #5) iii) At its June 27, 2006 meeting, the Board of County Commissioners will consider a one -time County supplemental appropriation totaling $131,797 to facilitate the divestiture and transfer of the Northside Adult and Child Outpatient Clinics and the Family Counseling Center services to the Caring Family Networks (CFN), effective June 1, 2006. This budget amendment anticipates the Board's approval of the release of $131,797 from the Critical Needs /Social Safety Net Reserve for the above stated purpose. (See Attachment 1, column #6) 3) Emergency Management Following Hurricane Katrina last summer, Orange County responded to a request for assistance from the state of Louisiana by sending two County employees to assist during the disaster. The two employees, the County's Wireless Communications Coordinator and a Telecommunicator, served in Louisiana from September 4 through September 14, 2005. The Emergency Management Department has received reimbursement from the NC Department of Crime Control and Public Safety in the amount of $5,861 for the services provided by the two County employees. This budget amendment provides for the receipt of these reimbursement funds. (See Attachment 1, column #7) 4) Efland Sewer Construction On May 4, 2006, the Board awarded a bid and approved a contract to extend water and sanitary sewer services to the Buckhorn Area, including the new Gravelly Hill Middle School. The amount of the contract totaled $1,532,095. Funding for the project included $500,000 from the spring 2006 alternative financing issuance, $391,000 transfer from the County's General Fund, $394,000 from a planned fall 2006 alternative financing issuance and $615,000 deferred from previously funded County capital projects. The chart below outlines staff proposals for project deferrals. Recommended Deferrals of Currently Funded Pay- As -You- Go Capital Projects Carrboro Library $50,000 Flooring Replacements $100,000 HVAC Repairs/Replacements $115,000 Painting Exterior and Interior Surfaces $100,000 Roofing Repairs/Replacements $100,000 Waterproofing $150,000 Total Deferred Projectsl $615,000 During the May 4 meeting, the Chair requested staff to review the Parking Improvements Capital Project to see if the County might realize some cost savings related to planned improvements at the Whiffed Human Services. Planned project costs include engineering design, permitting, grading, paving, retaining wall to ensure that the sidewalk connections meet slope requirements necessary to make parking handicapped accessible along with Town of Hillsborough requirements such as buffers and planted islands. Preliminary information provided by the County Engineer anticipates the Whiffed parking 4 improvement costs at $75,000 to $85,000.. Unexpended funds currently available in the Parking Improvements Capital Project total $140,000. The attached capital project ordinances, along with column #8 of Attachment 1, reflect the transfer of funds from each County capital project identified in the chart above and from the County's General Fund to the Efland Sewer Construction Capital Project. Should the Board choose to defer a portion of the unavailable funds in the Parking Improvements Capital Project in lieu of a project identified in the chart above, staff will make the correction to the appropriate capital project ordinance as the Board decides. 5) Department on Aging The Department on Aging has received the following additional funds for the current fiscal year for the following programs: a. Frail Elderly — additional donated funds of $550 this fiscal year for the Eldercare division's Frail Elderly Program to be used to assist at -risk older adults in maintaining their independent living. b. Community Based Services — additional class and rental fees of $7,000 received at the senior centers, to be used to pay instructors and other class expenses at the three senior centers. c. Family Caregiver Program — donations received totaling $2,000 from service recipients of the National Family Caregiver Support Program to be used to provide additional services. d. RSVP — additional donated funds of $25 to the Retired Senior Volunteer Program to be used to help offset volunteer recognition costs. e. Wellness Program - additional $1,000 in fees collected from participants during this fiscal year in the "Fit Feet" clinic program. These funds will be used to reimburse the Health Department for nurses who provide the service and supplies for this program. This budget amendment provides for the receipt of these funds for the above stated purpose. This budget amendment provides for the receipt of these funds for the above stated programs and purposes. (See Attachment 1, columns #9 and #10, and Attachment 4, Senior Citizen Health Promotion Program Grant Project Ordinance) 6) Housing and Community Development In June 2004, the Commissioners incorporated a Land Banking Program into the County's Affordable Housing Bond Policy. The new program provides an opportunity for local organizations to utilize bond money to purchase land that becomes available in the community before the establishment of a firm development plan. At its June 13, 2006 meeting, Commissioners awarded housing bond funds totaling $116,250 to Habitat for Humanity for the purpose of purchasing land in the Highland Woods subdivision in the Northern Fairview community in Hillsborough. (See Attachment 3, Affordable Housing Capital Project Ordinance) 7) Orange Public Transportation At its December 13, 2005 meeting, the Board of County Commissioners approved a new Triangle Transit Authority (TTA) and Orange Public Transportation (OPT) Express Route between Hillsborough and Chapel Hill. As per the approved Memorandum of Understanding between TTA and Orange County, TTA's contribution to operations during the six -month period of January 3, 2006 through June 30, 2006, would be $41,126. The contract amount was based on a per -hour operating cost for the County of $34.00 per hour. This budget amendment provides for the receipt of these funds from TTA to cover their share of the operating cost of the new Orange Express Route. (See Attachment 1, column #12) 8) Indirect Cost Over the last few years, the County has recouped indirect costs from the Solid Waste Fund, Emergency Telephone Fund, and Visitor's Bureau. This has been accomplished via a budgeted transfer from those funds into the General Fund. During the 2004 -05 annual audit, the audit team recommended that the County budget this as a receipt of actual revenue in the General Fund Charges for Services function as opposed to a transfer. This technical amendment complies with the auditors' recommendation by reducing the appropriate General Fund budgets in the Transfer from Other Funds category and increases the budgets in the Charges for Services revenue category. (See Attachment 1, column #13) 9) Medicaid Maximization Capital Project Ordinance The Orange County Health Department has received its FY 2004 -05 Medicaid Maximization Cost Settlement funds totaling $210,641. In accordance with Federal and State regulations, these funds must be budgeted and expended to further the objectives of the program that generates the funds. Allowed uses of these funds include, but are not limited to: public information and outreach, automation of administrative operations, capital improvements, expansion of preventive and primary care services to uninsured and under - insured populations, and expansion of program support services. The Orange County Health Department invests these funds into various capital areas. Examples of past uses of the funds include offsetting the costs of renovating the clinic areas at the Whitted Human Services Center. This budget amendment provides for the receipt of these FY 2004 -05 in this multi -year project. (See Attachment 3, Medicaid Maximization Capital Project Ordinance) 10) SportsPlex Enterprise Fund The County purchased the SportsPlex located in the Meadowlands in Hillsborough in December 2005. At that time, the Board approved an operational agreement between the County and Recreation Factory Partners (RFP) for management and operation of the facility. On December 13, 2005, in order to provide a continuation of day -to -day services at the facility, Commissioners approved an operating budget for the facility to cover the period from December 15, 2005 through June 30, 2006 totaling $355,867. Funds for the operating budget included a transfer of $192,432 from the SportsPlex Capital Project and a $163,435 transfer from the General Fund (appropriation of Fund Balance). At that time, staff indicated that additional budget transactions would be necessary in order to finalize the purchase. This amendment budgets the debt financing for the actual purchase of the facility ($6 million) and budgets for revenues generated by programs and activities at the facility since the date of purchase ($866,300). (See Attachment 1, column #15) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget, capital projects, and grant project ordinance amendments. Attachment 1. Orange County Proposed 2005 -06 Budget Amendment The 2005 -06 Orange County Budget Ordinance is amended as follows: General Fund zz/.NI P $ 10 1,4 101,4884,995 S 101,484 S S S S S $ S ales Txes S 0 i License and Permits $ 236,500 1 It 1 $ 288,500 1 $ 286,500 1 $ 5 S S S S S Intergovernmental S 14,192 3 $ S 14192,353 $ 15,051983 $ $ S S S S S 3059 __._ --- _.__ . ..see e. _ e .....1. a tads3Yn 1 9 S If $ S 5 S Is . IS 14 _. Expenditures Governing 6 Management $ T.788,409 see . $ 7,919,717 $ 7,111,750 $ $ 21,272 $ 715,538 $ 87,720 $ (40,806) #7 Receipt of S f General Services ,men eea„a,exe o.,.y $ 110,119 $ 14,690,410 $ 14757,070 $ $ 2,111 $ 55,392 S reimbursement funds Of $ S S ne.ww..e,wnen.edM en. mme wasee $ 3,471 261 $ 81,902 $ 3,533,183 #3 Allocation of $51,000 $ $ 4,023 $ 12,110 #8 Release 015131,797 $5,861 from the NC 5 $ 40,608 $ e,ae„xe Human Services $ 32,123,721 $ 173,685 as a result of eliminating $ 34,010,781 S from the Critical Needs Department of Crime Control ices Public Safey $ S $ $ 3,059 #1 Recelpt of additional $ 13,925,289 salary Grade 7 and #4 Release of 587,720 #5 Release of $40,808 Reserve/Sodel Safety Net for services provided by $ $ S S adoption enhancement Culture 3 Recreation adjusting salaries of from the Critical Needs from Me Critical Needs to facilitate the divestiture employee of the $ $ 15,085 5 funds totaling $9,000 that #2 Allocaton of equity employees to a Grade 8, Reserve in support of the Reserve to facilitate the and transfer of Be $ 88907,818 Original Budget Encumbrance Carry Budget as Amended Budget As Amended #18 are Bet -askie In a scandal retention awards for FY allocation of 5900,000 In County's share of the divestiture and transfer o Nodhslde Adult and Child Emergency Managemen Department and 1 $ 8,033,681 Forwards Through BOA Adoption Enhancement 2005 -OB hiring delay savings, and OPC Area Program's OPC Club Novato Club Outpatient Conics and the employee within the 1 $ 150,468,214 $ 151,924,545 $ S Fund (outside of the S 4 allocation of 219,470 in unfunded reed for the Nova Community, Inc. Family Counseling Center Emergency Telephone General Fund) additional hiring delay current fiscal year services to the Cerirq Fund t0 the State of savings and savings In Family Networks Louisiana during the Medicaid aftermath of Hurricane Katrina P $ 10 1,4 101,4884,995 S 101,484 S S S S S $ S ales Txes S 0 i License and Permits $ 236,500 1 It 1 $ 288,500 1 $ 286,500 1 $ 5 S S S S S Intergovernmental S 14,192 3 $ S 14192,353 $ 15,051983 $ $ S S S S S 3059 __._ --- _.__ . ..see e. _ e .....1. a tads3Yn 1 9 S If $ S 5 S Is . IS 14 _. Expenditures Governing 6 Management $ T.788,409 $ 131,308 $ 7,919,717 $ 7,111,750 $ $ 21,272 $ 715,538 $ 87,720 $ (40,806) 5 S f General Services $ 14580,291 $ 110,119 $ 14,690,410 $ 14757,070 $ $ 2,111 $ 55,392 S $ $ S S Community & Environment $ 3,471 261 $ 81,902 $ 3,533,183 $ 3,628 915 $ $ 4,023 $ 12,110 $ 28,271 $ 716,416 $ $ 67720 5 $ 40,608 $ $ Human Services $ 32,123,721 $ 173,685 $ 32297,406 $ 34,010,781 S 1,158) $ S $ $ 3,059 Public Safe $ 13,925,289 $ 09,587 $ 13,994,876 S 14,228,928 $ $ 3,028 $ $ S S S Culture 3 Recreation $ 3,065,039 $ 04,739 $ 3,149,778 $ 3174,802 $ $ $ 15,085 5 Education $ 88,967,618 $ 66,967,618 $ 88907,818 Transfens Out S 7,915246 $ 7,915,246 $ 8,033,681 Total General Fund Appropila6on 1 $ 149,866,874 1 $ 611,340 1 $ 150,468,214 $ 151,924,545 $ S S S 4 $ S f Is 3,059 $ Emergenev Telephone System Fund Revenues S [Charges for Services i $ 493,8861 1 $ 493,888 1 S 493,888 2802 Gram Funds S $ S A ro dated Fund Balance 5 - S 273,918 S 273,818 S 273,818 $ $ $ 5 2,602 Total Revenues 1 S 493,886 1 $ 273,818 1 S 767,7041 $ 767,704 1 $ - $ $ $ S S S Ez ndltures 2,602 Eme a Tele hone System Fund 1 $ 493,8861 $ 273,916 1 $ 767,7041 $ 767,7041 5 ortsPlex Ente rise Fund P ram Fees S Transfer from General Fund $ 183,435 Transfer from Court Ca Nat Pro note $ 182 432 Private Placement RAW S Total pos ex Enterprts. Fund Revenues I $ 355,887 S S S $ S S S Expenditures SportsPlex Operations $ 355,867 Attachment 1. Orange Count The 2005 -06 Orange County B General Fund Property Taxes $ S S S S S ,210 Sales Taxes S S S S S $ S S S 20,808 License and Permits $ $ $ $ $ S S S S 288,500 Into overnmental S $ $ $ $ $ S S S 15055,042 P—.. — 4-1— t f 7.575 1 a Is - S 41.1261 $ 329,8831 $ S 9 324 _004 Goveming dMana ement $ $ #13 Technical $ S S 493 888 S S Amendment to budget for i $ a $ r O11jq° 14,824,573 General Services I $ Indirect costs revenue $ $ #8 Transfer of funds from $ S ,816 #11 Approved Housing $ from Sofid Waste Fund, $ $ $ $ several County capital $ #10 Receipt of additional Bond funds of $116,250 to Community &Environment Emergency Telephone #14 Receipt of FY 2004 - #15 Technical Amendment to budget for $ projects totaling $815,000, #9 Receipt of additional Gass fees from Habitat for Humanity to #12 Receipt of funds Fund, and Kaitors Bureau OS Medicaid Maximization as well as a transfer from funds by the Department participants In the purchase land in the totaling $41,126 for TTA's Fund in the Charges for Cost Settlement fund program of 5688,300, as of $ the County's General on Aging for various Wellness Program's "Fit Highland Woods share of the operating Service function Instead o totaling $210,841 by the ones revenues well as Born Budget As Amended Furl of $391,000, to the programs Rhin the Feet" clinic program subdivision In the Northam cost of the new Orange in the Transfer From function Het h Department (See proceeds private placement ban of Through BOA #17 EBand Sewer Department for FY 2005- during FY 2005 -06 (See Fairview eommunky in Express route from Other Funds of Attachment 3, Medicaid $8,000,1100 in the Construction Capital Attachment 4, Senior Hillsborough (See January 3 through June the General Fund; this Maxbnlzation Capital $ Project (See Attachments ce C#izen Hea #h P omotlon Attachment 3, Affordable 30, 2008 amendment red uces the Prolecf Ordinance) Sportsplex Enterprise 3, County Capital Grant Project ONlnance) Housing Capital Project appropriate budgets In the Fund Projects) Ordinance) Transfers From function and increases the budgets In the Charges for Services function General Fund Property Taxes $ S S S S S ,210 Sales Taxes S S S S S $ S S S 20,808 License and Permits $ $ $ $ $ S S S S 288,500 Into overnmental S $ $ $ $ $ S S S 15055,042 P—.. — 4-1— t f 7.575 1 a Is - S 41.1261 $ 329,8831 $ S 9 324 _004 Goveming dMana ement $ $ $ S S 493 888 S S S i $ a $ r O11jq° 14,824,573 General Services I $ $ $ $ $ S ,816 $ $ S $ $ $ $ $ $ S 3,805887 Community &Environment $ $ $ $ $ $ $ $ $ 33,485,702 Human Services $ $ 9,575 $ $ $ 41,120 $ $ $ 14,223,857 Public Safe n,e,,.. s. n....— .. $ t _ $ t $ S $ S $ S $ S $ $ _ $ $ 3,159,71T Total General Fund Appropdnffw 1$ 391,0001 $ 9,575 I S 1$ 1 $ 41,L20 I Emergency Telephone System Fund nu- S 888,300 S 493 888 Cha es for Services S 8,000,000 2 $ '802 Grant Funds I $ S 8 888,300 S ,816 A ' ro ated Fund Balance Total Revenues $ $ $ $ $ $ $ $ S 770,508 Ex endttures $ 770,508 Eme en Tele hone S tam Fund ClrR Irit NIIO Program Fees Transfer from General Fund S 888,300 - S 888,700 S 183,435 Transfer from Cou Ca kal Projects Private Placement Loan Proceeds S 8,000,000 S 192,432 S 5,000,000 total SportsPlex EnImprise Fund I $ S 8 888,300 S 7,222,187 Revenues S $ $ S $ $ Ex endttures S rtsPlex O rations $ 6,868,300 $ 7,222,187 Year -To -Date Budget Summary Fiscal Year 2005 -06 (,pnpral Fund Budget Summary Original General Fund Budget $149,856,874 Additional Revenue Received Through Budget Amendment #17 June 27, 2006): Grant Funds $235,113 Non Grant Funds $741,549 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $1,535,769 Total Amended General Fund Budget $152,369,305 Dollar Change in 2005 -06 Approved General Fund Budget $2,512,431 % Change in 2005 -06 Approved General Fund Budget 1.68% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 750.436 Original Approved Other Funds Full Time Equivalent Positions 69.550 Additional Positions Approved Mid -Year 6.500 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2005 -06 826.486 Full -Year County Cost of Mid -Year Positions for Upcoming Fiscal year $19,848 Attachment 2 pawl: includes: (1) appropriation of 19,212 to cover health insurance increase, and (2) appropriation of $163,435 to SportsPlex Enterprise Fund, and (3) appropriation of $346,773 for carry forwards from FY 04 -05, (4) an additional carry forward of $4,009 for Frail Elderly, (5) and encumbrance carry forwards as authorized by the annual budget ordinance ($611,340), (6) appropriation of $391,000 to Efland Sewer Construction Project ATTACHMENT 3 Efland Sewer Extension Development Project Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized includes engineering and construction costs for expansion of the Efland Sewer. The project will be completed in two phases — (1) Buckhorn Area /Gravelly Hill Middle School and (2) North Buckhorn /Central Efland. The project is financed with proceeds from the County's 1997 voter approved general obligation bonds, a portion of the County's share of the one -half cent sales tax, federal grants, transfers from other County projects and the General Fund and alternative financing. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 2004 -05 1 FY 2005 -06 Through FY 2005 -06 Phase I - Buckhorn/Gravelly Hill Middle School Private Placement Loan /Certificates of Participation $0 $894,0001 $894,000 Transfers From: General Fund $0 $391,000 $391,000 Carrboro Library Capital Project Flooring Replacements Capital Project HVAC Repairs /Replacements Captial Projects $0 $0 $0 $50,000 $100,000 $115,000 $50,000 $100,000 $115,000 Painting Exterior and Interior Surfaces Capital Projects Roofing Repairs /Replacements Capital Project Waterproofing Capital Project $0 $0 $0 $100,000 $100,000 $150,000 $100,000 $100,000 $150,000 Total Phase I Fundin $0 $1,900,000 $1,900,000 Phase II - North Buckhorn/Central Efland Sales Tax $50,000 $0 $50,000 1997 Bonds $1,200,000 $0 $1,200,000 Grant Funds $870,000 $485,000 $1,355,000 Total Phase H Funding, $2,120,000 $485,000 $2,6059000 Total Phase I and Phase II 1 $2,120,000 $2,385,000 $4,505,000 ATTACHMENT 3 Section 4. The following amount is appropriated for this project: Section 5. This ordinance supersedes previous Efland Sewer Development Project Ordinances for Orange County. Section 6. This ordinance shall be in effect from July 1, 1998 until June 30, 2006. Adopted this 27th day of June 2006. Through FY 2004 -05 FY 2005 -06 Through FY 2005 -06 Phase I - Buckhorn/Gravelly Hill Middle School Land/Building $0 $0 $0 Professional Fees $0 $367,905 $367,905 Construction $0 $1,532,095 $1,532,095 Other $0 $0 $0 Total Phase 1 Costs $0 $1,900,000 $1,900,000 Phase H - North Buckhorn/Central Efland Land/Building $0 $0 $0 Professional Fees $210,000 $0 $210,000 Construction $1,910,000 $485,000 $2,395,000 Other $0 $0 $0 Total Phase 1 Costs $2,120,000 $485,000 $2,605,000 Total Phase 1 and Phase II 1 $2,120,000 $2,385,000 $4,505,000 Section 5. This ordinance supersedes previous Efland Sewer Development Project Ordinances for Orange County. Section 6. This ordinance shall be in effect from July 1, 1998 until June 30, 2006. Adopted this 27th day of June 2006. ATTACHMENT 3 Carrboro Library Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds to address property to be acquired at a yet to be determined location and to some extent, the subsequent planning for the new facility. Pay -as- you -go funds would finance the project. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Section 4.The following amount is appropriated for this project: Through FY 2004 -05 FY 2005 -06 Through FY 2005 -06 Sales Tax and Dedicated Property Tax $0 $50,000 $50,000 Bond Funds $0 $0 $0 2004 Two - Thirds Net Debt $0 $0 $0 Grant Funds $0 $0 $0 Dedicated Property Tax $0 $0 $0 Total Funding $0 $50,000 $50,000 Section 4.The following amount is appropriated for this project: Section 5. The following amounts have been transferred to another County Capital Project: Through FY 2004 -05 FY 2005 -06 Through FY 2005 -06 Land/Building $0 $0 $0 Design $0 $0 $0 Construction $0 $0 $0 Other $0 $50,000 $50,000 Total Bud et $0 1 $50,000 $50,000 Section 5. The following amounts have been transferred to another County Capital Project: Through FY Through FY 2004 -05 FY 2005-06 200506 Transfer to Efland Sewn Extension Development Project (2005 -06) $0 $50,000 $50,000 Total Costs $01 $50,000 $50,000 ATTACHMENT 3 Section 6. The following budget remains in the project: 0 (see section 4 above) $50,000 Less Transfer to Other Pro' ed (see section 5 above) ($50,000) Total Project Budget $0 Section 7. This ordinance shall remain in effect until June 30, 2006. Adopted this 27th day of June 2006. ATTACHMENT 3 Flooring Replacements Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds for the replacements of floor coverings in County facilities with specific projects to be determined each year based on available funding. Pay -as- you -go funds would finance the project. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Section 4.The following amount is appropriated for this project: Through FY 2004 -05 FY 2005 -06 Through FY 2005 -06 Sales Tax and Dedicated Property Tax $0 $241,000 $241,000 Bond Funds $0 $0 $0 2004 Two - Thirds Net Debt $0 $0 $0 Grant Funds $0 $0 $0 Dedicated Property Tax $0 $0 $0 Total Funding $0 $241,000 $241,000 Section 4.The following amount is appropriated for this project: Section 5. The following amounts have been transferred to another County Capital Project: Through FY 2004 -05 FY 2005 -06 Through FY 2005 -06 Land/Building $0 $0 $0 Design $0 $0 $0 Construction $0 $241,000 $241,000 Other $0 $0 $0 Total Budget $0 $241,000 $241,000 Section 5. The following amounts have been transferred to another County Capital Project: Tb ough FY Tbrougb FY 2004 -05 FY 2005 -06 2005.06 Transfer to Efland Sewer RAmm n Dmlop= t Project (2005 -06) $0 $100,000 $100,000 Total Costs $0 $100,0001 $100,000 ATTACHMENT 3 Section 6. The following budget remains in the project: Original (see section 4 above) $241,000 Less Transfer to Other Project (see section 5 above) ($100,000 Total Project Budget $141,000 Section 7. This ordinance shall remain in effect until June 30, 2006. Adopted this 27th day of June 2006. ATTACHMENT 3 HVAC Project Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds for the replacement of heating, venting and air conditioning (HVAC) systems at County facilities. Proceeds from the County's portion of the one half -cent sales taxes and dedicated portion of property taxes finance this project. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Section 4.The following amount is appropriated for this project: Through FY 2004 -05 FY 2005 -06 Through FY 2005 -06 Sales Tax and Dedicated Property Tax $150,000 $258,000 $408,000 Bond Funds $0 $0 $0 2004 Two - Thirds Net Debt $0 $0 $0 Grant Funds $0 $0 $0 Dedicated Property Tax $0 $0 $0 Total Funding, $150,000 1 $258,000 $408,000 Section 4.The following amount is appropriated for this project: Section 5. The following amounts have been transferred to another County Capital Project: Through FY 2004 -05 FY 2005 -06 Through FY 2005 -06 Land/Building $0 $0 $0 Design $15,000 $25,000 $40,000 Construction $0 I $0 $0 Other $135,000 1 $233,000 $368,000 Total Budget $150,000 1 $258,000 $408,000 Section 5. The following amounts have been transferred to another County Capital Project: Through FY Through FY 2004 -05 FY 2005 -06 2005 -06 Transfer to Efland Sewn Fxtemon Development Project (2005 -06) $0 $115,000 $115,000 Total Costs $0 $115,000 $115,000 ATTACHMENT 3 Section 6. The following budget remains in the project: Original Budget (see section 4 above ) $408,000 Less Transfer to Other Project (see section 5 above) $115,000) Total Project Budget $293,000 Section 7. This ordinance supersedes all. previous HVAC Project Ordinances for Orange County. Section 8. This ordinance shall remain in effect until June 30, 2006. Adopted this 27th day of June 2006. ATTACHMENT 3 Painting of County Facilities Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the interior and exterior painting of County facilities. Pay -as- you -go funds would finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. Section 4. The following revenue is anticipated to complete this project: The following amount is appropriated for this project: Through FY 2004 -05 FY 2005 -06 Through FY 2005 -06 Sales Tax $0 $127,000 $127,000 2001 Bonds $0 $0 $0 2004 Two - thirds Net Debt $0 $0 1 $0 Fees $0 $0 $0 Other $0 $0 $0 Total Funding $0 $127,000 $127,000 The following amount is appropriated for this project: Section 5. The following amounts have been transferred to another County Capital Project: Through FY 2004 -05 FY 2005 -06 Through FY 2005 -06 Land/Building $0 $0 $0 Planning /Architect/ Engineering $0 $0 $0 Construction $0 $0 $0 Other $0 $127,000 $127,000 Total Costs $0 $127,000 $127,000 Section 5. The following amounts have been transferred to another County Capital Project: Through FY Through FY 2004 -05 FY 200506 200506 Transfer to Efland Sevu Extension Developnmt Project (2005 -06) $0 $100,000 $100,000 Total Casts $0 $100,0001 $100,000 ATTACHMENT 3 Section 6. The following budget remains in the project: Orr ' (see section4 above) $127,000 Less Transfer to Othff Project (see section 5 above) ($100,000) Total Project Badgetl $27,000 Section 7. This ordinance shall be in effect until June 30, 2006. Adopted this 27th day of June 2006. ATTACHMENT 3 Roofing Projects Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to conduct a study on the maintenance and replacement schedule including cost estimates on the roofs of all County Buildings, along with actual repairs and replacement of county facility roofs identified in the study as high priority. For fiscal year 2005 -06, those roofs identified as high priority are Orange Enterprises (current facility), Planning and Agriculture Building, Northern Human Services Center, Skills Development Center and 501 West Franklin Street. This project will be financed by proceeds from the County's portion of the one -half cent sales taxes. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Through FY 2004 -05 FY 2005 -06 Through FY 2005 -06 Sales Tax $259,832 $200,000 $459,832 Bond Funds $0 $0 $0 2004 Two - Thirds Net Debt $0 $0 $0 Dedicated Property Tax $0 $0 $0 Transfer from Other Capital Projects $0 $0 $0 County Capital Fund Appropriated Fund Balance 1 $0 $0 $0 Total Funding $259,8321 $200,0001 $459,832 Section 4. The following amount is appropriated for this project: Through FY 2004 -05 FY 2005 -06 Through FY 2005 -06 Land/Building $ 0 $ 0 $ 0 Design $20,000 $0 $20,000 Construction $239,832 $200,000 $439,832 Other $0 $0 $0 Total Costs $259,832 $200,000 $459,832 ATTACHMENT 3 Section 5. The following amounts have been transferred to another County Capital Project: Section 6. The following budget remains in the project: Ori ' Budget (se swdon4 above) Through FY Less Transfer to Otliff Project (see section 5 above) Through FY Total Project Budget 2004 -05 FY 2005 -06 2005.06 Transfer to Eflan,d Sev tr EAamm Dewlqxrjmt Project (2005 -06) $0 $100,000 $100,000 Total Casts $0 $100,0001 $100,000 Section 6. The following budget remains in the project: Ori ' Budget (se swdon4 above) $459,832 Less Transfer to Otliff Project (see section 5 above) ($100,000) Total Project Budget $359,832 Section 7. This ordinance supersedes all previous County Facilities Roofing Projects Capital Project Ordinances. Section B. This ordinance shall remain in effect from July 1, 1998 until June 30; 2006. Adopted this 27th day of June 2006. ATTACHMENT 3 Waterproofing and Drainage Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to waterproof below grade foundations and correct drainage problems in county facilities. For fiscal year 2005 -06, facilities identified as high priority are Court Street Annex and Purchasing and Central Services. Pay -as- you -go funds will finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Through FY 2004 -05 FY 2005 -06 Through FY 2005 -06 Sales Tax $0 $221,000 $221,000 Bond Funds $0 $0 $0 2004 Two- Tbirds Net Debt $0 $0 $0 Other $0 $0 $0 Total Funding $0 $221,000 $221,000 Section 4. The following amount is appropriated for this project: Section 5. The following amounts have been transferred to another County Capital Project: Through FY 2004 -05 FY 2005 -06 Through FY 2005 -06 Land/Building $0 $0 $0 Design $0 $0 $0 Construction $0 $0 $0 Other $0 $221,000 $221,000 Total Costs $0 $221,000 $221,000 Section 5. The following amounts have been transferred to another County Capital Project: Through FY Through FY 2004 -05 FY 2005• -06 2005 -06 Transfer to Efland Sewer Extension DevelopmedPr,oject(2005 -06) $0 $150,000 $150,000 Total Costs $0 $150,0001 $150,000 ATTACHMENT 3 Section 6. The following budget remains in the project: OdgW Budget (see section 4 above) $221,000 Less Transfer to Other Project (see section 5 above) ($150,000) Total Project Bu et $71,000 Section 7. This ordinance shall remain in effect until June 30, 2006. Adopted this 27th day of June 2006. ATTACHMENT 3 Affordable Housing Program Capital Project Ordinance Be it ordained by the Orange County Board General Statutes 'of that pursuant to Section the following 13.2 of Chap capital project is hereby adopted. Section 1. The project authorized provides funds to fund housing activities in the following categories: land acquisition, housing development, and homeownership. Proceeds from the 1997 and 2001 voter approved bond referenda, Affordable Housing Trust funds and Community Development Program Income finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 2004 -05 FY 2005 -06 Through FY 2005 06 Sales Tax $0 $0 $0 1997 Bond Funds $1,800,000 $0 $1,800,000 2001 Bond Funds $2,600,000 $0 $2,600,000 Grant Funds $0 $0 $0 Private Placement $0 $0 $0 Fees $0 $0 $0 Transfer from Community Development (Program Income) $126,432 $0 $126,432 Transfer from Community Development (Housing Trust Funds) $173,568 $0 $173,568 Total Funding $4,700,000 $0 $4,7001000 ATTACHMENT 3 Section 4. The following amount is aDnrooriated for this nrniPr_t- Section 5. This ordinance supersedes previous Affordable Housing Capital Project Ordinances for Orange County Government. Section 6. This ordinance shall remain in effect until June 30, 2006. Adopted this 27th day of June 2006. Through FY 2004 OS FY 2005 -06 Through FY 2005 - 06 EmPOWERment Pine Hill Drive $90,000 $0 $90,000 Sykes Street Homeownership Program $90,000 $0 $90,000 Pine Knolls Community land $129,930 $0 $129,930 Total EmPOWERment $309,930 $0 $309,930 Habitat for Humanity Richmond Hills $460,000 $0 $460,000 Rusch Road Homeownership Program $280,000 $0 $280,000 Highland Woods $0 $116,250 $116,250 Total Habitat for Humani $740,000 $116,250 $856,250 Legion Road $140,000 $0 $140,000 Continuing Care Center $275,000 $0 $275,000 Transitional Housing (Chapel Hill) $75,000 $0 $75,000 Scattered Site Housing $300,000 $0 $300,000 Sunrise Road Project $300,000 $0 $300,000 OPC Foundation - Special Needs Rental $260,000 $0 $260,000 Affordable Rentals - Special Needs Rental $300,000 $0 $300,000 Weaver Community Housing Association $220,000 $0 $220,000 Land Banking $480,070 ($116,250) $363,820 2001 Unallocated Bond Funds $1,300,000 $0 $1,300,000 Total Costs $4,700,000 $0 $49700,000 Section 5. This ordinance supersedes previous Affordable Housing Capital Project Ordinances for Orange County Government. Section 6. This ordinance shall remain in effect until June 30, 2006. Adopted this 27th day of June 2006. ATTACHMENT 3 Medicaid Maximization Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides. funds for the Health Department to purchase capital items and make minor renovations to clinic space. Medicaid maximization funds received by the Health Department finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Through FY 2004 -05 FY 2005 -06 Through FY 2005 -06 Sales Tax $0 $0 $0 Bond Funds $0 $0 $0 2004 Two - thirds Net Debt $0 $0 $0 Grant Funds $0 $0 $0 Other $994,661 1 $285,641 $1,280,302 Total Funding $994,661 1 $285,641 $1,280,302 Section 4. The following amount is appropriated for this project: Section 5. This ordinance supersedes all previous Medicaid Maximization Capital Project Ordinances for Orange County. Section 6. This ordinance, originally adopted February 16, 1999, shall be in effect until June 30, 2006. Adopted this 27th day of June 2006. Through FY 2004 -05 FY 2005 -06 Through FY 2005 -06 Land/Building Design $0 $0 $0 $0 $0 $0 Construction $0 $0, $0 Other $994,661 $285,641 $1,280,302 Total Costsi $994,661 $285,641 $1,280,302 Section 5. This ordinance supersedes all previous Medicaid Maximization Capital Project Ordinances for Orange County. Section 6. This ordinance, originally adopted February 16, 1999, shall be in effect until June 30, 2006. Adopted this 27th day of June 2006. f: � ". ATTACHMENT 4 Senior Citizen Health Promotion Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop a comprehensive and coordinated County health promotion and disease prevention program for citizens involving a partnership of public agencies, University Health Affairs and private groups. Section 2.The officers of the County are hereby directed to proceed with the grant project in accordance with the mutual cooperation agreement between the County and the University of North Carolina at Chapel Hill, as approved by the Board of County Commissioners on June 30, 1997. Section 3.The following revenue is anticipated to be available to complete this project Grant Funds (1994 -95) $32,539 Grant Funds (1995 -96) $37,498 Grant Funds (1996 -97) $33,779 Grant Funds (1997 -98) $52,434 Fees for Service (1997 -98) $14,835 Grant Funds (1998 -99) $57,645 Fees for Service (1998 -99) $12,000 Grant Funds (1999 -00) $69,250 Fees for Service (2000 -01) $24,000 Grant Funds (2000 -01) $49,668 Grant Funds (2001 -02) $80,364 Grant Funds (2002 -03) $142,588 Fees for Service (2003 -04) $48,000 Grant Funds (2003 -04) $56,956 Fees for Service (2004 -05) $50,500 Grant Funds (2004 -05) $74,844 Fees for Service (2005 -06) $52,260 Grant Funds (2005 -06) $35,392 Donations (2005 -06) $300 Transfer from General.Fund (2005 -06) $29,500 Total Revenue $954,352 Section 4. The following amount is appropriated for this project: Human Services - Senior Citizen Health Promotion $954,352 ATTACHMENT 4 Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency. Section 6.Funds may be advanced from the General Fund for the purpose of making payments due. 'Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7.Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. Positions authorized through this grant project ordinance include: 1.OFull Time Equivalent Senior Public Health Educator This position is authorized through June 30, 2006. Subsequent funding in future years is contingent upon the availability of grant funds. Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant Project Ordinances. Section 10. This project, originally adopted May 2, 1994 and subsequently amended, is in effect through June 30, 2006. Adopted this 27th day of June 2006. �- c,- % �� J hh. Budget Amendment #17 The Board considered approving budget ordinance, capital projects, and grant project ordinance amendments for fiscal year 2005 -06. Commissioner Gordon made reference to page 2, item ii, which states, "Account for $1,119,470 to various County departments to distribute for budget savings generated by the 120 -day hiring delay of vacant non - critical County positions and savings in Medicaid." She asked what this means. Budget Director Donna Dean -Coffey said that last year during the budget adoption process, there were several reserves set up and the Board directed staff to identify specific operational savings throughout the year. This $1.1 million is identifying the remainder that was seen in operational savings during the year, mainly through hiring delays and Medicaid. Commissioner Gordon asked about the Efland Sewer Construction and she thought that they were going to utilize grant funding. Donna Dean -Coffey said that phase two had the grant funding and they already approved the Efland Sewer Capital Project Ordinance. This is transferring money from other projects to the Efland Sewer project. The Board approved this transfer at the May 4th meeting. Commissioner Gordon asked that it be put in there that the cost would be recovered by using grant funding that may be available later. Commissioner Halkiotis asked the Board to consider asking the Manager that from now until the completion of the project, that the Board receive information on a weekly basis from the County Engineer as to the progress on putting in the water and sewer line at the Gravelly Hill Middle School. He asked if they were on schedule. Rod Visser said that they have regular meetings to discuss this and there is good progress is being made. Out of 9,000 linear feet of water line, about 4,000 of that is in the ground. He thinks that they are on track. A motion was made by Commissioner Halkiotis, seconded by Commissioner Gordon to approve the attached budget, capital projects, and grant project ordinance amendments for Department of Social Services, Reserves and Operational Savings Distribution, Emergency Management, Efland Sewer Construction, Department on Aging, Housing and Community Development, Orange Public Transportation, Indirect Cost, Medicaid Maximization Capital Project Ordinance, and SportsPlex Enterprise Fund. VOTE: UNANIMOUS 6. Resolutions or Proclamations -NONE 7. Special Presentations a. Status Report on Middle College High School at Durham Technical Community College The Board received a status report on activities, successes, challenges, and future plans concerning the Middle College High School at Durham Technical Community College. John Link introduced Dr. Charles Nolan, Principal of the Middle College. Dr. Nolan said that the definition for middle college is a school program for 11th and 12th graders only and students apply to get in. They are typically located on community college campuses and it is an opportunity for students to take high school courses and community college courses while they are in high school. It also is in a different setting, and the maximum enrollment is 200 students. They will be accepting students from three different school districts — Durham Schools, Orange County Schools, and Chapel Hill - Carrboro City Schools. There is a percentage allotment — 50% of the spaces go to Durham Schools, 25% goes to OCS, and 25% goes to CHCCS. There are three outcomes for the students — they can get community college credit that is transferable to a four -year university, they can stay on for another year or semester and get an Associates Degree, or they can get industry certification (construction, health care, computer network).