HomeMy WebLinkAboutMinutes - 19891017.,
APPROVED 189
MINUTTS =~Y.
ORANGE COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
OCTOBER l7, 1989
PAGE 1
The Orange County Board of Commissioners met in regular session on Tuesday, October
17, 1989 at 7:30 p.m, in the Courtroom of the old Post Office, Chapel Hill, North Garolina.
BOARD MEMBERS PRESENT: Chairman Moses Carey, Jr., and Commissioners Stephen Halkiotis,
John Hartwell, Shirley Marshall and Don Willhoit:
COUNTY ATTORNEY PRESENT: Geoffrey Gledhill
STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Managers Albert
Kittrell and Ellen Liston, Commission for Women Coordinator Hope Bethea, Clerk to the Board
$everly A. Blythe, Data Processing Director Keith Brooks, Planning Director Marvin Collins,
Planner Emily Crudup, Purchasing Director Porn Jones, Public Works Director Wilbert McAdoo,
Administrative Assistant Judy Messenheimer, County Engineer Paul Thames and $udget
Administrator Rod Visser. ~ '~
NOTE: Copies of all documents referred to in these minutes are in the permanent agenda
file in the Clerk's Office.
A. BOARD AND~MANAGERS COMMENTS
Commissioner Hartwell referred to the goal set by the Board to computerize human
services and informed the Board that the federal government will not make their money
available far the purchase of computer systems or far the operation of_such systems unle: '
it meets a State plan. The State, at the present time, does not have a plan. This mean;.,;
that no one in the State of North Garolina tan take a step forward in the tomputerizatic~:<.;_`,;
of human services. Chairman Carey suggested that the County Commissioners Association be
contacted for their support in formulating a State plan.
Chairman Carey added to the agenda a resolution from the Commission for Women. He
moved G2 to immediately follow the public hearing on "The Old Plate."
Commissioner Willhoit made reference to a memo he received from Lane Kendig about
watershed protection criteria. Kendig indicated that for large lot size development there
would be a larger impervious surface ratio. He ignored the fact that the main focus of
the CDM study and the different scenarios run through on the model indicated that the
loading is very sensitive to the impervious surface ratio. The CDM study emphasizes that
the impervious surface ratio must be controlled. It is clear that what the committee has
been talking about are design standards and not performance standards. He suggested
looking at ways,ta eliminate certain types of driveways from the impervious surface
calculation that would fit ix3to the design standards and thus allow for buffers between
driveways and streams.
B. PUBLIC CONL"IENTS
1. MATTERS ON THE PRINTED AGENDA
Those in the audience who would like to speak to an item on the printed agenda wil.
be recognized at the time the item is being discussed.
2. MATTERS NOT ON THE PP.INTED AGENDA
None
PAGE
'_ MINUTES Y
Motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis to approve
'__--_ize minutes for the August 31, 1989 Special Meeting on the Rural Buffer as circulated.
VOTE: UNANIMOUS
Motion was made by Commissioner Hartwell, seconded by Commissioner Marshall to approve
the minutes for the September 19, 1989 regular meeting as circulated.
VOTE: UNANIMOUS
Motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis to approve
the minutes for the October 2, 1989 regular meeting as circulated.
VOTE: UNANIMOUS.
PUBLIC CHARGE
Chairman Moses Carey, Jr. read the public charge.
PUBLIC HEARING AND DECISION
1. & G3 THE OLD PLACE SPECIAL USE PERMIT RE VEST - (SUP-1-89)
This was presented for the receipt of public comments and for Board consideration
of the recommendation from the Planning Board and the Administration.
There were no public comments. Motion was made by Commissioner Hartwell, seconded
by Commissioner Halkiotis to close the public hearing.
VOTE: UNANIMOUS.
Motion was made by Commissioner Willhoit, seconded by Commissioner Marshall to
approve the Planning Soard recommendation for a Special Use Permit for a bed and breakfast
" stablishment on Saddle Glub Road in Cheeks Township subject to seven conditions listed
glow:
~~' (1) The Paisley-Rice Log House shall maintain its listing on the National Register
of Historic Places.
(2) Sight distances along Saddle Club Road, at the entrance to the site, shall be
indicated on the site plan.
(3) A permit to operate a Bed and Breakfast facility shall be obtained from the
N.C. Division of Health Services. A valid permit shall be maintained at all
times. Revocation of the permit shall render this Special Use Permit null and
void.
(4) There shall be no more than four (4) guests at any given time.
(5) The applicant shall submit to the Planning Department a copy of a recorded
plat creating the 11.83 acre parcel shown on the approved site plan.
(6) the Site Plan shall be revised to include the location and width of the
existing access easement, and sight distances shall be indicated at the
interseption of the easement with Saddle Club Road.
(7) Elevations or photographs of the existing storage shed must be submitted to the
Planning Department.
VOTE: UNANIMOUS
D. RESOLUTIONS OR PROCLAMATIONS
1. DOMESTIC VIOLENCE AWARENESS MONTH
Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to
adopt a resolution designating October as Domestic Violence Awareness Month in North
Carolina as stated below:
RESOLUTION
PAGE 3
WHEREAS, the month of October has been designated Domestic Violence Awareness Month in
North Catalina by Governor Martin to focus public attention on the plight of women who ire-.. -~...
being battered, and _
WHEREAS, historically and presently women and children have been and are the victims of ~r.'~
violence in their homes, and
WHEREAS, the .tragedy of domestic violence affects many women and children in the county of.
Orange who need the support and assistance of our community, and
WHEREAS, domestic violence must not be tolerated in any of its many forms by a community
that values freedom and civil liberties for all its members,
NOW, THEREFORE, BE IT RESOLVED that the Orange County Gommissioners pledge their support to
community efforts to end violence against women and urge all citizens to join together and
act on the belief that domestic violence is a crime that must not be tolerated in oux
community.
VOTE: UNANIMOUS.
E. REPORTS
1. ORANGE COUNTY LITERACY COUNCIL (A copy of the report is in the permanent agenda
file in the Clerk's Offa.ce)
Susan Attermeier, Chair and Joyce Taggart the Director of the Gouncil presented the
report. In summary, the Council is an all volunteers organization except for one and one
half paid staff members. Their goal is to reduce the overall incidence of functional
illiteracy in the adult population of Orange County which is estimated to be 25~. Joyce
Taggart described the outreach efforts of the organization in northern Orange County.
Commissioner Halkiotis suggested contacting the cable TV companies in the area who
may be willing to run public service announcements in an effort to locate people who can't ..
:read .
The main problem the Council has is finding the students. Commissioner Halkiotis "~
offered to put the Gouncil in contact with some resource people who may be able to help A~
in this endeavor.
F. ITEMS FOR DECISION = CONSENT AGENDA
Motion was made by Commissioner Hartwell, seconded by Commissioner Marshall to
approve the items on the Consent Agenda as listed below:
1. BID AWARD FOR MICROCOMPUTERS AND ASSOCIATED E UIPMENT
To award the bid for computer hardware to Gomputer Directions and the bid for
software to the respective low bidders as shown on bid sheet #144 attached to these
minutes_
2. PROFESSIONAL SERVICE CONTRACTS FOR THE HEALTH DEPARTMENT
To approve and authorize the Chaix to sign the agreement between the Orange County
Health Department and the University of North Carolina for its School of Dentistry and the
agreement between the Orange County Health Department Ambulatory Gare Dental Service and
the University of North Carolina at Chapel Hill School of Dentistry for its Department of
Dental Ecology, pending positive review by the County Attorney and the Director of
Purchasing.
3. RENCHER STREET CDBG AREA REGULATORY APPROVAL
To approve and authorize the Chair to sign the necessary agreements and
applications necessary to receive the appropriate state regulatory review of the public
facility improvements design plans for the Rencher Street Area.
PAGE 4
4 pET~ FOR ADDS AND ABANDOh•MEIv~ OF KENION ROAD
To approve a petition from NCDOT for the addition of .27 miles of Kenion Road to
the State-maintained Secondary Road System and the abandorrn+ent of .35 miles of Kenion Road
~~ from the State-maintained Secondary Road System.
5 pET~ FOR ADDITION ENO MOUNTAIN ROAD
To approve a petition from NCDOT for the addition of Eno Mountain Road in
Hillsborough Township to the State-maintained Secondary Road System.
VOTE: UNANIMOUS
ITS FOR DEC, N ~ REGULAR G~NDA
Hp~~FORD CONSTRUCTION C~ REZ~ NG RE-~T Z-9-89
The property'is located on the north side of NC HighwTp osed forlrezoning contains
approximately 800 feet west of Oak Hollow Road. The parcel p p
approximately 1.00 acne wcial-ls cTheeproposederezoning waslpresentedzatypubliclhearing an
requested is Local Commer
August 2$ and presented to the Planning Board on September 1$ for a recommendation.
Motion was made by.Commissioner Marshall, seconded by Commissie~~r Pram Residential
approve the Administration's recommendation to rezone the subject prop y
1 to. Local Gommercial 1.
VOTE: UNANIMOUS
2. BOBBY LEE COBB SR. REZONING RE• QUEST (Z-11-89)
The property is located an the north side of U5 70 approximately 670 feet west of
the intersection with Richmond Road. The current zoning osedurezonin~dwaslpresented at
The proposed zoning is Residential-4 and PW-lI. The prop g
public hearing on August 28 and presented to the Planning Board for a recommendation on
September l8.
Motion was made by Commissioner Halkiotis, seconded by Commisserterfrom Ruralto
appzove the Administration's recommendation to rezone the subjec~ prop y
Residential, Pik-II to Residential-4, PW-Il.
VOTE: UNANIMOUS
3. THE OLD PLACE SPECIAL USE PEA REQUEST SUP-1-89
APPROVED. UNDER PUBLIC HEARINGS ON PAGE 2 OF THESE MINUTES.
4. ALERT CABLE = FIRST READING (The amendments will be listed on the .minutes of
November 6 after the second reading is approved).
The February 6, 1989 Alert Cable TV Franchise, Section IX.B. requires that 7.2
miles of "plant" (cable). be built and activated as delineated in its 1987 proposal for a
County franchise. Alert has indicated the 7.2 mile cable extension has already been buil'
by Carolina Cable. Alert requests to be relieved of this responsibility in exchange for
building 17 miles of plant in a new area that would result in a density build-out of 21.1
homes per mile. This area is described in a letter dated October 10 which is in the
permanent agenda file.
Motion was made by Commissioner Willhoit, seconded by Commissioner Marshall to
approve the proposed amendments to the Alert Cable TV Line Extension and Franchise
Agreement on first reading.
VOTE: UNANIMOUS
Wayne Wright, General Manager of Alert Cable TV assured the Board they would eeF
them informed of the kinds of programs being offered and give them a written report on wt
they do to provide service to the people in this community.
-'3
`"1
PAGE 5
5 PROCESS FOR SELECTION OF SITE FbR A ATEW LA.~'DFILL ~ ,. ,
The proposed process for involving the public in t~te~~search for a new landfill si*'~n~~'
was described by County Manager John Link.
Gommissianer Hartwell made some changes in the verbiage of the application which -`
will be used by the Orange County Landfill Search Committee and on other related letters.
These changes will be incorporated in the final documents.
Commissioner Willhoit suggested that an update be done in the annual report or a
special report to the people be done on solid waste and distributed by the "country store"
circuit.
Motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis to
adopt a resolution to proceed with a process for site selection of a new landfill as stated
below:
RESOLUTION
WHEREAS, Orange County acknowledges the necessity of planning for future means of disposing
of solid waste; and
WHEREAS, the current county landfill'wi11 reach its capacity by early 1997; and
WHEREAS, the County desires. to work together with the Tawn of Ghapel Hill and Carrboro as
part of the Landfill Owners Group .(LOG) in planning far the county's future solid waste
disposal needs; and
WHEREAS, the LOG is actively pursuing county-wide and regional solutions to the county's
long-term solid waste needs, including volume reduction through reuse, recycling,
composting or incineration; and
WHEREAS, though solid waste volume will be reduced by reuse, recycling, composting or
incineration, same residue will need to be landfilled, thereby necessitating a new
landfill; and
WHEREAS, the LOG has recommended a process by which the three governing bodies may prace: l
to select potential sites for the next landfill; and
WHEREAS, it is the intent. of the three governments to create a process for selecting `'~
prospective sites which will include the public, and the proposed process provides for this
access;
NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of County Commissioners that the
Board endorses the process fox selecting prospective sites for a new landfill
recommended by the
Landfill Owners' Group.
VOTE: UNANIMOUS.
6. PROPOSED ENABLING EGISLATION - General Statute 153A-331
_._. N.C. General Statute 153A-331 provides enabling authority for counties to require
recreation dedications as part of subdivision approval. The statute also permits counties
to use payments~in-lieu of dedication to acquire recreation land.
The County Attorney has prepared local legislation which would permit the County to
use payments-in-lieu for acquisition and development of recreation land. The proposed
legislation seeks to amend the team "immediate neighborhood" to refer to a larger
geographical area, defined within the context of a comprehensive system of parks and
recreation areas.
Motion was made by Commissioner Hartwell, seconded by Commissioner Marshall to
endorse the proposed local legislation and authorize its submission to the N.C. General
Assembly for consideration at the first available opportunity.
VOTE: UNANIMOUS.
7. PROPOSED ZONING ORDINANCE TEXT AMENDMENTS FOR STOP WORK OP.DERS
Motion was made by Chairman Carey, Seconded by Commissioner Halkiotis to approy
i
PAGE 6
the proposed amendment to the Zoning Ordinance to authorize issuance of Stop Wozk Orders
'~~ for alleged violations of the Zoning Ordinance with the deletion of Article 2.4.2.1e which
~. would require the issuance of a Stop Work Order to be subj.~t to the advice of the r .
i Development Advisory Gommittee. •
VOTE: UNANIMOUS.
APPOINTMENTS
The following appointments were made:
COMMISSION FOR WOMEN - Gloria Berry-Holly to represent Hillsborough Township
Evelyn Fuller to represent Cheeks Township
Diane Waters to represent Chapel Hill Township
COMPLETE COUNT COMMITTEE - Virginia Phelps to represent the Baha's
ABC BOARD - Shawn Slome
ORANGE COUNTY PLANNING BOARD - William J. Waddell
ORANGE COUNTY BOARD QF ADJUSTMENT - Stella C. Maunsell
X ADJOURNMENT
With no further business to be considered by the Board, Chairman Mases Carey, Jr.
adjourned the meeting. The next regular meeting will be held on Monday, November 6, 19$9
at 7:30 in the Courtroom of the 01d Courthouse, Hillsborough, North Carolina.
Moses Carey, Jr., Chair
Beverly A. Blythe, Clerk
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ORANGE COUNTY
BOARD OF COMMISSIONERS ACTION AGENDA
ACTION AGENDA ITEM ABSTRACT ITEM N0. ~L
MEETING DATE OCTOBER 17, 1989
SUBJt~CT: BID A~~VARD; MICROCOMPUTERS AND ASSOCIATED EQUIPMENT
DEPARTMENT: PURCHASING AND CENTRAL SERVICES PUBLIC HEARING YES X NO
**~*~*~****************s~c***x*****~*~************s***********~****s**********
HTTACHMENT;S):
BID TAB:JLATTOt~
INFORMATION CONTACT: PAM JONES
EXT: 49$
PHONE 'NUMBERS: HILLSBOROUGH 732-8181
HILLSBOROUGH 732-9361
CHAPEL HILL 967-9251
MEHANE 227-2031
DURHAM 6$8-7331
j °URPOSE: Ta consider awarding a bid for computer equipment included in the
;: i9ay-9u budget_
HACKGROUND:Orange County is continuing its policy of utilizing micro-computers
rather t:.an relying solely on the. County's mainframe system. This
policy was implemented in 1987 to provide alternative sources for
certain applications, primarily word processing, thereby allowing
better utilization of memory on the mainframe system. It is
anticipated that the County will purchase eleven (11) units this
year, bringing the total number of PC's awned by the County to
approximately sixty (60).
Bids were solicited and seven responsible vendors submitted bids.
A tabulation of the bid is attached. A thorough review of the bids
was done in conjunction with Data Processing. The lowest bid
subcriitted is in compliance with specifications and an acceptable
unit for the County's use. This unit comes with a two year parts
and labor warranty.
Bids were also received for printers but due to a wide variance in
the bid results all bids for the printers are being rejected. Bids
will be re-solicited for the printers in the near future.
RECOMMENDATION: To award the bid far computer equipment as follows:
All hardware awarded to Computer Directions for unit costs as
quoted on the attached tabulation (excluding printers)
All software awarded to the respective low bidders as quoted on the
attached tabulation.
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