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Home My WebLink AboutORD-2006-026 - Budget Amendment #16ORANGE COUNTY z BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 13, 2006 Action Agenda Item No. 5 -Z SUBJECT: Budget Amendment #16 DEPARTMENT: Budget . PUBLIC HEARING: (Y /N) No ATTACHMENT(S): (INFORMATION CONTACT: Attachment 1. Budget as Amended Donna Dean Coffey, (919) 245 -2151 Spreadsheet Attachment 2. Year -To -Date Budget Summary Attachment 3. Secure Our Schools - OCS Surveillance Equipment Grant Project Ordinance PURPOSE: To approve budget ordinance and grant project ordinance amendments for fiscal year 2005 -06. BACKGROUND: Arts Commission The Howard Perry and Walston Foundation has selected the Orange County Arts Commission to receive donations totaling $1,902 this fiscal year. The Arts Commission plans to use the donations for community art projects at Seawell Elementary School and East Chapel Hill High School. Each quarter, Howard Perry and Walston employees donate a portion of their real estate sales to the Arts Commission. This budget amendment provides for the receipt of these donated funds from the Howard Perry and Walston Foundation. (See Attachment 1, column # 1) Department of Social Services 2. The Department of Social Services has received notification from the JobLink Regional Partnership Local Area of JobLink Enhancement funds totaling $6,557. The department will use the monies for JobLink programs at the County's Skills Development Center. There is no required County match for the receipt of these funds: This budget amendment provides for the receipt of these funds. (See Attachment 1, column # 2) 3. The Department of Social Services has received notification from the State of additional funds for the current fiscal year for the following programs: a. Child Day Care Subsidies — The Department will use an additional $150,000 allocation to continue providing childcare subsidies to low- income families. Currently, there are 668 children and their families who benefit from this program. An additional 164 are on the waiting list. These additional funds bring the current budget for this program to $3,927,641 for fiscal year 2005 -06. b. LINKS Program — The Department will use an additional allocation of $4,239 to offset costs associated with its independent living program. This program allows the department to offer training to foster care youth regarding job preparation, daily living skills, and money management. These additional funds bring the current budget for this program to $45,873 for fiscal year 2005 -06. This budget amendment provides for the receipt of these State funds for the above stated purposes. (See Attachment 1, column #3) 4. The Department of Social Services has received the following donations from citizens that are set -aside in a special Adoption Enhancement Fund (outside the General Fund): c. Foster Care Donations — donated funds totaling $35 from citizens, through Triangle Community Foundation, to help send foster care children to summer camp. d. General Assistance Donations — donated funds totaling $100 from citizens to help with special needs of clients, including senior citizens. e. Adoption Services Donations — donated funds totaling $450 from citizens to help with the initiation of services for the purpose of adoption. This budget amendment provides for the receipt of these donated funds for the above stated purposes. (See Attachment 1, column #4) Human Rights and Relations 5. The County's Human Rights and Relations office recently received notification of a $100,000 allocation from the Housing and Urban Development (HUD) Partnership Initiative. The department will use the funds for four initiatives (1) develop and fund a community civil rights educator fellowship program; (2) a social justice library and media center that will be located in the Human Rights and Relations office; (3) to purchase technology equipment for the Human Rights and Relations office; and (4) advertising and other fair housing - related expenses. This budget amendment provides for the receipt of $100,000 through the HUD Partnership Initiative for the above stated purposes. (See Attachment 1, column # 5) Visitors Bureau 6. The Visitors Bureau requests an appropriation of $30,000 from existing Visitors Bureau Fund fund balance to complete two initiatives prior to the end of FY 2005 -06. The Bureau will conduct a Summer 2006 Newspaper Campaign in regional drive markets at a cost of $20,000. The goal of this campaign is to increase room nights in July and August in Hillsborough and Chapel Hill. $10,000 will be used for the completion of the Visitors Center, which includes cabinetry installation and design and artwork related to the three towns. With this appropriation, approximately $237,472 remains available in the Visitors Bureau Fund fund balance. In addition to the above appropriation, the Visitors Bureau anticipates requesting an appropriation of $30,000 during FY 2006 -07 to initiate a Tourism Marketing Campaign, which will involve building a branding design concept and developing a strategic plan and on -line marketing program. This budget amendment provides for the appropriation of $30,000 from the Visitors Bureau Fund for the above stated purposes. (See Attachment 1, column # 6) Health Department 7. The Health Department has received $9,800 in unanticipated dental revenues this current fiscal year. With the Dentist position filled on a regular basis for the entire year, more patients than originally anticipated during last year's budget process received services. The Health Department requests to use the unanticipated revenues to replace aged dental equipment such as high -speed hand piece drills and attachments. This budget amendment provides for the receipt of these additional revenues for the above stated purpose. (See Attachment 1, column #7) Sheriffs Department and Orange County Schools Surveillance Equipment Grant 8. The Orange County Sheriff's Department, in collaboration with the Orange County Schools, applied for and received a Secure Our Schools grant totaling $142,660. This grant requires a 50* percent match, and OCS has agreed to cover the required match. OCS plans to use the grant funds to purchase and install surveillance equipment at all school buildings within the District. In accordance with the grant requirements, the County must actually purchase the equipment on behalf of the school district. The district has received bids with the lowest total equipment bid being $298,525. The difference in the amount of the grant funds and the lowest bid equals $155,865, of which Orange County Schools has agreed to provide to the County to serve as the required match. The attached Secure Our Schools Grant — OCS Surveillance Equipment Grant Project Ordinance provides for the receipt of the grant funds as well as Orange County Schools matching funds and allows the County to purchase the equipment on behalf of the school district. No County funds are associated with this purchase. (See Attachment 3, Secure Our Schools Grant — OCS Surveillance Equipment Grant Project Ordinance) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and grant project ordinance amendments. Attachment 1. Orange County Proposed 2005.05 Budget Amendment The 2005 -06 Orange Camty Budget ONlnance Is amended as /Mows: enwd ant vl.. a.....F n.r.rwr •��..Y..•..r H wy[ M R.MFIdd.n t (/I,w." IwFOFYry Yd R..NpI dJNdJN� N R...W N.dJ1ww1 ebYh.W br CbMDq Cw 7bb.Mr (/p. aw) M R.ek Nd.s wR.wlN brMNUn.n nbbYd Rd'e w Iypapl" dbM I Magld/e.ewb w n...k. d•e.e.. Our 7NM.b am* WON $142.M by M Q. C-*S YRh D.pnbwnl(.nb".f Mdw/.c..o °d EawmbrYw. CYrf sYdeN NnwdN aTh N/.Yiw FwdNbnb CrYq. Cw.dFM Cmmb.bRbb.NM E Ne,e/r1 b1'CeebM dAd— P.rm/ddNrY. 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COUnIF M 31u.n6h lW M6 f..rr.M.bn b M rM Mmm.Mp ab p.l.eb N 6oRM E MChry !ISR M HaN EM CMPN Nlyb aNnN ■be.p.aMlhby I I mnpN1. /aO blNh.. or.raa M R-4d fMe6bnN r R..00.1.6.am 6hN b.ie. brCMdDry 0. ad... 0rm1 Won 6S R.0 bYM H. R R..NpINJ.16 c.n sM.M. (6i.,W bmNan M R...p1 Rghh nN RN.rr EnlUnerrnl FUN. Pn'NbM NeNer. Me. bhtnO6666 MI $us fJf6r N. =100,000 JS%SW) by DOS bM M Mr b bw4— w..FUro. b..PrM .braMrfUmM it far Jobl ft I . M.tlelrnW AeopO.n EnOaRanali Hwa vaMllrbr I Smo.dw.m st .w. In Ib. LINKS FuMIrbN.NM DwN.PrrO SKID) CaOU Pr.Or.rri 1.,236)b NhN Om.rN FUN) ..Pw mp MYM ■be.p.aMlhby I I mnpN1. /aO blNh.. or.raa IMP �m r R..00.1.6.am 0. ad... 0rm1 Won IN2.fa0 by M Dnnp. Canty $OWN. Ny R.eWe NS..600b q...r.rrN h. bNUMN M 6r Of MW bW— b"m"0.000 �M 6NUW�iiwd r..NgN «al O.nrMVhbon 6un.o MebmrglW h. 6.vN y.n; S.N. aRw nrMiny Mrb.mM fJCd N61SS.M 10 lueONA.Ana Rl rb UN...01aA.n WO Th—Ob SRAM Mohr glob M.nd N FV 2006-00 -- - -*I.- -*OF -0 .6 MUN M6ebr.e.r *API M bp.. �K�s�� A6.eMnad A 0. a.sNn.b -oDs S.".4— SO*. d a.WPI./.NCrOane 1 IMP �m ®�"OnMM 00 «al �K�s�� mn�llmmmmmm COMENEWEErs �EM ®3��s��m IMP Year -To -Date Budget Summary Fiscal Year 2005 -06 General Fund Budget Summary Original General Fund Budget T$149,856,874 Additional Revenue Received _Through Budget Amendment #16 June 13, 2006): Grant Funds $235,113 Non Grant Funds $687,789 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $1,144,769 Total Amended General Fund Budget $151,924,545 Dollar Change in 2005 -06 Approved General fund Budget $2,067,671 % Change in 2005 -06 Approved General Fund Budget 1 1.38% Authorized Full Time Equivalent Positions proved General Fund Full Time Positions 750.436 proved Other Funds Full Time FAdditional Equivalent Positions 69.550 ositions Approved Mid -Year 6.500 Total Appro ved Full- Time - Equivalent Positions for Fiscal Year 2005 -06 826.486 Full -Year County Cost of Mid -Year Positions for Upcoming Fiscal year 1 $19,848 Attachment 2 l6D 6 Paul: includes: (1) appropriation of 19,212 to cover health insurance increase, and (2) appropriation of $163,435 to SportsPlex Enterprise Fund, and (3) appropriation of $346,773 for carry forwards from FY 04-05, (4) an additional carry forward of $4,009 for Frail Elderty, (5) and encumbrance cant' forwards as authorized by the annual budget ordinance ($611,340) ATTACHMENT 3 Secure Our Schools — OCS Surveillance Equipment -07 Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Secure Our Schools — OCS Surveillance Equipment Grant. The Orange County Sheriffs Department, in collaboration with the Orange County Schools, applied for and received a Secure Our Schools grant totaling $142,660. This grant requires a 50 percent match, and Orange County Schools has agreed to cover the required match. This grant program provides funding to purchase and install surveillance equipment at all school buildings within the Orange County School District. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Secure Our Schools Grant (2005 -06) $142,660 Orange County Schools Match (2005 -06) $155,865 Total $298,525 Section 4. There is no required County match for this grant. Section 5. The following amount is appropriated for this project: Secure Our Schools - OCS Surveillance Equipment Grant $298,525 Section 6. The finance officer is hereby directed to maintain within the grant project specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carving out this project. Section 8. There are no positions authorized through this grant project ordinance Section 9. This project ordinance is in effect until June 30, 2007. Adopted this 13th day of June 2006. The Board approved an agreement between the County of Orange and Becky Butler for the preparation of BOCC meeting minutes and authorized the Chair to sign. vL. Property Tax Refund Request` This item was removed and placed at the end of the consent agenda for separate consideration. w. Employee Assistance Program Contract` Renewal The Board approved renewal of the Employee Assistance Program (EAP) contract with Magellan Behavioral Health for the period Julyl, 2006 through June 30, 2008 and authorized the Chair to sign. x. Approval of Salary of Orange County Elections Director The Board approved the salary of the new Orange County Elections Director as recommended by the Orange County Board of Elections. Y. Voluntary Agricultural District Designation: Pearson Property This item was removed and placed at the end of the consent agenda for separate consideration. L. Budget Amendment #16 The Board approved budget ordinance and grant project ordinance amendments for fiscal year 2005-06 for Arts Commission, Department of Social Services, Human Rights and Relations, Visitors Bureau, Health Department, and Sheriffs Department and Orange County Schools Surveillance Equipment Grant. &a_ NC Hwy 57 Speedway Area Small Area Plan This item was removed and placed at the end of the consent agenda for separate consideration. bb. Solid Waste Operations Center Design — Neighborhood Meeting Follow-up The Board received as information the discussion points noted above from the May 31 neighborhood meeting; directed staff to engage a qualified consultant to conduct a cultural and archaeological survey of the Solid Waste Operations Center property; and endorsed the general project timeline outlined above, including a status report on detailed design of the facility to the BOCC at the August 22, 2006 meeting. cc. Change in BOCC Regular Meetina Schedule This item was removed and placed at the end of the consent agenda for separate consideration. dd. (was 10-b) Composite Countywide Plan for Parks and Trails This item was removed and placed at the end of the consent agenda for separate consideration. VOTE ON CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA: The Board considered approving a contract renewal to provide the Town of Chapel Hill with animal control and emergency animal rescue services during FY 2006-2007 and authorizing the Chair to sign pending final review by staff and the County Attorney. Commissioner Gordon asked if this was full cost recovery and Animal Services Director Bob Moratto said yes. A motion was made by Commissioner Gordon, seconded by Commissioner Carey to authorize the Chair to sign the contract renewal with the Town of Chapel Hill for Animal Control Services and Emergency Animal Rescue Services in the amount of $75,000, pending final review by staff and the County Attorney. VOTE: UNANIMOUS r. Housing Bond Program The Board considered awarding housing bond funds in the amount of $116,250 to Habitat for Humanity to purchase land in the Highland Woods subdivision in the Northern