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Home My WebLink About2006 S Personnel - Employee Assistance Program Contract Renewal,~ w! ~ _ RETURN THIS COPY TO THE CLERK'S _ OFFICE FOR THE PERMANENT AGENDA FILE ~~- 6Ii3~a~v,G ~ - uJ June 5, 2006 Orange County 208 S. Cameron Hillsborough, NC 27278 To Whom It May Concern: This letter is to serve as a renewal and amendment of the current Agreement entered into by and between Magellan Behavioral Health, Inc., on behalf of itself and its Affiliates, ("Magellan") and Orange County ("Sponsor") which is effective for the period July 1, 2004 through June 30, 2006. Effective July 1, 2006: 1. The Agreement shall be renewed for a term of 24 months extending from July 1, 2006 through June 30, 2008. 2. The employee count shall be as follows: Number of Employees in the State of California 0 Number of Employees in states other than California 800 Total 800 3. Addendum B, Fee Schedule and Conditions of Offer shall be deleted in its entirety and the attached Fee Schedule and Conditions of Offer shall be substituted in its place. 4. All remaining terms and conditions of the Agreement shall remain unchanged and in effect. If this letter reflects your understanding of the new terms of our agreement, please have both originals of this letter signed by the appropriate person and return them to me for signature. Sincerely, Maryanne Chimero AGREED TO AND ACCEPTED BY: MAGELLAN BEHAVIORAL HEALTH, INC. A~ ~~J, By: Date: Orange County Hillsborough, NC 27278 By: Date: ADDENDUM B FEE SCHEDULE AND CONDITIONS OF OFFER BASIC FEES Fee PEPM Basic Services [Choose only one] $1.25 x_ Face to Face Employee Assistance Program Model -- Choose selected model below: ® 3-session ^ 4-session ^ 5-session ^ 6-session ^ 8-session Or Telephonic Only Services Optional Services Legal and Financial Consultation Services x Legal Consultation Services $0.07 Financial Consultation Services LifeManagement Resource and Referral $0.22 Services --Choose model below: ® Basic ^ Full ^ Full, with Convenience Services Nurse Advice Line SUPPLEMENTAL FEES Additional Services Additional Trainings $125 per hour Additional Sessions $90.00 per Session Additional Communications Materials Additional Brochures $0.40 per unit Additional Videos $14.00 per unit Additional Posters $1.60 per unit International Services Annual Set-up Fee US $3000 Face-to-Face Counseling Services US $225 per one- hour session CONDITIONS OF OFFER 1. Renewals are for 24 months with an annual rate adjustment. Renewal rates are on a community basis, effective on the contract renewal date. Rates will change once the employee count drops/rises to the next rating tier. Rate increases will be indicated 90 days in advance. 2. Billing will be quarterly in advance or as required by statute. 3. None of these services can be offered. as an employee choice under a cafeteria plan. 4. The EAP will not "gatekeep" to the behavioral component of available medical benefits coverage. 5. Eligible dependents are limited to those .who meet one of these criteria: • Are dependents under IRS regulation, or • Permanently physically reside in the household of the employee 6. Included in the core pricing: • EAP orientations at implementation are included for a primary or headquarters site. There is no charge for orientations at secondary sites with a minimum of 50 employees, but travel costs will be charged for secondary sites. • Wellness trainings are available as follows: Up to 99 employees: no trainings included 100-249: includes 1 hour 250-499: includes 2 hours 500-749: includes 3 hours 750-999: includes 4 hours 1000-1499: includes 5 hours 1500-1999: includes 6 hours Additional trainings will be charged at the Supplemental Rate indicated on the Fee Schedule Travel costs for travel of 50 miles or more will be reimbursed to Magellan by the customer at Magellan's cost. • Any necessary CISDs are included. Travel costs for travel of 50 miles or more will be reimbursed to Magellan by the customer at Magellan's cost. • Any necessary Mandatory referrals are included in the face-to-face EAP models. • The telephonic EAP does not include mandatory referrals. They can be purchased at $700.00 per case. • MagellanHealth.com is included. 7. Core EAP rates assume standard Magellan employee communications package, consisting of: • Brochures w/wallet cards: 1.3 per employee • Quarterly Employee Newsletter (electronic) • Posters: 1 per 150 employees • Supervisor manual: 1 per 20 employees • Employee videos: 1 per 500 employees • Supervisor videos:. 1 per 500 employee Distribution of above materials to one location Additional communication materials will be charged at the Supplemental Rate indicated on the Fee Schedule 8. Reporting: One aggregate annual usage report provided to customers with fewer than 250 employees Four quarterly reports provided to customers with 250 or more employees Divisional reporting is not available. • 9. No performance guarantees are offered; service center overall performance reporting only. 10. Legal, Financial, WorkLife Resource and Referral, and Nurse Advice Line services may only be purchased with core EAP. Convenience services may be purchased only when Full LifeManagement WorkLife Resource and Referral has been purchased. 11. Rates apply only to customers in the United States, Puerto Rico, or Canada, whose members reside only in the United States, Puerto Rico, and Canada; Magellan must be specifically notified of non-U.S. residents. EAP and related services require a minimum often (10) employees who reside in the United States. 12. International Services are available to United States and Canadian expatriates residing overseas for an additional annual fee as listed in the Fee Schedule.