HomeMy WebLinkAboutAgenda - 09-02-2010 - 4nORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 2, 2010
Agenda
Item No. ~,_
SUBJECT: Second Reading: Amendment to the Orange County Personnel Ordinance,
Article VI, Sections 5.1 and 5.2 of the Position Classification Plan
DEPARTMENT: Human Resources
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
1. Amendments to Article VI, Sections 5.'
and 5.2 of the Orange County
Personnel Ordinance (As Revised and
Approved at the Board's August 17,
2010 Regular Meeting
2. Examples of Classification Changes
INFORMATION CONTACT:
Michael McGinnis, Human Resources
Director, 245-2552
Allison Newcomer, Pay and
Classification Manager, 245-2555
Annette Moore, Staff Attorney, 245-2317
PURPOSE: To approve on second reading an amendment to Article VI, Sections 5.1 and 5.2
of the Position Classification Plan.
BACKGROUND: The Orange County Personnel Ordinance was adopted in 1976,.Article VI,
The Position Classification Plan was last amended in 1992. Currently, the BOCC has
responsibility for adopting the position classification plan and approving any amendments to 1)
add or delete a classification, 2) change the title of an established classification, and 3) revise
the salary grade of an established classification. The County Manager is responsible for the
administration and maintenance of the position classification plan. Staff is responsible for
developing and implementing a supporting system and procedures to maintain the position
classification plan. This includes the occasional need to classify new positions, reclassify
current positions, and/or change the title of existing classifications to more accurately reflect the
position's duties. The County Manager has authority to approve reclassifications of positions to
existing classifications; all other changes require BOCC approval.
As the organization continues to look for ways to reorganize and redirect resources, the need to
review positions for accurate classification and title efficiently is important. If a position is
determined to need a reclassification to a higher salary grade, funding for the reclassification is
found within the Department's current budget appropriations. Currently, the County Manager
approves some reclassifications, while other reclassifications require BOCC approval. The
approval needed by the BOCC is not based on the need to appropriate funding for the
reclassification but to amend the classification plan to add a new classification. Additionally,
while changing titles of positions within a classification requires no additional funding it does
require BOCC approval.
2
Staff proposes moving the managerial responsibilities of reclassifying and changing titles of
established positions to the County Manager. Attachment 2 provides examples of the proposed
classification authority. This transition will allow the administrative process to move more
quickly. The BOCC will continue to retain the sole authority to add and delete positions. In
addition, the Board would approve the Classification Plan annually.
The Board of Commissioners discussed, revised, and approved this item on first reading
at the August 17, 2010 regular meeting with six Board members present. If ordinance
amendments such as this one are not approved by all members of the governing board,
North Carolina General Statutes require approval on second reading for the amendment
to be effective. The approved revision incorporating the Board's August 17, 2010 action
is provided at Attachment 1.
FINANCIAL IMPACT: The Board of County Commissioners approves the annual operating
budget for each fiscal year. All reclassifications of positions are funded through approved
appropriations.
RECOMMENDATION(S): The Manager recommends the Board approve on second reading
the proposed amendment to the Orange County Personnel Ordinance Article VI, Section 5.1
and 5.2
.A~cacan r~~ ~-~' -~- d ~ ~ - a o I O - b ~ ~
Orange County Personnel Ordinance Issue Date: September 2, 2010
Article VI
The Position Classification Plan
S.0 Responsibilities
5.1 Board of County Commissioners
The Board adopts the position classification plan.
Amended
09/08/92
09/02/2010
5.1.1 A permanent position may be established or eliminated by the Board of
County Commissioners.
5.1.2 A permanent increase or reduction in hours of an established permanent
part time position requires approval of the Board of County
Commissioners.
5.1.3 Adopts the Position Classification Plan annually.
5.1.4 Revises the salarygrade for established class within the Classification
Plan.
5.2 County Manager
The County Manager is responsible for the administration and maintenance of the
position classification plan, including: rPEC::u.:~:,.;~ie tli~~e~d-~T
5.2.1 Revising the Classification Plan, as appropriate, during the fiscal year
within the funds allocated in the budget which shall include but is not
limited to:
5.2.1.1 Allocating or reallocating an established position to a new or
established class within the Classification Plan as a result of a
change in assigned duties or responsibilities; and
5.2.1.2 Retitling an existing class to a new or established class within the
Classification Plan.
3
Article VI -Page 1
Orange County Personnel Ordinance Issue Date: August 17, 2010
5.2.2 For any revision to the Classification Plan, assi Wing the position to the
appropriate salarygrade within the salary scheduled approved by the Board
of County Commissioners.
5.2.3 Reporting revisions of the plan to the Board of County Commissioners
within thirt~(30) days of the action taken and provide the Board with an
annual summaryreport.
5.2.4 Approving temporarily an increase in the hours to meet immediate
operatin ng eeds.
Article VI -Page 2
' • .
Create a New Position - A department requests a
.-.
position the Manager agrees the County needs. The Manager can make
The Manager can make
(Article 6, Section 6.0) recommendations to the recommendations to the BOCC.
Fi BOCC. The BOCC must
nancial Impact: Recommendation includes appropriations The BOCC must approve.
for funding. aPProve.
Eliminate aPosition -The County Manager determines The Manager can make
the need to eliminate a position.
recommendations to the The Manager can make
Financial Impact: Recommendation would outline savings.
BOCC. The BOCC must recommendations to the BOCC.
The BOCC must approve.
approve.
Reclassifying a position to an existing classification
within the plan -Reclassification of a Deputy Register of
Deeds II to an Assistant Register of Deeds
(Article 6, Section 5.3.4) The Manager can approve. The Manager can approve.
Financial Impact: Department funds reclassification within
approved Budget.
Add or delete a class. Reclassifying a position to a new
classification not in the current classification plan -
Creation of the Value Engineer classification; Deletion of The Manager can make
the Human Rights and Relations Director classification recommendations to the
BOCC
The BOCC must
The Manager can approve.
(Article 6, Section 5.1 and 5.2) .
Financial Impact: Department funds reclassification within approve.
approved Budget.
Change the title of an established class. Changing the
title of a classification -The title of the Assistant County The Manager can make
Engineer to Staff Engineer recommendations to the
(Article 6, Section 5.1 and 5.2)
BOCC. The BOCC must The Manager can approve.
Financial Impact: There is no financial impact to change a approve.
title of an established class.
Revise the salary grade of an established class -
Reclassifying a position to a different grade -
Reclassification of the Imaging Coordinator from grade 16 The Manager can make
to grade 14; or reclassification of the Classification and Pay recommendations to the
Manager from a grade 19 to a grade 22
BOCC. The BOCC must The Manager can approve.
(Article 6, Section 5.1 and 5.2) approve. '
Financial Impact: Department funds reclassification within
approved Budget.
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