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HomeMy WebLinkAboutMinutes - 19890815 MINUTES ORANGE GOUNTY BOARD OF COMMISSIONERS Y - REGULAR MEETING AUGUST 15, 1989 The Orange County Board of Commissioners met in regular session on August 15, 1989 . in the Courtroom of the old Post Office in Chapel Hill, North Carolina. BOARD MEMBERS PRESENT: Chairman Moses Garey, Jr., and Gommissioners Stephen Halkiotis, John Hartwell, Shirley E. Marshall and Don Willhoit. ATTORNEY PRESENT: Geoffrey Gledhill STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Manager Albert Kittrell, Deputy Clerk to the Board Kathy Baker, Clerk to the Board Beverly Blythe, Planning Director Marvin Collins, Housing and Community Development Director Tara Fikes, Animal Control Director Elma Johnson, Economic Development Director Sylvia Price, Health Director Dan Reimer, Land Records Manager Roscoe Reeve and EMS Director Nick Waters. A. BOARD AND. MANAGERS COMMENTS ANNOUNCEMENTS Chairman Moses Carey announced that a Special Meeting has been scheduled for August 21, at 7:00 p.m, in District Courtroom with the Town of Hillsborough for the purpose of discussing the reservoir issue. Another meeting will be held on August 31, 1989 at b:00 at the Colonial Inn with the Rural Character Study Consultant, the Rural Character Committee and the Planning Board. Item D - Resolutions and Proclamations was moved up on the agenda to be considered after the Public Charge and items G1 and G2 will be considered immediately following the public hearing on McLennan's Farm. B. PUBLIC COMMENTS 1. Matters on the Printed Agenda Those citizens who have signed up to speak will be recognized at the appropriate time when their item is discussed. 2. Matters not on the Printed Agenda None C. MINUTES Motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis to approve the minutes for the June 14, 1989 budget public hearing as circulated. VOTE: UNANIMOUS. The minutes far the June 28th meeting will be considered at the next meeting. PUBLIC CHARGE Chairman Moses Carey read the Public Charge. PUBLIC HEARING 1. PD-1-89 MCLENNAN'S FARM PLANNED DEVELOPMENT The presentation for this item was made by Planning Director Marvin Collins. ~, -._,.) Background information is contained in the permanent agenda file in the Clerk's office. This Public Hearing is a continuation from June 2$ to allow time for the Planning ~ ~~~1i! Staff and the County engineer to meet with the applicant and obtain additional j. information on the adequacy of the proposed system for wastewater disposal. A memorandum from the Health Department regarding soil evaluations was also submitted at the hearing on June 28. At.its July 17 meeting, the Planning Board reviewed the application, the site plan and all supporting documentation and found that the applicant complied with the general standards, specific rules, and required regulations. The Planning Board further determined that no information had been received which would establish. grounds for making one or more of the findings as listed in Article 8.2.2 of the Zoning Ordinance. PUBLIC HEARING (Continued) STEVE PICKETT spoke in opposition of this development. He expressed concern about the long term consequences of an alternative treatment facility. He feels the watershed does not need this type of development but needs to be protected. HAL MEKEEL asked if there was any enforcement to insure that this type of system will be maintained. Also, he asked what affect a failure would have in the watershed. Collins responded that if the system fails, the Homeowners Association would be responsible for the operation, maintenance and repair of the system. What is being considered at this time is the Orange County Health Department providing an inspection and monitoring service. This proposed service would be not only for community systems but hopefully for individual systems as well. It would also be monitored by the Division of Environmental Management. In answer. to the second question, Gollins stated that at this point no one knows what the affect on the watershed will be. There have not been any models to determine what may happen if the system failed. The extent of the environmental harm caused by failed systems of this specific type is unknown at this time. ALLEN SPALT clarified that there is not a blanket moratorium from DEM on alternative systems in WSI watersheds but there is a moratorium that is in affect until they develop a clarifying definition of any project that leads toward urbanization in the watershed. He expressed concern that the conditions as recommended by the staff do not incorporate enough changes. In his opinion, there are requirements which will be unenforceable or difficult to enforce. Because of the number of conditions for approval, this project requires special attention, but the conditions have not really been dealt with. He feels the project should not be approved because it does not promote the public health, safety and welfare. The evidence for this is in the recommendations of the University Lake Watershed Study. He feels that building an alternative wastewater system is just a postponement of extending water and sewer lines into the RB which is prohibited by Ordinance. He gave to the Clerk, to be entered into the official record, a statement that he made in 1987 and a statement he made in May, 1989 and a copy of the letter from Paul Wilms about Amberly Subdivision. DR. T. KENNEY GRAY expressed opposition to this proposed development. He lives about 1%~+ mile from it. He expressed concern that the county has no local experience with alternative systems in the watershed. He does not feel that 38 safeguards will protect the water in University Lake. He expressed deep concerns about the fact that the groundwater that he shares with this proposed development might be contaminated. If this system fails it could create surface sewage and obvious health threats. He asked that this development not be approved because the potential risks are too great. FORMAN HERRING asked that the Commissioners vote in favor of public health, safety and welfare by voting against the McLennan Farm development in the watershed. NANCY MILLER spoke against any type of development in the watershed until the r Commissioners have an opportunity to rule on a moratorium on development in the watershed in terms of the lot sizes and other parameters to be considered. ~.-,w . _ MELVA OKUN asked that the Commissioners be both courageous and forward thinking when they vote on McLennan's Farm. The basic issue is clear and that is whether they,. , will vote to pratect and promote the public health and welfare. The OWASA Watershed _ .. Study has shown that even with development density of one unit per five acres there will still be some degrading of the water, if development is allowed at one unit per 2-1/2 acres that will significantly contribute to the lowering of the quality of the water that citizens presently enjoy. She made reference to the Faxfax County decision to pratect the watershed. She asked that the Commissioners deny the McLennan Farm permit and to move toward a moritarium on development in the watershed until they decide how to implement the long awaited results of the watershed study. LIV LUDINGTON stated she feels strongly that the recommendations in the University Lake Watershed Study need to be followed. She expressed concern for public health, safety and welfare. She does not want the work that has been done in the OWASA study, and the water quality, to be undermined by the Commissioners allowing McLennan's Farm to be approved. She entered a copy of the Camp Dresser and McKee report into the public record. This is on file in the Commissioners' Library. Chairman Carey noted that two decisions will be made tonight: (1) consider the McLennan's Farm proposal on its merit based on the current ordinance and (2) deal with whether the County will pursue any interim development standards. Discussion ensued by the Commissioners on the protection of the public health, safety and welfare and the fairness and equity issues that should be considered in the decision to approve/or not approve of this development. Motion was made by Chairman Gorey, seconded by ,Commissioner Marshall that whereas evidence indicates compliance with the general standards, specific rules governing the specific use, and that the use complies with all required regulations and standards, the application was found to (1) promote the public health, safety, and general welfare if located where proposed and developed and operated according to the plan as submitted, (2) maintain or enhance the value of contiguous property and (3) be in compliance with the general plan for the physical development of the county as embodied in the regulations or in the comprehensive plan, .or portion thereof, adopted by the Orange County Board of Commissioners, approval is hereby given for a Class A Special Use Permit, rezoning of the property from RB to PD-H-RB and the preliminary subdivision plat for McLennan's Farm making the findings as recommended by the Planning Board with the 36 conditions as recommended by the Planning Board and amended by the Administration as listed below: (l) The grantee of this Special Use Permit shall post with Orange County, in a form acceptable to the County Attorney, a bond or lettez of credit in an amount equal to the cost of all improvements plus ten percent (10$). The amount shall be determined on the basis of fully executed construction contracts or .certification by a registered engineer employed by the grantee of this Special Use Permit. As improvements axe completed a corresponding amount of money may be released Exam the security instruments or the security instruments may be re-negotiated based on the "yet to do" portion of the improvements. (2) The plans and specifications for the design and construction of the system for wastewater disposal shall be approved by Orange County and the Orange County Health Department. (3) The wastewater disposal system and nitrification fields shall be operated by Orange County, a municipality, a public water and sewer authority or a State ~..~ i ~~ licensed and certified utility company, selected by the developer and approved by Orange County. (4) Orange County will consider the final subdivision plat and issue a Zoning Permit(s) for McLennan's Farm only after final approval is obtained from the North Carolina Department o£ Natural Resources and Community Development, Division of Environmental Management for the community low pressure wastewater disposal facility. A copy of the State permit(s) must be provided to the Orange County Planning and Inspections Department, and Health Department as part of the application for the final plat and Zoning Permit(s). (5) Orange County will issue a Zoning Permit(s) for individual lots only after the N.C..Division of Environmental Management has inspected and approved the wastewater system construction and the system is operational. (6) A contract between the approved utility, municipality, or public water and sewer authority and the developer/homeowners far ownership, operation and maintenance of the sewage disposal system shall be approved by the Orange County Attorney, and shall include the fallowing provisions. a) Each lot owner, the Homeowners Association, and the utility shall be responsible for all operations, maintenance and repairs on the system. b) All system equipment on individual lots shall be owned by the individual homeowners. However, the utility shall have right-of-access to all private wastewater equipment. c) Each individual septic tank and sewage collection system on each lot shall be installed by the same contractor using the same brand of equipment. d) Should system equipment on individual lots need repair or replacement, the homeowner will be responsible for repair of the system, which repair must be inspected and approved by the utility, the N.C. Division of Environmental Management, and Orange County Health Department. e) Should the homeowner fail to initiate action to have a faulty system repaired, the utility shall have the right to either shut off the valve at the street or repair the equipment and charge the homeowner for the repairs. f) The utility shall, per applicable State and local laws and regulations, meet all bonding requirements. g) A one-time Facilities Maintenance Fee of $700.00 will be assessed against each lot for the purpose of system maintenance and repair. The money is to be deposited in the name of the Homeowners Association in an approved bank or savings and loan institution licensed to do business in North Carolina and be under the management of the utility. The utility shall have access to the account for system repair and maintenance. An annual report of the account status is to be provided by the utility to the Homeowners Association and Orange County. The Homeowners Association shall have access to account records to verify account balances and expenditures. -, (7) The system design engineer and/or the utility shall be present on site at all i r' '-i .'~_~ times during installation of the distribution lateral lines. (8) Due to the design capacity of the wastewater disposal system, the total number' of bedrooms permitted for the 14 lots shall be 42, three bedrooms per lot. - - This limitation shall be included in the restrictive covenants for McLennan's Farm. (9) Low flush (1.5 gallons per flush) toilets shall be required for use in all residential units. (10) Each lot owner shall be responsible for a pro-rata share of the cost of operation, maintenance and repair of the community wastewater disposal system and nitrification fields which responsibility shall be a covenant running with the land and be documented in the restrictive covenants for McLennan's Farm. (11) No portion of the proposed jogging trails shall be located within the proposed nitrification field. In addition, a 15-foot pedestrian access easement shall be provided from the right-of-way of McLennan's Farm Road to the jogging trail. (12) A fence shall be provided around the nitrification field and repair area to limit vehicular and pedestrian access and prevent compaction of soils. The location o£ the nitrification field with respect to the intermittent stream shall be denoted on the plan. Excepting those structures used to house facilities associated with the sewage disposal system, no other permanent structures shall be built on the nitrification fields or on the designated reserve area. (13) Before a Special Use Permit is issued and before Orange County will consider for approval the final subdivision plat, documents pertaining to the creation and operation of restrictive covenants and a homeowners association must be submitted to and approved by the County Attorney. The documents shall identify all improvements which will be owned by and/or will be the responsibility of the homeowners association to operate and maintain, including the estimated annual cost for same. In addition to improvements, all permanent devices installed for the purpose of erosion control shall also be the responsibility of the homeowners association. (14) 30-foot drainage easements (15 feet each side of stream) must be shown on the site plan and erosion control plan on Lots 10 and 13 adjacent to the intermittent stream and spring. The water level of the existing pond on Lot 6 must also be designated on these plans. (15) Tree protection areas must be delineated on the plan as required by Section IV-B-8-c-y of the Subdivision Regulations. Proposed street trees must be located a minimum of 15 feet from the edge of the 12-foot utility easement. (16) Construction plans for McLennan's Farm Road and George Poe Road, approved by the N.G. Department of Transportation and including stormwater culvert sizes and hydraulic calculations, must be submitted to the Planning and Inspections Department. (17) Property lines are to follow the sight triangles_at Bowden Road (SR 1946). (18) Additional right-of-way is to be dedicated at the entrance island to rJ' :.j accommodate a 6-foot wide shoulder and ditches with a 2:1 slope. ,..~ (19) Sight triangles are to be dedicated at the intersection of George Poe Road acid '= McLennan's farm Road. -~° (20) Access to Lots 8, 9, 10 and ll is to be limited to George Poe Road and shall be. so noted on the site plan. (21) If McLennan's Farm Road is to be extended, the cul-de-sac right-of-way must revert to the adjoining property owners. A sign must be posted at the end of the cul-de-sac indicating possible future road extension. A notation must be place on the plan indicating same. (22) Grading on the site shall be kept to a minimum, and existing vegetation shall be retained wherever possible. All plans for drainage, soil erosion and sedimentation control shall be reviewed and approved by Orange County before the Special Use Permit is issued. In addition, Orange County shall inspect the installation of control devices and the on-going work for the total project. The project shall at all times meet the requirements of'the Orange County Soil Erosion and Sedimentation Control Ordinance. (23) Lot line dimensions must be denoted on the plans. (24) Payment-in-lieu of dedication of recreation/open space must be submitted in the amount of $1076.00. The exact nature of the recreation activities must be denoted on the plan, including the location type of exercise stations and the potential use of the open play area. All recreation facilities shall be constructed as shown on the approved plan. (25) The 12-foot utility easement must be labeled as a utility and pedestrian access easement on the site plan. Pedestrian crosswalks must also be provided where the jogging trial intersects McLennan's Farm Road. (26) All electricity, telephone and cable television (CATV franchised by Orange County to serve the development) utilities shall be installed underground. All necessary easements to permit said utility installation, servicing and hook-up to the development and to each unit within the development shall be provided at no cost to the utility. (27) Provide a legal description of the property to the Planning and Inspections Department to complete the application. (28) All signs shall be erected in compliance with Articles 9 (Signs) and 7.14 (PD- H) of, the Orange County Zoning Ordinance following issuance of required sign permits. No sign may be erected in the sight triangles for the entranceways to the development. (29) Revise the table of figures on the site plan to indicate compliance with Article 5.1.1. (30) Indicate on the site plan locations of all proposed buildings and specify the approximate height of each (not to exceed 25 feet). ...; (3l) A final boundary survey of the Planned Development shall be recorded by the developer with the Special Use Permit the final subdivision plat(s). Required improvements shall be shown on (32) The final site plan and narrative of the project, incorporating all changes, deletions, and additions through the final approval of the project, are to be incorporated herein and made a part of this Planned Development Special Use Permit. Copies of the final site plan and narrative are to remain an file with' the Orange County Planning and Inspections Department. Any applicable permits, upon application, will be issued after approval and recordation of the Special Use Permit. (33) The development shall be built and operated according to the site plan and written narrative supplied by the developer and in compliance with the above conditions. (34) If any of the above conditions is held invalid, the special use permit shall become null and void. (35) Submit a stormwater management plan to satisfy the requirements of Section IV-B-9-c of the Subdivision Regulations. (36) The Homeowners Association shall make arrangements for solid waste collection and disposal on a regular basis. VOTE: UNANIMOUS D. RESOLUTIONS OR PROCLAMATIONS ~- 1. PROCLAMATION OF WOMEN'S EQUALITY_ DAY Motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis to proclaim August 26, 1989 as Women's Equality Day in Orange County as stated in the proclamation below: PROCLAMATION FOR WOMEN'S EQUALITY DAY WHEREAS, on August 26, 1920, the 19th Amendment to the Constitution of the United States was ratified; and WHEREAS, that amendment reads as follows: The right of citizens of the United States to vote shall not be denied or abridged by the United States or by any state on account of sex."; and WHEREAS, the power of the vote is the gateway to continued improvements in the status of women; and WHEREAS, the Orange County commission for Women advises the citizens and the Board of Commissioners of Orange County of the status of women in Orange County; and WHEREAS, that status remains unequal, especially economically and politically; and WHEREAS, yet women make significant contributions economically, politically and in myriad ways to Orange County, NOW, THEREFORE, the Orange County Board of Commissioners does hereby proclaim Saturday, August 26, 1989 as WOMEN'S EQUALITY DAY in celebration of women's contributions equality and do hereby urge all citizens women. and their right to economic and political to work to guarantee full equality for all VOTE: UNANIMOUS 2. RECOGNITION OF THE ABCD INSTITUTE PARTICIPANTS The N.C. Crime Prevention Division sponsored the Addressing Basic Challenges in Development Institute July 16-20 on the campus of N.C. Central University in Durham.. The five youth who participated in the ABCD Institute program at N.. C. Central University were recognized and presented a certificate of appreciation. 3. RETIRING EDG MEMBERS RECOGNITION Three EDC members were recognized for their service on the Economic Development Commission. They are John Gastineau who served from 1983 to 1989 and served as chair of the Commission from 1983-1986, Dennis Howell who served from 1983-1989 and Paul Williams who served from 1984-1989. E. REPORTS 1_ REPORT ON APPOINTMENTS TO NEW HOPE - ENO RIVER OPEN SPACE ADVISORY COMMITTEE Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to appoint Ms. Susan Waldrop and Ms. Jean Hamilton as County's representatives on the New __.l Hope-Eno River Open Space Corridor Advisory Committee. VOTE: UNANIMOUS. ._ .:'.i 2. COMPLAINT ABOUT DOGS ON RILEY ROAD A complaint was made at the last regular meeting about dogs on Riley Road. The investigative report is in the permanent agenda file in the Clerk's Office. Two visits by the Animal Gontrol Director found no violations of the Animal Control Ordinance. The dogs appeared to be well cared for, well disciplined and friendly. Concerns .of the neighbors were solicited and suggestions transmitted to the owners. Further follow-up will occur. 3. UPDATE ON THE CIP PROJECTS TIMETABLE . Gounty Manager John Link outlined the process for the CIP Project Development. The process is listed below: 1. There will be two planning committees; one for the Southern Human Services Building and one for the Orange County Government Services Center. 2. The Committees will follow the prescribed selection process to hire design professionals and return a recommendation to the Board of County Commissioners. 3. Following the selection process, the Architect will meet with their respective Committee and with Orange County Departments who will potentially be affected by the new facility. The Architect will incorporate their comments to the extent possible and produce his recommendation of amount of space needed, type of space needed and locations of each department within the building. The Architect will receive comment from the Committee and affected departments following this step. During this phase, the Architect will also meet with the Commissioners to discuss their general concerns as well as to address any specific needs they identify. ~ ` -_ 4. The Architect will develop two schematic designs and present them to the Committee and to all Commissioner's who wish to attend. The designs will be put on ..,, . display for a period not to exceed two weeks to solicit public comments as well. _ _. Following the two week period, the Committee will direct the architect to continue schematic design development with one site design. 5. The Architect will present fully developed schematic design to the public and to the Commissioners at a public meeting. 6. The Architect will develop design drawings and present them to the Committee and to the affected County departments. Committee and staff will review and comment. The Architect will incorporate comments and make revisions as needed. 7. The Architect will present design drawings to the Commissioners and the public at a public meeting. The Architect will receive Commissioner and public comment. Commissioners may direct revisions as they see fit. 8. The Commissioners authorize the Manager to submit the Site Plan Approval applications, based on (possibly revised) drawings presented. 9. The Committee's tasks will basically be completed at this point; however, the Committee may be requested to reconvene to assist in specific tasks on an as needed basis. Motion was made by Commissioner Marshall, seconded by Commissioner Hartwell to approve the CIP Projects Timetable as stated above. VOTE: UNANIMOUS NOTE: Commissioner Marshall will serve on the task force for the Human Services Complex and Commissioner Halkiotis will serve on the task force for the Government Services Center. All Commissioners will be informed of the meetings scheduled by the different committees and a periodic report will be presented to the Commissioners. ~; Discussion ensued on the scope of the Animal Shelter project. A report was .. -.:~ given by Dail Dixon and Associates on the building and what would be included in the project. He showed the existing facility and what would be added to the building that would accommodate the increased use of the present site. The largest area at the rear of the shelter would have forty new dog runs, a kitchen, storage room and a euthanasia room. The square foot cost for kennel runs is $106. The total estimated cost to build the entire project would be $440,000. If there were ten less dag kennels the estimated cost would be $395,000. These figures are based on past history and may be higher or lower than estimated. The Board discussed soliciting bids for. the base project with thirty kennel runs with an alternate bid of forty kennel runs and bids for the base project of forty kennel runs without the conference room. Chairman Carey and Commissioner Hartwell stated they disagree with allocating $400,000 for a project that was originally projected to cost $300,000. John Link indicated he would work with the AFS on further refining an alternate approach. He recommended going with a base of thirty runs and working with APS on the alternates of adding another ten runs and increased office area. The Board agreed with this recommendation. They also encouraged a cost-sharing approach for this project if the cost exceeds the $300,000 as scheduled. Pat Sanford, Director of the Animal Shelter, emphasized that the project had been scaled down. The need for space is because of the increase in human population. She stressed that the animal shelter still remains a beacon for its humane programs. The shelter has the support and confidence of area citizens as shown by the passing of the bond referendum and the volunteers that work at the shelter. Lee Yakutis, humane officer for the Animal Protection Society, stated that the forty additional dog runs would bring the total to 79. This would bring the shelter ,. -, -~.~ within standard for the current number of animals being brought into the shelter. He asked that the Board fund a project that would insure the welfare of the animals in t,~e-- "~-•Q area, He distributed a graph showing the number of animals being brought to the shelter= and the percentage increase. Colleen Gobelstein spoke of the crowded conditions at the shelter and asked the Board's support for providing for these needs with additional space, It was the consensus of the Board to move ahead to obtain approval from the'Town for the scope of the entire project and to proceed with soliciting bids for the entire project with alternates to include an additional 10 dog runs and office space. 4. STATUS OF EMS ADVISORY COUNCIL APPOINTMENTS This was received as a report with no action required. The first EMS Advisory Council meeting will be held on August 30 at 12:00 noon at the EMS Center on New Hope Road, All except two appointments have been made to this Council, F, ITEMS FOR DECISION--CONSENT AGENDA (Any item may be removed for separate consideration) Motion was made by Commissioner Halkiotis, seconded by Commissioner Marshall to approve the items on the Consent Agenda as listed below: 1i CONTRACT AWARD FOR THE ROOF REPLACEMENT AT PLANNING AND AGRICULTURE BLDG. To award a contract for replacing the roof at the Planning and Agriculture Building to C.C, Woods Construction Company, Inc. for a sum of $74,400 and to authorize the Chair to .sign on behalf of the Board, 2. RENCHER STREET CDBG FINANCIAL STATUS UPDATE To receive as information, The report is in the permanent agenda file in the ~~ Clerk's Office. This reports covers the third quarter ending June 30, 1989. 3. PERFORMANCE AGREEMENT _ COMMUNITY HOUSING ALTERNATIVES ='•`~ To approve the Performance Agreement with Community Housing Alternatives to provide accounting services for the $20,000 Z. Smith Reynolds Foundation grant and authorize the Chair to sign the Agreement on behalf of the Board. G APPROVAL OF TJCOG CONTRACT FOR AGING SERVICES To approve a contract with Triangle J Council of Governments for Title III-B & D Older Americans Act funds ($74,277), State Title III-D Supplemental funds ($2,302 Home Repairs) and SSBG Respite Care funds ($3,454 - Respite) effective July 1, 1989 through June 30, 1990 totalling $$0,03$, and authorize the Chair to sign subject to final review by the Department of Purchasing and Central Services. C.A.T. PROGRAM = AGENCY PARTICIPATION AGREEMENTS To approve and authorize the Chair to sign this annual agreement which clarifies the benefits and the responsibilities of a participating member of the C.A,T. Program subject to final review by the Department o£ Purchasnsg and Central Services. 6. ENEWAL OF C.A.T. VEHICLE LEASE AGREEMENT To renew and authorize the Chair to sign the C,A.T. vehicle lease agreements involving the assignment or use of C.A.T. vehicles to participating member agencies effective July 1, 1989 through June 30, 1990. 7. DRIVER CONTRACT RENEWAL WITH O1'C MENTAL HEALTH CENTER To renew and authorize the Chair to sign the driver provision agreement with OPC Mental Health Center, OPC-MHC will reimburse Orange County at $7.00 per hour for the ,.-..3 ~ ~.~ short/odd hour Children's Learning Center route effective July 1, 1989 through June 30, 1990. j AUTHORIZING SUBMISSION OF STATE APPLICATION FOR TN-HOME SERVICES AND CAREGIVER• ._. SUPPORT FUNDS FOR THE ELDERLY To authorize the submission of an application for state funds available under Senate bill 1559 from the Triangle J Council of Governments, effective October 1, 1989. through June 30, 1990. There is no matching fund requirement. ~• 9 PHARMACY PROFESSIONAL SERVICES CONTRACT To approve and authorize the Chair to sign the contract which provides the legally required pharmacy consultation services, enabling the health department to dispense family planning medications and other pharmaceuticals. 10. STATE GRANTS FOR AIDS TESTING AND EDUCATION Approve and authorize the Chair to sign the two agreements for continuation of two state grant-funded projects in AIDS Gontrol; one for anonymous counseling testing and screening and the other for minority education. 11. CONTRIBUTION TO REPAIR HOOPER PENN MONUMENT To approve a contribution of $100.00 for the repair of the Hooper Penn monument which is located in the Guilford National Park. 12. MAXIMUM TERMS AND LENGTH OF ERMS ON BOARDS COMMISSIONS To approve a policy limiting the number of terms and length of each term far all boards and commissions that don't have state or ordinance mandated term limits to two three year terms .not including partial terms ar required training programs. VOTE: UNANIMOUS G. ITEMS FOR DECISION--REGULAR AGENDA ,i 1 PD-1-89 MCLENNAN'S FARM PLANNED DEVELOPMENT This item was considered after the Public Hearing on McLennan's Farm. 2. INTERIM DEVELOPMENT STANDARDS (The proposed amendments are listed in the agenda abstract which is in the permanent agenda file in the Glerk's Office). The notice of public hearing was discussed and the Commissioners agreed to make several changes as suggested by Commissioner Hartwell and Marvin Collins. Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis, to approve setting a public hearing for September 5 at 7:30 p.m. in the auditorium at Orange High School in Hillsborough for the purpose of considering proposed amendments to the Zoning Ordinance and Subdivision Regulations which would provide procedures for the. establishment of general and specific interim development standards in all designated water supply watersheds to include the Upper Eno, Seven Mile Creek, and Haw River Basin. VOTE: UNANIMOUS. 3. CARRBORO COMMONS FARMERS' MARKET APPROPRIATION Motion was made by Commissioner Hartwell, seconded by Commissioner Marshall to approve releasing $15,000 that was budgeted for the Farmer's Market. VOTE: UNANIMOUS. 4. APPROVAL OF A NEW BOUNDARY LINE BETWEEN ORANGE AND CHATHAM COUNTY i:3 i Motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis to adopt the new boundary line between Orange and~Chatham counties as mutually developed and described on pages $3 ~ $6 of these minutes. - VOTE: UNANIMOUS 1 APPROVAL OF N.C. MEMORIAL HOSPITAL CONTRAGT FOR EMS SERVICES Motion was made by Commissioner Marshall, seconded by Commissioner Willhoit to approve and authorize the Chair to sign the contract with North Carolina Memorial Hospital to provide drivers for the Hospital Neo-natal Ground Transfer Services. The Hospital will reimburse the County for all costs and provide two (2) ambulances to the County. VOTE: UNANIMOUS - 6. INFLUENZA DEMONSTRATION PROJECT The Federal Health Care Financing Administration has funded a demonstration project in North Carolina to carry out a project to provide influenza vaccine to Medicare, Part B, recipients as part of a study to determine the cost-effectiveness of the service being reimbursed by Medicare. The Orange County Health Department has been requested to participate as an intervention County by vaccinating Medicare Part B recipients, distributing vaccine, provided free by the state, to other providers and to survey the results. The State is providing a grant to fund the distribution and surveillance elements and the department will bill Medicare $4.00 per immunization. No additional county funds will be requested. Motion was made by Commissioner Halkiotis, seconded by Commissioner Marshall to approve the project, accept the funds, adopt the fee schedule, approve the establishment of a temporary position, adopt the budget and authorize the Chair to sign. VOTE: UNANIMOUS 7. ORANGE COUNTY COMPLETE COUNT GOMMITTEE __.. Motion was made by Commissioner Marshall, seconded by Commissioner Hartwell to approve the formation of a Complete Count Committee. The description of the Charge, time frame and composition is in the permanent agenda file in the Clerk's Office. VOTE: UNANIMOUS 8. ADVERTISEMENT = SEPTEMBER 14y 1989 JPA PUBLIC HEARING NOTICE (A copy of this advertisement is in the permanent agenda file in the Clerk's Office). Motion was made by Commissioner Halkiotis, seconded by Commissioner Marshall to approve the advertisement as presented in the agenda for the September 14, 1989 Joint Planning Area Public Hearing. VOTE: UNANIMOUS H. APPOINTMENTS The following appointments were made: DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE - Theodore Eason was appointed as an AT LARGE representative .EMS ADVISORY COUNCIL - Mary Fox and Dr. Fred Hansen were appointed as representatives of the County TRIANGLE J EMERGENCY MEDICAL SERVICES COUNCIL - James Summers was appointed ..~ -. :i I. ADJOURNMENT Y With no further items for consideration, Chairman Moses Carey, Jr, adjourned the ~ - meeting. The next regular meeting will be held on September 5, 1989 at 6:30 in the library o£ Orange High School, Hillsborough, North Carolina. Moses Carey, Jr., Chairman Beverly A. Blythe, Clerk . E .J ~"/ n.~~ BE YT RESpLVED that the prange County Board of Commissioners+ approves the proposed new boundary line between prange and - - Chatham County, as described in Exhibit A, and directs the official recording and monumenting of said boundary line, according to law. .~ ~: ~~. EXHIBIT A ~.~~ ;R 4 ~~~ e...~••• oovNTY of o~N~~ ~ .~ CENTRAL LAND RECORDS OFFICE Roscoe @. Reeve Manager Patricia B. Smith Mapping Supervisor ' . PROP05ED BOUNDARY LINE OF ORANGE - CHATAA_~i COUNTIES BEGINNING at a point in the Southeast corner of Orange County, the Southwest corner of Durham County, and in the northern line of Chatham County, said paint being identified as state la coordinates E 1,995,039.73, N 769,0,31,29, as designated to be the corner of Durham and Orange Counties, and the northern line of Chatham County, by the courts of North Garolina in 1968; thence from said beginning point S g7° 52' S3" W a distance of 3,031.39 feet, more or less, to the East side o~ SR 1008, Mt Carmel Ch Road, said point being N 2° ~ arch base coordinates E 1,992,OOQ44N 768 0 913.46 feet from state plane a distance of 5,535.61 feet, more or oess~htoca S 87° 19' 47" W side of SR 1918, Clearwater Lake Road, said pointobeinanNthe°East ~" W 1,530.60 feet from state plane coordinates E 1,988 0006 N35 - 768,000; thence S 87° 16' 1" W a distance of 5,795.04 feet,~more or less, to a point on the East side of SR 1915, Old Lystra Raad sa' point being N 73° 35' 20" W 1 ~ id coordinates E 1,982,Op0~ N 7583Q0014t~~nG from state plane base of 5,124.73 feet, more or less, to a point i~sthe5ti54r' W a distance of roads U S Highway 15-501 and Smith Level Raad, saidopoint beining N 72° 51' 13" W 405.58 feet from state plane coordinate g N 768,000;'thence S 87° 19' '~ _ s E 1,976,000, 57 W a distance of 1??.5g feet, more or less, to a point West of Smith Level Road, said point bein N 72° 51' 13" W 406.58 feet, and, S 87° 19 ~ g plane base corrdinates E 1,976,000, N 768 00122'5$ feet from state W a distance of 7 545.91 feet more or ly' 0' thence N 83° 26' S~+" ' ~ ss, to a point in the Margaret Daniel property (Orange Count PIN 9766-gg-24i4 o , point being N ~~ y ' ), said 0 30 32 W 990.27 feet from state plane base-coordinates E 1,968,000, N 768,000; thence N 83° 10' S3" W a distance of 3 feet, more or less, to a point on the East side of SR 1939 P '980'67 20$ South Cameron Street ~ oythress N111sborough, North Carolina 27278 Telephones: 919 732-8181 • 919 967.9251 • 919 6$5-7331 • 919 227-2031 . ..;; page 2 - Fropvsed Boundary, Orange -Chatham Counties. -.....Road said point being N 3° 22' 6" W 1,344.43 feet and '_.~_ N 40° 54' S3" E 163.74 feet from state plane base coordinates E 1,964,000, N 768,000; thence S 40° 54' " 163.74 feet, more or less, along the EastSside ofdSRtance of - Damascus Church Road, said point bein N 1939, feet from state plane base coordinates E 1,964'00„ W 1'344.43 thence N 84° 32' 38" W a distance of 799.46 feet0~mvre6vr000; to the Southeast corner of Lat 5 Section 2, Wolf s Pond ess, ' ~ said lot being described in plat Book 19 Page 149, Orange County Registry, said point bein N 31° state plane base coordinates E 1,964,000 WN17661.54 feet from indicated as a control corner of Sectivn~2, Wol£OOOpondid point per the referenced plat; thence with the Southern line ofssaid Lot 5, and the Southern lines of lots 3, 4, 5, and 6 of Section ~3, Wolf's Pond (Plat Book 20 Page 128 Orange County Re istr the Southern lines of lots 3, 4, and 5 of Section 4, Wolf' y)' and (Plat Book 22 Page 59 Orange County Registr N 84 s Pond of 2,304,33 feet, more yr less to the SauthwP_ ° 4' W a distance ' t carnet of Lot 5,"Section 4, Wolf's Pond, per above-referenced plat; thence with the western line of said Lot 5, Section 4, Wolf's Pond N - a distance of 200' to a point in the line of said Lot ~ 3° 4' W N 83° 31' 29" W a distance of 7,963.50 feet, more or less~htocthe - Southeast side of SR 1942, ,zones Ferry Road, said point bein° N 53° 59' 6" W 1,280.19 feet from state plane base coordinates E 1,954,000, N 770,000; thence N 83° 17' S1" W a distance of 7 320.92 _ feet, mare or less, to a point in the Walter Braxton Durham Et~AI .Property (Orange County PIN 9747-62-6596) said point being N 10° 45' 14" Wn1 641,97 meet from state plane base coordinates E 1,946,000, ~N 770,000; thence N 82° 56' 36" W a distance of 5,209.20 feet mot _ or less, to a point in the East side of SR 1951, White C ~ e said po~.nt bein N 33° 9' " Toss Road, g 39 W 2,691.42 feet from state plane base coordinates E 1,942,000, N 770,000; thence N 83° 3' S3" W a distance of 5,491.64 feet, more or less, tv a oint Property (PIN 9737-43-8522) said point being N ~4Walter A Atwater feet from state plane base coordinates E 1,936,000, N 7726'00 .1'300.34. N 0° 3' 3$" E a distance of 557.45 feet, more or ].ess, to a 0' thence the said Walter Atwater propert point in y; thence N 84° 25' 37" W"a distance ~,~ Page 3 - Proposed Boundary, Orange - Chatham Counties. Y l~ of 808.38 feet, more or less, crossing SR 1954, Collins Road; thence 5 13° 43' 7" W a distance of 536.02 feet, morenorln less, to a point in the said Walter Atwater property, said point . being N 9° 18' 41" E 1,063.43 feet from state plane base coordinates E 1,934,000, N 772,000; thence N 82° 53' 25" W a distance of 5,061.87 feet, more or less, to a point on the East side of SR 1956 Crawford Dairy Road, said point being ' N 27°~42' 13" W 1,888.19 feet from state plane base coordinates E 1,930,000, N 772,000; thence N 82° 51' 37" W a distance of 3,174.63 feet, more or less, to a point iri the Haw River, said . _., point being N 4° 48' 48" W 76.62 feet from state .plane base _ coordinates E 1,926,000, N 774,000, and said point being the ending point, the Southwest corner of Orange County, being in the Ea~stern.boundary line of AlamanCe County, and the Northern boundary line of Chatham County. . BEING the boundary line between Orange and Chatham Counties, as created by a line drawn on Orange County Orthophoto Base Maps, at a scale of 1" ~ 400', said maps created by L Robert Kimball of Ebensburg, Pennsylvania, declared by same Kimball to be prepared to National Map Accuaracy Standards, and based on 1927 datum, and the North Carolina State Plane Coordinate System. The Orthoahoto image and model was the result of aerial photography flown the months of March and April, 19$7.