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HomeMy WebLinkAboutMinutes - 19890628`~..: MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING c JUNE 28, 1989 The Orange County Board of Commissioners met in regular session on Wednesday, June.28, 1,989 at 7:30 p.m, in the courtroom of the old Post Office, Chapel Hill, North Carolina. BOARD MEMBERS PRESENT: Chairman Moses Carey, Jr, and Commissioners Stephen Halkiotis (arrived at 7:50), John Hartwell and Shirley E. Marshall. BOARD MEMBER ABSENT: Don Willhoit ATTORNEY PRESENT: Geoffrey Gledhill STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Managers Albert Kittrell and Ellen Liston, Clerk to the Board Beverly A. Blythe, Planning Director Marvin Collins, Housing and Community Development Director Tara Pikes, Purchasing Director Pam Jones, Tax Assessor Kermit Lloyd, Sanitarian Tony Laws, Social Services Accountant Rick Poole, Land Records Manager Roscoe Reeve, Planners Mary Scearbo and Emily Crudup, County Engineer Paul Thames, EMS Director Nick Waters, and Personnel Director Addie Wright Turner. A. BOARD AND MANAG$RS COMMENTS The following changes were made to the agenda: 1. The words "as amended" were added to items F13, F20 and F21. 2. Municipal appointments to the EDC were added 3. Item G5 entitled "Carrboro Town Commons Farmer's Market" was added to the agenda. County Manager John Link regorted that progress has been made to resolve the mosquito problem in the Ridgefield Road area. A biological pesticide named BTI will be used in the affected areas and will address the problem for one month at a time. The Town of Chapel Hill will be responsible for this program. Link confirmed that the adopted budget does include the $110 user fee for convalescent transports, These are transports that are pre-scheduled and involve the need for ambulance transportation from a nursing home or residence to a hospital or doctors office. The patient usually is one who is unable to walk and is in need of that level of transportation. It is not a life threatening or acute situation and transport can be pre-planned. Transports will be considered non emergency when it is an emergency (someone breaks a leg) but is not life threatening. , Commissioner Marshall questioned if convalescent transports would provide transportation back home for those persons who arrive at the hospital as an emergency case and when ready to be dismissed are no longer considered an emergency. John Link indicated that that kind of situation will be addressed with the hospital, the rescue squads and the county's paid staff. It was decided that a meeting with the Hillsborough Chamber of Commerce and a meeting with the Rural Character consultant, Planning Board and Rural Character Committee would be scheduled after mid August, Chairman Carey stated it has been brought to his attention that some of the Orange County residents are having difficulty using the green boxes on the western side of the County, It is assumed that Alamance County citizens are dumping trash in those green boxes, He asked that a determination be made as to the extent those -~- Alamance County residents are dumping into Orange County's green boxes on the western part of the County and if there is anything that can .be done about this Y' , situation. Commissioner Hartwell made reference to item E2 - Reservoir Agreement with Hillsborough and ask that it be placed under items for decision sa action could be taken if desired. Commissioner Marshall stated objection to action being taken since two members of the Board are absent. (Commissioner Halkiotis arrived late). B. PUBLIC COMMENTS 1. Matters on the Printed Agenda Those persons who have signed up to speak to an item on the printed agenda will be recognized at the appropriate time. 2. Matters not on the Printed Agenda None C. MINUTES Motion was made by Commissioner Marshall, seconded by Commissioner Hartwell to approve the minutes for the April 18, 1989 Regular Meeting as corrected. VOTE: UNANIMOUS. Motion was made by Commissioner Marshall, seconded by Chairman Carey to approve the minutes for the April 24, 1989 Airport Work Session as circulated. - VOTE: UNANIMOUS. Motion was made by Commissioner Marshall, seconded by Commissioner Hartwell to approve the minutes for the May ]. Regular Meeting as circulated. - VOTE: UNANIMOUS. Motion was made by Commissioner Marshall, seconded by Commissioner Hartwell to approve the minutes for the May 8 Special Meeting as circulated. VOTE: UNANIMOUS. Motion was made by Commissioner Hartwell, seconded by Chairman Carey to approve minutes for the May 15 Special Meeting as circulated. VOTE: UNANIMOUS. Motion was made by Commissioner Marshall, seconded by Commissioner Hartwell to approve the minutes for the May 16 Regular Meeting as circulated. VOTE: UNANIMOUS. Motion was made by Commissioner Marshall, seconded by Chairman Carey to approve the minutes for the May 22 Special Meeting as circulated. VOTE: UNANIMOUS. Motion was'made by Commissioner Hartwell, seconded by Commissioner Marshall to approve the minutes for the May 22 Quarterly Joint Public Hearing as circulated. VOTE: UNANIMOUS. Motion was made by Commissioner Marshall, seconded by Commissioner Hartwell to approve the minutes for the May 24, 1989 Airport Public Hearing as circulated. VOTE: UNANIMOUS. Motion was made by Commissioner Marshall, seconded by Chairman Carey to approve the minutes far the May 25, 1989 Airport Public Hearing as circulated. VOTE: UNANIMOUS. Motion was made by Commissioner Marshall, seconded by Commissioner Hartwell to approve the minutes for the June 5, 1989 Regular Meeting as corrected. VOTE: UNANIMOUS. PUBLIC CHARGE Chairman Moses Carey, Jr. read the public charge. PUBLIC HEARING 1. Interim Assistance Grant ~rlication This item was presented far the receipt of citizen comments. The Housing and Community Development Department along with the Colie Development Company has prepared an Interim Assistance Grant Application for submission to the state nn or about June 30, 1989. This application will request approximately 2.5 million dollars in low interest construction loan financing to be used in the development of housing for low and moderate income homebuyers in a planned subdivision named Culbreth Park. THE PUBLIC HEARING WAS OPEN FOR CITIZEN COMMENTS. Runyan Woods with the Colie Development Company stated that this application depends upon three things: (1) private commitment, (2) fifteen mortgages from the North Carolina Financing Agency, and (3) this interim assistance loan. The Colie Development Company qualifies for this program with these three elements. The target achieved will lower the percentage to 54~ and 59~ median income which is about $22,000 with no down payment. Other items pending includes a grant from the North Carolina Housing Financing Agency for $243,000 which will be ruled on in phases; one in June and one in August. They intend to ask the Tawn of Chapel Hill for another $250,000 worth of second mortgage subsidies. They are also discussing with the Town of Chapel Hill land trust ground leases which is a means for achieving affordability through a series of owners. They have also identified another grant funding source. Chairman Carey pointed out that the application did not show a commitment from the Town of Chapel Hill. He noted that one of the conditions placed on this program was that the County's participation was contingent on the Town of Chapel Hill's participation because they did not believe the cost could be brought down low enough without additional funding. Woods stated that he feels he does have the majority vote on the council for a second mortgage subsidy in. addition to the two other forms of support. The proposal as resubmitted will be to build fifty units with twenty of those for profit. The profit from these twenty units will further defer the cost of the other thirty units thereby keeping sixty percent occupancy for people making less that eighty percent of the median income. That can be accomplished with no commitment from the Town of Chapel Hill. Woods emphasized that they are the first group of people to qualify for this grant in the country. Their private promise is that they will put up 2.25 million dollars to repay this money. NRCD gives the money to the County. The County pays Colie Development Company as the houses are built. Colie Development Company repays it when they sell the houses. At the end of eighteen months, if there is any unpaid portion, their personal finances of 2.25 million dollars will be given to the County to repay the loan. WITH NO FURTHER COMMENTS, THE PUBLIC HEARING WAS CLOSED. Motion was made by Commissioner Marshall, seconded by Commissioner Hartwell to approve the submittal of the application after consideration of citizen comments and authorize the Chair to sign the document on behalf of the Board. The Chair is also authorized to sign the Environmental Review Record on behalf of the Board if ~. - ":a there is a finding that the project will have no significant impact on the environment. VOTE: UNANIMOUS. - - 2. PD-1-$9 MCLENNAN'S FARM (continuation of public hearing) This item was presented for public comment at the May 22 Quarterly Joint Public Hearing. The public hearing was continued to receive additional information and public comment an the adequacy of the proposed system for wastewater disposal. County Engineer Paul Thames reported that after meeting with the owner, Mr. Todd, and visiting the site, he was satisfied that the size of the field and the topography was such that there would not be.problems that would require a lot of adjustment on how the field was going to be laid out. All of his other concerns have been addressed in the 34 conditions as proposed by the Planning Staff. THE PUBLIC HEARING WAS OPEN FOR CITIZEN COMMENTS: STEVE CLARK spoke against this development for all the reasons expressed at the May 22 public hearing. He suggested that when notice of public hearing is posted on the property that it be done s,o that it can be read from the road. DAVID PIERCE spoke opposing the development. He expressed concern about the alternative system noting that they frequently fail. ALLEN MAKIEL spoke in opposition of the project. He expressed concern with the alternative septic system noting they frequently fail because of neglect. '~ John Link pointed out that there will. be two activities. going on that will j address some of the concerns raised about the maintenance and monitoring of these alternative systems. One will be the continuation of discussion by the Orange Chatham work group as they address alternative systems in the University Watershed. At the same time, the County's Health Department Administration will be examining what their role should be in the future in the maintenance and monitoring of these systems. Discussion ensued on the responsibility of maintaining and monitoring alternative systems. Commissioner Hartwell stated that he is supportive of developing such alternative systems but questions if this experimentation should begin in the watershed. He believes the systems should be licensed and should start gaining some experience by using the best type of maintenance and management structures that can be formulated. Craig Morgan, Engineer for the project, stated it has been his experience over the last fourteen years that the alternative systems do not fail over night but that failures occur aver a long period of time, It is not a problem that is confined to the uninformed. The problem is education first, responsibility second and enforcement third. A letter from Ron Holdway, Orange County Health Department, was entered into the record as new evidence and afield report from Mr. Steinbeck will be forthcoming. Motion was made by Commissioner Hartwell, seconded by Commissioner Marshall to hold the public hearing open to receive the field report or any other documents and to refer this-item to the Planning Board for a recommendation to be returned to the ~ .:' .7 .~_ h~'~ Board of Commissioners no sooner than August 1, 1989. - y VOTE: UNANIMOUS. Y - - D. RESOLUTIONS OR PROCLAMATIONS-NONE E. REPORTS 1. JTFA STATUS REPORT Assistant County Manager Albert Kittrell presented the Report. Commissioner Marshall expressed a concern that no evaluation was included in the report. Dr. Lunsford, a member of the PIC Council, explained that Orange County received a smaller amount of funds so they had less to work with. However, the money generated by Orange County was spent in Orange County on Orange County residents. In terms of the cost of OJT placements, the placements cost more in Orange County. The participants are not dissimilar from those in other JTPA areas. The PTC Council was not 100 pleased this last year. The clientele of the target group had not been met and there were problems getting started. Clearly, in terms of what can be expected in the future, it is hoped that more clients will be served in that portion of the population that is of greatest concern to the Commissioners and the PIC members. Jim Gibson, a member of the PIC Council, assured the Board that the next report would include an evaluation of the program: Cleon Curry of the PIC Council talked about the distribution of funds to the agencies administering the program. The PIC Council tried to look at the proposals they received and tried to receive the mast for the amount of money available. It was felt the money should go to the participants and not to administrators. 2. RESERVOIR AGREEMENT WITH HILLSBOROUGH r Gounty Manager John M. Link, Jr. presented for Board discussion a revised draft of an agreement for development of a raw water reservoir on Seven Mile Creek. He briefly reviewed the draft agreement. He stressed that they are approaching this by using the Capacity Use Agreement as a chief component of how the water is used in the future. Commissioner Hartwell suggested that paragraph four state that the $1,000,000 be designated for acquisition of reservoir Iand instead of development of a reservoir. HE also suggested that in paragraph six the words "does and will specified" be deleted and the words "does and will continue to specify" be added. He feels the agreement is a realistic one and one in which the County is taking leadership. Commissioner Halkiotis asked about the limitation on out-of-basin transfers. Commissioner Marshall asked how the County would be assured that once Orange-Alamance has the water and the customer base they will indeed abide by this agreement and build their new supply. Paul Thames explained that there are some long standing agreements that would apply in this kind of situation. Commissioner Marshall questioned the length of time it would take Hillsborough to repay the County for the land purchased for the reservoir, stating it will take a lat of years to repay this money. She asked if there was any way to assure that the County does not lose the ability to enforce those old documents. County Engineer Faul Thames explained that the Town of Hillsborough has emergency water sales agreements with both OWASA and Orange-Alamance and that these agreements work both ways. That is, Hillsborough will sell water to Orange- _ I` ' ,t Alamance or OWASA if an emergency condition occurs that impacts those systems' abilities to supply water to their customers. Hillsborough can also buy from these systems if an emergency condition occurs in its own water system. The emergencies`; -y: can take many forms, including line breaks, pumping failures and shortfall or contamination of raw water supplies. Emergency water sales are subject to time limitations and to the need for the supplying water system to provide for its own customers' water demand before trying to meet the needs of other-water systems. '. The requirement far emergency water sales agreements is addressed in the phrase "Limited to all practicable extent" which is intended to allow water sales to even out-of-basin users in the event of emergencies. It would be impractical to limit out of basin transfer of water supplies in emergencies. The intent of this section is to set up a mechanism to limit all non- emergency out of basin water transfers. The mechanism far this limitation is a supplemental agreement with Hillsborough and Orange-Alamance which would prohibit Hillsborough from developing an out-of-basin customer base beyond that which presently exists. Additionally, the Orange Alamance Water System, which will likely become a customer or user of the new reservoir water supply, would be limited to a fixed time period and quantity for water sales to its out-of-basin customers. This agreement would allow additional water supplies to be allocated to Orange-Alamance out of basin customers in the short term. This will allow Orange Alamance to build up its out-of-basin customer base to a sufficient extent to be feasible for Orange Alamance to develop a new out-of-basin water supply source and treatment facility. Orange Alamance's out-of-basin customer base would then have a water supply system that would be independent of Eno Sasin water supplies. It is Orange-Alamance's stated intention, by resolution, to develop this out-af-basin water supply facility within the next fifteen year period. The limitation of fifteen years of out-of-basin transfer to Orange Alamance customers would be fixed by the supplement agreement. Commissioner Hartwell noted the document is clear in that there would be no future additional out-of-basin customers. It limits them to Orange-Alamance. He did not object to specific references being made to emergency transfers but does agree with the document as stated. .John Link stated that the supplemental agreement referred to on page three of the document needs to speak to those concerns. It needs to tie in the out-of- basin transfers to that of developing another resource as well as acknowledging the long standing commitment they made twenty years ago. All of this needs to be written into a separate agreement. Chairman Carey feels the document does speak to what has been agreed upon. He expressed a concern about the third paragraph on page 4 of the document that talks about the expansion of the reservoir as required to accommodate economic development. He understood there would be no worry about an expansion of the reservoir because the purchase of land would be taken care of with the million dollar bond issue that was passed and expansion means that there will be an additional cost far water to deal with economic development. He proposed that this issue be addressed before the document is approved. John Link stated this paragraph could be amended to indicate how a portion of the water would be used for economic development. It was originally intended to be a separate agreement. Paul Thames explained that the reference made to expansion dealt with the concept that the reservoir is planned to be constructed in two phases. The expansion is merely the construction of the final phase of the reservoir. Chairman Carey expressed a concern about other issues including the ~,: wastewater treatment plant capacity, carrying capacity of the Eno and land use and planning issues that need to be addressed. He stated, however, that these do notY ~~ need to be discussed in the same forum as the discussion of the reservoir. He - -. would feel more comfortable acting on this agreement if he knew what. some of the issues and answers to pressing questions were. He is not prepared to act on this agreement tonight. He does favor an agreement with Hillsborough. . Commissioner Marshall emphasized that the land use issues need to be addressed at this time instead of later. Some very important supplemental agreements need to be acted upon. If this agreement is approved and the supplemental agreements are never reached, it may be difficult to reverse a decision. Commissioner Halkiotis expressed that there needs to be additional opportunities for face-to-face discussion between the two elected boards. He expressed a concern about the 160 acres and the lengthy time-frame repayment for this land. He expressed opposition to spending Orange County money to help economic development in Alamance County. He feels there is a need for the two Boards to resolve land use issues. Chairman Carey will set up a meeting between the two Boards and request an update on the progress made by the two planning boards on land use issues. Paul Thames clarified that the expansion of the reservoir to accommodate economic development refers to an agreed upon incremental reserve in the first phase for Economic Development purposes. When this reserve beco-nes required for other uses, then the reservoir must be expanded to its ultimate capacity to maintain the required Economic Development reserve. In terms of land acquisition, there should be no additional land costs for reservoir expansion, because the property required for the ultimate reservoir development should be purchased in the initial phase of development. Commissioner Marshall stated that the original proposal made by Hillsborough showed the reservoir being built in phases. Hazen and Sawyer has -- indicated this is not very efficient. She expressed a desire to work with Hillsborough but does not want to participate in building a reservoir which is not designed to be efficient and practicable. Commissioner Halkiotis expressed concern about the reservoir being built in phases. The phases need to be described in detail in the agreement. Motion was made by Chairman Carey, seconded by Commissioner Hartwell, to affirm the Board's commitment to pursue a reservoir agreement with the Town of Hillsborough that will include additional clarity on out-of-basin transfers, economic development set-aside, expansion of reservoir as it relates to recreation, and further supplemental agreements between Orange County and Hillsborough on land use planning and wastewater capacity. VOTE: UNANIMOUS. 3. UNIVERSITY LAKE WATERSHED STUDY IMPLEMENTATION ISSUES Chairman Carey gave an update on the progress of the Joint Chatham-Orange work group on issues associated with the implementation of the University Lake Watershed Study. A set of issues was drafted by the Planning Directors of Chapel Hill, Carrboro and Orange County. The next step will be to receive a recommendation from the work group on how to incorporate the Camp Dresser and McKee recommendations into local ordinances. Chatham County indicated that they did not feel the primary recommendations for the vast majority of the watershed were going to be relevant to the small portion in Chatham County and that the five acre minimum was unacceptable. Gommissioner Marshall pointed out that the final findings from the Rural Character Study should adapt themselves to what is done in the watershed. These __ recommendations from the Camp Dresser and McKee report should take precedence over decisions that would appear to be good for rural character. Y It was the consensus of the Board that implementing the recommendations - from the Camp Dresser McKee report to protect the watershed takes precedence over rural character. Many policy decisions will need to be made before implementing the recommendations into the various ordinances. 4 WATER AND SEWER SERVICE--ORANGE ELEMENTARY SCHOOL Dr. Dan Lunsford, Superintendent of Orange County Schools, gave an update on the progress made with regard to provision of municipal water and sewer service to the new Orange Gounty elementary school. They have requested a twelve inch pipe line. The Town of Hillsborough has indicated a willingness to provide water and sewer service to the new school and will share in the cost of line installation. Such installation will run through a small portion of the Rural Buffer thereby requiring approval by Ghapel Hill, Carrboro and Orange County through the joint planning agreement. Motion was made by Commissioner Hartwell, seconded by Commissioner Marshall to place this item on the agenda for the Joint Planning Public Hearing scheduled far September 14, 1989. VOTE: UNANIMOUS. F. ITEMS FOR DECISION--GONSENT AGENDA - AS AMENDED (Any item may be removed for separate consideration) Motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis to approve the items on the Consent Agenda as listed below: '`'~, 1. BID AWARD-ROOF REPLACEMEN AT PLANNING AND AGRICULTURE BUILDING To award the bid far replacing the roof at the Planning & Agriculture Building on Revere Road to C.C. Woods Construction Company, Inc, for a sum of ~~-,~ $74,400. One other bid was received from LA Downey Construction for $109,400. 2. BID AWARD--CONSULTING SERVICES FOR TELECOMMUNICATION NEEDS To award the bid for consulting services for telecommunications needs to Communications Consultants Corporation of Virginia for a fee not to exceed $17,850. One other bid which was not inclusive was received from McGladrey & Pullen for $16,000. 3. BOARD OF E & R MINUTES To approve the June 5, 1989 minutes for the Board of Equalization and Review. These minutes are kept in the permanent E & R minute book in the Clerk's Office . P 4 TAX REFUNDS RE UEST To approve five request NAME Fred Johnston John W. Green, Jr. James P. Van Roy Gary H. S. Strauss Herman B. Lloyd for refund of tax bills ACCOUNT # 707825 100367 430965 713657 704652 as listed below: AMOUNT $ 232.87 107.17 134.58 203.41 140.18 5. CONTRACT BETWEEN NORTH CAROLINA MEMORIAL HOSPITAL AND ORANGE COUNTY-- FLIGHT PARAMEDICS To renew and authorize the Chair to sign the contract that exists between JS'- .~ -/ North Carolina Memorial Hospital and Orange County to provide Flight Paramedics for the air ambulance service of the hospital. The cost to the county is reimbursed by ~-.-., the hospital. - - 6. CONTRACT BETWEEN NORTH CAROLINA MEMORIAL HOSPITAL AND ORANGE COUNTY-- ' FLIGHT COMMUNICATORS - To renew and authorize the Chair to sign the contract that exist between ' North Carolina Memorial Hospital and Orange County to provide flight communicators for the air ambulance service of the hospital. The cost to the county is reimbursed by the hospital. 7. AGREEMENT BETWEEN ORANGE COUNTY AND NC MEMORIAL HOSPITAL FOR MEDICAID ___.. Approve and authorize the Chair to sign the agreement between Orange County and NC Memorial Hospital for two Medicaid Eligib-ility Caseworkers. NC Memorial reimburses Orange County 100 of the County's share of the salaries and benefits involved in maintaining these workers at the hospital including 10~ of the salary and benefits of a full-time supervisor. 8 LEGAL SERVICES CONTRACT To approve and authorize the Chair to sign the contract for legal services with J. Anderson Little for Adult and Children's Protective Services for fiscal year 1989-90. 9. AGREEMENT BETWEEN ORANGE COUNTY AND NCMC FOR SOCIAL WORKER I ____ To approve and authorize the Chair to sign the agreement for a Social. Worker I to provide certification and counseling services eight hours per week at ..- the Obstetrics and Gynecology Clinic. NC Memorial Hospital reimburses Orange County 100 of the expenses involved in maintaining the worker at the clinic, 2~ of '', the cost of a full time social work supervisor, and a $2.00 processing fee for each "~ "out of county" case. 10. ENGINEERING SERVICES CONSULTANT AGREEMENT RENCHER STREET CDBG PROGRAM To approve the staff recommendation of Finkbeiner, Pettis and Strout, Limited as the Consultant engineer for the Rencher Street CDBG Program, authorize the Chair to execute the Consultant Agreement on behalf of the Board following the release of funds by NRCD and approval of the document by the County Attorney and authorize the County Manager to execute engineering related subcontracts for a total amount not to exceed $5,000. 11. PROFESSIONAL SERVICE CONTRACT ~ UNC-CH SCHOOL OF MEDICINE To approve and authorize the Chair to sign the contract between Orange County and UNC-Chapel Hill, School of Medicine, Department of Obstetrics and Gynecology to provide medical services in the maternal health clinics of the Health Department at a cost of $$,344. 1N. MEMO ~F AGREEMENT BETWEEN THE HEALTH DEPARTMENT AND PLANNED PARENTHOOD Approve and authorize the Chair to sign the agreement between the Health Department and Planned Parenthood to implement the minority AIDS education project "In the Know" for the period October 1, 1988 through September 30, 1989 for an amount not to exceed $18,021. 13. 1989-1990 CONTRACT BETWEEN THE ORANGE COUNTY HEALTH DEPARTMENT AND THE NC DIVISION OF HEALTH SERVICES To approve and authorize the Chair to sign State contracts with the Health Department for specified services for the following programs effective July 1, 1989 to June 30, 1990: General, Tuberculosis, Adult Health, Health Promotion, Nutrition Title XX, Child Health, Maternal Health, Family Planning, Childrens Special Health Services and Orthopedic 14. 1988-1989 AUDIT CONTRACT To approve and authorize the Chair to sign a contract with the firm of Tauche Ross and Company to develop the audit for the fiscal year ending June 30, 1989 for a sum of $39,500. 15. RESOLUTION OF PARTICIPATION IN THE STATE'S LAND RECORDS MODERNIZATION MATCHING GRANT PROGRAM To adopt a resolution (as stated below) indicating the desire of Orange Gounty to continue to participate in the State's land records modernization grant program for 1989-1990. The resolution is required by the State and qualifies the County to receive a grant award for the remapping and GIS projects. RESOLUTION BE IT RESOLVED by the Orange County Board of Commissioners, that it recognizes and appreciates the Land Records Management Program of the State Department of Natural Resources and Community Development and its assistance to counties through matching grants for the modernization of land records, and desires to participate in their grant program for the 1989-90 fiscal year. It further agrees to abide by the agreements and contracts with the program that are mutually adopted. 16. CERTIFICATION OF DRUG-FREE WORKPLACE To approve and sign a certification statement regarding drug-free workplace with the understanding that it is the County's full intention to develop a policy by September 1, 1989 via input from a Drug Free Workplace Task Force. 17. CONTRACTS--CONSENT TO SIGN INSURANCE To give authority to the Personnel Director to sign insurance contracts with Carolina Physician's Health Plan and Blue Cross and Blue Shield Health Plan for the period July 1, 1989 through December 31, 1989. 18. RENEWAL OF LEASES EXPIRING IN JUNE. 1989 To approve and authorize the Chair to sign lease renewals for Wake Opportunities, JOCCA, and Community School for People Under Six through June 30, 1990. 19. LEASE RENEWAL--EFLAND RESCUE UNIT BUILDING To approve and authorize the Chair to sign the lease renewal with the Efland Volunteer Fire Gompany, Inc, for the use of the Rescue Unit Building through June 30, 1990. 2~ CONTRACT APPROVAL--JAIL MEDICAL SERVICES To approve and authorize the Chair to sign a contract with Orange Family Medical Group, P.A., Inc, for medical services at the Orange County Jail through June 30, 1990 for a yearly fee of $6,600. 21. RECONSIDERATION OF LEASE PURCHASE PROPOSAL FOR COMPUTER MAINFRAME HARDWARE ~~ ;~ ;,~ _ ..,~ Ta approve and authorize the Chair to sign the proposal from Gelco Financial Corporation contingent upon review of the County Attorney and Purchasingr Director. 2j ADOPTION OF END OF YEAR PROJECT ORDINANCES To adopt the Grant Project Ordinance Amendment for the Section 8 Program Grant for 1988 in the amount of $1,569,676; to adopt capital project ordinances far• (1) Reservoir Siting for $113,41$, Alternative Wastewater Treatment Systems for $4,015, Information Networking for $150,000, Northern Human Service Center Project £or $64,850 and Richard E. Whitted Human Services Genter Project for $240,000; and to adopt capital project ordinance amendments for Remapping Capital Project for $550,772 and Rural Education Center Project for $163,000. 23. BUDGET ORDINANCE AMENDMENT #10 To approve the following amendments to the 1989-90 Budget Ordinance to budget for additional health Department grant funding: GENERAL FUND Source-Intergovernmental $ 24,335 Appropriation-Human Services $ 24,335 VOTE: UNANIMOUS G. ITEMS FOR DECISION--REGULAR AGENDA 1 ADOPTION OF A POLICY ON TAXING $OUNDARY PROPERTIES BETWEEN ORANGE AND CHATHAM COUNTIES Land Records Manager Roscoe Reeve presented to the Board for their approval a joint policy with Chatham County that will resolve the taxation of properties affected by the adoption of a new boundary line. He suggested one modification to clause #2 to read "Upon petition by any such owner to the Assessors of Orange and Chatham Counties, the situs ... Motion was made by Commissioner Marshall, seconded by Chairman Carey to approve and authorize the Chair to sign the Boundary Taxation Policy as modified and direct the Clerk to forward the adopted policy to the Chatham County Board of Commissioners for concurrence in the modification. 2. EMS ADVISORY COUNCIL John Link presented for approval a list of persons to serve on the EMS Advisory Council. Questions about the charge and the composition were raised and it was decided to not limit the charge to just those items specified in the original charge and to add appointments from the rural areas of the County. Motion was made by Commissioner Hartwell, seconded by Chairman Carey to confirm the following appointments: Commissioner Marshall Orange County Board of Commissioners Dr. James Harper Durham-Orange Medical Society Doug Noell Orange County Rescue Squad Ray deFriess South Orange Rescue Squad Jeanette Smith Orange County EMS Joseph A. Herzenberg Chapel Hill Councilman R. D. Smith Chapel Hill Citizen - C~99 ' i_'1 j MEMORANDUM OF UNDERSTANDING BETWEEN CARRBORO. CHAPEL HIIr~ ORANGE COUNTY AND OWASA ,~ . Motion was made by Chairman Carey, seconded by Commissioner Marshall to - - ~, approve the Memorandum of Understanding and to authorize the Chair to sign the agreement jointly with_ Chapel Hill, Carrboro and OWASA. VOTE: UNANIMOUS. 4 LUP-1-89 LAND USE ELEMENT Planning Director Marvin Collins presented the proposed.amendment to Section 4.0 of the Land Use Element of the Comprehensive Plan. This section presents an overview of various strategies for implementing the comprehensive plan. Specifically, the proposed amendments revise Section 4.0 of the Land Use Element to. 1. Reflect the zoning of Cheeks Township; 2. Reflect the adoption of zoning plans for Chapel Hill and Carrboro Transition Areas; and 3. Reflect the application of the Rural Buffer zoning district and associated development standards to the Rural buffer area designated on the ,joint Planning Land Use Plan. Changes are also proposed to the Land Use Element categories-Zoning District Matrix for the same reasons as cited above. Motion was made by Commissioner Halkiotis, seconded by Commissioner Hartwell to approve the proposed amendments as~stated above and to affirm as part of this action that the Land Use Plan drives the matrix. (The matrix changes are being made to conform it to substantive changes made to the Land Use Plan and the Zoning Ordinance since September 1981.) VOTE: UNANIMOUS. Motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis to instruct the staff in the case of any future Land Use Flan or Zoning Ordinance amendments affecting the matrix to administratively conform the matrix to the amendments when they are made. VOTE: UNANIMOUS. ADDED ITEM CARRBORO TOWN COMMONS FARMER'S MARKET John Link referred to the present operation of the Farmer's Market noting that Extension Director Fletcher Barber and Horticulturist Keith Baldwin confirmed that the Farmer's Market organization, as presently structured, is efficiently and effectively managed. Town Manager Bob Morgan states that it is Carrboro's responsibility to assure that procedure is followed. Commissioner Willhoit is satisfied that these questions have been satisfactory answered. In answer to a question from Gommissioner Halkiotis about the protocols which are in place, John Link indicated that there are written procedures on haw each farmer is allocated a spot, etc. Commissioner Marshall expressed a concern for the new farmers in Orange County being provided a space to sell their produce since all farmers within a SO mile radius are allowed to sell at this market. Commissioner Hartwell pointed out that the proposed Town Commons provides fewer spaces under shelter than is currently available. Commissioner Marshall expressed a concern about spending money for citizens who reside outside the County. There should be some way to make it clear that Orange County farmers have access to the market. Chairman Carey stated he does have a concern about economic development i~ - ,~ and trying to get new farmers into the process, Since 40~ of the farmers are from Orange County, $15,000 is a small percentage of the total cost of the project. He,. would like to see the project move ahead and not be contingent upon some type of _ agreement that assures that new farmers will get in, Commissioner Hartwell stated that one advantage is that they could hold the market more than just one day a week. Commissioner Halkiotis expressed a concern about the urgency of releasing this $15,000. He stated that the recreational facility on Homestead Road is a potential site for a Farmer's Market. He noted that the Carrboro Town $oard has had a lot of discussion on this proposed project. Chairman Carey pointed out that what is being released is not the $15,000 but the condition that was-placed on this release, Commissioner Marshall emphasized that $15,000 is a lot of money to put into a project that is going to benefit people: from other counties. Commissioner Halkiotis stated there is not a lot of support for this project from the £arm;ers in the northern part of the County. Chairman Carey stated he does not want the $15,000 from Orange County contingent upon what other counties may contribute to the project, It is going to benefit the farmers. He asked that additional discussion be held on the benefit of this project £or new farmers. It was decided to postpone any action on this item until additional information and assurances that Orange County farmers will benefit from this project are received. H, APPOINTMENTS CITIZENS ADVISORY BOARD ON AGING - Lula Mae Cotten was reappointed as a Chapel Hill representative, and Norm Gustaveson was appointed as an AT LARGE representative. ECONOMIC DEVELOPMENT. COMMISSION - Robin Zill and Howard Lee were appointed as AT LARGE representatives. Shirley Reynolds was reappointed as an AT LARGE representative. David Maner was appointed as a Chapel Hill representative, and Tom Roberts was appointed as a Hillsborough representative, HUMAN SERVICES ADVISORY COMMISSION - Karen Metzguer was reappointed as an AT LARGE representative, Dr. Martha Branscombe, Ethel G, Girvin and Beverly Havens were appointed to AT LARGE positions on this board, TRIANGLE J' EMS COUNCIL - Victor Germino was reappointed as a consumer representative on this Council, RECREATION AND PARKS ADVISORY COUNCIL - Dwight T. (George) Shaw was appointed as a representative from Ena Township. EXECUTIVE SESSION Motion was made by Commissioner Halkiotis, seconded by Commissioner Marshall to go,into Executive Session for the purpose of discussing litigation, VOTE: UNANIMOUS. Motion was made by Commissioner Halkiotis, seconded by Commissioner Hartwell to go into regular session to adjourn the meeting. I. AD,TOURNMENT "~, With no further items to discuss, Ghairman Carey adjourned the meeting. The next regular meeting will be held on Tuesday, August 1, 1989 at 7:30 in the Y_ courtroom of the Old Courthouse, Hillsborough, North Carolina. Moses Gorey, Jr., Chairman Beverly A. Blythe, Clerk