HomeMy WebLinkAboutRES-2010-062 DEFERRED - Amendments to a Resolution Creating an Orange County Arts Commission 08-17-2010-4o~~s-ao~o~o~a
Attachment 1 ~~~~~~ Q/'
A RESOLUTION CREATING AN ORANGE COUNTY ARTS COMMISSION
WHEREAS, the Orange County desires to encourage the artistic expression and involvement of its
citizens and enhance the cultural, educational, recreational and economic contributions provided by the
arts as a means or benefiting the public welfaze; and,
WHEREAS, the State of North Carolina provides fmancial support to local arts programs by
allocating funds to counties on a per capita basis; and,
WHEREAS, while the State has decided on past funding awards the increasing number and variety
of arts organizations within Orange County makes local decision necessary in order to ensure the most
effective utilization of the funds; and,
WHEREAS, the County requires a local organizational mechanism for partnership with regional
and State arts councils and to improve coordination of the efforts of individuals, organizations and
institutions and secure greater public awareness of their purposes and services.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF
ORANGE COUNTY THAT:
Section 1. COMMISSION CREATED
There is hereby established, an Orange County Arts Commission as the Official countywide advisory body
on the arts, which will promote, coordinate and strengthen private and public programs to further the
cultural development of the County.
Section 2. MEMBERSHIP
The Commission created herein shall consist of fifteen members to be appointed by the Board of
Commissioners. Members shall reside in the County. No organization which is a potential recipient of
County arts funding shall have on the Commission more than two people who serves on its board or staff.
Each member shall serve for a term of two yeazs or until his or her successor is appointed and qualified,
except that five of the original appointees to the Orange County Arts Commission shall
serve for a term of one yeaz following the establishment of the Commission.
No member who has served two consecutive two-year terms may be reappointed until he or she has not
served for one year. A vacancy in mid-term shall be filled in the same manner as the original appointment
to fill the unexpired term. All members of the Commission shall serve without salary.
Section 3. ORGANIZATION
A. The Commission shall organize and adopt administrative rules, procedures, and by-laws
necessary to accomplish its purposes, and elect from its members a chairperson and such other
officers as it shall deem necessary.
B. All regular or special meetings of the Commission shall be open to the public as governed by
North Carolina General Statue. Any person shall be entitled and encouraged to appear and be
heard on any matter pertaining to the arts before the Commission.
C. The Commission's office and files shall be lodged organizationally within the Orange
County Economic Development Department. Staff support shall be
provided by the Executive Director of Chapel Hill /Orange
Coun .Visitors Bureau or their designee, except as may be otherwise arranged by the
County Manager from other departments and from the Triangle J Cultural Resources
Committee and the North Carolina Arts Council.
Section 4. PURPOSES
The purposes of the Commission shall be as follows:
A. To advise the Board of County Commissioners on matters involving the arts;
B. Upon nomination of the Board of Commissioners and approval of the N.C. Arts Council the
Commission shall be the Local Distributing Agent (LDA) te-A~•~~° *'~° ~°~-~a °_
of the annual allotment of Grassroots Arts Program funds. As the LDA it shall
have the goal of assuring that the County's annual grassroots funding allotment is broadly and
fairly distributed to serve as effectively as possible the arts needs of the citizens;
C. To encourage and aid the appreciation and awareness of, and participation in, the arts among
all citizens of Orange County;
D. To encourage cooperation and coordination among individuals, organizations and institutions
concerned with the arts in the County of Orange;
E. To facilitate the develo~ent of self-sustaining arts programs;
F. To accept gifts or donations pertaining to cultural or artistic matters that may be used to
promote, aid and expand the cultural resources of the County.
Section 5. ACTIVITIES
The activities of the Commission shall include the following:
A. To initiate, sponsor, conduct or support, alone or in cooperation with other public or private
agencies, programs in the arts;
B. To serve as a clearinghouse for information about Orange County artists, arts programs,
facilities, organizations and institutions and to encourage public awareness, utilization and
support of such resources;
C. To administer the Grassroots Program funds which shall include the responsibility to:
a. familiarize those interested in the arts with the guidelines necessary for funding;
b. advertise for applications at the start of each grant cycle;
c. review requests;
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d. rem award grants based on applicant's
abili to meeting the necessary guidelines and conditions and being able to arrange
matching funds;
e. mail award letters and checks; and
f. secure proper documentation of expenditures for inclusion in the County's. annual audit.
Amendment approved December 6, 2004
Amendment approved this the 17th day of August, 2010