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HomeMy WebLinkAboutMinutes - 19890321 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MARCH 21, 1989 The Orange County Board of Commissioners met in regular session on March 21, 1989 at 7:30 p.m. in the Courtroom of the old Post Office, Chapel Hill, Narth Carolina. BOARD MEMBERS PRESENT: Chairman Moses Carey, Jr., and Commissioners Stephen Halkiot.is, John Hartwell, Shirley E. Marshall and Dan Willhoit. ATTORNEY PRESENT: Geoffrey Gledhill. STAFF PRESENT: County Manager Jahn M. Link, Jr., Assistant County Manager Albert Kittrell, Deputy Clerk to the Board Kathy Baker, Clerk to the Board Beverly Blythe, Data Processing Director Keith Brooks, Purchasing Director Pam Jones, Finance Director Ellen Liston, Public Works Director Wilbert McAdoo, Economic Development Director Sylvia Price, Social Services Director Marti Pryor-Cook and Land Records Manager Roscoe Reeve. A. BOARD AND MANAGERS COMMENTS Chairman Carey announced several upcoming meetings which have all been announced in accordance with the Open Meetings Law. He added to the agenda an Executive Session for the purpose o£ consulting with the County Attorney. He added to the agenda as item D3 a resolution declaring this month Retarded Citizens Month. Item G2 will be considered immediately following the public hearing on the EDC Strategic Plan and Item G1 will follow item El - Report on Model Elementary School. Commissioner Hartwell mentioned about U.S. mail being taken out of mailboxes, opened, and redistributed. He stated that the Sheriff and others are working to solve this ,._.__, problem. B. PUBLIC COMMENTS - None C. MINUTES Motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis to approve the minutes for March 13, 1989 as corrected. VOTE: UNANIMOUS. PUBLIC CHARGE Chairman Moses Carey, Jr, read the Public Charge. PRESENTATION OF AWARDS 1. RECOGNITION OF PARTICIPANTS IN ADOLESCENT PARENTING PROGRAM Chairman Carey read a statement thanking the volunteers in the Adolescent Parenting Program and recognized Kathy Putnam and Marti Pryor-Cook for their dedication and management of the program. He presented to one of the volunteers the Amexican Public Welfare Association award. PUBLIC HEARING 1. EDC Strategic Plan Economic Development Director Sylvia Price distributed copies of the report and stated that this report was presented to the Board of Commissioners at their regular ~~ ,3 meeting held on March 13. The plan is the result of a citizens executive committee who ultimately came in with recommendations under twelve challenges. The challenges have been carried through in the completed strategy. Under each challenge several strategies were recommended by the citizens committee. The Economic Development Commission has taken the recommendations and added to them cost, timetables, implementation strategies, etc.. which are included in the Plan. THE PUBLIC HEARTNG WAS OPEN FOR PUBLIC COMMENTS KATHY CARROLL read a resolution that was passed by the Hillsborough Chamber of Commerce endorsing in principal to support the recommendations as outlined by the Orange Gounty EDC in a document entitled "Orange County Tomorrow" dated March 8, 1989. CHRIS NUTTER spoke on behalf of the Board of Social Services endorsing the Plan. She expressed appreciation at its organization and its clarity. They also applaud the process through which the plan evolved. There is not a human service in the County that cannot interface with the Plan. The Department of Social Services is particularly pleased with the sections on training and employment because those two are important components of welfare reform. JOHN MCKEE, Chair of the EDC, expressed appreciation of the manhours put into the project. For the plan to be successful, it will take a lot of cooperation between a lot of groups of people because it does interface with so many. different tasks of our quality of life here. He encouraged the Board to approve the Plan. GENE SWECKER spoke on behalf of the Chapel Hill Carrboro Chamber of Commerce. They passed a resolution in support of the Plan. He offered the assistance of the Chamber in any appropriate way in the implementation of the Plan. SHIRLEY REYNOLDS spoke as a member of the Executive Committee who put together the Economic Development Strategic Plan. She feels the document transfers to the community and to its citizenry the context from which it came. She asked that the Board adopt the -. plan. DAVID.MANER spoke as a member of the Executive Committee. The document does <;:,:.;,;,." represent a great deal of diversity and views of the people who did the document. It `-~-` also represents the whole County and does so in a way that separates the County into regions. The document does recognize that there are differences in the County and is aimed at those differences.. If the document is approved, it will be a living document-one that can be used throughout the County to speak to those things which are important. County Manager John Link expressed support for the Plan. He suggested that the EDC be encouraged to call the Executive Committee together from time to time as a monitoring group to evaluate how the Plan is progressing and encouraged their involvement during the implementation. WITH NO FURTHER COMMENTS, THE PUBLIC HEARING WA5 CLOSED. D. RESOLUTIONS OR PROCLAMATIONS 1. COMMUNITY DEVELOPMENT WEEK Motion was made by Commissioner Marshall, seconded by Gommissioner Halkiotis to adopt the proclamation as stated below designating March 24-31, 1989 as Community Development Week and authorize the Chair to sign the proclamation. on behalf of the Board. PROCLAMATION NATIONAL COMMUNITY DEVELOPMENT WEEK MARGH 24-31, 1989 WHEREAS, the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM has operated since 1974 to ,y ~ ,~~, ~~ provide local governments with the resources required to meet the needs of persons of low and moderate income; WHEREAS, community development block grant funds are used by .thousands of neighborhood-based nonprofit organizations throughout the Nation to address pressing neighborhood and human services needs; WHEREAS, in the last several years the Federal Government has reduced Federal ,assistance to local governments and nonprofit organizations; WHEREAS, during this time of constricted Federal contributions to the task of meeting the needs of low and moderate income persons, the problems have grown as evidenced by the dwindling supply of affordable housing, the massive rise in homelessness, and the resurfacing of hunger and malnutrition; WHEREAS, during this time of Federal withdrawal from responsibility, the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM has assumed increasing importance for meeting pressing community problems; WHEREAS, the Congress and the Nation has often overlooked the critical value of the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM and the significant number of organizations and projects that rely on its funds for support; WHEREAS, the Congress of the United States has declared March 24-31, 1989 COMMUNITY DEVELOPMENT WEEK; NOW, THEREFORE, BE IT RESOLVED THAT the Orange County Board of Commissioners proclaim March 24-31, 1989 COMMUNITY DEVELOPMENT WEEK and call upon all citizens of our County to support the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. GIVEN UNDER MY HAND AND THE SEAL OF THE COUNTY OF ORANGE, ON THIS THE TWENTY FIRST DAY OF MARCH, IN THE YEAR OF OUR LORD, NINETEEN HUNDRED AND EIGHTY NINE. VOTE: UNANIMOUS. 2s BOND SALE LEGAL PROCEEDINGS (All documents are in the permanent agenda file in the Clerk's Office). The Gounty is scheduled to sell $11.8 million in bonds an April 4, 1989. This resolution fixing the details of the sale will be required before the bond sale can take place. Commissioner Carey introduced the following resolution, a copy of which had been provided to each Commissioner and which was read by title. This resolution is included in these minutes by reference, Motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis to approve the resolution entitled "Resolution Providing for the Issuance of $10,500,000 School Bonds, Series 1989". VOTE: UNANIMOUS. Motion was made by Commissioner Willhoit, seconded by Commissioner Hartwell to approve the resolution entitled "Resolution Providing for the Issuance of $1,300,000 Public Building Bonds, Series 1989". VOTE: UNANIMOUS. `~ ADDED ITEM 3. MENTAL RETARDATION MONTH Motion was made by Commissioner Halkiotis, seconded by Commissioner Willhoit to .. ~ .; adopt the pzoclamation as stated below designating the month of March, 1989 as Mental Retardation Month and authorize. the Ghair to sign the proclamation on behalf of the Board. COUNTY OF ORANGE PROCLAMATION WHEREAS, mental retardation is a condition which today affects more than six million American children and adults and their families; and WHEREAS, the most effective weapons for alleviation of the serious problems associated with mental retardation are public knowledge and understanding; and WHEREAS, the potential for citizens with mental. retardation to function more independently and productively must be fostered; and WHEREAS, during the month of March, 1989, members of national, state and local chapters of the Association for Retarded Citizens are making a special effort to forge vital employment, educational and fundraising campaigns to promote awareness of, and provide fox the needs of persons with mental retardation and other developmental disabilities; I, Moses Carey, Chairman of the Orange County Commissioners, do hereby proclaim the month of March, 1989, as MENTAL RETARDATION MONTH in the County of Orange, and urge all citizens to learn more about mental retardation and assist in improving the quality of life of citizens with mental retardation. VOTE: UNANIMOUS. E. REPORTS _ y REPORT ON MODEL ELEMENTARY SCHOOL FOR ORANGE COUNTY (A descriptive narrative of the model school is in the permanent agenda file in the Clerk's Office). Superintendent of Orange County Schools Dr. Dan Lunsford gave the report. He used a map to show the most recent site plan for the new elementary school that will be located on New Hope Church Road. The map showed the location of the school, the driveway to the parking area and the remainder of the property that will be a buffer area and a playground area. It is anticipated that the grading contract will be let in the next 60 - 75 days. Lunsford explained that under the auspices of the T,7COG, a conference entitled "World Class Region Conference" was held last year. From that conference came the idea that it would be an excellent effort in this region to have a model school for all the region. A committee was established to come up with an idea to develop a model school to serve as a reputable school both in terms of haw it would be utilizing technology, how the school would be organized in terms of flexibility of some of the State's rules and regulations and how it would be organize internally in terms of involvement of all staff. The Orange Gounty School System was approached last fall to ascertain their interest in pursuing a model school concept. The Orange County Board has indicated their interest and authorized their staff to proceed to develop the concept further. At this time, they are continuing to develop the school plan. There would be no increase in cost by virtue of it being a model school and some of the costs may be less. It is desired that the school be equipped to handle the technology of the future - not of today. The facility would be built to allow for future technology. He explained that they have been in discussion with major corporate citizens of the triangle area to elicit their support and technology and have been favorably received. It is hoped that within the next 30-45 days, they will have firm commitments from these suppliers. A committee of elementary teachers has been appointed to begin studying all the various possibilities of technology ' ~ ~ utilization. Lunsford explained how the school would be organized and managed. With the Career ..,,, Development Program, the staff has been involved in a variety of ways in decision making and responsibility for major efforts in the school. In the model school, there would be ';~ clear distinct involvement of teachers in a very organized way in terms of instructional decisions in that school.. The opportunity would be maximized for learning on site for the staff of other school systems in the triangle J. In summary, the school is being designed for an elementary situation Kindergarten through fifth grade. A. L. Stanbeck will remain the 6th grade school and the money that was targeted for that facility will be spend on that facility. In answer to a question from Commissioner Halkiotis, Lunsford stated that the savings in this project is because of the reduction in square feet. 2. REPORT FROM AIRPORT CONSULTANTS (The report is in the Commissioners' Library). Airport Gonsultant Gary Varga explained that currently they are working on phase one, which includes the inventory, forecasts capacity, the facility requirements, economic worth end the site selection study. Phase two will include the airport plans, the financial plan and the environmental assessment. Using charts, Varga explained that the aviation forecasts are used to determine the type, size and timing of the facility, estimated capacity of the airport, the role of the airport in the community, the potential environmental affects, and the financial feasibility of the airport. Varga used the charts to explain the based aircraft and operations forecasts. He described each aircraft and projected how many would be based at the airport in the year 2008. He discussed weather conditions (visibility, wind speed and direction frequency) and its impact on the use of the airport. They have determined that a 5,000 foot runway would accommodate the needs of this airport. He explained the instrumentation that would be recommended for this airport. The terminal building initially would be 3100 square feet increasing to 4100 square feet by the end of the forecast period. Initially 95 vehicles will be accommodated increasing to 150. They anticipate 45 T-hangers, 3 corporate hangers and 65 tiedowns. The economic worth was discussed in detail. He used slides to ~ - shaw the economic contribution to Orange County with the construction of an airport. The twenty best sites based on the criteria were described and shown on a map. He explained how the sites would be evaluated with each criteria assigned a point value to determine the ranking of the sites. The criteria or variables were discussed. Water quality was added as a variable to be considered. The final criteria will be determined at the work session scheduled for April 24. 3. REGIONAL TRANSPORTATION AUTHORITY (A copy of the Bill to be entitled An Act to Authorize Creation of a Regional Transportation Authority is in the permanent agenda file in the Clerk's Office). In 1987, the Transportation Advisory Committee from the Durham-Chapel Hill- Carrboro urban area and the Greater Raleigh Urban Area met jointly to consider the issues related to developing a comprehensive system of regional public transportation. On December 5, 1988, the Commissioners received an issue paper detailing various alternative approaches to the organization, membership, responsibilities, powers and funding of a Regional Transportation Authority. Patrick B. Simmons stated that the Towns of Cary, Raleigh, Durham Gity and Durham County have favorably endorsed going forward with a regional transportation authority similar to that described in the legislation. Motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to endorse in concept the draft legislation for a Regional Public Transportation Authority. VOTE; UNANIMOUS. 4. SOLID WASTE TASK FORCE REPORT (A copy of the report is in the permanent agenda file in the Clerk's Office). Wilbert McAdoo, Director of Public Works and a member of the Solid Waste Task Force reviewed the recommendations listed in the H.D.R. Engineering report. He listed ' those steps as identified in the work plan for the next two years. In conclusion Mr. McAdoo summarized the costs for implementing the workplan. Motion was made by Commissioner Willhoit, seconded by Commissioner Marshall to adopt the resolution as stated below: WHEREAS, the management of solid waste has become a major problem in our region; and WHEREAS, in recognition of the problem, the local governments of Durham and Orange counties have farmed a Regional Solid Waste Task Force to study the issues and make recommendations for solutions; and WHEREAS, that Task Force has recommended to the member governments of the two counties certain actions and steps, which include the recommendation that the two counties continue to work together to solve these solid waste problems: NOW THEREFORE, BE IT RESOLVER BY THE Orange County Board of Commissioners the 1, that Orange County supports these joint efforts; and 2. that the Orange County Manager is hereby requested to report to the board on the recommendations of the Task Force, and to present recommendations for further specific actions, which would include information on costs and funding. VOTE: UNANIMOUS. S. ORANGE REGIONAL LANDFILL TIPPING FEES (A copy of the proposed schedule is in the permanent agenda file in the Clerk's Office). The new schedule of tipping fees to begin July 1, 1989 and developed by the c administrator of the Orange Regional Landfill were reviewed. Bruce Heflin, Public Works '.~ Director for the Town of Chapel Hill, explained the budget process followed and summarized the operation budget for the landfill for FY 1989-90. The solid waste disposal fund and the recycling program were discussed. F. ITEMS FOR DECISION--CONSENT AGENDA (Any item may be removed for separate consideration) Motion was made by Commissioner Willhoit, seconded by Commissioner Marshall to approve the items listed on the Consent Agenda as stated below: 1. CONTRACT WITH NORTH STATE LEGAL SERVICES FOR LEGAL COMMUNITY EDUCATION SERVICE (A copy of the contract is in the permanent agenda file in the Clerk's Office). To approve and authorize the Chair to sign the contract with North State Legal Services to provide 44 hours of legal community education service through a series of 24 programs offered at Nutrition Sites, Senior Centers and the Agricultural Extension facility at a rate of $25.00 per hour. 2. APPROVAL OF FINAL RSVP APPLICATION AND AGREEMENT (A copy of the application is in the permanent agenda file in the Glerk's Office). - To approve and authorize the Chair to sign the RSVP final application and to enter into an agreement with ACTION for the period July 1, 1989 through June 30, 1990 in the amount of $26,010 in federal funds. The total proposed grant is $67,191 with $28,104 from Orange County, $12,277 from Chapel Hill and $800 from Carrboro. 3. GDBG FAIR HOUSING PLAN (A copy of the plan is in the permanent agenda file in the Clerk's Office). To approve the GDBG Recipient's Plan to Further Fair Housing as required by Title VIII of the Civil Rights Act of l96$ amended by the Housing and Community Development Act ~'"°",ti of 1974 and 1983 which provides for fair housing throughout the United States. 4. PARTIAL WI,_,_DTH RIGHT-OF-WAY FOR VIVIEN DODSON AND VIVIAN BEST MINOR SUBDIVISION To approve a partial width right-of-way to be located between the existing residence and its septic repair area. This is the only area on the property where a right-af-way can be created to provide access to the rear of the lot. 5. CONSULTANT CONTRACT FOR COMPREHENSIVE TRANSPORTATION (A copy of the contract is in the permanent agenda file in the Clerk's Office). To approve and authorize the Chairman to sign a contract with Kimley-Horn, Inc. to provide consultant services in the preparation of an Orange County Transportation Plan in the amount of $35,500 for Phase I (approved in the 1988-89 budget) and $40,000 for Phase II (contingent upon budget allocation in 1989-90 budget) VOTE: UNANTMOUS. CONFIRMATION OF ITEMS LISTED ON MARCH 8y 1989 AGENDA Motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis to confirm approval of those items listed below which were considered and voted upon on March 13, 1989: (These items are described in the minutes dated March 13, 1989) 1. Minutes as Presented and Approved March 13, 1989 2. Budget Ordinance Amendment #6 3. Budget Ordinance Amendment #7 4. Professional Services Contxact 5. Grant Agreement--NCDOT-Aviation - DELETED 6. Establishment of Date foz Joint Public Heating on Impact Tax 7. Petition for Addition--Roads in Wildwood Subdivision (Phase III) 8. Petition for Addition--Road in Pleasant Green Estates Subdivision 9. Petition for Addition--Road in Laurel Hill Subdivision 10. Petition for Addition--Road in Turkey Run Subdivision 11. Bid Award-Computer Mainframe 12. 1989 Joint Planning Public Hearing Schedule 13. March 20 Meeting--Town of Hillsborough 14. March 29 Meeting--Chatham County VOTE: UNANIMOUS. G. ITEMS FOR DECISION--REGULAR AGENDA 1. FACILITY STANDARDS FOR Tk~E NEW ELEMENTARY SCHOOL IN ORANGE COUNTY SYSTEM (The descriptive narrative and signed document is in the permanent agenda file in the Clerk's Office) . Dr. Lunsford explained that they are requesting from the State Board Chair permission for flexibility from the State regulations in terms of square footage requirements in the classroom and the assignment of staff. This will allow the school system to make some local decisions on haw they utilize support staff. He is requesting Board approval for these variances from State standards. Motion was made by Commissioner Willhoit, seconded by Commissioner Hartwell to approve deviations from the State Board of Education facility guidelines and authorize the Chair to sign the necessary forms. ._.,. ~. VOTE: UNANIMOUS. 2. ECONOMIC DEVELOPMENT STRATEGIC PLAN Motion was made by Commissioner Halkiotis, seconded by Commissioner Hartwell to approve the Economic Development Strategic Plan, authorize its implementation by the County, and direct the EDC to request funding through the County's budget process and other revenue sources. VOTE: UNANIMOUS. 3. COUNTY BOUNDARY LINE BETWEEN ORANGE & CHATHAM COUNTIES Roscoe Reeve, Land Records Manager, outlined the proposed Orange/Chatham boundary line that, upon approval by the Board, will be presented at a public hearing between Orange and Chatham County on March 29, 1989. Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approve taking to public hearing the proposed boundary line as presented by Roscoe Reeve for the purpose of adopting a new boundary between Orange and Chatham Counties. VOTE: UNANIMOUS. 4. EMERGENCY SHELTER GRANT APPLICATION Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approve and authorize the Chairman to sign an emergency Shelter Grant Application requesting $45,000 in rehabilitation funds to be used by Inter-Faith Council for renovation of the Old Police Building in Chapel Hill to assist families and individuals who are homeless primarily due to their economic circumstances. VOTE: UNANIMOUS. S FYnH EFLAND SEWER LOAN BUY-BACK WITH CURRENT RESERVES Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to -- ~ approve the buy back of the County's FmHA Efland sewer loan with current reserves - approximately $53,200 from the Efland Sewer construction account and the balance from the County Capital Reserve Account. VOTE: UNANIMOUS. H. APPQINTMENTS The following 'appointments were approved by the Board: 1. RURAL CHARACTER STUDY COMMITTEE - GEORGE CHOCKLEY, DWIGHT COMPTON AND LARRY REID 2. NURSING HOME COMMUNITY ADVISORY COMMITTEE - MICHAEL J. MCCANN EXECUTIVE SESSION - A motion was made by Commissioner Halkiotis, seconded by Commissioner Willhoit to ga into Executive Session for the purpose of consulting with the County Attorney. VOTE: UNANIMOUS. A motion was made by Commissioner Marshall, seconded by Commissioner Hartwell to go back into regular session. VOTE: UNANIMOUS. I. ADJOURNMENT ~ • ;; _.~ .:~ With no further business to be considered by the Board, Chairman Moses Carey, Jr. adjourned the meeting. The next regular meeting will be held on Monday, April 3, 1989 at 7:30 in the Courtroom of the Old Courthouse, Hillsborough, North Carolina. -"„~' Chairman Moses Carey, Jr. Beverly A. Blythe, Clerk