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HomeMy WebLinkAboutMinutes - 19890313~.,~~ -• /~. MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS MARCH l3, 1989 The Orange County Board of Commissioners met on March 13, 1989 at 7:30 p.m, in the Courtroom of the Old County Courthouse, Hillsborough, North Carolina for the purpose of considering the agenda for the regular scheduled for March 8 meeting which was not held because of inclement weather. BOARD MEMBERS PRESENT: Chair Moses Carey, Jr., and Commissioners Stephen Halkiotis, John Hartwell, Shirley Marshall and Don Willhoit. ATTORNEY PRESENT: Geoffrey Gledhill. STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Manager Albert Kittrell, Recreation and Parks Director Mary Anne Black, Clerk to the Board Beverly A. Blythe, Data Processing Director Keith Brooks, Planning Director Marvin Collins, MPA Intern Beth McIver, Finance Director Ellen Liston, Economic Development Director Sylvia Price and EDC Staff Gail Walker. A. BOARD COMMENTS Chairman Garey announced that for those citizens who may want to speak to an item on the agenda but who could not attend this rescheduled meeting that those items considered for decision at this meeting will be added to the consent agenda for March 2a. This will allow citizens who could not attend this meeting to make comments. The decisions at the current meeting will be confirmed at the March 21, 1989 regular meeting of the Board. Ghairman Carey informed the Board about several items: (1) that the Coordination Communications Committee (CCC) has met and the group has requested to be brought up to date on the process being followed on the airport project, (2) that the Assembly of Governments meeting has been rescheduled far April 15, and (3) that the draft of the proposed impact tax has been sent to our legislative delegation with a specific note that Hillsborough will be excluded. He added to the agenda as G6 the joint meeting with the Town of Hillsborough for March 20 and as G7 the faint meeting with Chatham County on the boundary line for March 29 at 7:00. Commissioner Halkiotis asked the Clerk to prepare a summary sheet on what it costs to start up a new home in Hillsborough; Chapel. Hi11 and Carrbaro. This summary will show planning, inspection, water tap-on fees or any other fees that must be paid when building a house in one of these areas. MANAGER COMMENTS County Manager John Link deleted from the agenda items E-2 Report on Model Elementary School, G1 Facility Standards for New School _ Orange County Schools and F-4 Grant Agreement -NCDOT Aviation. Items E2 and G1 will be placed on the next agenda. B. PUBLIC COMMENTS None C. MINUTES Motion was made by Commissioner Marshall, seconded by Commissioner Hartwell to approve the minutes for January 17, 1989 as circulated. VOTE: UNANIMOUS. ~- Motion was made by Commissioner Hartwell, seconded by Commissioner Marshall to approve the minutes for February 6, 1989 as circulated. VOTE: UNANIMOUS. Motion was made by Commissioner Marshall, approve the minutes for February 21, 19$9 as VOTE: UNANIMOUS. Motion was made by Commissioner Hartwell, approve the correction to the minutes o£ June Subdivision and as submitted by the Glerk. VOTE: UNANIMOUS. PUBLIC CHARGE seconded by Commissioner Hartwell to amended. seconded by Commissioner Marshall to 6, 19$8 as relating to Oak Crest Chairman Moses Gorey read the public charge. PUBLIC HEARING 1. BOND ORDER _ FARMERS HOME LOAN DISCOUNT PURCHASE PROGRAM Jahn Link made reference to the FmHA discount purchase program and listed the options the County could pursue: (l) buy out the current $200,000 loan with current reserves we have at a discounted price of $120,000, or (2) buy out the loan with a refunding bond which will be financed by a local bank, or (3) keep the current FmHA loan A public hearing was scheduled last Wednesday night so that the County could leave open the option to refinance the FmHA loan with a local bank. Because of ;,., inclement weather the meeting was not held. The staff recommends to the Board that "~` the County buy back the loan with current reserves ( current capital funds and funds from the Efland Sewer Account) which will save the County $34,000 oven the term of the loan. If this recommendation is accepted, there is no reason to continue with the ,public hearing. If it is the desire of the Board to leave this option open, a new public hearing date will need to be established. The Board agreed to option one stating that the first source of funds to buy out this loan should come from the Efland Sewer account. Finance Director Ellen Liston will prepare a report on the Efland Sewer fund. Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to direct the staff to place on the next agenda a proposal to buy out the loan with current reserves. VOTE: UNANIMOUS. D. RESOLUTIONS OR PROCLAMATIONS - NONE E. REPORTS 1. EGONOMIC DEVELOPMENT COMMISSION STRATEGIG PLAN REPORT John Gastineau, member of the EDC and Dave Maner, Vice-Chair of the Executive Committee which prepared the Economic Development Strategic Plan made remarks about those who served on the Executive Committee and asked that the Board study the document as a whole. Economic Development Director Sylvia Price emphasized that the items in the document are not in any particular order of priority. There are twelve challenges and for each challenge there are recommended strategies to address the challenge, and :, -_.. _ ~J suggested implementing organizations. Price continuedd by explaining the graphs contained in the document. She explained that funding to implement the Plan will be requested through the regular budget process of the County and also from other outside resources. Commissioner Marshall complimented Sylvia Price and the EDG and Executive Committee stating that the report is forward looking and dynamic with enough flexibility to fit in with other County programs and changes as they occur. Commissioner Halkiotis commended the document and those who put it together. He.stated that if the County is going to provide those services that a lot of people in this County expect in the next few years, an ever-expanding tax base will be needed. -County Manager .Tohn Link added his congratulations to Sylvia Price, the EDC and the Executive Committee, and indicated he would be recommending at the next meeting that the County adopt the Plan. Implementation would begin in the next fiscal year and funds would be appropriated to proceed with the plan over several years in order to reach the goals which are outlined in the document. The Board agreed to place the Plan on the agenda for March 21 for public hearing to receive public comments. It was also agreed to place it on Items for Decision. 2. REPORT ON MODEL ELEMENTARY SCHOOL - ORANGE COUNTY SCHOOLS This item was deleted and will be placed on the agenda for March 21, 1989. F. ITEMS FOR DECISION--CONSENT AGENDA (Any item may be removed for separate consideration) Motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis to approve the Consent Agenda as listed below with the deletion of item F4. 1. BUDGET ORDINANCE AMENDMENT #6 To approve the following amendments to the 1988-89 $udget Ordinance as listed below: GENERAL FUND ' Source - Intergavernmental Revenue $ 34,650 Appropriation - Contributions to Outside Agencies 17,325 Appropriation - Human Services 17,325 (Budget for Governor's Crime Commission grant) Source - Intergovernmental Revenue $ 8,492 Appropriation - Human Services 8,492 (Budget for grant from the NC Board of Transportation for CAT vehicle rehabilitation) Source - Intergovernmental Revenue $ 500 Appropriation - Human Services 500 (Budget for mini-grant received from the NC Council on the Status of Women) Source - Miscellaneous Revenue $ 650 Appropriation - Human Services 650 (Budget for donations and registration fees from the Women and Finance Conference) Source - Charges for Services $ 13,520 Appropriation - Human Services 13,520 (Budget for OPC Mental Health CAT driver contract) i, _. _:z ~~~ 2. BUDGET ORDINANCE AMENDMENT #7 To approve changes to the 1988-89 Budget Ordinance by the following '. amendments: GENERAL FUND Source - Charges far Services $ 800 Source - Miscellaneous Revenue 4,200 Appropriation -Human Services 5,000 (Budget for Senior Games program) 3. _ PROFESSIONAL SERVICES CONTRACT To approve and authorize the Chair to sign an agreement through which Health Department facilities and staff and the School of Dentistry personnel provide dental service to the inmates of. Central Prison in Hillsborough. 4. GRANT AGREEMENT - NCDOT -AVIATION - DELETED 5. ESTABLISHMENT OF DATE FOR JOINT PUBLIC HEARING ON IMPACT TAX To establish March 30, 1989 at 7:30 p.m. as the date for the Joint public Hearing between Orange County, Chapel Hill and Carrboro on the proposed impact tax. 6. PETITION FOR ADDITION OF ROADS IN WILDWOOD SUBDIVISION PHASE III To approve the addition of Alexander Stewart Drive and George Anderson Drive in Wildwood Subdivision Phase III to the State-maintained Secondary Road System. Z, PETITION FOR ADDITION OF ROADS IN PLEASANT GREEN ESTATES SUBDIVISION To approve the addition of Meadow Road in Pleasant Green Estates Subdivision to the State-maintained Secondary Road System. 8. PETITION FOR ADDITION OF LANIER DRIVE IN LAUREL HILL SUBDIVISION To approve the addition of Lanier Drive in Laurel Hi11 Subdivision to the State maintained Secondary Road System. 9. PETITION FOR ADDITION OF MOONLIGHT DRIVE IN TURKEY RUN SUBDIVISION To approve the addition of Moonlight Drive in Turkey Run Subdivision to the State-maintained Secondary Road System. VOTE: UNANIMOUS G. ITEMS FOR DECISION--REGULAR AGENDA 1. FACILITY STANDARDS FOR NEW ORANGE COUNTY SCHOOL This item was postponed-until March 21, 1989. 2. BID AWARD FOR COMPUTER MAINFRAME (The proposal from Infocel, Inc, is on page of these minutes). Keith Brooks showed on a chart and explained the critical issues to be addressed by new or upgraded hardware. The option chosen will upgrade one of the existing McDonnell Douglas computers to a 9250 Minicomputer and will replace the other with a FRIME 4050 Supermini computer. He .explained that the recommended equipment will allow current needs to be served as well as provide room for future growth. The maximum expenditure of $274,635 will be financed through a five year lease purchase agreement. Commissioner Hartwell asked various questions which were answered satisfactorily by Keith Brooks. John Link noted that this expansion will take care of the County needs for the next five years. Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to ~~ approve purchasing one McDonnell Douglas 9250 Minicomputer System and one PRIME 4050 Supermini computer system as specified on the .proposal attached to these minutes far a sum not to exceed $274,635. 'VOTE: UNANIMOUS. j CONSULTANT CONTRACT FOR COMPREHENSIVE TRANSPORTATION PLAN (A copy of this contract is in the permanent agenda file in the Clerk's Office). . Planning Director Marvin Collins presented for consideration of approval a contract with Kimley-Horn, Inc, for professional consultant services in the preparation of a Comprehensive Transportation Plan for Orange County. The contract outlines the scope of work and responsibilities of each party. There are two phases to the project with the first phase casting $35,500 which is currently in the budget and the second phase costing $40,000 which will be requested in the 89-90 budget. He explained the issues which will be addressed for each phase. Commissioner Hartwell questioned the cost and the amount of work that will be performed by the County staff. Collins explained the specifics in standards and classifications that would be covered in the broad scope of work that will be performed by County staff and by the consultants. Commissioner Halkiotis questioned if the study would provide standards .for secondary roads and haw this would fit in with the overall plan. Mr. Misner with Kimley-Horn explained how secondary roads would be addressed in the study. Scenic roads were discussed. In answer to a question from Commissioner Willhoit, Collins stated that DOT will be the lead agency in preparing the Orange County Thoroughfare Plan. Kimley-Horn will help the County review the plan and identify problem areas. They will also help the County develop a more county specific road classification system which will be more responsive to what the citizens want. He explained that all roads tie in to one another so it would be difficult for the County to adopt a thoroughfare plan without knowing haw the Hillsborough, or CYiapel Hill or Carrboro thoroughfare plans fits in with the overall plan for the County. Kimley-Horn will help the County in this effort. Collins continued to clarify what kind of specific information the study would provide the County. Commissioner Halkiotis asked that the document be written so that it can be understood by all the citizens in Orange County. Motion was made by Commissioner Willhoit, seconded by Chairman Carey to approve and authorize the Chair to sign the contract with Kimley-Horn, Inc. including the scope of services for both Phase I and Phase II as described in Exhibit A of the contract at a cost of $35,500 for Phase I with contract approval subject to contract revisions acceptable to County Attorney. VOTE: UNANIMOUS. 4. 1989 JOINT PLANNING PUBLIC HEARING SCHEDULE Motion was made by Commissioner Hartwell, seconded by Commissioner Willhoit to approve the date of April 6, 1989 for a Joint Planning Area Public Hearing. VOTE: UNANIMOUS. 5. WATER SEWER POLICY This item was presented for Board comments. John Link noted that many of the comments received from the various jurisdictions have been included in the draft.The draft has been shared with the various groups and everyone is pleased with the overall document. Commissioner Halkiotis questioned 2-81 on page four of the document which . "}. __ states "administrative and informational barriers". Link clarified that what this is saying is that when a site is not acceptable for a septic tank, information will be provided to that individual on what other type of systems that may be acceptable. Commissioner Hartwell suggested that the first line of the last paragraph of 2-B3 be changed to read "In the case of new development, such systems will be permitted only in conjunction with the approval of a Special Use Permit for property located in a zoned township or a Preliminary Subdivision Plat for property located in an unzoned township." Commissioners Hartwell and Marshall questioned item 3-Al with regards to public water and sewer facilities and stated that a phrase needs to be added indicating that these facilities will be encouraged where they are available. The Board directed the administration to proceed with the final draft of this document which will be presented to the Board for adoption on April 3, 1989. ADDED ITEMS j MARCH 2~ 1989 MEETING WITH THE TOWN OF HILLSBOROUGH 7. MARCH 2~ 1989 MEETING WITH, CHATHAM COUNTY Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approve March 20, 1989 at 7:00 p.m. in District Courtroom for a meeting with the Town of Hillsborough for the purpose of discussing items of mutual concern and March 29, 1989 at 7:30 p.m, at Culbreath Junior High for a meeting with Chatham County on the boundary line. VOTE: UNANIMOUS. H. APPOINTMENTS ~.. 1. RURAL CHARACTER STUDY COMMITTEE L The Board asked that George Chockley, Dwight Compton, Larry Reid and Bob Strayhorn be contacted to ascertain their interest in serving on this Committee. 2. GENERAL APPOINTMENTS - No appointments were made. I. ADJOURNMENT With no further items to come before the Board, Chairman Moses Carey adjourned the meeting. The next regular meeting will be held on March 21, 1989 at 7:30 p.m, in the Courtroom of the old Post Office, Chapel Hill, North Carolina. Beverly A. Blythe, Clerk Moses Carey, Jr., Chair