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HomeMy WebLinkAboutMinutes - 19890221 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING TUESDAY, FEBRUARY 21, 1989 The Orange County Board of Commissioners met in regular session on Tuesday, February 21, 1989 in the Courtroom of the old Post Office, Chapel Hill, North Carolina. BOARD MEMBERS PRESENT: Chair Moses Carey, Jr., Commissioners Stephen Halkiotis, John Hartwell, and Shirley E. Marshall. BOARD MEMBER ABSENT: Don Willhoit. ATTORNEY PRESENT: Geoffrey Gledhill. STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Manager Albert Kittrell, Deputy Clerk to the Board Kathy Baker, Coordinator of the Commission for Women Hope Bethea, Clerk to the Board Beverly A. Blythe, Director of Community Development Tara Fikes, Purchasing Director Pam Jones, Finance Director E11en Liston, Department on Aging Director Jerry Passmore, and Director of Economic Development Sylvia Price ,- ~:~ A. BOARD AND MANAGERS COMMENTS Chair Carey announced that Commissioner Willhoit will not be in attendance. He is a member of the Low Level Nuclear Waste Committee which is holding a public hearing this evening. He noted that a group of individuals involved with the Regional Transit Authority met and arrived at some conclusions on the structure of the authority. This discussion concerned the development of a regional transportation authority which will focus on transporting individuals, not building roads in a way that reduces our reliance on automobiles as our primary source of transportation. The forming of an authority is contingent on a bill being submitted to the legislature and funding received. Also, the alternatives for revenue sources to fund the authority were discussed and the ad valorem tax was eliminated as a potential source for that purpose. The final proposal, based on decisions made within the last week, will be available in the next week or two. Each governmental body will have an opportunity to see the final proposal before it goes to the legislature. Chair Carey asked that the Commissioners le.t him know if they have any comments to make on OWASA's Capital Improvement Plan. Commissioner Marshall expressed concern about the Roberson Street Pump Station stating it was upgraded some years ago to take care of the flooding in that area and that the problem still exists. She would like to know why flooding still takes place and what coulc be done about this problem because it is a health problem. Also, the County will lose tax funds due to low property evaluations. Chair Carey announced that regarding the OWASA Memorandum of Understanding that the Mayors and he have decided to hold off any consideration of this Memorandum until after the next Assembly of Governments meeting which is tentatively scheduled for April 15, in the courtroom of the Old Courthouse, Hillsborough, North Carolina. Chair Carey asked the Board of Commissioners to consider holding a 3oint meeting with the Town of Hillsborough to discuss several issues of mutual interest to both the County and the Town of Hillsborough including growth management around Hillsborough and the ,joint development of the Reservoir. The Board agreed by consensus to schedule this meeting. County Manager John Link corrected the amount stated in the recommendation in item F2- Bid Award for the renovation of the building for animal control offices to read $65,840. Commissioner John Hartwell brought to the attention of the Board a dangerous situation which needs to be corrected. The steps at the Human Services Complex on Tryon Street leading from the sidewalk to the Library cannot be seen after dark. He asked that this situation be addressed. He also mentioned that two bids were received for the computer mainframe and he suggested that the County rebid and move slowly on purchasing this equipment. PUBLIC COMMENTS None C. MINUTES Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to approve the minutes for the December 10, 1988-Goals and Objectives Work Session as corrected. VOTE: UNANIMOUS. Motion was made by Commissioner Marshall, seconded by Commissioner Hartwell to approve the minutes for the January 24, 1989 Work Session with Joe Myers on Emergency Preparedness as circulated: VOTE: UNANIMOUS. Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to approve the minutes far the January 24, 1989 Work Session with Lane Kendig on the Rural Character Study as corrected. VOTE: UNANIMOUS. Motion was made by Commissioner Marshall, seconded by Commissioner to approve the minutes for the January 30, 1989 Public Hearing an the Reservoir Site as corrected. VOTE: UNANIMOUS. __; D. PUBLIC CHARGE Chair Moses Carey, Jr. read the public charge. PUBLIC HEARING 1. INTERIM ASSISTANCE GRANT APPLICATION Tara Fikes presented for receipt of public comments the application for an Interim Assistance Grant in the amount of four million dollars for construction loan financing from the Department of Natural Resources and Community Development. The Golie Development Company is acting as an agent for a group of private investors proposing development of a 50 unit project, known as Culbreth Park, to provide housing for low and moderate income homebuyers. Citizen input will be reviewed and considered during the application preparation process. THE PUBLIC HEARING WAS OPEN FOR CITIZEN COMMENTS NO CITIZENS COMMENTS WERE MADE AND THE PUBLIC HEARING WAS CLOSED. D. RESOLUTIONS OR PROCLAMATIONS 1. PROCLAMATION OF WOMEN'S HISTORY MONTH Ann Loeb, Chair of the Commission for Women, stated that the Commission for Women has planned a number of events to celebrate Women's History Month and she listed those events. Motion was made by Commissioner Hartwell, seconded by Commissioner Marshall to approve the proclamation as submitted by the Commission for Women and stated below: { - .1~ ~ ~ '-~ PROCLAMATION WOMEN'S HISTORY MONTH WHEREAS, the month of March, 1989, has been designated as "WOMEN'S HISTORY MONTH," by the U.S. Congress; and WHEREAS, this commemoration of the vast contributions of women of every race, class and ethnic background is worthy of note to all citizen; and WHEREAS, the many contributions have been historically undervalued and overlooked; and WHEREAS, women continue to be integral to the leadership, well-being and quality of life of Orange County; now THEREFORE, do we the Commissioners of Orange County, proclaim the month of March, 1989, as WOMEN'S HISTORY MONTH and commend this observance to Orange County citizens. VOTE: UNANIMOUS. E. REPORTS 1. PROGRESS .REPORT _ EDC STRATEGIC PLAN IMPLEMENTATION STRATEGY (A copy of this report is in the permanent agenda file in the Clerk's Office). EDC Director Sylvia Price distributed a progress report and a brief summary of the timetable for implementation of the EDC Strategic Plan. On March 8, she will present the EDC Strategic Plan to the Board of Commissioners for approval. 2 REPORT FROM AIRPORT CONSULTANTS (A copy of the report is in the Commissioners' Library). Gary Varga from Wilbur Smith Associates reported on the progress of the feasibilit ,; study for the proposed Orange County Airport. The study will be done in two phases. The.. first will cover the inventory, the forecast and facility requirements of the site `'-- selection. The second phase of the study will develop the airport plan, the financial plan and the environmental assessment for this development. They are currently working on the first phase of the study. They are on schedule with this study. He briefly listed those items that would be covered in the inventory and spoke on the forecast levels of the aircraft based in the county and the demand that may be expected in the future. 3. IMPACT TAX REPORT Chair Carey reported that prior to a public hearing comments are being solicited from each governmental entity. He noted that the bill can be introduced for enabling legislation before the March 16 deadline and will not be acted upon until there is a joint public hearing. The bill needs to be made available to the public at this time. Gommissioner Marshall asked that the following revisions suggested by Attorney Gledhill be made to the impact tax bill: (1) Section 4 (1) remove from the end of that section "and commercial building enclosed floor space occupied" and replaced with "in an occupied dwelling and for each square foot of occupied enclosed floor space in a commercial building", and (2) Section 5, last sentence be removed. Geoff Gledhill indicated that both of these corrections will be incorporated into the bill. F. ITEMS FOR DECISION - CONSENT AGENDA Motion was made by Commissioner Marshall, seconded by Commissioner Hartwell to approve the items on the Consent Agenda as stated below: 1. BUDGET ORDINANCE AMENDMENT #5 To approve amendments to the 1988-89 Budget Ordinance by the changes listed below GENERAL FUND Source - Intergovernmental Revenue $ 3,000 -_, --~ - - ~.i Appropriation - Contributions to Outside Agencies (Budget for CBA expansion funds awarded to Orange County) 3,000 Saurce - Intergovernmental Revenue $ 3,000 Appropriation - Human Services 3,000 (Additional State funding for the Environmental division of the Health Dept.) Source - Intergovernmental Revenue $ 29,859 Appropriation - Human Services 29,859 (Budget for Senate Bill 1559 funds from the Triangle J Council of Governments.) Source - Intergovernmental Revenue $ 5,283 .Appropriation -Miscellaneous 5,283 (Budget for Emergency Food and Shelter Grant.) Source - Miscellaneous Revenue $ 1,365 Appropriation - Human Services 1,365 (Budget for Minority Training and Development Grant.) 2. BID AWARD: RENOVATION OF BUILDING FOR ANIMAL CONTROL OFFICES (The Sid Tabulation Form is on pages ~ ~l of these minutes). To award a bid for renovation of a building to house the offices of the Health Department -Animal Control Aivision to Holt Construction Company, Inc., for a sum of $65,850 base bid and $1,010 for Alternate A if work in Alternate A is required. 3. VISTA GRANT APPROVAL r To approve the request for approval of the VISTA application and authorize the -~- Chair to sign the Memorandum of Agreement, Project No. NC-31-169-9 with ACTION for one . Vista worker who would be a C.A.T. Transportation/Aging Marketing Specialist. 4. AUTHORIZATION TO SUBMIT THE RSVP RENEWAL APPLICATION To approve the resolution stated below authorizing the submission of the RSVP application to ACTION for the period July 1, 1989 through June 30, 1990 in the amount of $26,010 in federal funds by the County Manager. A RESOLUTION AUTHORIZING SUBMISSION OF A GRANT APPLICATION FOR THE RETIRED SENIOR VOLUNTEER PROGRAM (RSVP) BE IT RESOLVED by the Commissioners of Orange County that the Commissioners authorize the County Manager to submit an application to ACTION for a $26,010 grant for continuation of the Retired Senior Volunteer Program for twelve months and to certify to the federal government the willingness of the County to assure a minimum of 30~ in cash, goods, and services as the non-federal share in support of the program. This is the twenty-first day of February, 1989. 5. ORANGE COUNTY CDBG FINANCIAL STATUS REPORT (A copy of the report is in the r permanent agenda file in the Clerk's Office). To receive as information the first quarterly status report on the Rencher Street Project. VOTE: UNANIMOUS. G. ITEMS FOR DECISION- REGULAR AGENDA ~l _ ~"; -'-~ 1. FARMERS HOME LOAN DISCOUNT PURCHASE PROGRAM __ Manager John Link and Finance Director E11en.Liston explained this program and the ""~. savings to the County. Commissioner Shirley E. Marshall introduced the following order authorizing bonds which was read: ORDER AUTHORIZING $200,000 REFUNDING BONDS BE IT ORDERED by the Board of Commissioners for the County of Orange: 1. That, pursuant to The Local Government Bond Act, as amended, the County of Orange, North Carolina, is hereby authorized to contract a debt, in addition to any and all other debt which said County may now or hereafter have power or authority to contract, and in evidence thereof to issue Refunding Bonds in an aggregate principal amount not exceeding $200,000 for the purpose of providing funds, with other available funds, for paying the cost of refunding, including related issuance expenses, the following bonds of said County currently outstanding: $200,000 Sanitary Sewer Bonds, dated March l4, 1988 2. That taxes shall be levied in an amount sufficient to pay the principal of and the interest on said Refunding Bonds. 3. That a sworn statement of the debt of said County has been filed with the Clerk to the Board of Commissioners for said County and is open to public inspection. G.. That this order shall take effect upon its adoption. The Board of Commissioners thereupon designated the Finance Director as the officer whose duty it shall be to make and file with the Clerk to the Board of Commissioners the sworn statement of debt of the County which is required by The Local Government Bond Act, as amended, to be filed after the band order has been introduced and before the public hearing thereon. Thereupon, the Finance Director filed with the Clerk to the Board of Commissioner:. ;, in the presence of the Board of Commissioners, the sworn statement of debt as so required`,.:._.: Thereupon, the order entitled: "ORDER AUTHORIZING $200,000 REFUNDING BONDS" was passed on first reading. On motion duly made, seconded and unanimously carried, the Board of Commissioner fixed 7:30 p.m. March 8, 1989, in the Courtroom of the Old County Courthouse in Hillsborough, North Carolina, as the hour, day and place for the public hearing upon the foregoing order and directed the Clerk to the Board of Commissioners to publish said order, together with the appended statement as required by The Local Government Bond Act, as amended, once in the Durham Morning Herald and once in the Chapel Hill-Newspaper, newspapers qualified and used for legal publications of the County, not later than the sixth day before said date. Motion was made by Chair Carey, seconded by Commissioner Marshall to pass the bond order entitled "ORDER AUTHORIZING $200,000 REFUNDING BONDS" on first reading. VOTE: UNANIMOUS. Motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis to set a public hearing on the bond order for 7:30 p.m., March 8, 1989, in the Courtroom of the Old County Courthouse, Hillsborough, North Carolina. VOTE: UNANIMOUS. 2. ORANGE COUNTY POLICY AND PROCEDURE CONCERNING THE NAMING OF COUNTY OWNED BUILDINGS AND FACILITIES (A copy of this policy as corrected is in the permanent agenda file in the Clerk's Office and made apart of these minutes by reference) Motion was made by Commissioner Hartwell, seconded by Commissioner Marshall to appro~ the policy and procedure concerning the naming of county owned buildings and facilities r corrected. _ .~. __. This policy will be made a part of the Commissioners' Policy Manual. VOTE: UNANIMOUS. H. APPOINTMENTS The following appointments were made: COMMISSION FOR WOMEN - Deborah A. Van Dyken to complete the unexpired term of sally Fisher with term ending June.30, 1990. RECREATION AND PARKS ADVISORY GOUNCIL - Lorraine Parker to complete the unexpired term of Larry Haverland with term ending March, 1991 and reappointment of Constance Suprono with term ending March, 1992. HILLSBOROUGH BOARD OF ADJUSTMENT- James Forrest to fill the alternate vacancy representing the extraterritorial area with term ending February, 1992. HILLSBOROUGH PLANNING BOARD-James Gulbreth transferred from full member to alternate member with term ending February, 1992 and Wayne Tilley replaced James Gulbreth as full member representing the extraterritorial area with term ending February, 1991. HUMAN SERVICES ADVISORY GOMMTSSION-Janice H. Schopler, Jan Riordan and Valor H. Mack to fill the AT LARGE vacancies with terms ending June 30; 1992. EXECUTIVE SESSION - Motion was made by Commissioner Halkiatis, seconded by Commissioner Hartwell to go into Executive Session to discuss a litigation and personnel matter. VOTE: UNANIMOUS Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to go back - ~ into regular session. VOTE: UNANTMOUS. ~~• Motion was made by Commissioner Hartwell, seconded by Commissioner Marshall to approve the consent judgments in the cases.Orange County versus Lottie McDade Morris, et.al, Nancy McAdoo, et.al, and Wilbur Jordan McAdoo, Jr., e.t.al. Copies of the judgments are in the permanent agenda file in the Clerk's Office. The County further approved the payment of $1500 to the Nothern Blue Law Firm far service rendered as the guardian adlitem for persons whose whereabouts were unknown or otherwise needed representation by a guardian. VOTE: UNANIMOUS. Following a review of the Manager's workplan and performance, motion was made by. Commissioner Hartwell., seconded by Commissioner Marshall to establish the Gounty Manager's salary at $68,409 effective April 1, 1989. VOTE: UNANIMOUS. I. ADJOURNMENT With no further items to be considered by the Board, Chair Moses Carey, Jr, adjourned the meeting. The next regular meeting will be held on Wednesday, March 8, 1989 .at 7:30 in the courtroom o.f the Old County Courthouse, Hillsborough, North Carolina. Moses Carey, Jr., Chair Beverly A. Blythe, Clerk r -~ 3 DAIL DIXON ~ ASSOCIATES, Architects ORANGE COUNTY ANIMAL CONTROL OFFICES HILLSBOROUGH, NORTH CAROLINA BID TABULATION FORM. - J~,nuar 31, 1989 SASE BID ALTERNATE A D• W. Ward Construction Co. Lic.# 7244 Jacobs Builders, Inc. Lic.# 132fi7 Durham Commercial Builders Lic.# 24251 Hawks Construction, Inc. '.'.,:;.:.. Lic. #__ No Show ___---- :;~;: C&A Construction Co.' Lic.# 5295 Holt Construction Co. , Inc. Lic.# 2455 ECC Lic.# 19037 Avatar Construction Mgt. ,Inc. 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